CITY

OF

ALHAMBRA

NOTICE OF SPECIAL MEETING OF THE ALHAMBRA CITY COUNCIL (Notice No. N2M12-16)

NOTICE IS HEREBY GIVEN that a special meeting of the Alhambra City Council will be held on Monday, February 13, 2012, commencing at 5:30 p.m., in the Council Chambers of Alhambra City Hall, 111 South First Street, Alhambra, California, pursuant to the order of the Mayor of the City of Alhambra, the Alhambra City Charter, the Alhambra Municipal Code, and Section 54956 of the Government Code of the State of California. An agenda of such special meeting is attached hereto incorporated herein by reference and made a part hereof as though fully set forth herein.

LAUREN MYLES, CMC CITY CLERK

Dated: Notice No.

February 10, 2012 N2M12-16

CITY OF ALHAMBRA AGENDA SPECIAL MEETING ALHAMBRA CITY COUNCIL FEBRUARY 13, 2012
MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.

AGENDA Special Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street February 13, 2012 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:

Sham, Messina, Yamauchi, Placido, Ayala Led by Mayor Ayala

CITY CLERK REPORT - NOTICE NO. N2M12-16 The City Clerk hereby reports that she duly gave notice of the Special Meeting of the City Council being held this evening pursuant to the order of the Mayor and in accordance with Section 54956 of the Government Code of the State of California.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on a forthcoming agenda.

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M12-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(a): City of Alhambra, et al. v. Board of Equalization, et al., LASC Case No. BS124919 Conference with Legal Counsel - Anticipated Litigation: Significant exposure

to litigation pursuant to Govt. Code Section 54956.9(b): 1 matter. Initiation of litigation pursuant to Govt. Code Section 54956.9(c): 3 matters. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Association, Alhambra Fire Fighters Association, and the Alhambra City Employees Association.

RECONVENE & CITY ATTORNEY REPORT: In the event the City Council move into a closed session, the City Council shall reconvene at the conclusion of such closed session and the City Attorney shall report upon the closed session if required.

ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will be held on Monday, February 13, 2012 at 7:00 p.m., in the Alhambra City Hall Council Chambers, 111 South First Street, Alhambra, California.

NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 55 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMC CITY CLERK

CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL FEBRUARY 13, 2012

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.

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AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street February 13, 2012 7:00 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:

Sham, Messina, Yamauchi, Placido, Ayala, Led by Mayor Ayala

READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.

CEREMONIAL 1. CERTIFICATE OF SERVICE: ANNA EMERALD F2M11-29, F2M12-3 The City Council, on behalf of the citizens of Alhambra, wishes to recognize ANNA EMERALD for her dedicated service to the City of Alhambra. Ms. Emerald was a member of the Alhambra Arts & Cultural Events Committee for seven years. MAYOR AYALA will present the Certificate of Service to Ms. Emerald.

PRESENTATION 2. ANNUAL FINANCIAL STATEMENTS F2M11-17 Diehl, Evans & Company LLP has completed its annual audit of the Citys and the Agencys financial statements for the year ended June 30, 2011, and has issued the following reports thereon: City of Alhambra - Comprehensive Annual Financial Report, City of Alhambra Management Comment Letter, City of Alhambra Audit Committee Letter, Alhambra Redevelopment Agency Component Unit Financial Statements and Supplemental Information and the Appropriations Limit Worksheet with Independent Accountants Report. Nitin PATEL, Partner, will make a presentation to the City Council highlighting key areas of the reports. 2-13-12 2

Recommended Action: City Council and City Council as the Successor to the Redevelopment Agency Board receive and order filed the annual audit reports for the year ending June 30, 2011.

CONSENT AGENDA (Item Nos. 3 - 14) All items listed under the Consent Agenda are considered by the City Council and/or the City Council as the Successor to the Redevelopment Agency Board to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 3. ACCEPT GIFT: FRIENDS OF THE ALHAMBRA PUBLIC LIBRARY F2M12-12, M2M12-14 Staff requests that the City Council accept a gift of $5,000 from the Friends of the Alhambra Public Library to purchase educational DVDs for the childrens collection. Recommended Action: City Council accept with gratitude the gift of $5,000 from the Friends of the Alhambra Public Library to purchase educational DVDs for the childrens collection; direct the Director of Finance to amend the Librarys services budget accordingly; and direct the City Clerk to send a copy of the resolution accepting the gift to the Friends of the Alhambra Public Library. (M2M12-14)

4.

ACCEPT GIFT: ROTARY CLUB OF ALHAMBRA F2M12-12, M2M12-15 Staff requests that the City Council accept a gift of $846 from the Rotary Club of Alhambra to purchase books for the Civic Center Library that promote life-long learning. Recommended Action: City Council accept with gratitude the gift of $846.00 from the Rotary Club of Alhambra to purchase books for the Library that promote life-long learning; direct the Director of Finance to amend the Librarys services budget accordingly; and direct the City Clerk to send a copy of the resolution accepting the gift to the Rotary Club of Alhambra. (M2M12-15)

5.

TRACT MAP NO. 71506 - F2M12-11, M2M12-16 Tentative Tract Map No. 71506 was approved by the Planning Commission on December 6, 2010. The project is an eight unit condominium project located at 534-538 Howard Street. All conditions of approval of the Tentative Tract Map have been met including the municipal restrictions, reviewed and approved by the Planning Division staff. The City Engineer has signed the Tract Map and recommended recordation of the same. Consequently, approval and recordation of this map is now appropriate.

Recommended Action: follows: 2-13-12

City Council adopt Minute Order No. M2M12-16 as 3

RESOLVED by the Alhambra City Council as follows: SECTION ONE: Based upon the recommendation of the Interim Director of Development Services in his report dated February 13, 2012, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473.5, 66474, 66474.1, and 66474.6 of the Subdivision Map Act of the State of California. SECTION TWO: This Council hereby approves TRACT MAP NO. 71506, and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map.

6.

RFP: CREATION OF A BICYCLE MASTER PLAN F2M11-56, RFP2M12-2 The City is looking for the development of a comprehensive Bicycle Master Plan that would detail ways to connect to existing and planned facilities between and among the City and surrounding communities. A Bike Master Plan would be a system of bicycle lanes, paths, routes and other amenities that would provide the Citys citizens with an alternative form of transportation and recreational opportunities. The Plan would be a cohesive system that would guide future bicycle facility improvements and provide a user-friendly bicycle system. Therefore, staff is requesting City Council authorization to distribute a Request for Proposals for the creation of a Bicycle Master Plan for the City of Alhambra. Recommended Action: City Council authorize staff to distribute Request for Proposals No. RFP2M12-2 for the creation of a Bicycle Master Plan for the City of Alhambra.

7.

NIB: PHOTOCOPY MACHINES FOR USE BY THE POLICE DEPARTMENT F2M5105, N2M12-14 In June of 2009, the City entered into a thirty-six month agreement for the lease of four photocopy machines to be used by the Police Department and the lease is due to expire on June 30, 2012. Therefore, staff requests City Council authorization to distribute a Notice Inviting Bids to solicit bids for the lease of four photocopy machines for use by the Police Department. Recommended Action: City Council authorize the City Clerk to advertise Notice Inviting Bids No. N2M12-14 to solicit bids for the lease of four photocopy machines for use by the Police Department.

8.

NOTICE OF COMPLETION: VALLEY BOULEVARD FAADE GENTRIFICATION & MAIN STREET FAADE PAINTING PROJECT F2M11-40, C2M11-41, M2M12-17 2-13-12 4

Staff requests that the City Council accept the Valley Boulevard Faade Gentrification and Main Street Faade Painting Project as complete. The project has been inspected by staff and all work has been completed in accordance with the City and CDBG requirements and specifications. The final contract amount, with two change orders, is $110,350. Recommended Action: City Council accept as complete the contract with Color New Co. for the Valley Boulevard Faade Gentrification and Main Street Faade Painting Project in the amount of $110,350 (C2M11-41); and, direct staff to undertake the steps necessary to finalize Councils action. (M2M12-17)

9.

AWARD CONTRACT: PURCHASE & INSTALLATION OF BACK-UP GENERATOR & AUTOMATIC TRANSFER SWITCH AT SEWER LIFT STATION NO. 4 F2M11-62, N2M11-150, C2M12-7, M2M12-18 On December 22, 2011, the City Clerk received and opened 8 bids ranging from $41,000 to $79,398 for the purchase and installation of a back-up generator and automatic transfer switch for Sewer Lift Station No. 4 (N2M11-150). Staff has reviewed all bids and has determined that Gammill Electric Inc. is in full compliance and conformance with the bid specifications. Therefore, staff requests that the City Council award a contract to Gammill Electric, Inc. for the purchase and installation of a back-up generator and automatic transfer switch for Sewer Lift Station No. 4. Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to Gammill Electric Inc. for the purchase and installation of a back-up generator and automatic transfer switch for Sewer Lift Station No. 4; authorize the City Manager to execute the agreement; authorize an appropriation in the amount of $41,000 from the Sewer Fund balance to the Maintenance & Repairs account; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M12-18)

10.

AMENDED ENFORCEABLE OBLIGATION PAYMENT SCHEDULE - F2M11-47, M2M12-19 Staff requests that the City Council as the Successor to the Redevelopment Agency Board consider a motion to approve and adopt an Enforceable Obligation Payment Schedule pursuant to Assembly Bill AB1X 26. On January 30, 2012, the Alhambra Redevelopment Agency adopted an amended Enforceable Obligation Payment Schedule (EOPS). Pursuant to Health and Safety Code Section 34177(a)(1), the City of Alhambra as successor agency to the Alhambra Redevelopment Agency is required to use that EOPS for purposes of making payments for obligations of the former Redevelopment Agency. There is language in Section 34177(a)(1) which implies that the Successor agency should also adopt the EOPS; although, the requirement is not clear. In an abundance of caution, the EOPS is being brought back to the City Council as Successor agency to the Alhambra Redevelopment Agency for adoption.

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Recommended Action: City Council as the Successor to the Redevelopment Agency Board approve the Amended Enforceable Obligation Payment Schedule, as outlined in the Director of Finances February 13, 2012 report on file in the Office of the City Clerk, pursuant to Assembly Bill ABX1 26. (M2M12-19)

11.

TREASURERS REPORT - F2M12-1 Recommended Action: Approve as submitted the Treasurer's Report prepared by the Director of Finance for the month of December, 2011, listing all of the City's and the Alhambra Redevelopment Agency's investments as of December 31, 2011.

12.

PERSONNEL ACTIONS F2M12-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated February 13, 2012 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.

13.

DEMANDS - F2M12-1 Recommended Action: Approve as submitted Final Check List (133188 thru 133349) in the amount of $879,069.65 for the period ending January 19, 2012; Final Check List (133350 thru 133455) in the amount of $589,098.92 for the period ending January 26, 2012; Final Check List (133456 thru 133630) in the amount of $387,852.86 for the period ending February 1, 2012; and, Final Check List (133631 thru 133687) in the amount of $22,829.92 for the period ending February 2, 2012.

14.

ACCOUNTS PAYABLE F2M12-500 Recommended Action: City Council as the Successor to the Redevelopment Agency Board approve as submitted the Accounts Payable for the period ending January 31, 2012, Check Nos. 11638-11649, in the total amount of $653,105.94.

ORDINANCES FIRST READING 15. ORDINANCE ADDING CHAPTER 3.34 ECONOMIC ALHAMBRA MUNICIPAL CODE F2M12-25, O2M12-4594 DEVELOPMENT TO

Staff requests that the City Council consider introduction and first reading of and ordinance that sets forth economic development powers of the City of Alhambra as a Charter City. The California Supreme Court recently upheld ABX1 26, while invalidating ABX1 27. Pursuant to that ruling, the Alhambra Redevelopment Agency ceased to exist as of February 1, 2012. Ordinance No. O2M12-4594 would create Chapter 3.34 2-13-12 6

Economic Development in the Alhambra Municipal Code and would set forth the economic development powers and obligations of the City of Alhambra. The ordinance includes many of the powers the Alhambra Redevelopment Agency utilized so successfully over the last forty plus years. Recommended Action: City Council direct the City Attorney to introduce and give first reading by title only to the following ordinance entitled: Ordinance No. O2M12-4594: An Ordinance of the Alhambra City Council, adding Chapter 3.34 Economic Development to the Alhambra Municipal Code. which ordinance shall return for a second reading and adoption at the next Council meeting.

16.

ORDINANCE AMENDING ALHAMBRA MUNICIPAL CODE SECTIONS 2.04 PERTAINING TO THE TIME AND PLACE OF CITY COUNCIL MEETINGS AND THE ORDER OF BUSINESS F2M2-70, F86-197, O2M12-4595 Staff requests that the City Council consider an ordinance amending Alhambra Municipal Code Chapter 2.04 pertaining to the time and place of City Council meetings and the order of business for those meetings. Recommended Action: City Council direct the City Attorney to introduce and give first reading by title only to the following ordinance entitled: Ordinance No. O2M12-4595: An Ordinance of the City Council of the City of Alhambra amending Alhambra Municipal Code Sections 2.04.010 and 2.04.030 pertaining to the time and place and order of business for City Council meetings. which ordinance shall return for a second reading and adoption at the next Council meeting.

17.

INITIATION OF THE PROCESS FOR THE CONDUCT OF THE 11-6-12 ALHAMBRA GENERAL MUNICIPAL ELECTION - F2M11-27, O2M12-4596 Staff requests the City Council consider the adoption of an ordinance calling the General Municipal Election in the City of Alhambra and the Alhambra Unified School District to be held on November 6, 2012 to be consolidated with the Statewide General Election to be held that same date for the purpose of submitting to the qualified voters the following named officers: City of Alhambra Councilperson of the Third District, full term Councilperson of the Fourth District, full term

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Board of Education Member, Board of Education First District, full term Member, Board of Education Second District, full term Member, Board of Education Third District, full term

and to take any and all actions necessary at this time to start the election process as more fully discussed in the City Clerks February 13, 2012 report. Recommended Action: By motion, instruct the City Attorney to introduce and give first reading to Ordinance No. O2M12-4596 entitled: An Ordinance of the Alhambra City Council providing for a General Municipal Election in said City to be held on November 6, 2012, and providing for the participation therein of electors residing in the Alhambra Unified School District in territory outside of the corporate limits of said City, and providing for the consolidation of the General Municipal Election with the statewide General Election; said Election being held for the election of the following City and Unified School District Officials, to wit: Councilperson of the Third District, Full Term; Councilperson of the Fourth District, Full Term; Member, Board of Education First District, Full Term; Member, Board of Education Second District, Full Term; and, Member, Board of Education Third District, Full Term

ORDINANCE SECOND READING 18. AMENDMENTS TO TITLE III OF ALHAMBRA MUNICIPAL CODE - F2M4-74, O2M12-4593 Recommended Action: City Council direct the City Attorney to give second reading by title only to the following ordinance entitled: Ordinance No. O2M12-4593: An Ordinance of the City Council of the City of Alhambra, California amending Chapter 3 of Title III of the Alhambra Municipal Code. after which the Council, by motion, may adopt Ordinance No. O2M11-4593.

OTHER BUSINESS 19. CITY APPOINTMENTS TO THE SUCCESSOR AGENCY OVERSIGHT BOARD F2M12-20

Pursuant to ABX1 26, each successor agency shall have an oversight board composed of seven members by May 1, 2012. One member shall be appointed by the mayor of the city that formed the redevelopment agency, and one member representing the 2-13-12 8

employees, from the recognized employee organization representing the largest number of former redevelopment agency employees employed by the successor agency shall be appointed by the mayor. Recommended Action: City Council discuss and direct staff accordingly.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas.

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M12 -7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.

ADJOURNMENT: There being no further business for the Council to transact, Mayor, with the consent of the City Council, shall adjourn their meeting to 7:00 p.m. on February 27, 2012, in the Council Chambers of the Alhambra City Hall, 111 South First Street, Alhambra, California.

NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 55 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5702-13-12 9

5090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMC CITY CLERK

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