CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL JULY 9, 2012

MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.

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AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street July 9, 2012 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:

Sham, Yamauchi, Placido, Ayala, Messina Led by Mayor Messina

READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.

PRESENTATION 1. PROPOSED HOUSING PROJECT: MARENGO AVENUE & ACACIA STREET F2M12-43 Staff wishes to present to the City Council a proposed project located at the northeast corner of Marengo Avenue and Acacia Street. The Olsen Company is in the process of considering the purchase of a 1.1 acre site which is currently owned by the Alhambra Unified School District. If they purchase the property, the Olsen Company is proposing an 18 townhome development on the site. The homes will be two and three bedroom units with approximately 1,937 square feet of living space. Recommended Action: receive and file the report. City Council make comments, provide direction, and

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M12-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): 2 7-9-12

Property: 1000 & 1100 South Meridian Avenue, Negotiating parties: The Charles Company and City Manager Julio J. Fuentes & Interim Director of Development Services Swink, Under Negotiation: Instruction to negotiators will concern price, terms of payment or both. Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(a): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(b): 3 matters. Initiation of litigation pursuant to Govt. Code Section 54956.9(c): 1 matter. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Association, Alhambra Fire Fighters Association, and the Alhambra City Employees Association.

RECONVENE & CITY ATTORNEY REPORT: In the event the City Council move into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required.

PUBLIC HEARING 2. 2012 CONGESTION MANAGEMENT PROGRAM (CMP) F2M6-63, N2M12-91, R2M12-26 This is the time and place set by Notice No. N2M12-91 for the City Council to determine whether or not the City of Alhambra is in conformance with the Congestion Management Program (CMP), and if so determined to be in conformance, to adopt the CMP Local Implementation Report in accordance with California Government Code Section 65089, et seq. Recommended Action: After receiving public input, the Mayor should close the public hearing and the City Council should adopt Resolution No. R2M12-26 entitled: A Resolution of the Alhambra City Council finding the City of Alhambra, California, to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Development Report, in accordance with California Government Code Section 65089 and attached Local Development Report, and authorize the City Clerk to certify the adoption of the resolution and forward a copy to the Los Angeles County Metropolitan Transportation Authority by August 31, 2012.

PRESENTATION 3. SOUTHERN CALIFORNIA GAS COMPANY ADVANCED METER PROGRAM F2M12-16 3 7-9-12

A representative from Southern California Gas Company will present an overview of their Advanced Meter Replacement Program. The Gas Company will be replacing the current meters in the City with new advanced meters that can be read from their offices. The initial phase of the project requires the placement of towers that will gather information from the meters and transmit the information to the Gas Company. Recommended Action: City Council receive and file this informational report.

CONSENT AGENDA (Item Nos. 4 11) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 4. RESOLUTION: ACCEPT SURFACE TRANSPORTATION PROGRAM (STPL) FUNDS F2M12-36, R2M12-25 Staff requests City Council authorization for the City Manager or his designee to act on behalf of the City for the Surface Transportation Program (STPL) funds administered through the California Department of Transportation and Los Angeles County MTA. The City of Alhambra has been notified that the Garfield Avenue Street Rehabilitation Project submitted under the STPL has been approved in the amount of $1,380,269. Recommended Action: City Council adopt Resolution No. R2M12-25 entitled: A Resolution of the Alhambra City Council authorizing the City Manager to act on behalf of the City of Alhambra with respect to the Surface Transportation Program (STPL) Transportation Funds administered through the California Department of Transportation and Los Angeles County Metropolitan Transportation Authority (MTA) certifying the City Manager or his designee as the official authorized to execute the agreements and supporting documents for the Surface Transportation Program (STPL) Transportation funded project, Garfield Avenue from north City limits to south City limits.

5.

AWARD CONTRACT: GARFIELD AVENUE REHABILITATION PROJECT F2M1236, N2M12-52, C2M12-28, M2M12-79 On June 21, 2012, the City Clerk received nine bids for the Garfield Avenue Rehabilitation Project. The bids ranged from $1,048,196 to $1,263,211.10. The bid received from All American Asphalt in the amount of $1,048,196 is the lowest responsible bid and All American has the necessary licenses and permits and has done similar projects of this type for other local jurisdictions. The Project is federally funded with STPL funds and Proposition C Transportation funds. Therefore, staff requests that the City Council award a contract to All American Asphalt for the Garfield Avenue Rehabilitation Project. Recommended Action: City Council award a contract to All American Asphalt, subject to final language approval by the City Manager and the City Attorney, in the amount of $1,048,196 for the Garfield Avenue Rehabilitation Project. (M2M12-79) 4

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6.

AWARD CONTRACT: PS&E OF THE MIDWICK TRACT STREET IMPROVEMENT PROJECT - F2M12-37, RFP2M12-7, C2M12-29, M2M12-80 On April 23, 2012 the City Council approved the circulation of a Request for Proposals (RFP) for the PS&E (Plans, Specifications and Estimates) of the Midwick Tract Street Improvement Project to rehabilitate the asphalt roadways located within the Midwick Tract. On June 22, 2012, the Public Works Department received five RFPs for the Project that ranged from $50,160 to $199,000. The RFP from Elie Farah Inc. in the amount of $50,160 is the lowest responsible proposal. Therefore, staff requests that the City Council award a contract to Elie Farah Inc. for the PS&E of the Midwick Tract Street Improvement Project. Recommended Action: City Council award a contract to Elie Farah Inc., subject to final language approval by the City Manager and City Attorney, in the amount of $50,160 for the PS&E of the Midwick Tract Street Improvement Project. (M2M12-80)

7.

CONTRACT AMENDMENT: PROFESSIONAL ARCHITECTURAL SERVICES MEDIA PORTFOLIO F2M1-48, C2M1-28, M2M12-81 Staff requests that the City Council approve an Eighth Amendment to extend the term of an existing contract for professional architectural services with Media Portfolio, Inc. by three years to June 30, 2015. There is no increase cost to the contract over the next three years. Recommended Action: City Council approve that certain Eighth Amendment to Contract No. C2M1-28, and by this reference incorporated herein and made a part of as though fully set forth herein, thereby extending the term of the contract through June 30, 2015 and continuing the level of service and the contract amount not to exceed $83,200. (M2M12-81)

8.

CHANGE ORDER: SEWER REPAIRS PROJECT F2M6-89, K2M11-342, M2M12-82 Staff requests City Council approval of a change order to the agreement with T.A. Rivard for the Sewer Repairs Project. During repairs for the Project, two unforeseen situations that required substantial and unforeseen additional work were discovered. Staff has reviewed the additional costs and has determined that the price is consistent with industry standard for sewer repairs. The change order will increase the amount of the current contract by $8,606.46 for a total contract price of $54,006.46. Funds are available in the Fiscal Year 2011-2012 budget. Recommended Action: City Council approve Change Order No. 1 to the contract for the Sewer Repairs Project (K2M11-342) with T.A. Rivard, Inc. for additional repair work due to unforeseen field conditions in the amount of $8,606.46. (M2M12-82)

9.

CLASS SPECIFICATION: PARKS SUPERVISOR F2M12-2, M2M12-83 Before a class specification becomes effective, it must be approved by the City Council. 5

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It is necessary to establish the representative duties and qualification guidelines for the newly established classification of Parks Supervisor. Therefore, staff requests that the City Council approve the adoption of the class specification for the newly established position of Parks Supervisor with the corresponding salary range. Recommended Action: City Council adopt the class specification for the position of Parks Supervisor as described in the Assistant City Manager/Personnel Directors July 9, 2012 report on file in the Office of the City Clerk; and, approve the new monthly salary range of $3,887-$5,126. (M2M12-83)

10.

PERSONNEL ACTIONS F2M12-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated July 9, 2012 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.

11.

DEMANDS - F2M12-1 Recommended Action: City Council approve as submitted Final Check List (137266 thru 137440) in the amount of $708,254.65 for the period ending June 28, 2012; and, Final Check List (137441 thru 137497) in the amount of $22,303.87 for the period ending July 2, 2012.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas.

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M12 -7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.

ADJOURNMENT: There being no further business for the Council to transact, the Mayor, with the consent of the City Council, shall adjourn their meeting to 5:30 p.m. on July 23, 2012, in the Council Chambers of the Alhambra City Hall, 111 South First Street, Alhambra, California.

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NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMC CITY CLERK

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