CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL JUNE 12, 2017 MISSION STATEMENT Tho Gity of Alhambra ie dodieatod to roaponeivo, oroatve loaderehip ‘and qualty services, ensuring desirable neighborhoods and a ‘supportive. business onvitonment, while being sensitive to the ‘diversity of our community Gateway tothe Sun Gabriel Valley VISION STATEMENT. The City of Alhambra shall be the premier family-oriented and economically prosperous ‘community in the San Gabrie! Valley. ‘Addressing the Counc: Secton 204210 of the Albambxa Munkipal Code establishes the procedures for ‘caressing he Counc Any person wishing fo adress the Counc dng he Meeting must completes SP Request Card and submit tathe Cy Clee ‘when cated upon by te Mayor, seats sto fo he podium and give your name, addess and ganization or ther Pty ya represent, ay, nan adie tone of wos record. Remarks are mites o# mates, [Aromas shal be ackhossd othe Coun a 8 bay an to any membar thereof No person, oer than he Court md the pereon hv th flow hat be parma te ert eny cure, ether recy o tough 3 trembere the Couns, wana be pniason ofthe Mayor No question shall be asked Counaperson except Through the Maye ‘Standards of Dacorum: Any person making persona, inpertnent or slanderous remarks or who shall become tera whl airering te Counc salle tht by fe ayo, bare rom he mans, Enforcement of Decorum: The Chil of Potce, hit designe, sha be Sergeant Arms ofthe Counel meats ‘in Sergaatst-Ame sna cary ot oor ad nstaons gues bythe Mayor othe purpose ot malay ‘order and decorum at the Coin esting Persons Authorized to be Within Rail No person excop Cy ofa, ter opresortaives, and newspaper reporter, shallbepermied wth the i Hn af he Cunall Chane heute oxpross consent of Be Counc. ‘Agonds Tracking Numbers: Al ruber fed in bold ator to tile of ach Aged item ae Cy Ck racking ‘umbors that ae ised ing ond scare purposes. e127AGENDA Regular Meeting ALHAMBRA CITY COUNCIL ity Council Chambers 411 South First Sveet June 12, 2017 5:30 p.m, ROLL CALL: Coton COUNCIL ‘Sham, Messina, Maloney, Ayala, Mejia Sw Gabest Vall” FLAG SALUTE: Led by Mayor Mejia READI JANGE TITLES ‘Government Code Section 36934 requires that all ordinances be read in full prior to City Counc taking action on the ordinance. By listing the ordinance tle on the Council agenda, Coureil may determine that the tile has been read, Recommended Action: By motion, determine that the ties to all ordinances which appear on this public agenda have been read, and waive further reading, PRESENTATIONS. AMENDMENT TO CONTRACT WITH GALPERS TO INCLUDE SECTION 20965 CREDIT FOR UNUSED SICK LEAVE FOR THE LOCAL MISCELLANEOUS MEMBERS AND LOCAL SAFETY MEMBERS ~ F217-2, R2M17-21, O2M17-4712 ‘The City, as part of iis negotiations with the employee groups, has proposed an amendment tothe Miscellaneous and Safety contracts with CalPERS, for the conversion {of sick leave to service credit upon retirement. This benefit wil allow employees to take thelr bank of sick leave and give I to CalPERS to be converted into service crecit, rather than to cash out the allowable portion anc! lose the rest when they retire. By allowing the ‘employee to convert sick leave time into service cred, it reduces overtime costs and loss of productivity. It is anticipated that the savings trom the overtime paid out to employees covering for absent employees, in addition to the productivity lost during that time, would be sufficient to cover the cost ‘of the amendment. Staff has been in contact with’ CalPERS and has been provided with an actuarial for the amendment to the contract. Staff recommends that the City Counell proceed with the amendment as Presented by CalPERS. Recommended Action: City Counc, by one motion, take the following actions A. Adopt Resolution No. R2M17-24 entitled: A Resolution of Intention fo approve ‘an amendment fo contract between the Board of Adminstration Califomia Public Employees’ Retirement System and the Gy Counc Cy of Alhambra, and, B, Direct the City Atfomey to give first reading by tile only to the following 2 e217ordinance entitled: Ordinance No. O2M17-4712: An Ordinance of the City Council of the City of Alhambra authorizing an amendment to the contract between the City Counal ofthe City of Alhambra and the Board of Adminstration Of the California Public Employees’ Retirement System, which ordinance shall Tetum fer a second reading and adoption a the July 10, 2017 Council meeting 2, OVERVIEW OF NEW MANAGEMENT STRUCTURE & CITY DEPARTMENT RESTRUCTURING - F2M17-2 Management Partners, a professionel management consulting fim specializing in review land assessment of government operations was retained eatler this year to assist the City Manager in auelting goverment operations to insure organizational efficiencies and cffectveness. Mr. Andrew Belknap, Regional Vide-President will be presenting findings of the review and their tecommendations for reorganization of the executive ‘managementidepartment structure, Recommended Action: City Council receive and ofder filed this informational report presented this evening. 3, DRAFT BUDGET FOR FY 2017-2018 & CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2017-2018 THROUGH 2021-2022 - F2M17-17 ‘Staff requests that the City Council ceview and discus the Draft Annual Budget for the City of Alhambra, the Golf Course Clubhouse Corporation, the Alhambra Capital Improvements Cofporation and the Alhambra Public Financing Corporation for fiscal year 2017-2018 and the Capital Improvement Plan for fiscal years 2017-2018 through 2021-2022 Recommencied Action: City Council review and discuss the 2017-2018 fiscal year Draft Budget and the Captal Improvements Plan for fiscal years 2017-2018 through 2021-2022. CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT ro SAME - F2N17-14 “The City Counc! wil move ino a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring wit the Ciy's Real Property Negolator, andlor conferring with the Cily Altorey on potential andor exsting ligation, andlor discussing matters covered under Government Code Section 54957 (Personnel), andor conferring wth tie Citys Labor Negotiators as follows; provided, however, prior {oso moving into closed sassion, the City Attorney shall make any announcements Fequired by the Brawn Act pertaining to such closed session mater: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel-Existing Litigation (Govt. Code Section '54956.9(0)(1)): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure 3 e247to tigation pursuant to Govt. Code Section $4056 9(}(2}: 1 matter. Initiation of ligation pursuant to Govt, Code Section 84986,9(c)(4): 1 matter. Discussion of Personnel Matters (Govt. Code Section 54987): None Conference with City’s Labor Negotiator (Govt. Code Section 4997.6); Tara ‘Schullz, Assistant City Manager/Director of Human Resouroes, re: Management Employees, Alhambra Polce Miscellaneous Assocation, Alhambra Police Officers’ Association, Alhambra Poice Management Association, Alhambra Fire Fighters’ Association, and the Alhamara Cty Employees’ Association RECONVENE & CITY ATTORNEY REPORT: In the event the City move into a closed session, the Cty Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session F required CEREMONIALS 4 CERTIFICATE OF SERVICE: FRANCES DUARTE - CROSSING GUARD - F2Mt7-3 Mayor Mejia and the City Council wish to commend and thank longtime Alhambra resident and Cty Crossing Guard Frances Duarte for her 14 years of fitful anc loyal servi to the Police Depariment and the City of Alhambra, Mayor Meja will present a Certlcate of Service plaque to Ms. Duarte for her outstanding work fr the City, ‘SOUNCIL BUSINESS 5. AUTHORIZE REWARD: XIUXIA “MICHELLE” CHEN HOMICIDE INVESTIGATION ~ F2M17-46, M2M17-85 (On June 2, 2017, Xiuxia "Michelle" Chen was working as a clerk al the Ambassador Inn in Alhambra whén a male suspect entered the Inn to commit a robbery. During the Commission of the robbery, the suspect shot and kiled Ms. Chen. Police are investigating the murder. Given the nature ofthe crime, the Alhambra Chief of Poe is recommending that the City Counel approve the offer of @ reward to assist in the investigation, The Chiet requests that a reward of $10,000 be paid to anyone that provides information that leads to the arrest and conviction of the person of persons responsible for tis hore crime. Anyone with information about the suspects), oF this incldent ie highy encouraged to contact he Los Angelos County Sheff Depattient’s Homicide Bureau at (323) 890-5500, Recommended Action: City Council authorize the offer of a $10,000 reward to be pad to anyone that provides information that leads fo the arrest and conwietion of the person or persons responsible for the homicide of Xiuxia “Michelle” Chen; and, crect Staff to undertake the stops necessary finalize Counc action. (W2M17-88) e247PUBLIC HEARINGS 6. PUBLIC WORKS MAINTENANCE & IMPROVEMENT DISTRICT & POLICE FACILITIES ASSESSMENT DISTRICT: FISCAL YEAR 2017-2018 RENEWALS - F2M17-23, N2MA7-58, RANA7-17, R2MA7-18 “Tis isthe time and place set by Notice No. N2M17-55 forthe City Council to hold @ public hearing to consider the folowing A Recommended Actiot ‘The Public Works Maintenance and Improvement District No. 1 - Zone A inctudes the downtown area only and was set upto provide a source of funding to operate ‘and maintain the specialized improvements which were installed inthe downtown area at the redevelopment agency's expense In. 1862. Those improvements include such items as the decorative sidewalk planters, the landscape med:ans, decorative sidewalk and paving and the Washington Twin streetights. This ‘assessment is propased to be unchanged from the 2016-17 level, and, ‘The Public Works Maintenance and Improvement District No. 1 - Zone B was ‘originally established to fund debt service on a bond issue, and ongoing ‘maintenance and operation of the City-wide streetlights, sidewalks, curb and utters, streets, street trees, median landscaping and municipal parking lots and Structures. The aforementioned work is performed by a combination of a five ptson concrete erew, a two person electrical crew (which also maintains trafic Signals), a five person agphalt crew, and contractors. This assessment Is propesed to be unchanged from the 2017-18 level: and, ‘The Publ Works Maintenance and Improvement District No. 1 - Zone C was established in 1987 and includes generally those properties located on both sides of Main Stret, between Aantic Boulevard and Paim Avenue and on both Sides of Palm Avenue, belween Main Street and Commonwealth Avenue. The purpose of Zone C is to provide funding for the ongoing maintenance and peraton of the public Improvements, which were constructed in the Auto Row ‘tea in 1988. at redevelopment agency expense. Those include the grass parkway, the feature Ights between Atlantic and Olive and the street trees. This ‘assessment is propased to be unchanged trom the 2017-18 level; and, ‘The Alhambra Pole Facilities Assessment Distict (PFAD) assessment was created in 1981 by the City Council after a vote in which nearly 60 percent of the ‘voters insicated approval forthe proposal. The assessment pays the debt service fon the bonds that were used to bull the police facility. This assessment is ‘ropased to be Unchanged fom the 2017-18 level, which for a single family home is $59.56 ‘ter receiving public testimony, the Mayor should close the public hearing and the City Counel, by one motion, should adopt the following: » ea2t7 Rosolution No, R2M17-17 enttlad: A Resolution of the Alhambra City Councit ‘ordering the renewal of the Ciiy of Ahambra Public Works Maintenance and Improvements. District No. 1 for Fiscal Year 2017-2018, confirming the Assessment Diagram and Assessinent therefor and providing forthe 5‘Assessment Levy in connection therewith; and, 2) Resolution No, R2M17-18 ented: A Resolution of the Alhambra City Counc ‘ordering the renewal ofthe City of Alhambra Police Facilies Assessment District No. 91-1 for Fiscal Year 2017-2018, confizming the Assessment Diagram and ‘Assessment therefor and providing for the Assessment Levy in connection therewith 7. ADOPTION OF AN ORDINANCE APPROVING A SPECIFIC PLAN AMENDMENT AND ZONE CHANGE AND A RESOLUTION APPROVING A GENERAL PLAN AMENDMENT, MITIGATION MONITORING AND REPORTING PROGRAM, AND MITIGATED NEGATIVE DECLARATION FOR THE PROPERTIES LOCATED AT 1428 SOUTH MARENGO AVENUE - F2M10-48, N2N17-57, R2M17-19, O2M17-4713 This isthe time and place set by Notice No. N2M17-67 forthe Alhambra Cy Council to hold @ public hearing to consider the approval of an application, by applicant St. Clair Partners, on behalf of TAG-2 Medical Investment Group, LLC, for a General Plan Amendment, Spectic Plan Amendment and Zone Change to modify the General Plan land use designation of a portion ofan existing property from High Density Resisental to Valley Boulevard Specie Plan with a related Zone Change from R-3 (High Density Residential) to Valley Boulevard Specie Plan for a proposed 126 unit 3-story townhome condominium complex, a 2-story 14,600 square foot commons building addition to an existing 36,000 square foot skied nursing facity, a 1-story 12,490 square foot retail building and a 2-story 18,000 square foot medical office building on a combined site area of 11.6 acres which will be divided info 4 los. The project site is 11.6 acres and is curently located within the R-3 (Multiple Family Resident) and Valley Boulevard Specie Plan zones. A Mitigated Negative Declaration has previously been prepared {and wil also be considered as par of te public hearing. On Apri 17, 2047, the Planning Commission approved Resolution 17-10 recommending that the City Council approve the Mitigation Monitoring and Reporting Program and Miigated Negative Declaration, Generat Plan Amendment GPA-18-1, Specific Plan Amendment SPA-16-1, Zone Change 2-6-1 adjusting the line betwoen the Multi-Family (R-2) zone district and the Valley Boulevard Condor Spectc Plan, Sub-Regional Commercial (B) District (Specific Plan-SRC(B)) an the subject parcel, increasing the area ofthe land designated Specific Plan-SRC(B) District from 1,76 acres to 2.0 acres for the properties located at 1428 South Marengo Avene inthe Clty of Anambra, Recommended Action: After receiving public testimony, the Mayor should close the public hearing and the City Council. by one motion, take the folowing actions: A, Direct the Ciy Attomey to introduce and give fist reading by tite only, waiving further reading to the folowing ordinance entiled Ordinance No. 02617-4713: An Ordinance of the Alhambra City Counc! Adopting Speciic Plan Amendment SPA-16-1, Zone Change Z-16-1 adjusting the line Between the Mul-Famiy (R-3) Zone Distict and the Valley Boulevard Corridor Specific Plan, Sub-Regional Commercial (B) District (Spectic Pian-SRG(B)) on the subject parcel (Assessor Parcel Numbers 5356-007-008, 5356.007-004, 5396-007- 6 e127(016), increasing the area of the land designated Specific Plan-SRC(B) District from 1.76 acres to 2.0 acres forthe properties located at 1428 ‘South Marengo Avenve in the City of Alhambra; which ordinance shall felum for a second reading and adoption at the next City Council meeting; and, B. Direct staf to return at the next City Council me resolution for adoption ented: Ing with the following Resolution No, R2Mi17-19: A Resolution of the Alhambra Gly Counel approving the Miligation Monitoring and Reporting Program and Imiigated Negative Declaration, General Plan Amendment GPA-16e1, ‘Adjusting the line between the High Density Residential and the Valley Specific Plan designations of the General Plan Land Use Map for the ‘subject parcels (Assessor Parcel Numbers 5356-007-003, 5356-007. (004, 556-007-016), incroasing the area of the land designated Specific Plan-SRC(B) District from 1.76 acres to 2.0 acres for the properties located af 1428 South Marengo Avenue in the City of Anambra CONSENT AGENDA. {Item Nos. 8 -20) All items listed under the Consent Agenda are considered by the City Council to be routine and ‘vibe enacted by one motion unless @ citizen or Counc member requests otherwise; in which ea8e, the item will be removed for separate consideration 8. NIB: 2017 HUD SIDEWALK AND ADA RAMP PROJECT PHASE Il - F2M16-51, N2M17-59 ‘Staff requests that the Cty Council authorize staff to distrbute @ Notice Inviting Bids for the 2017 HUD Sidewalk and ADA Ramp Project ~ Phase I, This project will repair ‘approximately 40,400 square feet of broken and off grade sidewalk In the HUD target farea thal poses an architectural barr. It wil also include the instalation of 165 new [ADA ramps. Plans and specications have been prepared for this projet, Recommencled Action: City Council authorize staff to distribute a Notice inviting Bies for the 2017 HUD Sidewalk and ADA Ramp Project Phase Il, with bids due no later than 10:30 am, on July 27, 2017; and, direct staff to undertake the steps necessary to finalize Council's action 9, NIB: REHABILITATION OF GARFIELD NO. 3 RESERVOIR AND SAFETY UPGRADES OF THE NEWTONIA RESERVOIRS — F2M47-34, N2M17-60 Staff requests that the City Counel authorize staff to distribute @ Notice Inviting Bids for the rehabilaton of the Garfield No. 3 Reservoir and safety upgrades of the Newdonia Reservoirs Project, Garfield Reservoir No. 3 is a 2.4 milion galon capacty reservoir located at the Garfield Pumping Station, This project would replace the interior coating Yeroot, and provide the necessary fall protection. Also, included in the project is the 124710. 1. 2, instalation of the necessary fal protection at tho Newionia Reservors. Plans and specications have been prepared for this repair and rehabiltalion project Recommended Aetion: City Council approve the distibution of a Notios ving Bids to qualfied contracts for the rehabiltation of the Garfield No. 3 Reservoir and safety upgrades of the Newtonla Reservoirs with bids due by no later than 10:30 am. ‘on July 13, 2017; and, direct staff to undertake the steps necessary to finalize Counci’s action, ACCEPT GRANT: ALHAMBRA CIVIC CENTER LIBRARY ~ F2M16-17, M2M17-77 ‘The Alhambra Publle Library Foundation applied for and recelved a $1,000 Public Libraries Advancing Community Engagement (PLACE) grant from Califa, @ nonprofit Irary membership consortium representing 220 libraries in California. The PLACE grant is awarded to libraries 10 promote environmental iteracy through climate change discussions Recommended Action: City Council accept @ $1,000 PLACE grant from Calta; ‘and, instruct the Director of Finance te alloeate the funds to the Library budget for books land programming. (M2M17-77) APPROPRIATE FUNDS: PURCHASE OF A VEHICLE FOR THE POLICE DEPARTMENT — F2M16-17, M2M17-78 ‘Staff requests thatthe City Council approve an appropriation of funds fer the purchase of 4 new patrol vehicle for the Polce Department. A police unit was involved in a traffic {accident on March 6, 2017 and was determined to be totaled by the insurance assessor land unable to be utilized in patrol. A replacement vehicle wll need to be purchased and ‘equipaes to be used in support of law enforcement purposes. Insurance proceeds will be ‘deposited into the Equipment Fund. to offset the cost ofthe replacement veicie. Recommended Action: City Council approve an appropriation of funds totaling $41,748.08 from the Equipment Balance Fund to purchase a new patrol vehicle forthe Police Department, and, direct staff to undertake the sleps necessary to finalize Couns action. (M2M17-78) APPROVE AGREEMENT: 2018 TOURNAMENT OF ROSES FLOAT ~ F2Mt-51, F2Mt-89, C2M17-31, M2M17-79 Staff requests thatthe Cty Council appropriate $100,000 ofthe Art in Public Places fund to provide @ City of Alhambra float for the 2018 Tournament of Roses Parade and approve a contract between the City of Alhambra and the Alhambra Chamber of Commerce to oversee the design, construction, decoration and operation of the 2018 float fr the Toumament of Roses Parade, Recommended Action: City Council appropriate $100,000 from the Artin Public Paces fund (account rumber 101.42. 1210.9700") forthe City's paticipation in the 2018 8 61241742, 44, 16. ‘Tournament of Roses Parade, which includes design, construction, decoration and ‘operation of the oat, approve an agreement, subject fo final language and approval by the City Manager and the City Attomey, by and between the City of Alhambra and the ‘Albambra Chamber of Commercefor oversight and execution ofthe float in an amount ‘ot to exceed $100,000, and direct staff to undertake the steps necessary to finalize the City Counci's action, (M2M17-78) CONTRACT APPROVAL: ALHAMBRA CHAMBER OF COMMERCE - FaMt-51, ‘caMt7-32, M2M17-80 Staff is requesting City Council approval of @ contract with the Alhambra Chamber of Commerce for prometional actives on behalf of the Cy for FY 2017-2018. The City has contracted with the Chamber for many years to conduct promatonal activites on behalf of the Giy. Staff believes the services proposed are essential to maintaining ‘active communication lines with the business community and encouraging partnerships within the City Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Alfomey, to the Alambra Chamber of ‘Commerce in an amount not lo exceed $111,925 for FY 2017-2018; and, direc staff to Undertake the steps necessary to finalize Council's action. (M2M17-B0) CONTRACT APPROVAL: ALHAMBRA CENTRAL BUSINESS DISTRICT ASSOCIATION FOR FISCAL YEAR 2017-2018 — F2M-55, C2M17-33, M2M17-81 Staff requests City Council approval of an agreement with the Alhambra Central Business District Association (ACEDA) for the 2017-2018 fiscal year. Since 1974 the City has maintained agreements with the ACBDA to provide promotional support to the mmefchanis in the Central Business District of Alhambra. These merchants have an ‘assessment placed upon them, in accordance with the Alhambra Municipal Code, Section 6.04201, which is collected by the City and allocated for marketing. and promotion activites epecticto the District area, According to the City's agreement with the ACBDA, a maximum of ninety parcent (00%) ofthe foal funds collected each year by the City may be allocated to the ACBDA. Recommended Action: _Cily Council award a contract to the ACBDA, subject to final language approval by the City Manager and City Attorney, for the promotion ofthe Cental Businass District fr the 2017-2018 fiscal year. and, rect staff to undertake the ‘steps necessary to fnalize Councils action. (M2MA7-81) NIB: ALMANSOR COURT PALM PATIO ENCLOSURE IMPROVEMENTS ~ F2M17- 35, NOMI7-61, M2M17-82 ‘The patio roof and window and door system at the Almansor Court Palm Patio is well cover 20 years old. In that time the patio has received a great deal of use, but the louvered teennology covering the patio roof has nt been updated, which causes issues during inclement weather. Furthermare, the sliding windows and door system is also 9 e24716, 17 ‘over 20 years 01, and has many rusted out portions, making the operation ofthe system ‘ery citfcutt. This project will add neu ife to this valuable space at Almansor Court, and help to modernize tne infrastructure. Recommended Action: City Council authorize staf to distribute a Notice Inviting Bids for the Almanser Court Palm Patio Enclosure Reconstruction Project, approve ‘environmental assessment as flaws: The proposed project is categorically exempt from the requirements of the Calfomia Environmental Quaity Act (CEQA) pursuant to 14 California Gade of Regulations § 15201 ae a Class 1 catagorcal axampiion (Fusing Facies). The project resuls in minor alterations to existing public facies involving no Signifieant expansion of the existing use, and, direct staff to undertake the steps necessary o finalize Councis action. (M2M17-82) CONTRACT EXTENSION: OVERSIGHT OF THE ALHAMBRA MUNICIPAL GOLF COURSE MAINTENANCE CONTRACTS - F2wi13-49, C2N14-36, M2M17-83, ‘Staff requests that the City Council award @ one year contract extension to Golf Wisz Ine. for the oversight of the Alhambra Municipal Golf Course Maintenance Contracts. Staff belisves that Golf Wsz Ine. vill be able to continue to provide the on-site daly management that is required to assist the Alhambra Golf Course and surrounding facies in achieving ther fulest potential. The term of the contract isto be for twelve months starting July 1, 2017 and terminating on June 30, 2018. Recommended Action: City Council approve a one year contract extension subject to final language approval by the Cily Manager and City Attomey, by and between the City of Alhambra and Golf Wisz Inc. for the oversight of the Alhambra ‘Municipal Golf Course Maintenance Contracts (Contract No. C2M14:36), in an amount not to exceed §120,000; and, diect staff to undertake the steps necessary to finalize Counei’s action. (M2MA7-83) CONTRACT EXTENSION: LEASE AND SUPPORT OF COMPUTER AIDED DISPATCH (CAD) AND RECORDS MANAGEMENT SYSTEMS (RWS) SOFTWARE APPLICATIONS — F2M3-57, C2M3-45, M2M17-84 ‘The Police Department currently utlizes the software and maintenance services of the City of West Covina, also known as West Covina Service Group, for police dispatch and records management functions. The City of Alhambra intially contracted withthe City of West Covina commencing July 1, 2003 for purchase of new computer hardware and lease and maintenance fees, The purchase of equipment was a one-time event, while lease access and maintenance have been ongoing and were first authorized by the City for a term of five years for Fiscal Years July 1, 2007 through June 30, 2012 and for an adkitional term of five years for July 1 2012 through June 80, 2017. The software Applications provided by the West Covina Service Group are proprietary in nature and protected as intelectual property. The West Covina Service Group is the sole provider for lease access anc maintenance of this system. Therefore, staff requests thatthe City Couneil aporove a contract extension withthe City of West Covina, 1241718. 19, 2, Recommencled Action: City Council approve a contract extension, subject to final language approval by the Cily Manager and City Aterney, with the City of West Covina (Contract No. C2M3-45) for the lease and support of Computer Alded Dispatch (CAD) land Records Management System (RMS) software applications utlized by the Police Department for the term of Juy 1, 207 through June 30, 2023; and, direct staff to undertake the steps necessary to faze Counai’s action. (M2M17-24) APPROVE CONTRACT: APPOINTMENT OF INTERIM DIRECTOR OF DEVELOPMENT SERVICES - F2M16-39, F2M17-2, C2M17-34, M2N17-85 Staff requests that the City Council approve a professional services contract with Marc Castagnola for the position of Interim Director of Development Services. Mr. Castagnola has approximately 30 years of experience in planning, having worked both inthe private and pubte sectors and has extensive training and education in city planning and architecture, The proposed eantract would be fora period not to exceed 960 hours, unt Such tme 98 a permanent Dcector of Development Services is appointed Recommended Action: City Council approve entering nto a professional services contract, subject to fina language approval by the City Manager and City Attomey, with Mare: Castagnola for appointment to the postion of Interim Direcior of Development Services effective immediatly, authorize the City Manager to sign the agreement on behalf of the City: and, cract staff to undertake the steps necessary to finalize Council's ‘action, (M2M17-85) PERSONNEL ACTIONS — F2M117-2 Recommencled Action: City Couneil ratify the actions of the City Manager set forth in that certain Personnel Actions document dated June 12, 2017, showing the various appointments, classifications, salary changes, etc, since the last City Council meeting DEMANDS -F2m17-1 Recommended Action: City Counc approve as submited Final Check List (189080 thru 182203) In the amount of $1,743,358.15 for the period ending May 18, 2017 and Schedule of Wie Transfers in the amount of $1,783,266.08 for the week fending May 12, 2017; and, Final Chack List (183204 thru 183390) in the amount of $51,447, 046.26 forthe period ending May 25, 2017, ORDINANCES ~ FIRST READING a APPROVAL OF A NEW MANAGEMENT STRUCTURE AND REORGANIZATION OF ‘VARIOUS DEPARTMENTS ~ F2M17-2, O2M17-4714, O2MA7-4715, R2M17-20 Staff requests that the City Council approve class specifications as well as two crdinances amending the Alhambra Municipal Code for the proposed reorganization of the Gi’s management structure. Staffs also requesting that the Cy Council approve 1" 642417the restructuring ofthe Human Resources and Management Services Departments, and the class. specifications for the new and altered postions assocated with the redistibution of duties and responsbliies created by the City’s reorganization, and ‘approve tha associated salary schedule as set forth by Resolution No, R2M17-20, Recently, the City began a review and assessment of the organizational structure, ‘operations, and staff levels to optimize resources and plan for the future, The resut vwas a plan that created a new structure and greater efficiencies by combining, and in Come saree, resesigning certain functions into other departments The new structure Creates two Assistant City Manager postions, divides the Pubic Works Department into {wo separate departments: Public Works and Utiies, creating a new Director of Utties position. The reorganization also eliminates the Administrative Services Department and Environmental Resources Deparment with the functions of these departments being redstributed to other departments and City Clerk being re-established a8 iis own {dvision, answering to the City Manager. Finally, the new structure eliminates the Deputy City Manager and Assistant City Manager tiles from the Directors of Community Services, Public Works and Risk Management positions, Adltionally, the recent review (of the organizational structure has resulted in recommendations to restructure the management of the Cy and the redistribution of the duties and responsibilties of some fof the departments. The pending retirements of tho Directors of Environmental Resources and Risk Management leave dulies and responsiiftes that need to be redistributed to ensure the continuation of services. An assessment of curent personnel staffing levels in the City of Alhambra has demonstrated need for addtional postions to be filed, created, altered, or moves. Recommended Action: City Coun, by one motion, take the following actions: A. Ditect the City Attomey to introduce and give first reading by tite only, waiving further reading to the following urganey ordinance entitled Ordinance No. O2MI7-4714: An Urgency Ordinance of the City Counc of the City of Alhambra, California amending Chapter 1.04 of Tile | of the Altambra Municioal Code to include a definition of City Departments and establish the newly created Departments and ‘amending Chapter 2.16 of Tie Il by establishing the ffce and duties of the newly created Department Heads and amending and restating the ‘office and duties of existing Department Heads ater which such ordinance shall go into effect immediately upon its ‘adoption By a diSth vote ofthe City Counc, and, B. Direct the City Attomey to introduce and give first reading by tile only, waiving further ceading to the folowing urgency ordinance entitled Ordinance No. 02M17-4718: An Urgency Ordinance of the Alhambra City Council amending Ordinance ©2115-4680 with respect to tiles of certain management postions ‘after which such ordinance shall go into effect immediately upon its ‘adoption by a 4/5 vote ofthe City Gounel; and, 12 e427©. Adopt Resolution No. R2M17-20 entitled: A Resolution ofthe Alhambra Cy’ Counel| approving the City of Alhambra Salary Schedule and pay rates ‘ORAL COMMUNICATIONS (TIME LIMITATION - § MINUTES) Ciena wishing to addrese the Council on any matter which is within the subject matter jurisdiction ofthe City Council not on the Agenda may do so at this time. Please state your name and address clearly forthe record Please note that while the City Council values your comments, pursuant to the Brown At, the Cty Council eannot take action unless the matter appears as an tem on a forthcoming agenda, council. ci aH 1S (ANNOUNCEMENTS {ENDA ITEMS) F2M17-1 Each Councilmember at his discretion may address the Council and public on matters of general information andlor concem, including announcements and future agenda items. ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will be hed on Monday, June 26, 2017 at 5:30 p.m., in the Alhambra City Hall Council Chambers, 111 South First Street, Ahamibra, Calfornia. NOTICE ‘Agenda Items: Copies ofthe staff reports or other writen documentation relating to the items listed on this agenda are on fle with the City Clerk in Alhambra City Hall located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, ‘Monday through Friday from 8:00 am. to 6:00 pam. if you would like to sign-up to receive the ity Council meeting agenda and staff reports packet, please visit the City’s website at wa clyotalhambra.org and you wil be abe to submit your email address on the homepage to the subscription service. Broadcast of Meeting: A lve video stream of each Council meeting is available through the City’s website. The regular meatings of the Alhambra City Council are recorded and are broadeast on Charter Channels 3 and 182 at 7-30 pm, on the Thursdays and Mondays following ie nesting, Revuidings are also available for viewing by the puble on the City of ‘Alhambra's website at the Alhambra Public Library and, upon appointment, in the ‘Administrative Services Department ‘Americans with Disabililes Act: If you require special assistance to participate in any City meeting (incuding assisted Isioning devices), please contact the City Clerk's Ofice (626) 570- 5080." Notification of al least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility this meeting, LAUREN MYLES, CMC CITY CLERK 13 12.47CITY OF ALHAMBRA "AGENDA REPORT CITY MANAGER APPROVAL: Y Date: June 12, 2017 To: Honorable Mayor and City Council uDMITED BY: Tex et Aas Cty ManaarOnedr ot nen Reece fh suBJECt AMENDMENT TO CONTRACT WITH CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM TO INCLUDE SECTION 20965 CREDIT FOR UNUSED SICK LEAVE FOR THE LOCAL MISCELLANEOUS MEMBERS AND LOCAL SAFETY MEMBERS RECOMMENDATION: Staffis recommending tht the City Council ‘A. Adopt Resolution No. R2Mt7-21 A Resolution of Intention to Approve an Amendment to ‘Contract between the Board of Administration California Public Employees’ Retirement ‘System and the City Council of the City of Alhambra; and B, Read forthe First time by tle only, Ordinance No. 02M17-4712, an Ordinance ofthe City ‘Council ofthe City of Alhambra Authorizing an Amendment to the Contract between the City Counei of the City of Alhambra and the Board of Administration of the Calforia Public Employees’ Retirement Systom, BACKGROUND: ‘The City as partof its negotiations with the employee groups, has proposed an amendment tothe 'Miscolaneous and Safety contracs with CalPERS, forthe conversion of sickleave to service cred Upon retirement, This benefit will allow employees to take their bank of sick leave an give it to CalPERS to be converted into servic credit rather than to cash out he allowable portion and ose the rest wen they rere. CalPERS requires that should the City eect amend the contracts to add this benefit, that he benef must be applied to each contract as a whole, Miscellaneous and Safety, land therefore cannot be givan to one specific group. Historically, @ concom oxprecced by al f tho groupe, ae well ac management, isthe use of sick time by employees prior to their atroment, rather than losing it when they leave, This creates a financial burden on the City due to the requirement to cover the extended absence with overtime hich could be required ofthe current staf in order o ensure the continued delivery of services. By ‘lowing the employes to convert that sick leave time ino service cred, treduces overtime costs and loss of productivity. ‘Staff has been in contact with CalPERS and has been provided wih an actuatial forthe amendment to the contract, altached, which outlines the cost of amendment tothe Ciy. The Actuarial report was recalved March 10, 2017 and was shared with each employee group for their review andconsideration. The Actuarial Report expires July 1,2017. To dato the Cty has reached a tentative ‘agreement with one employee Group who has agreed to the addition of this benefi, and staf is recommending thatthe Cty Counel praceed with the amendment as presented by CalPERS. Stall has notified the employee groups of fs intention to procaed with the amendment outside of the normal negotiating process, FINANCIAL IMPACT: “The actuarial report fr the Sick Leave Conversion benefit was provided by the CalPERS Actuary. ‘The actuarial report shows a fulure increase tothe CalPERS rate of 136% forthe Miscellaneous Group and 159% forthe Safely Group, and an Inease inthe Citys Amortzaion Bases of $61,135, for the Miscellaneous Group and $46,75! forthe Safety Group. Although its dificult forthe Cityto Drecict the numberof future rticas that would be able to use this benef Its anticipated that the ‘Savings from the overtime paid out to employees covering for absent ammpioyees, in addon to the productivity lost curing that time, would be sufficient to cover the cost of the amendment, ‘Miscellaneous Group ‘Change to Normal Cost ‘Change to Payment on Amortization Bases Safety Group ‘Change to Normal Cost ‘Change to Payment on Amortization Bases ATTACHMENTS: Resolution No. R2MI7-21 Cetiicaton of Compliance with Govemment Code Section 7507 Government Codes Section 20903, erttcation of Governing Body's Action Ordinance No. O2M17-4712 CalPERS Actuarial 0.139% $61,335 0.159% $46,752Resolution No, R2M17-21 RESOLUTION OF INTENTION ‘TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM AND THE CITY COUNCIL CITY OF ALHAMBRA WHEREAS, the Public Employees’ Retirement Law permits the participation of public agencies and their employees in the Public Employees’ Retirement System by the execution of a contract, and sets forth the procedure by which said public Agencies may elect to subject themselves and their emplayees to amendments tostid Law; and WINEREAS, one of the steps in the procedures to amend this contract isthe adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary ofthe change proposed in said contract; and WHEREAS, the following sa statement ofthe proposed change: To provide Section 20965 (Credit for Unused Sick Leave) for Jocal miscellaneous members and local safety members. NOW, THEREFORE, BE IT RESOLVED that the governing body of the above agency does hereby give notice of intention to approve an amendment to the contract ‘between said public agency and the Board of Administration of the Public Employees’ Retirement System, a copy of said amendment being attached hereto, as an "Exhibit" and by this reference made a part hereof. By___ Presiding Officer Tile Date adopted and approved maton carensioe 21607775 (even sprainsCALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM Financial Office | Pension Contract Management Services & Prefunding Programs P.O. Box 942703 Sacramento, CA 94229-2703 £888 CalPERS (or 888-225-7377) ‘TTY: (877) 249-7442 | Fax: (916) 795-4673 wwwcalpers.cagov ‘CERTIFICATION OF COMPLIANCE WITH ‘GOVERNMENT CODE SECTION 7507 By signing below, I hereby certify that in accordance with Section 7507 of the Government Code statements 1, 2, and 3 are true; and that statement 4 is applicable and Is true if have placed my initials beside the statement: 1. Services of an actuary were secured to provide a statement of the actuarial impact ‘upon future annual costs before authorizing changes in retirement plan benefits. 2, ‘The actuary prepared a statement ofthe actuarial impact of the proposed changes in benefits upon future annual costs including normal cost and any additional accrued liability. The statement ofthe actuarial impact forthe Increase in benefits was made publicon June 12.2017 ata public meeting of the _city Counel os) ‘(governing body) ofthe __city of Alhambra _ (publicagency) which is at least two weeks prior to the adoption of the inal Resolution / Ordinance, 3 Adoption of the retirement benefit increase will not be placed on the consent. calendar, 4. ___INITIAL HERE IF THIS STATEMENT APPLIES] ‘An actuary was present to provide information as needed atthe public meeting at ‘which the adoption of the benefit change was considered. (The presence of an actuary Is required If future costs ofthe benefit changes exceed 1/2 of 1% of the future anna costs ofthe existing benetita) Signature Print Name of Authorized Signer Tie Date PRS. CONA2AA rw 9/1/2026)B vecscme y Aas State of California GOVERNMENT CODE Section 20965 20965, A local miscellaneous member and a loal safety member, whose effective date of retirement is within four months of separation from employment with the ‘employer which granted the sick lave credit, shall be edited at his or her retirement with 0,004 year of service credit for each unused day of sick leave certified to the bout by his or her employer: The certification shall report only those days of unused sick leave that were accrued by the member during the normal course of his or her ‘employment and shall not include any additional days of sick leave reported for the purpose of increasing the members retirement benefit. Reports of unused days of sick leave shall be subject to audit and retirement benefits may be adjusted where improper reporting is found. ‘This section shall not apply to any contracting agency nor to the employees of a ‘contacting agency until the agency elects to he subject to this section by contractor ‘by amendment to its contract made in the manner prescribed for approval of contract, ‘except that an election among the employees isnot required, o, in the case of contracts ‘made after Septomber 26, 1974, by express provision in the contract making the ‘contracting agency subject to this section This section shall only apply to members who retie ater the effective date ofthe ‘contract amendments, Rapala aod by Stats. 1985, Ch. 39, Ses. 2. Eee Jury 1, 1996)CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM Financial Office | Pension Contract Management Services & Prefunding Programs P.O, Box 942703 Sacramento, CA 94229-2703 {888 CalPERS (or 888-225-7377) ‘TTY: (077) 249-7442 | Fax: (916) 795-4673 wwrw.calpers.cagov CERTIFICATION OF GOVERNING BUDY'S ACTION Thereby certify thatthe foregoing s a true and correct copy of a Resolution adopted by the ofthe (governing body) (public agency) i (date) Glerk/Secretary PERS-CON-12 (ee. 8/1/2016)ORDINANCE NO, 0217-4712 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY (OF ALHAMBRA AUTHORIZING AN AMENDMENT TO. "THE CONTRACT BETWEEN THE CITY COUNCIL OF ‘THE CITY OF ALHAMBRA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM. ‘The City Couneil ofthe City of Alhambra does ordain as follows Section 1, ‘That an amendment tothe contract between the City Councll ofthe City of Alhambra and the Board of Administration, California Public Employees’ Retirement System is hereby authorized, a copy of sald amendment being attached hereto, marked Exhibit, and by such reference made a part hereof as ‘though herein set out in ful Section 2, ‘The Mayor of the City of Alhambra Is hereby authorized, empowered, and directed to execute said amendment for and on behalf of said Agency Section 3, This Ordinance shall take effect 30 days aftr the date of its publication and posting and prior to the expiration of five days from the passage thereof shall be published at leat once inthe Pasadena Star News, a newspaper of general circulation published and circulated in the City of Alhambra and ‘henceforth and thereafter the same shall be in ful force and effec. ‘Adopted and approved this 1 lay of July, 2017 David Nejia, Mayor Artest Tauren Myles, ity lore|, Lauren Myles, City Clerk ofthe City of Alhambra, crtfy Ordinance No, O2M17-4712 was adopted by the City Counel ata regular meeting held onthe 10th day of July 2017, by the folowing vote: AYES: OKs: ABSENT: Tauren Myles, Cy Clerk PERS.CON.11A Ge. 9/1/2016) Amendment)EXHIBIT California Public Employees’ Retirement System : + AMENDMENT TO CONTRACT Between the Board of Administration California Public Employees’ Retirement system and the City Council City of Alhambra > The Board of Administration, California Public Employees’ Retirement System, hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agenoy, having entered into a contract effective October 1, 1944, and witnessed October 1, 1944, and as amended effective December 4, 1947, August 1, 1948, July 1, 1960, "September 1, 1951, December 20, 1951, February 1, 1954, July 1, 1854, October 1, 1954, April 18, 1985, November 1, 1956, June 9, 1988, December 21, 1967, September 4, 1975, May 27, 1978, Februsry 3, 4977, November 1, 1977, December 21, 1978, June 20, 1991, April 14, 1992, October 27, 1984, March 28, 2001, January 15,2004, March 9, 2008, July 26, 2007 and April 47, 2008 which provides for participation of Public Agency in'said System, Board and, Public Agency hereby agree as follows: A. Paragraphs 1 through 13 are hereby stricken from said contract as executed ‘effective April 17, 2008, and hereby replaced by the following paragraphs humbered 1 through 16 inclusive: 1. All words and terms used herein which are defined in the Public Employees’ Retirement Law shall have the meaning as defined therein, unless othenvise specifically provided. "Normal retirement age” shall ‘mean age 55 for classic local miscellaneous members, age 62 for new local miscellaneous members, age 50 for ciassic local safely members, ‘and age 87 for new local safety members,2 PLEASE DO NOT SIGN “EXHIBIT ONLY" Public Agency shall participate in the Public Employees’ Retirement Systam from and after October 1, 1944 making its employees as hereinafter provided, members of said System subject to all provisions of the Public Employees’ Retirement Law except such as apply only on ‘election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereef, apply only on the election of a contracting agency. Public Agency agrees to indemnify, defend and hold harmless the California Pubic Employees’ Retirement System (CalPERS) and its trustees, agents and employees, the CalPERS Board of Administration, and the Calfomia Publc Employees) Retirement Fund frm any caine demands, actions, losses, labiities, damages, judgments, expens serene aing but nt iied to loreal penaies ond sre toes thal may arise as a result of any of the following: (@) Public Agency's election to provide retirement benefits, provisions or formulas under this Contract that are different than the retirement benefits, provisions or formulas provided under the Public Agenoy's prior non-CalPERS retirement program. (©) Any dispute, disagreement, claim, or proceeding (including ‘without limitation arbitration, administrative hearing, or itigation) between Public Agency’ and its employees (or their representatives) which relates to Public Agency's election to ‘amend this Contract to provide retirement benefits, provisions or formulas that are different than such employees’ existing retirement benefits, provisions or formulas. (©) Publio Agency's agreement with a thid party other than CalPERS to provide retirement benefits, provisions, or form: ‘that are different than the retirement benef, provisions or formulas provided under this Contract and provided for under the Calfernia Public Employees’ Retirement Law. Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement: ‘@. Local Fie Fighters (herein referred to as local safely members); b. Local Police Officers (herein referred to as local safety members); ‘e, Employees other than local safety members (herein referred to as, local miscellaneous members).10. 1" PLEASE DO NOT SIGN “EXHIBIT ONLY” In addition to the classes of employees excluded from membership by sald Retirement Law, the folowing classes of employees shall not become members of said Retirement System: NO ADDITIONAL EXCLUSIONS. ‘The percentage of final compensation to be provided for each year of crediled prior and current service as a classic local miscellaneous member in employment before and not on or after March 9, 2008 shall be determined in accordance with Section 21354 of said ‘Retirement Law (2% at age 55 Full). ‘The percentage of final compensation to be provided for each year of credited prior and current service as a classic local miscellaneous member in employment on or after March 9, 2008 shall be determined in ‘accordance with Section 21354.6 of said Retiremerit Law (2.7% at age 65 Full “The percentage of final compensation to be provided for each year of credited prior and current service as a new local miscellaneous member shall be determined in accordance with Section 7522.20 of said Retirement Law (2% at age 62 Ful). ‘The percentage of final compensation to be provided for each year of credited prior and current service as a classic local safely member shall be determined in accordance with Section 21362.2 of said Retirement Law (3% at age 50 Full), ‘The percentage of final compensation to be provided for each year of credited prior and current service as @ new local safely member shall be determined in accordance with Section 7522.26(d) of said Retirement Law 2.7% at age 87 Ful), Public Agency elected and elects to be subject to the following optional provisions: a. Sections 21624, 21626 and 21628 (Post-Retirement Survivor Allowance) for local safety members only. b. Section 21573 (Third Level of 1969 Survivor Benefits) © Section 20042 (One-Year Final Compensation) for classic members only. d. Section 20803 (Two Years Additional Service Credit) for local fre ‘members and local miscellaneous members only.412. 43, 14. 15, PLEASE DO NOT SIGN “EXHIBIT ONLY” 2, Section 21024 (Miltary Service Credit as Public Service. {, Section 21548 (Pre-Retirement Option 2W Death Benefit). 9 Section 20865 (Credit for Unused Sick Leave) Public Agency, in accordance with Government Code Section 20790, ‘ceased {0 be an “employer” for purposes of Section 20834 effective on February 3, 19/7. Accumulated contributions of Public Agency shall be fixed and determined as provided in Government Code Section 20834, ‘and accumulated contributions thereafter shall be held by the Board as provided in Government Code Section 20834. Public Ageney shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service labiity with respect fo local miscslianeous members and local safely members of said Retirement System. Public Agency chall also contribute to said Retirement System as follows: ‘a. Contributions required per covered member on account of the 1959 ‘Survivor Benefits provided under Section 21573 of said Retirement Law. (Subject to annual change.) In addition, all assets and liabties of Public Agency and its employees shail be pooled in a single account, based on term insurance rates, for survivors of all local miscellaneous members and local safely members. b. A reasonable amount, as fixeé by the Board, payable in one installment within 60 days of date of contract to cover the costs of ‘administering said System as it affects the employees of Public ‘Agency, not including the cosis of special valuations or of the periodic investigation and valuations required by law. ©, A reasonable amount, as fixed by the Board, payable in one installment as the ocoasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law. Contibutions required of Public Agency and its employees shall be subject fo adjustment by Board on account of amendments to the Public Employees’ Retirement Law, and on account of the expérience under the Retirement System as determined by the periodic investigation and Valuation required by said Retirement Law.PLEASE DO NOT SIGN “EXHIBIT ONLY” 46. Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fiteen days afer the end ofthe period to which said contributions refer or as may be prescribed by Board regulation. if more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in ‘connection with eubsequent remittances. Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board. 8, This amendment shall be effective on the __day of. BOARD OF ADMINISTRATION cry couNncit PUBLIC EMPLOYEES RETIREMENT SYSTEM CITY OF ALHAMBRA s S ey. ey_ 4S ARNITA PAIGE, CHIEF PRESIQUS OFFICER PENSION CONTRACTS AND PREFUNDING ~ & PROGRAMS DIVISION @ Ss PUBLIC EMPLOYEES’ RETIREMENT SYSTEM. SS S ss © S yg oh Wires bae Ss & Attest:

CAPERS on or belore By 1, 2017. option of the inal ‘Reston by th cate not ecute California Public Employee's Retirement Systom ‘ww.calpers.ca gov‘utsceusayeous PAN OF THE CITY OF ALHAMERA (CALPERS Ib: 2596057773) Maes 2017 Pose? “Tha Nature of Actuarial Work’ A sca! ckaltons, nding the anes this cost estate a ies on numerous azzmptors abou te fture This nudes denogechie asturytors out the Decentage of your empoyes that il tennate, ce, become dled aa ten each uur yn, and lonomie sumptions, abat what sary ireases each employee recsves and the most Important ‘sung, wna the saat CAPERS ler or ech yer mothe tire ute st do pal to rent meters oF your plan Whe CAPERS nae st hase essen sur Dest estat ofthe el Fue of your pan, must be Unerstond tht these aesumptons are vr long te petors ard ll ‘Xialy ot be fein each Year se me go frward This means that your employer contbution ‘equlremant can vary dramatiealy with or without any benefit changes Because short torm ‘perience does nt conform tothe longterm actuarial sumptions ‘+ vesonent return much more vl than aity Fucus ad can cause employer contbatos to vary santcanty, Fr example, fr te pat eny year perid ending ne 30, 2045, furs a each fc or ranged rom 24% fo 42079 The moat of iesmert ren on ero conten vanes ‘Snanty bed onthe pa’ wlan (erat the marke vale oases toe ya. + Proiectod Volatility Index: 86 sot above, the cost estimates spl nti commun are {eed on 9 numer of ssuoton about vey lng tam demogragi ad econorc beer. ven ¥ ‘hess seaumotions (wminnons, cat, abit relent, sry gon ar nvestment tun) a ‘soci resi tre ml be dllerences ona ya to yer basis Yeo to year difference betnee ‘stil experience ard the assumption cle gai ass wh seve lone rae the ene ‘hrs fom ya yer respecte. So, eyurd coniowne wil Ruse, epecy duet Oe ‘pro dons oF nvesment rrs “The obit in annua erlyer contain requrements may be fects by tls amet. The reson lethat haber bots and eri reteement ages reaue the sccuulsin of more esas per mene ‘Gotan ho ewer Conn vat an be mens bythe aoe bn ess to ave ember Davo. Tegher ate pyolates reduce mare veal employe corti ‘Your plan's current volatility index (seat to payroll ale) 6 9.8, When you amend your plan, the Ibi enager tases dat So, the vetity Index does pot change Freda. Hower, at ‘exam to es yur ew acre int, you vatty née ldo grow, we aso de the "i of pac sty to aw to Som what your ute velty new come whe You re {00% farded. The ger ts a, the roe veal you uur conto requ wl be The fae Boo cota hese messes of pote Tati cntinton vty.” We call tis the Projected oti nde ‘As of une 30,2015 ‘current Plan Post-Amendment ‘ecrued Uabiliy + waa aA Payroll 15,125,728, Projected Volatity Index 38 ehout sea ba ot nthe tnd sate the ln mates, hot a plans wh rt ‘Sevier tr ves wit oo esa nr ssa ~ tus, ase payors and abi 0 aye rato afe ctl to zero. However, a5 tne goes by test rts ban tke and then tend to Sabie at some eorstant amount ae te elon mires. Wier bend lvls endear expaced ‘brant rogue her conan tre aioSCELLANEOUS PLAN OFTHE CITY OF ALHAMG®A (CALPERS ID: 2546057773) waren 2097 ages 1F you have questions about the cost aah lease cll (63) COPERS (25-7277) ese ack to speak 0 © Contact anh for questions aboot the ing 6 he cetact aradent. Pas ack to Spek to me fo questons Boatths ent malas RANDALL DZTUBEK, ASA, EA, MARA ‘SotrPein Bein, CAPERS EncosresStee escrin:Cetfor Unused Sek Lanes Dune 30,2018 Present Value of Projected Benefits ‘The ble tlw shows the change a the pls tal presen vale of benefits forthe proposed plan amend ‘The preset vale of Dents repreans he ttl dlrs Pedad today to Ard afte beefs fr cient Tambor othe la (ry wu pare to fre employes. The sieronce between thi Saute ahd ent fe sts ra te a yur oye an ne cna, heh he charge he ese ae ower, for lans Wh excess asst same olla hi "cost mayen be covered Dy cre excess ase. ‘As of2une 30,2015, ‘current Plan Post Amendment ‘Present Value of Projected Benefits (PVB) $ 165,656,205 + 166,450,716 Marat Vale of Asots (HVA) $ — smos26255 $16. s28253 Protent Valu of Future Employer and cannon - Employes Contributions (PVE MVA) ‘ $49,805 change to PvE. amanea AMENDMENT CO HALSI-ALATION BASS one 38,2085 (Siperso:s8acon77V3 ‘Spat Description: Cet for Uousod Sick eave ‘Accrued Liability nis not equtes, nor nacesaly dead, t hve accamunted asa sce to cover the ttl pest vale of Denes stl every member has le emloymene ita, the actarl ang proces cases reply otrbton sched of employes coro nd ergoyer sets (alee not css) whic af sped {0 sceuulate wah inarest tea the otal preset vale of anes bythe tne every menber ast tion A of ech Dane 30, the acm clades he “drab” level pan aes os of tat pont tine [Grattan tne rent wou sce fle enpiye corrbtons en fare emfoyr rams eos om ‘etotl resin value of Donets Therealng“esrebe” elo aces alle he aed TSE 1 pl with aut enact equal to the ps ecu Raby s oly Yn sched” funding that pan, and ey {hee enpoys conratore and itr ere rma as re neaé. A lan Wt sss ol te cued Tait behind scede” oe si hove an untae Aa, and mis tempor reese contbutons to fet buck op sce A lan vty ats neces ofthe alas acrved Tabi Ievahead of eres. Ofcourse, ents uch a on smandments on vestent or eroprapic gas or scscan change pls endon fh ‘sto yaa Tor ame, aan amendment cole use «panto ave om have exes es to bin nan teundes pot. “Te changes in your lars accrued abit, unfunded ecu Hadity ard the acura vales fasts unde ato ‘of Dawe 0, 05 aueto the pan aradmert ae shown nthe tale belo. ‘As ofSune 30, 2015, Current Plan Post amendment ‘entry Age Normal Accra Lnbiity (AL) 197.7536 $s Mee3.05 Market Value of Assets (HVA) 115928253 116,908,253 ‘Unfunded Lablty/(Becoss Assets) (UAL $308.81 s Maws.ire Franded Rao (HVA / AL) 7% 78% ‘change to AL os374 Total Employer Contribution nl te table above ge he changes she acu bly ad furded sats ofthe plan de tothe amendment, thereremanethequeton of wha wl happen tthe requtedarelyer cortowons because ef the charge plan provers CaPERS poy Implement conrbuton changes de to pan anerdments Imedy on the eet date of the change pon bans" Thew choos are dsaayed"an the flowy page. he crack amendment tect at on or afore ne 2, 201, hw noe ne erpayr conten eqn soul be eerie {er the 2017 2018 fal yes In govern, he poy also pons Wat the change in unfurled fbi de tthe btn amendment wi be Separatay amortzed ove pred f 20 years om the eflecive date ofthe sender {Et a ar component of he pans fund foiyevcst esas wl catrue be amore sere er 3, 2007 Tar‘lant Deion’ Ceaor Une Sick Leave ‘ha tl ow show the change n your plan’ erloyer contin requirements Beto the lan amennent for (yer 200718 ‘As of une 30,2015 Curent Plan Post-Amendmont '2017/28 Employer Contribution | Payment for Normal Cast 2450 asim Payment on Amortization 2.746380 207.515 Change to Normal Cost ot Change te Payment on Amortization Bases 61035 2017/18 Employee Rata* (Classic Members) ‘otal Employee Rate ‘sono 000% ‘change to Employee Rate .c00% 2017/18 Employee Rate"(PEPRA members**) Total Employee Rate stot 500% ‘Change to Employee Rate 00% 2018/19 a | Testimated Employer Normal Cost Rate 35% 2.6 nthe above ttle, the Post Ameren es wil pay deg fsa year 2017/18 you apt he amend haze ests do nit incorprete ho veer er fr he sal Year ag ue 3,20, + Hisrateis the evpoye rte before any ci secu mocstons s+ the employe rate ferent for cassie and new members. The change to the nmol cost due to ths Amvenarant aston 13 od therfore the PRA ensayo crtbubon fate or 2017-2018 br uneced. Not thatthe change in norma! ast the table ove may be much more ndtv ft fg tm change I the tiple onrarten reqarement et he pon eendmet. The pars payer on sortaton bakes son the table sve ta tenporry ater to te employer conveon ta get the pan back on shee. This {emery adusment te empinyer contour equronert vars curator Fam ante Han ieneTRACE enone CDT MALY WALUATION BASIS: 2382085 nips 112586057773. ‘patie Devcon: Cre or Unused ick Leave Additional Disclosure your apency sequins cost Infomation fort o mae banat changes, the oso adopting mre than ne ot {haze changes may notbeobaned bya the tne. intad 2 sapere valuation mst be cone to Drove 3 cst aaa fore conbhton of beret Cianges If he popscea pan amen apes to ony {nme ofthe enpayes nthe pln the chonge i eared cnkbutons duet the an amendment tl apps > {he entre plan a stl basdon the tt an pay Pleoe nate that th cost anata rien hie document may not be rel upon after yu receive you net ‘Sul alton Bf you havent aon acon to omen our crea by ths a, You must aract ou fe for ‘n upbted cot ana, based onthe new sal vaso. Desciptone of he acu mete, actuarial sumtin and an benef rovsons my be ound nthe ‘ppendes ofthe dune 2, 2018 aa report. eve note that he ress shown hare are subject to change any ‘the da or Han roles change rom at as used is su. Cortification “ne acuar valu forthe propose pin amennnt is tased onthe parca, benefits and ast data used inthe une 0, 2015 anal vation, th he banelits ead necessary torts what scarey proved Unde your contract wn PERS and ther modded to rele the proposed pan amendment Te valustion Nas bien performed accorsnce vith tno of practice prescribes by te Acar Stancads Bur, andthe ‘Stunpons and methods are teal consstet and ressonale fxs pany a rscbed by he CAPERS Board ‘sf aaranrotonaecodng proven fon te Calflora Pub mays Reema La ANAL OZIUBE, ASA, EA, AAA Senior Penn Actiry, CAPERS Fr Proces is: Anusiess6s sase485529 Poposl188330, Near 2007 a7Sana Descipin: et or Une Sce Lente ‘Summary of Plan Amendments Valued ‘COVERAGE GROUP 70000 Premendment PostAmendiment Rech, 2007 oeonc enone cos ANALYSIS VALUATION BASE 3,205, cipes 12586057773 Sa Description: re torUnaed Sc Lente COVERAGE GROUP 70999 Premendment Noctange Poet Amendment Noetonge Wee, 07‘OWTRACT AMENDMENT COST ANALYSIS VALUATION BASS: one 30,2015, ‘COVERAGE GROUP 60000 Presmendeent Post-Amendment {lows nase ck eve ob conve to Serves, Fae, a a7California Public Employees? Retirement System ‘Actuarial Office P.O. Box 942709 ‘Sacramento, CA, 94228-2708 2 TTY: (01) 195-3240 CalPERS (688) 225-7377 phone + (916) 795-2744 fax ‘wovw.calpers.ca.gov ach 10,2017 aurens io: 256057773, Employees CIT OF ALKANERA fae on SAFETY PLAN Dear Requestor: Acanact ender) cst nas othe alan) requested and reed ifrmation encsed “Te changes nthe ersloer cotton requlraments as ofthe effective dite ofthe propose! amend, ae spay en pe 3 1 you are ava of other rete a this Ifanston (2, payol sa, county cout employees por ss, 22), place frm them ‘Secon 20463 () anc) a he Cfo ube Enloees Ratner Law rewae the oven body of «publ sgeny whch requats a contact arena cutee tb provi coh feted atoye erencon with copy win Ine cays of recap, Uae f this co nao requested by on ‘eeloye orpanzaton, te employee ogenation request provide copy of the aaa tthe publ agency eine day fei. ‘This cost analysis expres July 1, 2017, A Resten of Intention (8 of 1) approved by the agency govering {aay to amand recat mut bers yt fie ono Before July 2017 and the amendmen eetve at uate before 51, 2018. Wer of these two caatons net mean upested cost analy s equred {o'amand the cont An ested ost ans maybe ovata cay as Rover 217 “Tocompete te contact amendment proces based onthe encosed ana, you mst doe long: + Folon the Contract Amendment Request process a Hy CAPERS wth cur Retremer Contac Seve Unt + Complete ad tetun te adopted R of Ito CAPERS on oF bere Jy 1, 2017. Adoption ofthe Fa Resin by ths dates at equ, Callfornia Pubic Employee's Retirement Systom ‘wor.calpers.ca govSAFE OF THE CTY OF RA (CAPERS: 280573) ane? “imaocant Ris Disclosure “The Nature of Asura Work: Al scnralcaktos, nung the ones this cost estimate are ied on numerous asunptons abou the ftire The includes donoqapalc assume about the Dcenage of your erpoyers tat wil teint, ce, become ible a een each ure yee, and fononie ssoumpens, abt wht salary increases each employee veceves and the most impotant ‘Supine the uote at Cass wi enn fr ech yr mote tire ul te ast sal 0 lire mfr your in We CAPERS has set hav eu as ou? bet esate the el ‘ite of your lan mst be Understood tht these ateamptons af very lang tem prodcors a wil ‘Sry ot be reals each ear sb ne go forward This mears that your employer contribution ‘eaulament can vaty dramatialy with or without any benefit changes because short term ‘Seperlence does nt conform tothe longterm actuarial assumptions. Invest retun much ere veal than tabltyPuctuatons and can cause employer craton © ‘vary snicanty, Fr expe, fr the past beny yer ptiod ending Jue 30, 2015, returns fe exch Foca {oor rangeé fom “24% fo #20754 The gat 9 mesent Teun on enoyerconrbutons varies “Taint tse onthe p's tty aoe eats of he market vale oases tothe pyro Projected Volatility Index: A: ats abv, the cost estimates sipped inthis communication ae teed on 9 number of suralins atout vey lng fom onogeaghic and economic behavior. Even these amumpton ermine, deat, dab, rtrenemts, sory got, on Investment etm) re ‘Sacty reaieg thee ll be fteences ona Yea to Yer Dass Ths ye to Year éleence betwee Stal experience an the ssirpans scald a oes wh serves to lame o ae De enolyers entities from yet yr, respecte. 50 Feed carrion vl uae spec re tthe Ups ond downs of vestments ‘The watt annul emplyer contbutonrequrerets my be ect by this amendment The reason (Etat hah Beno ans evr relent ages requre Ue acuruaton of ore assets per member fren tr eave. Contato volt can be measured Ey tert flan asso achve member Dav Hine acto pol rir proauce mare vale encloyer corbin. ‘Your pln’s current volatility index asses to payroll ati) 16 15.7. hen you send your pan, ‘he iby changer bur ast noo, ewe Indes does ret change ned HONEY, 28 ‘ests grow to equa your nw Scud ay, yout voy or wl also grow. S, we abo dscose the ‘fo faecal to ayo owt sow wat your tre vot nex wl Bone when you ae 10 unde. Th niger thts rat, the ore volte your fue conan recirereis lBe The {atl bel contans these messes of peal ture cvtbton vy. We cl this the Pose ort index ‘As of une 30, 2015 Curent Pian——_Post-Amendment ‘eerued Uabilty e Biswas —F—_BasTaaBT Payroll 15158473 15158479, Projected Volatlity Index 187 357 chou sz be ot that thes rite tn aioe 2 tha lan mata. Tat pare with pra ‘eves thes i oo aes ond vero exon ley ~ tus ase to pyro ra ah abit 1 Boy ro ora eqal to ze, However, be tne gor by Use rt bei tse and ten ton 1 bite a some constant anoint 3 te pon tures. Higher banat lvls and arr epee ebremens rosie ghar conan fare ati,SAFETY LAN OF THE CITY OF ALMABERA(CALPERS 10: 2546057773) ere 2017 ase 3 1 you have questions abut the cost aaj, lease cll (889) CAPERS (25-7377). Pease ask to speak to 2 ‘pag gm eptnetrtmt tn cre ner. Pe ao o e te RANDALL ZIUBEK, ASA, EA, MANA Setr Pein Aan, CAPERSRAs enone cos Sts -ALUATION BASS ne 36,2085 ‘Snatt Denton Cel for Unused Sik Lave Safety Present Value of Projected Benefits The able below sons he change ate lars taal reson ae of bees fr the pepo plan amendent ‘The preset ole of beefs rajreants the tata dlrs nase today to nd future bets fr curent rember of the lon (ey nite reget future erpoyecs). The afence between ts arour ad cent flan azts must be pi y ftir oro ond employer canibuters. As su, he charge m the pest value Danes due ote pan amendmen epee tect of he plan ardent Howey, for pane wh excess zzt me olf his "cost may ready be covered by ere acess ass. ‘As of June 30, 2015, ‘carent Plan Post Amendment [Present Value of Projected Benefits(@VB)—«G~~=~«CSR TIO —«S~—~«UTORRGAST Market Volu of sets (VA) $ sean 166,708 Prorent Value of Future Employer a — Employee Contibutions (PV ~ MV $ marist STAN Change to PVE exam ea‘CONTRACT AMENDMEHT COST ANALYSIS - VALUATION BASIS: ne 30,2015, Accrued Liability 1s not equce, nor cesar desta, to have acct at scent to cover the ttl pest ale of erefes nt every arbor has kt employmert.— Ines, the acura fundng process calcuates = rer ‘onthton scat af employee coeur and erloyercortbutos (dled naa css) whic are designed {o scumulste mith ines t eal he taal preset vole ef bones by the Oe every merber ha i ‘Sloe Asef each Du 2, he scuaty eater he "are" evel lan asst sof hat ore ire Up tocig te preset vou shed ure enpaye erator ond futire employs fal este om ‘hottest va of Dees The vesting eSrabe” vl oats cle the azued fay A pln with sts exact equal tothe plan's acd aby Is Spy on schaule”afundng tat pla, ad ey ‘tire employes carbons a ure emeojer arma ot are needed. A sn wh assets tc the accued Tobi i etn sche, or sido have an unfunded at, and mus eaorry nease cnttons to ‘te ck on schoade lon wth aaats In excess ofthe a's cued by aheed of schedule" OF couse, ‘vets sch a ln nenarans a vesinert oe deogrpie gas oss can change a plans contin fom oor year. For ample pln enardmen auld cause 3 plan rove From hag excess assets to bag oan Und postin. “Toe changes your os acted aby, wntunded accrued abit, and heat values of assets fund ato {35 0F dine 0, 215 det the lan aetna ae shown tease Bao. ‘As of une 30,2015 ‘current Pin Postmendment Entry Age Normal Accrued Liaity (AL) + 2797896 $ Beseeot Market Value of Assets (VA) 16,731 16681731 Unfunded bilty/(Excass Asets) (UAL = AL~MVA) $71,098,165 #7587070 Funded Ratio (HVA / AL) 7% 70.0% ‘change to AL 20505 Total Employer Contribution Whe the table above ges he charges nthe aus abiy ane une stats of the plan det the amen ‘here rennet gut what wt nappa othe rms erpoyer canons becouse of the ange = ah prowions CER poly iso npement conten changes eto pon anenenents meaty onthe flee dete of {he choge in plan tones. These citoes re asplayed on te folowing peg. | He carat amendment ‘iv te eon er alr une 3, 2017, te charge Inthe enpbjercntrtonrequemet shoul be etre {orth 20172018 ucal year. tn ened th ply alco provis tha he henge unfunded ay diet he pie amendment wi be spay aoaed cnr 9 prod ef 20 years Fen the facie date ofthe amendment nda othr components fe pls unfunded Iabltyfexes aes wl cote tobe amortized seperate Sieh 5,207 Teonear amenonor coer MALYSI- VALUATION MASI: a9, 2085 af Description: Creditor Unused Sick Lene Safty ‘The tobe below shows the change n your plas employer canriuten requirements due othe lan amendment for ‘eyo 2017/18 ‘a of Sune 30, 2035, Curent Plan Past-Amendment [2017/18 Employer contribution mal aymene or normal cst sone ss.0so% Payment on Amortization Bates 957201 44505952 ‘change to Normal Cost 0.35556 Change to Payment on Amortization Bases 6751 2017/18 Employee Rate” (Classic Members) ‘otal Employee Rate 20008 s.00% change to Employee Rate 0.000% 2017/18 Employee Rato"(PEPRA members**) “otal Employee Rate 1.250% 1.250% ‘Change to Employes Rate s.c00% isis — Estimated Employer Normal Cost Rate 135% 19.1% Inthe soo table, the Post Ameren” resus wl py dng faa yes 2017/8 you aor he amener. ‘hes esis ora ncrprate te mvs er or he sal Yee nding Jone 30, 206. Tisrate ithe employe ata fre any sei secant moststns, “+ The employee rte eden for case and nn merbars. The change to te neal cast duet this ‘Seerdeat sts than san tae the PEPRA employee conto ae for 2017/2018 sete, ete tat oe change inna cot n te table ove may be much more ndcafve ofthe lng tam change In tbe ‘Sve contain requrement dus othe an amencment. The Han’ punt on arta bse son ‘he able above isa tarps acjsenat fo the employer carbon to "get the plan bak on schedule This ‘npr aden to the employer contre requreere varies duration fom pln fo pnCONTRACT AMENOMENT COST ANALYSIS - VALUATION BASS: une, 2085 Shrurvpvan ron erry OF ALMASORA aera 12546057775 Sonat Despont for Unued Sick Lave Safety Additional Disclosure your agency requesing cost informatio fo to ot mae bent changes, the nso ating mre than one of these changes may not Ue eisined by ating he td este Tnstead, 9 spare vaunton rst be dane to rode 8 cst aise fr te combination of Benet anges If he propore pan smenarah apes to ely ‘ie ofthe enpoyees the pay, the change a requredeontrbutons do fo the plan Seamer il ples 2 ‘heen an ands tl basd onthe tal Ban pal eae ate that the cost anays proved this document may not be reled upon after you resive your next ‘mal alate. 1 you Rave fot taen action to een our contra, by this de, you must contacto fee fr ‘a upeated cos rays, based onthe new enn vauatn, Desrtone of the stu mated, actuarial assumes and lan bene rons may be found nthe pyendces ote De 30,2015 an reper. Pease eta the ess shown here re saber cage any ‘the dt or pan proves cng om twas used nS uy Certification “This actul vation for he proposed plan amendments based on the partir, benefits, and asst data used inte June 20,2015 tal vation, th the Eanfta madd neces fo refs what carey roid ‘nce your cae wh CAPERS nd th mode tort to posed pan arrest. Te vaio Nas ton performed in accordance withstands of practice pescbd bythe Acts! Standards Gow ahd the ‘numptonsoné etd are tral eonsstet and veasanbl forth plan prescribed y the CPERS Board ‘ mniraton acorn prover Sto te Calor Publ poy Reema La ADOALL DZIUBEK, ASA EA, MAA Ser Pension Actiay, CAPERS Fa Process ds Amusl486005 Base 480331 Popol 485332 Wwe 30oer sananon Cos uALSIS-VALUAION ASS ne 36,2088 Senet Description: Credit for Unused Sick Love Safty ‘Summary of Plan Amendments Valued COVERAGE GROUP 74000 Presamendment PostAmendmentCONTRACT AMENDMENT COST ANALYSIS -VALUATION BASS: une 30,2015 ‘Sonate Oeripton Cred fer Unused Sick Leave Safety COVERAGE GROUP 74999 Preamendment Nectange Post-Amendment Nechargeovr AMENDMENT COS MALYSIS-VALATION BAS 02,205, ‘enefe Descriptions Cre for Unused Sick Leave = Safty ‘COVERAGE GROUP 75000 remenrnt Post Amendment ows ruse ck eave tobe converted to Serv, a6CONTRACT AMENOMENT COST ANALYSIS - VALUATION BASIS: 630, 2025 aft Despina for Used Sk eave Sey COVERAGE GROUP 75999 PreAmendment ‘Nockenge Peet Amendment NochangesSargaera i abiges smote smn naft Description: Credit for Unused Sick Laave-Safery COVERAGE GROUP 84000 re-Amendnane Prst-Amendment 2 Alone use ck ae tobe conte to Sav. Saiapes fs 3546057779 oe Descin:reitorUnued Sick Leave Safety COVERAGE GROUP #5000 Post Amendment ols ruse ck eave tobe covet to Savi,NO STAFF REPORTNO STAFF REPORTAGENDATTEMNO._7_ y of Alhambra PRESENTED TO oP ae CROSSING GUARD ALHAMBRA POLICE DEPARTMENT IN APPRECIATION FOR HER DEDICATED AND OUTSTANDING SERVICE TO OUR COMMUNITY FOR THE PAST 14 YEARS By THE ALHAMBRA CITY COUNCIL MAYOR DAVID MEJIA VICE MAYOR STEPHEN SHAM COUNCILMEMBERS BARBARA A. MESSINA, JEFF MALONEY, LUIS AYALA \ Issued this 12” day of June, 2017 ~~ DAVID Le: a _ om xDNO STAFF REPORT Is‘ara Dare To: ‘SUBMITTED BY: ‘SUBJECT: tim No, _ CITY OF ALHAMBRA "AGENDA REPORT CITY MANAGER APPROVAL: {yw\ osiian7 Honorable Mayor and Members of the City Council Mary Chavez, Depuly Cy Marnaye/Divecir of Pubic Works | ate Public Hearing — Public Works Maintenance and Improvement District and Police Faclity Assessment District 2017-2018 RECOMMENDATION: It fs recommended that the City Counc! ater conducting @ public hearing adopt the attached resolutions renewing the Public Works Maintenance and improvement Dstctand the Police Faciity ‘Assessment District, for the 2017-2018 fiscal year at the same rates since 1998-97 and 1991, respectively, and direct staff to undertake the steps necessary to finalize Counci's action BACKGROUN! 1.11986, the Cty Coune! acted to replace the Landscaping and Lighting District, which had ‘been in existence since 1982, with a benefit assessment district, called the Public Works ‘Maintenance and Improvement Distict (PWMID). The district provided the Cty with greater flexibility to address the various City public works infrastructure deficiencies, including the ability to sel bonds to provide funding for major capital improvements projects. ‘As presently structured, the PWMID contai three zones: A, Band C. Zone A includes the downtown area only and was set up to provide a source of| {unding to operate and maintain the specialized improvements which were installed in the downtown area atthe redevelopment agency's expense in 1982. Those improvements include such items as the decorative sidewalk planters, the landscape medians, decorative sidewalk and paving and the Washington Twin streetighs. Zone B of the PWMID was originally established to fund debt service on bond issue, ena ongo!ng maintenance ana operation of the Cli-wide street lights, ‘sidewalks, curb and gutters, streets, sree rees, median landscaping and municipal parking ois and structures, The aforementioned work is performed by a combination ‘ofa five person concrete crew, a two person electrical crew (which also maintains {raft signals), a five person asphalt crew, and contractors. ‘Zone C was established in 1987 and includes generally those properties located on both sides of Main Street, between Atantic and Palm and on both sides of Palm, between Main and Commonwealth. ‘The purpose of Zone Cis o provide funding for ‘the ongoing maintenance and operation of the public improvements, which wereconstructed in the Auto Row area in 1988 at Redevelopment Agency expense. ‘Those Include the grass parkway, the feature lights between Atlantic and Olive and the treet trees, 3, Therecommended FY 2017-2018 assessment lavelfora single family in Zone B is $83.17, “which io identical to this year’s level. The aseessments for Zone A and Zone C are recommended to remain athe current level 4, The Police Faciity Assessment District (PFAD) was ereated in 1991 bythe Cty Councl ater {a vote in which nearly 60 percent of the voters indicated approval forthe proposal. The ‘assessment pays the debt service onthe bonds that were used to build the poe faciity. AS With the PWHMID, the assessment lavel wil remain at the current year level, which for a ‘inglafarily home ie $58 54 5. The notice ofthe public heering pertaining to the renewal ofboth assessment districts was published and posted in accordance with the law. 6. As required by the enabling ordinance, engineers reports were prepared regarding the renewal of both the PWMID and PFAD. In addition, in order to comply with snother provision of Propostion 216, reports have been certified by the City Engineer. Copies of {hese reports are attached. Both reports, as well asthe assessment tapes must be sentto the Los Angeles County Tax Collector. 7. Inorderto insure that adequate income is received next scal year to fully fund all expenses associated withthe Public Werks Maintenance and Improvement Disc, and the Police Facilities District, i ie necessary that the Cily Councl take formal action to renew the Districts prior to July 1 of each year. FINANCIAL ANALYSIS: ‘The assessments for Zones A, B and C will generate approximately $120,000, $2,000,000 and $57,742, respectively. The Police Facility Assessment District vill generale approximately $2,200,600. ATTACHMENTS: Final Enginger’s Report Public Works Maintenance and Improvements Distt No.1, Fiscal Year 2017/2018, dated June 12, 2017 Final Engineer's Report Police Facities Assessment DistictNo. 91-1, Fiscal Year 2017/2018, dated ‘tune 12,2017RESOLUTION NO. R2M17.17 A RESOLUTION OF THE ALHAMBRA CITY COUNCIL ORDERING THE RENEWAL OF CITY OF ALHAMBRA PUBLIC WORKS MAINTENANCE AND IMPROVEMENTS DISTRICT NO. 1 FOR FISCAL YEAR 2017-2018 CONFIRMING THE ASSESSMENT DIAGRAM AND ASSESSMENT THEREFOR AND PROVIDING FOR THE [ASSESSMENT LEVY IN CONNECTION THEREWITH WHEREAS, by Resolution No. R8B-134, adopted on June 5, 1986, the Alhambra City Council formed the Pubic Works Maintenance and Improvements Assessment District No. 1 (Qhe "District, pursuant to Chapter 3,50 of the Alhambra Municipal Code for the purpose of constructing ‘certain. street lighting, curbs, gutters, sidewalks and ciiveuays (the “improverents’), and providing the following services” watering, fertilizing, mowing, weed contol, shiubbery and tree pruning, removal and replacement of weed growth, maintenance of Irigetion facites, cleaning and repairing of curbs, gutters and concrete intersections, street ‘weeping, weed and graffti abatement and stale mandated refuse reduction measures {recyting) required by AB 939 and related work, as necessary (the "Services'), within the City and WHEREAS, by Resolution No. R86-195, adopted on June 5, 1986, the ity Council ‘ordered the performance of tho Sorvioes and the construction of the Improvements. and provided forthe levy of assessments under Chapter 3.50 ofthe Code: and, WHEREAS, by Resolution No. R86.202, adopted on August 26, 1988, the City Council ‘authorized the issuance of the “City of Alhambra, Improvement Bonds, Public Works Maintenance and Improvements Assessment District No. 1, Series 1986” (the “1986 Bonds”) and WHEREAS, by Resolution Nos. R942 and R94-3, adopted on January 10, 1984, the ‘City Council commenced proceedings for the refunding of the 1986 Bonds for the levy and collection of the reassessments as security for the Bonds relating fo the construction of the Improvements within the Distict and for the proposed levy of the annual service assessments {or the fiscal year 1984-85; and WHEREAS, by Resolution No. R84-12, adopted on February 28, 1994, the Alhambra City Council approved the final feasibility report for the Distict, confirmed the annual service assessments and reassessment, and ordered cther actions related thereto, which such ‘Assessment District was contrived for Fiscal Year 1995-06 by Resolution No. R9S-40 duly adopted on June 12, 1996; and, WHEREAS, by Resolution No. R96-12A, adopted on May 13, 1996, the Alhambra City Council found and determined It necessary, desirable and in the best interest of the City to continue the Assessment District and accordingly levied the assessment for fiscal year 1996-97; and, WHEREAS, by Resolution No. 97.21, adopted on May 12, 1997, the Alhambra City Council found and determined it necessary, desirable and in the best interest of the City to Ciyaty-in 17 'continue the Assessment District and accordingly levied the assessment for fiscal year 1987-8; and, WHEREAS, by Resolution No, R9@-18, adopted on April 27, 1998, the Alhambra Cy Council found and determined it necessary, desirable and in the best interest of the City to continue the Assessment District and accordingly levied the assessment for fiscal year 1988-99; and, WHEREAS, by Resolution No, REG-11, adopted on April 28, 1999, the Alhambra City Council found and datarminad i necessary, dasicabla and ia the heal interest of the City to Continue the Assessment District and accordingly levied the assessment for fiscal year 1996-00, and, WHEREAS, by Resolution No. R2M-8, adopted on February 28, 2000, the Alhambra Cty Council found and determined it necessary, desirable and in the best interest ofthe City to ‘continue the Assessment District and accordingly levied the assessment for fiscal year 2000-01 and WHEREAS, by Resolution No, R2M1-11, adopted on January 22, 2001, the Alhambra ty Counal found and determined it necessary, desirable and in the best interest ofthe City to ‘continue the Assessment District and accordingly levied the assessment for fiscal year 2001- 22002, and, WHEREAS, by Resolution No. R2M2-20, adopted on June 10, 2002, the Alhambra City Council found and determined it necessary, desirable and in the best intorest of the City to continue the Assessment District and accordingly levied the assessment for fiscal year 2002- 2008; and, WHEREAS, by Resolution No. R2M3-19, adopted on June 9, 2008, the Alhambra City Council found and determined it necessary, desirable and in the best intorest of the City to continue the Assessment District and accordingly levied the assessment for fiscal year 2003- 2004; and, WHEREAS, by Resolution No, R2M4-11, adopted on April 12, 2004, the Alhambra City Council found and determined i necessary, desirable and in the best inorest of the City to Continue the Assessment District and accordingly levied the assessment for fiscal year 2004- 2008; and, WHEREAS, by Resolution No, R2M5-18, adopted on May 9, 2005, the Alhambra City Council found and determined it necessary, desirable and in the best interest of the City to Continue the Assessment District and accordingly levied the assessment for fiscal year 2005- 2006; and, WHEREAS, by Resolution No, R2MB-16, adopted on June 12, 2006, the Alhambra City ‘Council found and determined it necessary, desirable and in the best interest of the City to continue the Assesement District and accordingly levied the assessment for fiscal year 2008- 2007; and, WHEREAS, by Resolution No. R2M7-16, adopted on June 11, 2007, the Alhambra City ‘Council found and determined it necessary, desirable and in the best interest of the City, to ciyany-im-sit7 2continue the Assessment District and accordingly levied the assessment for fiscal year 2007- 2008; and, WHEREAS, by Resolution No, R2M8-13, adopted on June 8, 2008, the Alhambra City Council found and determined it necessary, desirable and in the best interest of the City to continue the Assessment District and accordingly levied the assessment for fiscal year 2008- 2008; and, WHEREAS, by Resolution No. R2M®-19, adopted on June 8, 2008, the Alhambra Cty ‘Council found and datarminad it nacassary, dasivabla and ia the eat intrest of the City t0 continue the Assessment District and accordingly levied the assessment for fiscal year 2009- 2010; and, WHEREAS, by Resolution No. R2M10-18, adopted on June 14, 2010, the Alhambra Clty Council found and determined it necessary, desirablo and in the best interest of the City to ‘continue the Assessment District and accordingly levied the assessment for fiscal year 2010- 2014; and, WHEREAS, by Resolution No, R2M1-9, adopted on June 13, 2011, the Alhambra City ‘Council found and determined It necessary, desirable and in the best interest of the Cy to Continue the Assessment District and accordingly levied the assessment for fiscal year 2011- 2012; and, WHEREAS, by Resolution No, R2M12-15, adopted on May 14, 2012, the Alhambra City ‘Council found and dotermined it necessary, desirable and in the best interest of the Cy to ‘continue the Assessment District and accordingly levied the assessment for fiscal year 2012- 2013; and, WHEREAS, by Resolution No, R2M13-7, adopted on May 28, 2019, the Alhambra City Council found and determined it necessary, desirable and in the best interest of the City to continue the Assessment District and accordingly levied the assessment for fiscal year 2013. 2014; and, WHEREAS, by Resolution No, R2MI4-8, adopted on May 12, 2044, the Alhambra City Council found and determined it necessary, desirable and In the best interest of the City to continue the Assessment District and accordingly levied the assessment for fiscal year 2014- 2016; and, WHEREAS, by Resolution No. R2M15-10, adopted on June 8, 2015, the Alhambra Cty Council found and determined it necessary, desirable and in the best interest of the City to Continue the Assessment District and accordinaly levied the assessment for fiscal year 2015+ 2018; and, WHEREAS, by Resolution No, R2M16-17, adopted on May 23, 2016, the Alhambra City Council found and determined it necessary, desirable and in the best interest of the City to Continue the Assassment District and accordingly levied the assessment for fiscal year 2016- 2017; and, WHEREAS, the City desires to consider the continuance of the District for the ensuing fiscal year to assist in the provding and construction of the Services and Improvements for the benefit and use of the City and thereby improve and enhance the abilty ofthe City to provide Ccayary-lmsi17 3‘essential public Services and Improvements forthe cltzens of the City; and, therefore, pursuant to Section 350,228 of the Alhambra Municipal Code, the City Manager, or his designee, herelofore has caused to be prepared a District report entied Final Engineer's Report Public Works taintenance and Improvements Distt No. 1 Fiscal Year 2017/2018 Cily of Alhambra, dated June 12, 2017, (the *Report’) and has fled the same with the City Clerk; and, WHEREAS, pursuant to Section 350.020 of the Alhambra Municipal Code and applicable law, dune 12, 2017, atthe hour of 7:00 p.m., or as soon thereafter asthe matter may be hearg, in the Council Chambers of the Alhambra City Hal, was set as the time and place of the hearing of protests or objections, # ary, in raferenca to tha raneual of said District, and notice of sald public hearing was duly given as required by law, and, WHEREAS, said public hearing was duly held before the City Council at which ime the City Manager, oF his designee, caused a full and accurate statement to be made to the City Counei of al the information relating to the renewal of said District as proposed as well as an ‘Assessment Diagram and Assessment Roll hich included a description of each lot included in the District and a proposed assessment for each such lot based upon the formula fr the spread fof such assessment as approved by the City Counci, and all persons were afforded an ‘opportunity to present their views, NOW, THEREFORE, BE IT RESOLVED by the Alhambra City Council as follows: SECTION ONE: The City Council hereby accopts that certain Final Enginoer’s Report Public Works Maintonance and Improvements District No. 1 Fiscal Year 2017/2018 Cily of ‘Alhambra {ihe "Repe), and raconfms the Assessment Diagram and Assessment Roll as ‘submitted on June 12, 2017. The adoption of this resolution shall constitute the levy of ‘assessments forthe fiscal year commencing on July 1, 2017 and ending on June 30, 2018. SECTION TWO: This Council hereby further finds and determines that upon the conclusion of the hereinabove-deseribed pubic hearing, writen protests fled, and not withdrawn, did not represent owners of lots which would be liable for more than fity percent of the said total estimated assessment proposed to be imposed upon said District. SECTION THREE: By no later than the third Monday in August, 2017, the City Manager shall cause a certified copy of said Assessment Diagram and Assessment Roll tobe fied with the Tax Division ofthe Los Angeles County Audtor-Controlle's Office, whereupon it shall be the duty of the Audtor-Contrler to add the amounts of those respective assessments to the next regular tax bils levied against said respecive lots and parcels of land for municipal purposes; ‘and, thereafter, said amounts shal be collected at the same time and in the same manner as Ordinary municipal taxes are collet, and shall be subject to the same penalties and the same Drocedure under foreclosure and sale in case of delinquency as provided for ordinary municipal (aves. SECTION FOUR: Said assessment shall nat be payable prior to entry upon the tax rll ‘as provided hereinabove in Section Three. SECTION FIVE: The City Clerk shall cory to the adoption ofthis resolution and shall cause a copy of same to be recorded in the Office of the Registra-Recorder of the County of Los Angeles. Cayany-im-s17 4SECTION SIX: This Resolution shall take effect and be in ful force from and after its adoption by the City Counc ‘Signed and approved this 12" day of June, 2017. DAVID MEJIA, Mayor ATTEST: TAUREN MYLES, Gi ark City 37 s| HEREBY CERTIFY that the above and foregoing resolution was duly passed and adopted by the Alhambra City Counell ats regular mesting held on the 12" day of June, 2017, by the fellowing vote to wit: AYES: NOES: ABSENT: TAUREN TIYLES, Giy Clerk Cciyaty-msi17 6RESOLUTION NO. R2M17-18 ‘A RESOLUTION OF THE ALHAMBRA CITY COUNCIL ORDERING THE RENEWAL OF CITY OF ALHAMBRA POLICE FACILITIES ASSESSMENT DISTRICT NO. 91-1 FOR FISCAL YEAR 2017-2018, CONFIRMING THE ASSESSMENT DIAGRAM AND ASSESSMENT THEREFOR AND PROVIDING FOR THE ASSESSMENT LEVY IN CONNECTION THEREWITH WHEREAS, the City of Alhambra (‘ity’) is a municipal corporation and charter cty of the State of California; and WHEREAS, the Alhambra Capital Improvements Corporation (‘Corporation’) is. a nonprofit publle benefit corporation duly organized and existing under the Nonprofit Public Benet Corporation Law, being Part 2 of Division 2 of Title + (commencing with Section 5110) of the Corporations Code of the Stale of Califia ("Act’), for the purpose of benefiting and carrying out the purposes of the City, by providing forthe planning, development, acquisition, Construction, improvement, extension, repair, renovation andlor financing of public buldings, ‘work, projects, facilis, furnishings and equipment forthe benefit and use ofthe City; and, WHEREAS, by Resolution No. R90.58, dated September 17, 1990, Alhambra City ‘Council intiated proceedings under Chapter 3.50 ofthe Alhambra Code forthe formation of the City of Alhambra Police Facities Assessment District No. 91-1 (Assessment District’) to Conslruct and finance certain police faites (Facities") within the City; and WHEREAS, by Resolution No, R9I-48, dated October 10, 1991, the Alhambra Clty Council ordered the formation of the Assessment District pursuant to Chapter 3.50 of the ‘Alhambra Municipal Code and taking certain other actions related thereto; and, WHEREAS, by Resolution No. R93-51, dated June 28, 1993, the Alhambra City Counci {ound and determined it necessary, desirable and inthe best interest ofthe City to continue the District and accordingly levied the assessment for fiscal year 1993-94; and, WHEREAS, by Resolution No. R94-18, dated February 28, 1994, the Alhambra City Council found and determined it necessary, desirable and in the best interest of the City to continue the District and accordingly levied the assessment for fiscal year 1904-95; and, WHEREAS, by Resolution No. R95-39, dated June 12, 1995, the AIhambra City Council found and determined it necessary, desirable and in the best interest ofthe Cy to continue the District and accordingly levied the assessment for fiscal year 1995-96; and, WHEREAS, by Resolition No, R96-12B, dated May 13, 1996, the Alhambra City Counc {ound and determined i necessary, desirable and inthe best interest ofthe City to continue the District and accordingly levied the assessment for fiscal year 1996-97; and, WHEREAS, by Resolution No. R97-22, dated May 12, 1997, the Alhambra City Council ‘ound and determined it necessary, desirable and inthe best interest ofthe City to continue the District and accordingly levied the assessment for fiscal year 1997-98; and,WHEREAS, by Resolution No, R98-19, dated April 27, 1998, the Alhambra City Council found and determined it necessary, dasrable and inthe best interest ofthe City to continue the District and accordingly levied the assessment for fiscal year 98-99; and, WHEREAS, by Resolution No, R99-12, dated April 28, 1989, the Alhambra City Council {ound and determined it necessary, desirable and inthe best interest ofthe City to continue the District and accordingly levied the assessment for fiscal year 1996-00, and, WHEREAS, by Resolution No. R2N-9, dated February 28, 2000, the Alhambra City Council found and datarminad it nacessary, dasivabla and ia the heat inetest of the City to continue the District and accordingly levied the assessment for fiscal year 2000-01; and, WHEREAS, by Resolution No, R2M"-12, dated January 22, 2001, the Alhambra City Council found and determined it necessary, desirable and in the best inerest of the City to Continue the District and accordingly levied the assessment for fiscal year 2001-02; and, WHEREAS, by Resolution No, R2M2-11, dated June 10, 2002, the Alhambra City Council found and determined it necessary, desirable and in the best interest of the Cty to Continue the Distct and accordingly levied the assessment for fiscal year 2002-03; and, WHEREAS, by Resolution No. R2M3-20, dated June 9, 2003, the Alhambra City Council found and determined it necessary, desirable and inthe best interest ofthe City to continue the District and accordingly levied the assessment for fiscal year 2003-04; and, WHEREAS, by Resolution No. R2M412, dated May 10, 2004, the Alhambra City ‘Council found and determined it necessary, desirable and in the best interest of the City to ‘continue the District and accordingly levied the assessment for fiscal year 2004-05; and, WHEREAS, by Resolution No. R2MS-19, dated May 9, 2005, the Alhambra City Counci {ound and determined it necessary, dasirable and inthe best interest ofthe City to continue the Distict and accordingly levied the assessment for fiscal year 2005-06; and, WHEREAS, by Resolution No. R2MB-17, dated June 12, 2008, the Alhambra City Council found and determined it necessary, desirable and in the best interest of the City to continue the Distict and accordingly levied the assessment fo fiscal year 2006-07; and, WHEREAS, by Resolution No, R2M7-16, dated June 11, 2007, the Alhambra City Council found and determined it necessary, desirable and in the best interest of tho City to Continue the District and accordingly levied the assessment for fiscal year 2007-08; and, WHEREAS, by Resolution No. R2MB-14, dated June 9, 2008, the Alhambra City Counc found and determined it necessary, desirable and in the best interest ofthe City to continue the Distiet and accordingly levied the assessment for fiscal year 2008-08; and, WHEREAS, by Resolution No. R2M0-20, dated June 8, 2008, the Alhambra City Council found and determined it necessaty, desirable and inthe best interest ofthe City to continue the Distt and accordingly levied the assessment for fiscal year 2008-10; an, WHEREAS, by Resolution No, R2M10-17, dated June 14, 2010, the Alhambra City Council found and determined it necessary, desirable and in the best intrest of the City to ‘continue the District and accordingly levied the assessment for fiscal year 2010-11; and, ayaWHEREAS, by Resolution No, R2M11-8, dated June 13, 2011, the Alhambra City Council found and determined it necessary, desirable and in the best interest of the City to continue the Distct and accordingly levied the assessment for fiscal year 2011-12; and, WHEREAS, by Resolution No. R2MI2-14, dated May 14, 2012, the Alhambra Cy Council found and determined it necessary, desirable and in the best interest of the City to continue the Distict and accordingly evied the assessment for fiscal year 2012-19; and, WHEREAS, by Resolution No. ROMI2-8, dated May 28, 2019, the Alhambra City Council found and determined it necessary, desirable and in the best interest of the City to continue the District and accordingly levied the assessment for fiscal year 2013-14; and, WHEREAS, by Resolution No, RaM14-9, dated May 12, 2014, the Alhambra City Council found and cetermined it necessary, desrable and in the best interest of the City to ‘continue the District and accordingly levied the assessment for fiscal year 2014-15; and, WHEREAS, by Resolution No, R2M15-11, dated June &, 2015, the Alhambra Cty Council found {and determined it nacessary, desirable and in the best interest ofthe ity to continue the District and accordingly levied the assessment fr fiscal year 2016-18; and, WHEREAS, by Resolution No. R2M16-18, dated May 23, 2016, the Alhambra City Council found and determined it necessary, desirabie and inthe best interest ofthe City to continue the District and accordingly lave the assessment fr fiscal year 2016-17; and, WHEREAS, the City desires to consider the continuance of the Distict for the ensuing fiscal year to assist in the financing, planning, development, acquisition, construction, improvement, furnishing andlor equipping of the Facilites for the benefit and use ofthe City and thereby improve and enhance the abilty of the City fo provide essential public services and facilites forthe citizens ofthe Cty; and, therefore, pursuant to Section 3,50:228 ofthe Alhambra Municipal Code, the City Manager heretofore has caused to be prepared a district report entitled Final Engineer's Report Police Facities Assessment District No. 91-1 Fiscal Yeer 2017/2018 ily of Aambra, dated June 12, 2017, (hereinafter referred to as the "Report’) and has fled the ‘same wih the City Clerk; and, WHEREAS, pursuant to Section 350.020 of the Alhambra Municipal Code and applicable law, June 12, 2017, atthe hour of 7:00 p.m. or a soon thereafter as the matter may be heard, in the Council Chambers of the Alhambra City Hal, was set as the time and piace of the hearing of protests or objections, f any, in reference to the renewal of said District, and otice of said public hearing was duly given as required by law, and, WHEREAS, said public hearing was duly held before the City Council at which time the City Manager, oF his designee, caused a full and accurate statement to be made to the City Counei of al he information relating to the renewal of sald District as proposed as well 5. an ‘Assessment Diagram and Assessment Roll wich included a description of each lot included in the District and a proposed assessment for each such lot based upon the formula for the spread ‘of such assessment as approved by the City Counc, and all persons were afforded an ‘opportunity to present their views; NOW, THEREFORE, BE IT RESOLVED by the Alhambra Cty Council as follows: Ciyaty-im17 3SECTION ONE: The City Council hereby accepts that certain Fina! Engineer's Report Police Faciios Assessment District No. 91-1 Fiscal Year 2017/2018 City of Alhambra (the “Report” and reconfirms the Assessment Diagram and Assessment Roll as submited on June 12, 2017. The adoption of this resolution shall constitute the levy of assessments forthe fiscal year commencing on July 1, 2017 and ending on June 30, 2018, SECTION TWO: This Council hereby futher finds and determines that upon the conclusion of the hereinabove-described publ hearing, writen protests filed, and not withdrawn, did nat represent owners of lots which would be liable for more than fity percent of the eed total estimated aeseesment proposed ta he imposed span sald Pistriet, [SECTION THREE: By no later than the third Monday in August, 2017, the City Manager shall cause a carted copy of said Assessment Diagram and Assessment Roll to be fled with the Tax Division of the Los Angeles County Austor-Contoller's Ofice, whereupon it shall be the dlty of the Auditor-Contaller to add the amounts of those respective assessments tothe next ‘regular tax bils levied agalnst said respective lots and parcels of land for municipal purposes; fand, thereafter, seid amounts shall be collected atthe same time and in the same manner as ‘ordinary municipal taxes are collect, and shall be subject to the same penalties and the same procedure under foreclosure and sale in cate of delinquency a8 provided for ordinary municipal taxes, SECTION FOUR: Said assessment shall not be payable prior to enity upon the tax roll {8 provided hereinabove in Section Three. SECTION FIVE: The City Clerk shall certify to the adoption ofthis resolution and shall ‘cause @ copy of same to be recorded in the Office of the Registrar Recorder of the County of Los Angeles. SECTION SIX: This Resolution shall take effect and be in ful force from and after its Adoption by the City Counc ‘Signed and approved tis 12 day of June, 2017 DAVID MEJIA, Mayor ATTEST: TAUREN MYLES, Gily Clerk CCiyaty-imi17 4| HEREBY CERTIFY thal the above and foregoing resolution was duly passed and adopted by the Alhambra City Counel at its regular meeting held on the 12" day of June, 2017, by the following vote, to wit AYES: NOES: ABSENT: TAUREN MYLES, Gy Giork ‘ciyany-m st sFINAL ENGINEER'S REPORT POLICE FACILITIES ASSESSMENT DISTRICT NO. 91-1 FISCAL YEAR 2017/2018 CITY OF ALHAMBRA June 12,2017CITY OF ALHAMBRA ASSESSMENT REPORT FOR POLICE FACILITIES ASSESSMENT DISTRICT NO. 91-1 TABLE OF CONTENTS PAGE 1. Background 3 [Nature of Improvements or Services 4 3. District Boundaries 4 4, Necessity for Improvements or Services 4 5, Benefits Derived from Improvements or Services 43 6. Costs 5 7. Estimated Total Assessment 56 8. Definitions 67 9. Proposed Method of Assessment 19 10, Summary 10 Exhibie "A" Boundary Map Exhibit “B” Sample Assessments BBACKGROUND, In the late 1980's, it was determined that the existing Alhambra Police Facility had outlived its usefulness and a nevr facility was necessary to provide cost-effective police service forthe foreseeable future. The existing building had no public parking and too litle parking for the staf. The jeil could no longer accommodate the growing number of arresiees, and the antiquated electrical and plumbing systems had crested numerous problems including occasional power failures. The facility also lacked a shooting range, 0 stafThad fo rely on an adjoining city’s range. On September 17, 1990, the City Council of the City of Alhambra adopted Resolution "No. R90-S8, commencing the proceedings under Chapter 3.5 ofthe Alhambra Municipal ‘Code for the formation of a public improvements assessment district for a new police facility. At an election on September 17, 1991, 59 percent of the voters approved the formation of the District, Following a public hearing held on October 10, 1991, the District was formally approved by the City Couneil and the process was started to finance the improvements through the sale of Certificates of Participation in the amount of $27,000,000, ‘This willbe the twenty fourth year that assessments will be levied, however, unlike the fist five years when the assessments were increased 5 percent each yoar, the assessments ‘for 2017/2018 will be the same as those levied in the past nineteen years. ‘The assessment report contains the following: '* A description of the nature of the improvements constructed or services to be rendered; ‘© A deseription of the boundaries of the district, © A.statement of the necessity for such improvements or services; © A description of the nature of the special benefits to be derived ffom such {improvements or services by parcels within the di ‘© The estimated cost of construction of such improvements or providing such services; ‘+ The estimated total assessment to be spread upon all of the parcels included in the distit; Definitions; ‘© The method of assessing the parcels included in the district; and ‘© Assessment Report Summary.NATURE OF IMPROVEMENTS OR SERVICES “The improvements constructed and services proposed under this assessment report are as follows ‘The Alhambra Police Facility built with the proceeds of the aforementioned Certificates of Participation is located on a 120,500 square foot ste atthe northwest comer of First Street ‘and Commonwealth Avenue in the City of Alhambra’s downtown civic center area. The facility consists of « 60,489 square foot building, a subterranean parking garage. and an additional paved parking area at grade level. ‘The site contains adequate parking for police and visitor vehicles. Aaditional site features include landseaping and irigation, exterior lighting, signage, and appurtenances The facility also includes interior office improvements, fumiture and office equipment, expanded telephone and radio communications, an emergency operations center, police information and security systems, and firing range DISTRICT BOUNDARIES “The boundaries of Assessment District No. 91-1 coincide with the established boundaries ‘of the Cty of Alhambra as incorporated on July 11, 1903, all annexations to date, and all future annexations to the Cty. (See Exhibit “A”) SSITY FOR IMPROVEMENTS OR SERVICES In order to maintain high quality police services for the etizens of Alhambra, it was necessary to upgrade the existing facility as recommended by the independent 15 member Citizens Police Facility Advisory Committee. The old facility had been utilized far beyond its original design intent. The new facility located adjacent to the city hall and the municipal court building now provides the citizens with a central location for all police or City business and will continue 10 efficiently serve the community for many years to come. BENEFITS DERIVED FROM IMPROVEMENTS OR SERVICES The special benefits derived from the new police facility include not only the existing services provided but the ability to handle those services more efficiently and effectively inthe future, As before, the police services include all the vehicles, equipment, personnel and facilities necessary to provide police protection, With a new facility, those items hhave boen upgraded and the facility itself provides a more effective police force for 4service to the public. Individuals calling for police services clearly benefit from the facility and the related services, Those residents that never call for those services also benefit because of the preventive measures which are so important in police seiences and related services. Overall, the new facility helps speed up responses to calls, better addresses the public concerns, and brings to the City a level of police protection necessary to provide order in our society, costs “The cost of providing the new police facility was approximately $26.7 million. This ‘igure includes building costs, permits, engineering fees, communications equipment, land acquisition and contingencies, {Gross Floor Area 60,482 SF. Site Area 120,500 SF. 1EM AMOUNT ‘Construction Contract Award $14,895,272 Insurance, permits, and bonds 407,839 Construction change order contingency 1,042,669 Professional fees 2,475,000 “Testing and Inspection 135,000 Fumiture, fixtures, and equipment 670,419 ‘Communications Equipment 2,400,000 Land Acquisition 4,639,863 TOTAL $26,665,662 ESTIMATED TOTAL ASSESSMENT. In order to service the debt on the bond proceeds, the estimated assessment fr fiscal year 2017/2018 isas follows: Land Use 1, Residential Gnchodes condominiums) -$—=——«$8.56—_perunit 2. Multifamily(75 ofsingle familys) $48.67 peut 3. Commeria S 145861 perace 4. Indust S 1.09395 porace5. Departmen Stores S 291750 porsee 6. Regions Shopping Centers 5 291780 perecre 7. Supermarkes $ 291750 peraere 8 Resturans with Entertainment Liquor $2,187.92 peracre 9. Banks S$ 218792 poracre 10, Vacant Resident 5 608 peepwest 1, Vacant Commerilndustia S887 parece 12, Exempt s 0.00 perparest ‘The assessment levels for 2017/2018 will be the same as those for 1995/1996, In accordance with the provisions of Proposition 218, the assessment proceeds can only be ‘used for debt service on the bonds sold to finance the building ofthe police facility. Any assessment proceeds generated in excess ofthe amount needed to fully fund the annual principal and interest payment onthe bonds will be used to pay for early retirement ofthe ‘outstanding bonds. DEFINITIONS For the purpose of implementing and administering the assessment authorized. by Assessment District 91-1, te following definitions shall apply: Residential Properties: Residential properties shall be defined as all properties that are improved with residential units Residential Unit: A residential unit shall be defined as any structure or portion theo contains facilities for sleeping, eating, cooking, and sanitation for not more than ‘one family. By way of example, this would include, but not be limited to, single family homes, individual apartments, condominiums, mobile home spaces in parks, and any other facilities for housing people. Temporary housing such as hotels and motels are included under commercial properties. Commercial Properties: This category includes all properties that contain improvements ‘that are not being used for purposes such as residential, industrial, department stores, regional shopping centers, supermarkets, restaurants with entertainment and serving liquor, banks, vacant, or tax-exempt, It also includes utility parcels Le, distribution ‘yards, administrative and service offices and facilites which are industrially zoned, but ‘are primarily commercial uses such as office buildings. ‘The assessment applied to suck 6properties shall be applied on the basis of equivalent area of the parcel expressed in ‘square feet. This wil, in most cases, be the area indicated or calculated as such area as shown on the latest county assessor maps. Industrial Properties: This category includes properties included in an industil, manufacturing Zone which are used for industrial purposes. It also includes properties sed forthe sale and service of automobile, recreation, and construction vehicles, Picpartmen Stone Propertios: This estegory includes properties having stores offering a wide varity of retail sales merchandise. ng Center Properties: This category includes properties offering a wide variety of retail sales merchandise and services. These properties differ from other ‘merchandise sites in that they aract customers from a much broader customer area. ‘Supermarket Properties: This category includes properties which are used by a ‘supormarket chain for retail food and grovery sales. ‘RestauranvEntertsinment/Liquor Properties: This category includes property which is ‘used for restaurant purposes and also sels liquor and has an entertainment license issued by the City. Restaurants without both liquor and entertainment are included under ‘commercial properties ‘Bank Properties: Ths category includes properties used by banks, and savings and loans. Vacant Properties: This eategory includes all zoned properties which have no structures ‘constructed on them and are otherwise unimproved, “TayBxempt Properties: Tax-exempt properties shall be properties upon which property ‘axes are not levied within the City of Alhambra and shall include properties or portions ‘of properties under pubic or private ownership which are normally tax-exempt under the lavis ofthe United States or the State of California, such as public schools, srets, parks, churches, hospitals, cometeris, utility ighs-oF way, ete. Properies that are designated {or conveyance to the public, but which may not be publily owned at the time of recordation of maps, willbe included inthis category as exempt from the special tax at the time af recording the final subdivision map or deed with respect to such properties, PROPOSED METHOD OF ASSESSMENT “The Police Facility Assessment District (PFAD) was created in 1991 by the City Councit after a vote in which nearly 60 percent of the voters indicated approval for the proposal ‘As was indicated at the time of the election, in order to provide revenues to fund the debt service on the bonds that were sold to finance the new facility, as well as some of the ‘additional operating costs thatthe new facility had necessitated, such as additional jailers, it was necessary that the assessment level increase by 5 percent per year, forthe first 7several years ofthe District's existence. As a result of Proposition 218, the portion of the assessment that represented the added operating costs ofthe new building can no longer be levied for that purpose, However, the assessment could legally be continued at the 1996.97 level, and any proceeds in excess of those needed to fund debt service on the ‘bonds can be used to retire some of the bonds early. As with the PWMID; the assessment evel would remain atthe current year level, which for a single family home is $59.56, ‘On March 1 of each year, all properties within Assessment Distict 91-1 shall be assigned ‘one of the land use categories as flows ‘+ Single Family Residential Properties with a specific number of residential units assigned thereto, ‘+ Multi-Family Residential Properties with a spec assigned thereto, number of residential units . St estan ih nfeainment and Haun than selene fg: assigned thereto. ‘© Vacant Residential Properties shall be defined as all properties not containing any ‘stveture oF other beneficial land use but which may be developed under current zoning conditions and entitled to residential land use. ‘© Vacant Commercial/industral Properties not containing structures or being used for ‘storage, parking, etc. which may be developed under current zoning conditions and entitled fo commerciaVindustrial land use. Assessable square footage is assigned thereto, “The proposed assessment to be placed on properties as discussed in this report is based on the special benefit derived ftom the facilities and services provided. The benefits of police services include all of the personnel, equipment, and especially the building that ‘supports the basic aspects of police protection. Property owners and City residents may ‘benefit in varying degrees ftom the service. Also, their need, and thus the benefits, may ‘be greater in some years than others, The fact that some residents have not required police services reaffirms that police service does as much to prevent and deter erime as it does to react to eriminal and civil situations. ‘The City has conducted random samples an finds that approximately 35% ofall police calls are devoted to commercial and industrial properties. We find the records of police calls give an equitable perspective of how the benefit should be spread, Since a police facility, the personnel, and equipment therein all support the function of police service calls, it Would be appropriate to assess approximately 35% of the benefit of these services to commercial and industrial properties. The remaining 65% wold be assessed against residential properties. Therefore, the assessment rate to provide a newpolice facility is established such that approximately 65% ofthese costs willbe funded by residential property owners and approximately 35% of these costs will be funded by commercial and industrial property owners. “The special benefit of police services for each residential property is proportionate to the number of residential units on the property. For example, a property with three residential units would pay three times the cost as that of a property with only one residential unit, However, industrial uses and uses such as auto, recreational vehicles and large construction equipment dealerships require large land areas by the very nature of their business, Those large areas do not require the same amount of police services as ‘would the more intense commercial developments. In recognition of this reduced need and a corresponding benefit reduction, industralvehicle dealerships are assessed at ‘three-quarters the rate of commercial users. Therefore, the special benefits and the assessment rate are based on the amount of area devoted to this use and its intensity. [Not only are there differences between the required police services for commercial and industrial users, but there are differences in categories of commercial users. Department Stores, Regional Shopping Centers, and Supermarkets by their very nature attract ‘substantial numbers of people. Police calls and the need for police patrols and thus the special henefit of police services is highest in those eategories. ‘Therefore the assessment for those categories is twice that for other commercial users. In the same manner, restaurants with entertainment that sll liquor inthe course of normal business and banks require more police service than standard commercial users but not as greatly as shopping centers, ‘Therefore, their benefit is one and one half times that of regular commercial Multi-family units usually house fewer persons than do an equivalent number of single family units. In recognition ofthis fact, multi-family units are assessed at 75% the rate of single family units, ‘Vacant properties benefit from police serves to a much lesser degree because of the lower levels of activity associated with those parcels. They are assessed at 1/10th the level of other properties to account for that lower activity. No assessment for police services is placed on tax exempt properties.SUMMARY. In summary, this assessment report discusses the pertinent fies related to the need, special benefit, and financing ofthe police facilities building adjacent to the existing City Hal. I proposes to continue to assess those owes of property in proportion to special benefits they receive fom police services and facilites. The quality of this service and facilities affords them the opportunity to enjoy the quality of life and to protest thee investment in the community. Since the facility willbe funded over a period of 30 years, the yearly assessment wil be paid by thse residents and owners for only thse years during wich they receive special benefit from the facili, In conclusion, itis my opinion that the assessments for the City of Alhambra Police Facilities Assessment District No. 91-1 are spread in direct accordance with the benefits that the land within the district boundary receives from the works of the improvement aciliy). ‘This Final Report dated this 12" day of June, 2017. ‘TRANSTECH ENGINEERS, INC. 10EXHIBIT “A’ BOUNDARIES The boundaries ofthe Distict contain approximately 7.619 square miles. Legal Description: THE BOUNDARIES OF POLICE FACILITIES ASSESSMENT DISTRICT 91-1 COINCIDE WITH THE ESTABLISHED BOUNDARIES OF THE CITY OF ALHAMBRA AS INCORPORATED ON JULY 11, 1903, ALL ANNEXATIONS UP TO JULY 22, 1991, AND ALL FUTURE ANNEXATIONS TO THE CITY. SEE ATTACHED MAP.EXHIBIT A ASSESSMENT DIAGRAM - ASSESSMENT DISTRICT NO. 91 2017/2018 FISCAL YEAR | Alhambra Police Assessment Zone Exhibit B ‘Assessment Diagram ‘Athambra Poles Facliles Assesment Dletrlet 9-1 4 oes CD osrater 91-1EXHIBIT “BY POLICE DISTRICT SAMPLE ASSESSMENTS RESIDENTIAL ONLY. Residential and 59.56 per unit Condominiums Units Assessment 1 5956 2 119.12 3 178.68 4 23824 5 29780 10 595.60 20 1,191.20 502,978.00 Multi-Family 44.67 per unit Units Assessment 1 4867 2 8934 3 13401 4 178.68 5 2335 10 446.70 20 893.40 50 2,233.50 NON-RESIDENTIAL AND EXCEPTIONS Note: A Square Foo is 0,00002295684 of an acre. Commercial 1,458.61 per acre (0.033485 per Square Foot Industal 1,093.95 per acre 0.025114 per Square Foot Department Stores 2,917.50 per sere 0.066977 pee Square Foot Regional Shopping Centers 2,917.50 per acre (0.066977 per Square Foot Supermarkets 2,917.50 per acre 0.066977 per Squate Foot Restaurants with Entertainment/Liquor 2,187.92 per acre £0,050228 per Square Foot Banks 2,187.92 per acre (0.050228 per Square Foot Vacant Residential 6.08 per pateel ‘Vacant Commercial/ladustrial 145.87 per acre 0.003349 per Square Foot Exempt 0.00 per pateal BFINAL ENGINEER'S REPORT PUBLIC WORKS MAINTENANCE AND IMPROVEMENTS DISTRICT NO. 1 FISCAL YEAR 2017/2018 CITY OF ALHAMBRA June 12,2017TABLE OF CONTENTS 0. mL, Vv. ML vu vil. BACKGROUND BOUNDARIES OF ZONES DESCRIPTION OF THE CONSTRUCTION, MAINTENANCE, AND OPERATION OF IMPROVEMENTS AND SERVICES ASSESSMENT DIAGRAM [NECESSITY FOR IMPROVEMENTS AND SERVICES [BENEFITS DERIVED FROM IMPROVEMENTS AND SERVICES, 2017-2018 LEVY OF ASSESSMENT SUMMARY EXHIBIT A.- ASSESSMENT DIAGRAM [EXHIBIT B - METHOD OF ASSESSMENT EXHIDIT C - ZONE A COST ANALYSIS EXHIBIT D- ZONE B COST ANALYSIS EXHIBIT E- ZONE. B SAMPLE ASSESSMENTS LIGHTING, LANDSCAPING AND STREETS EXHIBIT F - ZONE C COST ANALYSIS E 36 8.10 u u u 14 8 6 17-04 2s 234 35FINAL ENGINEERS REPORT PUBLIC WORKS MAINTENANCE AND IMPROVEMENTS DISTRICT NO. 1 FISCAL YEAR 2017/2018 CITY OF ALHAMBRA. BACKGROUND ‘The City established Landscaping and Lighting Assessment District Nos. and 2 in 1982 under the authority of the Landscaping and Lighting Act of 1972, In 1983, the City combined those distriets into one district called “Landscaping and Lighting Distrit No. 1" ‘On November 12, 1985, the City Council passed Ordinance No. 085-3997 which added Chapter 3.50 to the Alhambra Municipal Code, thus authorizing procedures “for the creation of assessment disticts for the construction of public improvements and/or for the providing of public services alternatives fo procedures established by State Law." On November 25, 1985, the City Council initited the process of ereating a new assessment district that, by adopting Resolution R8S-285, would supersede and replace the Landscaping and Lighting Distrit No. 1. Following the receipt and review of a Feasibility Report, the City Council adopted Resolution [No. RR6-54 on February 24, 1986, declaring its intention to supersede and replace Landscaping and Lighting Distict No, 1 with the Public Works Maintenance and Improvements District No. 1. Following a public hearing on the creation of the assessment district, the City Couneil ‘adopted Resolution No, R86-134 on June 5, 1986, ordering the formation of the Distrit. On the same date, the City Council subsequently approved Resolution No, R86-135 which: 1) ordered the performance of er services and the construction of certain improvements (as previously detailed in Resolution No. R86-134); 2) confirmed the assessment diagram and assessment rol as submitted; and 3) levied ending on June 30,1987. assessment for the fiscal year commencing on July 1, 1986, and (On July 28, 1986, che City Council ofthe City of Alhambra, by approval of Resolution No. R86- 181, awarded to the lowest bidder the sale of $9,930,000 in improvement bonds designated, "CITY OF ALHAMBRA, IMPROVEMENT BONDS, PUBLIC WORKS MAINTENANCE 3AND IMPROVEMENTS ASSESSMENT DISTRICT'NO. 1, SERVICES 1986", and authorized such actions necessary to complete the issuance, sale, and delivery of such bonds. (On June 22, 1987, the City Council adopted Resolution No. 87-63 which modified the District and provided additional maintenance along Auto Row Alhambra, This resulted in the creation of| an additional benefit zone, thus capturing the costs of the addtional maintenance and assessing it ‘back to the benefiting parcels annually ‘On Iune 22, 1992, the City Council adopted Resolution No. R92-29 which further modified the Distict by adding street swoeping, wood and graffiti abatement, and stote mandated refuse reduction measures (reeycling) required by AB 939, to the list of maintenance and operation activities fnded by the District. ‘The Zone B assessment level was increased to fully fund those Since the sale of the improvement bonds in 1986, the City has used the proceeds to find approximately $2,000,000 in concrete repairs, and $7,000,000 in street lighting improvements ‘The street lighting improvements resulted in the upgrading of nine substandard city owned street lighting systems containing series circuits and incandescent lamps, to multiple circuits with high pressure sodium lamps. In addition, two systems owned by the Southern California Edison Company were replaced with modern city owned systems, ‘The result of those improvements ‘was a fivefold increase in steot lighting level, and a reduction in annual energy charges of more than 25 percent, in 1994 dollars. However, the completion of the two Faison area projects effectively depleted the 1986 Bond proceeds set uside for the street lighting improvement program.In order to maximize the benefits of the street lighting improvement program, it became necessary that reassessments be made and refunding bonds be sold so that the thre remaining areas ofthe City served by Southern California Edison owned stret lighting systems could have ‘those systems replaced by modem city-owned systems. This work was accomplished for approximately $1,850,000. [Now that those three remaining areas have been improved, the City has assumed maintenance responsibility for nearly all street lighting systems in the City, with no erease in the manning level ofthe existing street light maintenance crew. In recognition of the need to refund the initial bond issue, the City Couneil, on February 28, 1994, approved Resolution No. 94-12 wiih authorized the making of reassessments and the refunding of the 1986 Bond issue. By taking advantage of the lowest interest rates in decades Which existed in early 1994, and increasing the term of the refunding bonds to 25 years as ‘opposed to 15 years for the 1986 Bonds, the City was able to accomplish the following: (a) ‘maintain the total annual assessments for improvements and services at the levels originally projected, and (b) provide bond proceeds to complete the street lighting improvement program tnd since assessment revenue needed for debt service will be reduced, the excess assessment revenue above that needed for ongoing operational costs and debt service was used to repay a Joan from the City totaling approximately $1,185,160 which was advanced during the intial years following the District's formation. The City loan was fully repaid in 2003, ‘This Feasibility and District Report contains information in connection with the 2017-2018 levy of the annual installment of the reassessments and of the service assessments (collectively, the 2017-2018 Levy). ‘The proposed reassessments were imposed beginning with the 1994-95 fiscal ‘year and will be levied on an annual basis until 2019. The service assessments are imposed and Ievied on an annual basis until the services are no longer needed. ‘The method of reassessment for improvements and assessment for services uses the same ‘formula that has been used fo spread the original assessments. See Exhibit B. 5‘The reassessment and assessment levels are proposed to remain at the same level as for the previous year, and the services proposed to be funded by the assessments will be conducted in the "stret" (including alleys and municipal parking lots) and sidewalk vights-of-way. As such, we believe thatthe assessment district will be in full com Proposition 218, which was passed in November 1996, 2e with the provisions ofFINAL ENGINEER'S REPORT PUBLIC WORKS MAINTENANCE AND IMPROVEMENTS DISTRICT NO. 1 FISCAL YEAR 2017/2018 CITY OF ALHAMBRA M1. BOUNDARIES OF ZONE: The District has coterminous boundaries with the City and is divided into three zones: Zone.Ais the area generally known a the Main Sweet revitalization area which is located along the Main Street corridor between Atlantic Boulevard and Hidalgo Avenue, and Garfield Avenue between Woodward Avenue and Commonwealth Avenue, Zone B coincides with the existing ity boundaries and ineludes all parcels within the City of Alhambra, Zone B also inludes the parcels mentioned in Zones A and C. Zone. ‘includes all parcels in the rea generally known as Auto Row Alhambra which is, located north and south of Main Street between Palm Avenue and Atlantic Boulevard, and along Palm Avenue between Main Street and Commonwealth Avenue. Non- commercial parcels within this zone are not assessed Parcels which are considered utility rights-of-way and public property as described in 22595 and 22663, respectively ofthe Streets and Highways Code of the State of California, and are located within Zones A, B, and C are considered exempt from these special assessments and reassessmentm. FINAL ENGINEER'S REPORT PUBLIC WORKS MAINTENANCE AND IMPROVEMENTS DISTRICT NO. 1 FISCAL YEAR 2017/2018 CITY OF ALHAMBRA DESCRIPTION OF THE CONSTRUCTION, MAINTENANCE, AND Improvements “The improvements in Zone A were constructed and financed by the Alhambra Redevelopment Agency. The project is known as the "Downtown Alhambra Revitalization - Main Street - Phase I and LA." A copy of the as-built plans is on file in the Publie Works Department, Maintenance and Operation The services to be provided for Zone A areas follows: 1. Maintaining, operating, and improving street lights, holiday decorations, landscaping and other public improvements in the vicinity of Main Street and Garfield Avenue (Downtown), including watering, fertilizing, mowing, weed control, shrubbery and tree pruning, removal, acquisition, installation, ‘maintenance, repair, cleaning and replacement of dead growth of trees, irrigation facilities, municipal parking los, curbs, gutters, sidewalks (including sidewalk furniture such as benches, trash containers, pots and planters), and concrete imtersections, and related work, as necessary, 2 All clectrcal energy snd maintenance costs for the decorative strect lighting located in Zone A. 3. All maintenance costs related to the improvements associated with the "Downtown Alhambra Revitalization - Main Strest-Phase I and IA" projectZone B Improvements 1. Street Lighting. Replacement or upgrade of approximately 3,316 steeet lights within boundaries of Zone B. Those improvements have been completed. 2, Sidewalks and Driveways. Replacement of approximately 190,000 square feet of damaged curbs, gutters, sidewalks, and driveways within the boundries of Zone 1B, These improvements were replaced during the 1986-87 and 1987-88 fiscal years and Operation 1. Maintaining, operating, and improving stret lighting systems, the repair of damaged curbs, gutters, sidewalks, and driveways; the maintenance of median landscaping and street tees; 2. Maintenance and operation (Including watering, fertilizing, mowing, weed control, pruning, removal, acquisition, design, installation, maintenance, reptir, cleaning, and replacement) of median landscaping, street trees, parkways, sect furniture (including trash containers), curbs, gutters, strets (including alleys), sidewalks, and driveway approaches within the publi rights-of-way (including alleys), and municipal parking lots; 3. Maintenance (including removal, acquisition, design, installation, maintenance, repair, cleaning, and replacement) and operation of all street lighting ‘improvementImprovements Installation of interlocking street pavers, street trees, median lawns, and decorative ‘entrance features along the "Auto Row Alhambra" corridor. Maintenance and Operation 1, Maintaining and operating decorative lights, landscaping and other public improvements on Main Street between Alantic and Palm Avenue, and Palm Avenue between Main and Commonwealth (Auto Row), including watering, fertilizing, mowing, weed control, shrubbery and tree pruning, removal and replacement of dead growth, removal and installation of tees, maintenance of inrigation facilities, cleaning and repair of all curbs, guiters, sidewalks, and cconerete interseetions, and related work (including maintenance and installation ‘of stret furni it necessary, 2. All electrical energy and maintenance costs associated with the decorative lighting system. 3. All maintenance costs for the Improvements installed along the "Auto Row Alhambra! corridor. 10FINAL ENGINEER'S REPORT PUBLIC WORKS MAINTENANCE AND IMPROVEMENTS DISTRICT NO. 1 FISCAL YEAR 2017/2018 CITY OF ALHAMBRA Iv. ASSESSMENT GRAM ‘The Boundaries of the Assessment Distret are within the City limits ofthe City of Alhambra and are shown on a map entitled Assessment Diagram, Public Works Maintenance and Improvement District No. 1, City of Alhambra, which is on file with the City Clesk of the City of Alhambra, A ‘copy of the Assessment Diagram, in reduced scale is attached as Exhibit “A”. V. NECESSITY FOR IMPROVEMENTS AND. SERVICES In onder to provide forthe safety and well being ofthe citizens of Alhambra, itis necessary that the streetlights on both local streets und major highways are in accond with moder accepted standards. Those improvements provide security for residents as well as better safety conditions for both pedestrians and motorists. Replacement or repair of damaged streets, alley, municipal parking lots, landscaping, tees, sidewalks, curbs, guters and driveways to generally accepted standards also provides for better safety conditions for both pedestrians and motorists. Proper ‘maintenance of those facilites is essential VL BENEFITS DERIVED FROM IMPROVEMENTS AND SERVICES, The security and protection afforded by a modem street lighting system together with a well- raintained roadway (including curbs, gutters, sidewalks, driveways and alleys) or landscaped ret is nterded w enanee Ue heal, safety sad welfare associated with those parcels adjacent to this infrastructure system. A citywide improvement, such as has been carried out under Zone B of this District, provides direct, special benefit to the parcels and achieves the goals of enhanced health safety and welfare.FEASIBILITY AND DISTRICT REPORT PUBLIC WORKS MAINTENANCE AND IMPROVEMENTS DISTRICT NO. 1 FISCAL YEAR 2017/2018 CITY OF ALHAMBRA. vu, 2017-2018 LEVY OF ASSESSMENT. In order to fund the deb service requirement in 2017/2018 forthe Improvement Bonds issued by the City and the operational and msintensnee services mentioned above in FISCAL YEAR 2017/2018, itis nocessay to proceed withthe hearing on the Reassessments and the annual levy of service assessments for the 2017/2018 Fiscal Year as outlined in Chapter 3.50 of the Alhambra Municipal Code, [As required by Section 3.50.228 of suid cade, this Report contains A) information required of a Feasibility Report; B) a statement reflecting whether the services proposed are fo be changed or altered from that provided during the previous fiscal year and/or whether any new services(s) are to be provided; and C) whether any change in cost is anticipated or proposed with reference to the providing of such services(5) Te en ee ee ‘The information required of a Feasibility Report is contained in the February 21, 1986 Feasibility Report, which has been made @ part hereof, The method for ‘establishing the assessments in Zones A and B is detailed in the Final Engincer's Report - 1984/85 Renewal of Landscaping and Lighting Assessment District No. 1, ‘The method for Zone © Js detailed in the Final Engineer's Report 1987/88 Renewal. Fora detsiled explanation ofthe method for each zone, refer to Exhibit "B". Both reports are on fle with the City Clerk of the City of Alhambra R‘Proposed Improvement and Services Zong A. The services deseribed in Section III of this report are proposed forthe 2017/2018 fiseal year and are the same services provided during past fiscal year. ‘The deseriptions of activities have been further defined and clarified. ‘The improvements described in Section II of this report were financed with ‘ditional bond proceeds resulting from the bond refunding that occurred in the 1994/95 fiscal year. Zone C, The services described in Section Il ofthis report are proposed for the 2017/2018 fiseal year and include the same services provided during the past ‘ical year. The descriptions of activities have been further defined and clarified, Estimated Costs Zone. The estimated 2017/2018 costs for proposed services in Zone A are $112,697 with the assessment being $459.40 per 10,000 square feet of parcel area. ‘That assessment amount isthe same as the last ten years’ assessment levels. See Exhibit C for a eost analy Zong B. The estimated 2017/2018 costs for proposed services in Zone B are in excess of the proposed $3,016,276, ‘The total 2017/2018 proposed levy, including the annual reassessments, fora single-family residential parcel is $93.17. That assessment amount is the same as the last ten years’ assessment levels. See Exhibit D for a cost analysis. Zone C, The estimated 2017/2018 costs for proposed services in Zone C are {$55,550 with the 2017/2018 assessment being $207.50 per 10,000 square feet of Bparcel area. That assessment amount has not changed. See Exhibit F for a cost analysis. 4FINAL ENGINEER'S REPORT PUBLIC WORKS MAINTENANCE AND IMPROVEMENTS DISTRICT NO. 1 FISCAL YEAR 2017/2018 CITY OF ALHAMBRA, VII. SUMMARY In summary, the 2017/2018 levy of assessment for Public Works Maintenance and Improvements District No. 1 is necessary to provide funds for: 1) financing the 2017/2018 debt service for the $8,300,000 in Refunding Bonds sold in 1994 which totals $630,260; and 2) partially financing the $2,374,531 in stret lighting, landscaping, and street services proposed for Zones A, B, and C of this District during the 2017/2018 fiscal year for a total annual levy of $3,116,367.00 In conclusion, it is my opinion that the assessments for Zones A, B, and C of the City of Alhambra Public Works Maintenance and Improvements District No. 1 are spread in direct accordance with the benefits that the land within the boundary of the Zones receives from the works of improvements and the maintenance thereof, This Final Report dated this 12th day of June, 2017, TRANSTECH ENGINEERS, INC. GaP DLIGHTING LANDSCAPING ASSESSMENT ZONES ASSESSMENT DIAGRAM PUBLIC WORKS MAINTENANCE AND IMPROVEMENT DISTRICT NO. 1 201770 YEAR Lighting/Landscape Assesment Zones Exhibit a ‘Assesment Diagram Publ Works Maltenance and inprovement leet No. | | DEE TD ene { J A) BB zone a Co)zone WY) Ml zone ©EXHIBITB METHOD OF ASSESSMENT 2017/2018 FISCAL YEAR ‘The Landscaping and Lighting Act of 1972, after which the City of Alhambra Public Works Maintenance and Improvement District is patterned, states that maintenance and improvement assessments may he apportioned hy any foemula or method which fairly distibutes ensts among al parcels within the dstict in proportion to the direct, special benefits received. Zone A - The primary benefit of landscaping, safe sidewalks, street, parking, additional street lighting and seasonal enhancements in the "Downtown Alhambra Revitalization - Main Street ‘the enhanced ambiance which atracts additional patrons to the area. The method of allocating the costs associated with the Zone "A" serviees is by parcel square footage, Each parcel is assessed its proportionate share of the costs based on its square footage. Since all ofthe ‘maintenance activities are confined to improvements within the street rightof-way, and the assessment level is to remain atthe curent level, it is felt that the provisions of Proposition 218 ssessment districts have been complied with. — that apply to exis ing benefit Zone B Street Lighting ~ The diveet, special benefits of street lighting are for the convenience, safety, and protection of people and, to a lesser extent, the security or protection of property, property improvements and goods. ‘The intensity or degree of illumination provided can have a bearing on both, People Related Benefits (People Use) 1. Reduction in night accidents and attendant human misery and decrease in personal and property loss 2. Less vulnerability to criminal assault at night 73. Promotion of business during nighttime hours. 4. Increased nighttime safety on roads and highways. Inspiration for community sprit and growth, ‘Sevurity of Property Protection (Security Benefi 1, Reduction in vandalism nel other criminal ate, andl damage to improvements 2. Reduction in burglaries. Intensity Intensity or degree of illumination provided on streets inthe City of Alhambra varies with the type of street, date of installation, and the use ofthe property adjacent thereto. Based on lund use information provided by the County Assessor, about 86 percent of the parcels in the City of Alhambra are in the residential category. OF those, approximately 70 percent are single-family homes or condominiums andthe remainder are multiple family dwellings, A value cof one unit has been assigned to the single family home, condominium, or vacant residential parcel (Group 1). The basic unit consists of a value of 4 for People Use, % for Security Benefit, and % for Intensity. Parcels in other land use categories were then rated by comparison with the basic unt For multiple family dwellings (Group 2), the value for Intensity remains at Yé but the other two items are increased in proportion to the number of family dwelling units on the parcel. For example, a duplex is assessed % for Intensity, 1 for People Use and ' for Security Benefit, for a total of 1% units, The owner of such property would be assessed 1% times the owner of a single family residence. In consideration of the distance some units would be ftom the lighted roadway, Security Benefits in the residential category are not increased beyond a value of 1 ‘Thus, a S-unit apartment is assessed % for Intensity, 2 % for People Use, and 1 for Security Benefits, or a total of 3% units. As the number of apartments on a parcel increases, the service charge units assigned for People Use follow a declining scale as follows:Group 2.1 - 21 dough $0 Apartments Units for 20 apartments plus 1/3 unit foreach apartment over 20, (20 apartments People Use, | for Security Benefitand % for Intensity = 11% Units) Example: $0 Apartments: (50-20) divided by 3 = 10; 114+ 10= 21 4 Units Group 22-1 theough 100 Apartments Units for 50 apartments plus unit foreach apartment over 50. Example: 100 Apartments: (100-50) divided by 4 = 12% 21 %HID% = 33% Units Group 2.3 - Over 100 Apartments ‘Units over 100 apartments plus 1/5 unit for each apartment over 100 Example: 200 Apartments: (200-100) divided by 5 =20 33% + 20=53% Unit ‘The Assessor's tax rolls do not indicate the number of units per multiple family residence in excess of five, Consequently, records of the City of Alhambra were used to determine the ‘number of units in excess of five units per parcel ‘The remaining 14 percent of the lots or parcels, most of which were commercial or industrial in nature, were separated into 11 land use categories (Assessor's codes are shown in parentheses) ‘and units assigned on the basis of average benefits received. Pease note that units assigned to Groups 10-12 were doubled due to the larger sizeof these establishments and, therefore, greater benefit from street lighting. 1»Group 3 - | Unit (Minimum charge for improved property) 1 - Cemeteries (77) - Not Used. 2- Dump Sites (89) - Not Used. Group 4-2 Units ‘Moderate Intensity Lighting, nominal People Use, moderate Security Benefit 1- Animal Kennels (28) 2.- Nurseries and Greenbouses (29) 3 - Industrial Parking Lots G8) 4-Churches (71) 5 Private Sehools (72) 6 - Utility (81) 17 Petroleum and Gas (83) Group $-2.%4 Units High Intensity Lighting, nominal People Use, moderate Security Benefit 1 - Commercial Parking Lots (27) Group 6-301 High intensity Lighting, nominal People Use, high Security Benefit 1 - Office Buildings (17) 2 Professional Buildings (19) 3 Banks, Savings and Loans (23) 4 Serviee Shops (24) 5 - Lumber Yards (6) 6 - Camps (68) 7 Homes for the Aged (75) Group 7-4 Units High Intensity Li ing, dciate People Use, high Security Benefit 1 -Stores (11) 2 Store with Offi or Residence (12) 3 Service Stations (25) 4- Clubs and Lodge Halls (64) 0Group 8-5 % Units ‘Nominal Intensity, high People Use, high Security Benefit 1 - Rooming House (same as 8-unit apartment) (08) Group 9 = 6 Units High Intensity Liviting. high People Use. high Security Benefit 1+ Restaurant (21) 2- Theater (61) ‘Group 10-5 Units Moderate Intensity Lighting, nominal People Use, hgh Security Benefit 1 = Light Manufacturing (31) 2 Warehousing (33) Group 11-6 Units ‘High Intensity Lighting, nominal People Use, high Security Benefit 1 - Auto, Recreational Equipment Sales Services (26) Group 12-8 Us High Intensity Lighting, moderate People Use, high Security Benefit 1 - Department Stores (13) 2 Markets (14) 3 - Hotels and Motels (18) 4 Bowling Alleys (63) Group 13 1 was determined, because of the great variance in the arca of the 39 parcels, that proportics within the six land use categories in this group (which represents less than percent of the 18,425 parcels within the City) would be assessed on an area basis. An approximation of the ‘number of the units per square foot used by the County of Los Angeles in establishing their ‘County-wise LLA was uilized with a minimum number of unis assessed to each parcel based on usage. 2Group 13.1 = not les than 5 Units per Parcel ‘Nominal People Use 1 -Mineral Processing (37) = 0.56 Units per 10,000 square feet 7 than 8 Units per Peel High People Use 1 -Neighborhood Shopping Centers (15) 1.44 Units per 10,000 square feet 2 Regional Shopping Centers (16) =2.18 Units per 10,000 square feet 3 - Heavy Manufacturing (32) = 0.64 Units per 10,000 square feet 4 Hospital (74) += 1.29 Units per 10,000 square feet. ‘Vacant non-residential parcels were assigned three units (% intensity, two people use, % security), which approximates the average for all non-residential parcels, This ‘methodology is flt to be consistent with the provisions of Proposition 218, Zone B Landscaping and Sireets - The diteet, special benefits of the landscaping and street ‘maintenance programs funded by the assessment are the enhancement of health, safety and ‘welfare associated with those parcels that are located within Zone B. ‘Method of Determining Landscaping and Street Units ‘Determining the Cost pee Lot or Parcel ‘As with the lighting assessment, the assessment units for landscaping and stret services were determined on the basis of dites, special benefit received for the occupants of each type of land ed to each single family home and ‘condominium unit for both the landscaping and street assessments use, For example, a value of one-half unit was ass For multiple family dwellings, a value of one-half unit was assigned for each unit up to 20. For those complexes with 20-50 units, the first 20 units were assigned a value of one-half nit, and the second 30 were assigned a value of one-third unit for both the landscaping and street 2assessments. Fr complexes of 50-100 units, each unit over $0 was assigned a value of one quarter unt, For complexes over 100 units, each unit over 100 was assigned a value of onecfifth uit For non-tesidental land uses, the numberof landscape and steet units was assigned based on the average for cach particular category. The following table lists the number of units assigned for ‘both landscape and street assessments by land eatezory: Gro ents) 20.units Example: $0 apartments: (50-20) divided by 3 = 10; 10+ 10= 20 units ns) 32.5 units Example: 100 apartments: (100-80) divided by 4 = 12.5; 20-+ 12.5 = 32.5 units Group 2.3 (0 34.3 units Example: 109 apartments: (109-100) divided by 325+ 1.8% 343 units (Groups 4-6: Landseape - unit; Sueet = unit Group 7: Landscape -2 units; eee -2 units Group 8: Landscape - 4 units; Steet - 4 units Group 9: Landscape - 3 units, Stwet = 3. units Group 10: Landscape -2 units: Sevet - 2 units Group 11: 7 2 23Landsea its ‘As with the lighting assessment, those larger parcels tat fall nto Group 13 were assessed on the basis of area for both the landscape and street assessment ‘The methodology used to determine the landscape and street assessment is felt to be consistent with the provisions of Proposition 218. Using the aforementioned procedures, the sum of the total number of units applicable to all of| the eligible parcels in Zone B of Alhambra was determined (Total Units). The estimated cost of carrying out all ofthe maintenance and operation activities within Zone B was determined (see [Exhibit D) and eredits from the existing ad valorem based lighting district were subtracted fiom that cost to determine the net amount to be raised by assessment (Net Assessment). The cost to ‘be assessed per unit (Unit Cost i the Net Assessment divided by the Total Units; the cost to be assessed to cach eligible pareel in the City is determined by multiplying the number of units assigned to that parcel by the Unit Cost Zone C - The direct, special benefit of additional landscaping and omamental street lighting slong the "Aulo Row Alhambra - Main Street Arca” is the enhanced ambiance which attracts ‘addtional patrons to the area, ‘The method of allocating the costs associated with the Zone C service is by parcel square footage. Each commercial parcel located in Zone C is assessed their proportionate share ofthe costs based on their square footage as a proportion of the total square footage of all parcels subject to assessment within Zone C. This methodology is felt to be ‘consistent with the provisions of Proposition 218. aEXHIBITC ZONE A COST ANALYSIS 201772018 FISCAL YEAR Estimated Cost of Services $130,247 ‘Total Parcel Area Within Zone A. 2,453,171 Square Feet “Assessment Per Square Foot 8.045939 Assessment Per 10,000 Square Feet $459.39 25EXHIBIT D ZONE B COST ANALYSI 201772018 FISCAL YEAR Street Lighting Landscaping Streets Total Assessment Units 29844 16576 16576 62,996 Assessment per Use Unit $27.76 $78.80 $852.00 Sample Assessments: Single Family Residential $2176 $l $26.00 $93.17 6.40 11820 78.00 $265.60 173.50 394.00 260.00 827.50 58990 1,576.00 1,040.00 3,205.90 98687 2,702.84 1,783.60 5,473.31 Store (Use Code 11) 111.08 157.60 104.00 372.64 [LL Manufacturing (se Code 31) 138.80 157.60 104.00 400.40 26EXHIBIT E Streets 26.00 52.00 78.00 104,00 130.00 156.00 192.00 208.00 234.00 260.00 286.00 312.00 338.00 364.00 390.00 416.00 442.00 468.00 494,00 520.00 53733 584.67 572.00 589.33 606.67 1,040.00 1,083.00 1,066.00 1,079.00 ZONE B SAMPLE ASSESSMENTS LIGHTING, LANDSCAPING AND STREETS 2017/2018 FISCAL YEAR RESIDENTIAL ONLY Units Lighting Landscape GROUP 1 A 27.76 39.40 GRouP2 2 4858 78.80 3 6940 11820 4 9022 137.60, s 104.10 197.00 6 11798 236.40 7 13186 275.80 8 \4s74 31520 9 15962 384.60 10 1730 394.00 n 18738 433.40 2 20126 472.80 B 21514 512.20 “4 229.02 551.60 Is 262.90 $91.00 16 25678 630.40 ” 270.65 669.80 Is 2e4ss 709.20 19 29842 748.60 20 31230 788.00 GROUP 2.1 2 32155 81427 2 33081 840.53, 2B 340.05 866.80 oy 34931 893.07 as 35857 919.33, 50 589.90 1,576.00 GROUP 22 st 59684 1,595.70 2 603.78 1,615.40 33 610.72 1,635.10 100 936.90 2,561.00 7 1,690.00 Total BAT 17938 265.60 351.82 431.10 510.38 589.66 668.94 748.22 827.50 906.78 986.06 1,065.34 1148.62 1,223.90 1,303.18 1392.46 1461.74 1,541.02 1,620.30 1,673.18 1,726.01 1778.86 1831.71 1884.57 3,205.90 3,245.54 3,285.18 3,324.82 5,187.90ZONE B SAMPLE ASSESSMENTS EXHIBIT E LIGHTING, LANDSCAPING AND STREETS GROUP 23 ol 102 103 109 201772018 FISCAL YEAR Lighting Landseape 942.45 948.00 983.56 986.87 NON-RESIDENTIAL & EXCEPTIONS Lighting Landscape GROUP 3 GROUP 4 ‘GROUPS GROUP 6 GROUP 7 GROUPS, GROUP 9 GROUP 10 GROUP 11 GROUP 12 GROUP 13.11 GROUP 13.2.1 GROUP 13.2.2 GROUP 13.23 GROUP 13.24 216, 5552 69.40 83.28 111.04 145.74 16656 13880 16636 222.08 2,516.76 2,592.52 2,608.28 2,702.84 0.00 7880 7880 7880 157.60 31520 23640 157.60 157.60, 315.20 Streets 1,700.40 1,710.80 1721.20 1,783.60 Streets 0.00 52.00 52.00 52.00 104,00 208.00 156.00 104,00 104.00 208,00 (0.56 PER 10,000 Square F 1.44 PER 10,000 Square Feet 2.18 PER 10,000 Square F (0.64 PER 10,000 Square Peet 1.29 PER 10,000 Square Feet 7 Total 5,219.61 5251.32 5.29.04 547331 Total 21.76 186.32 200.20 214.08 372.64 668.94 358.96 400.40 428.16 145.28EXHIBIT E ZONE.B SAMPLE ASSESSMENTS: LIGHTING, LANDSCAPING AND STREETS 201772018 FISCAL YEAR RESIDENTIAL ONLY see pages 20-25 For Multiple Units (2 1020) = of omits X_§ for Peale Te -# of units X25 for Security Benefit (capped at 1) always 25 for Intensity People Security Lighting 27.76 Units Use Benefit Intensity Units Lighting GRouP1 1 050 028025 1.00 27.76 GROUP 2 2 100 0500251754858 3 150075025250 69.40 4 200° 100025325 9022 5 250 100 0253.75 104.10 6 300 100025425 11798 7 350-100-025 475. 131.86 8 400-100 025525 145.74 9 450 100025 SS 159.62 10 500100025628. 173,50 1 550 100025675 187.38, 12 600 100025725 20126, 1 650-100 0257.75. 218.14 14 700-100-025 825 22902 18-750 100 0258.75. 242,.90 16 $00 100025925 256.78, 17 850-100-025 «9.78 270.66 1B 900-100-025 1025 284.54 19 950 1000251075. 29842, 20 1000 © 1000251128 312.30EXHIBIT E ZONE B SAMPLE ASSESSMENTS LIGHTING, LANDSCAPING AND STREETS. 2017/2018 FISCAL YEAR GROUP 2.1 - divi us 11.25 (20 wits, simes $27.76 Pls Minus Divided Units (20) Lighting 27.76 ty Units 203 11.25 Units Lighting 21 1033-1158 11.58 321.85 2 2 067 1192 1192 32081 2B 3 Loo 12251225 340.06 24 4133 1258 1258 34931 25 5 1671292 129235857 50-30 10000-2125 21.25 589.90 GROUP22 For $1 to 100 - # of units minus 50, divided by 4, plus 21.25 (50 units), times 2716 Plus Minus Divided Units (50) Lighting 27.76 by 50 4 2125 Units Lighting st 1 025 2150 21.50 596.84 32 2 050 275-275 603.78 3 3 075 2200 22.00 610.72 100 «5012803375 -33.75 936.90 GROUP 23 00 # of units minus 100, divided by S, plus 33.75 (100 unit), times $27.76 Plus Minus Divided Units Lighting 27.76 by (100) Units 100 S 3875. Units Lighting 101 1 020 3395 3395. 942.45 102 2 dd 34153415 948.00 103 3 060 34.35 34.35 953.56 109 9 1803555 35.55 98687 30EXHIBIT E ZONE B SAMPLE ASSESSMENTS: SHITING, LANDSCAPING AND STREETS 201772018 FISCAL YEAR NON-RESIDENTIAL & EXCEPTIONS Lighting 27.76 Units Lighting GROUP 3 1.00 27.76 GROUP 4 200 $5.52 GROUP s 250 69.40 GROUP 6 3.00 $3.28 GROUP? 4.00 111.04 GROUPS 525 145.74 GROUPS 6.00 166.56 GROUP 10 5.00 13880 GROUP 11 6.00 166.56 GROUP 12 800 22208 GROUP 13.1.1 0.56 PER 10,000 Square Feet GROUP 13.2.1 1.44 PER 10,000 Square Feet GROUP 13.2.2 2.18 PER 10,000 Square Feet GROUP 13.23 (0.64 PER 10,000 Square Feet GROUP 13.24 1.29 PER 10,000 Square Feet 3EXHIBIT E ‘ZONE B SAMPLE ASSESSMENTS LIGHTING, LANDSCAPING AND STREETS 201772018 FISCAL YEAR RESIDENTIAL ONLY see pages 25-27 For Multiple Units 2 1020) = Sper unit Landscape 78.60 Streets 52.00 Units Units Landseape Us Streets GROUP 1 1050 39.40 050 26.00 GROUP 2 2 100 78.80 1.00 52.00 3 15011820 150 78.00 4 200 157.60 2.00 104.00 5 250 197.00 250 130.00, 6 300 236.40 3.00 156.00 7 380 275.80 3.50 182.00, 8 400 31520 4.00 208.00 9 450 354.60 450 234.00 10 5.00 394.00 5.00 260.00 M550 433.40 5.50 286,00 12 600 472.80 600 312.00 1 65051220 650 338.00 4 7.0 551.60 7.00 364.00 1s 750 $91.00 750 390.00 16 800 630.40 8.00 416.00 17850. 669.80 850 442.00 18 9.00 709.20 9.00 468.00 199.50 748.60 9.50 494.00 20 10.00 788.00 10.00 520.00, GROUP 21 For 21 to 50 - # of units minus 20, divided by 3, plus 10 (20 units), times $878.80 or $52.00, Plus Minus Divided by Units 20) 7880 52.00 Units 20 3 10 Units Landscape Streets 2 1033-1033 1033,814.27 537.33 2 2 067 1067-1067 840.53 55467 2B 3 1.00 11.00 11.00 866,80 $72.00, ry 4 133 1331133 893.07 58933, 25 5 167 1167116791933 606.67 50 30 10.00 20.00 20.00 1,576.00 1,040.00 322017/2018 FISCAL YEAR GROUP22 For $1 10 100 # of units $878.80 or $52.00, Plus, Minus Divided by Units (50) Units 0 4 0 st 10252025 32 2 050 2050 33 3 07s 2075 100 501250 32.50 ‘GROUP 23 NON-RESIDENTIAL & EXCEPTIONS GROUP 3 GROUP 4 GROUP Ss GROUP 6 GROUP 7 GROUPS GROUPS GROUP 10 GROUP LL GROUP 12 GROUP 13.1.1 GROUP 13.21 GROUP 13.22 GROUP 13.23 GROUP 13.2.4 EXHIBIT E ZONE B SAMPLE ASSESSMENTS LIGHTING, LANDSCAPING AND STREETS Units 2025 20.50 20.15, 32.50 7880 Landscape 1,595.70 1615.40 1635.10 2,561.00 1s 50, divided by 4, plus 20 (50 units), times 52.00 Streets 1,053.00 1,066.00 1079.00 1,690.00 Over 100 - # of units minus 100, divided by 5, plus 22.5 (100 units), times $878.80 oF $52.00, Units iol 102 103 109 Plus ‘Minus Divided by Units 100 5 020 0.40 0.60 1.80 33 100) 325 32.70 32.90 33.10 3430 Landscape Units Not listed 1.00 1.00 1.00 2.00 4.00 3.00) 2.00 2.00 4.00 Units 32.70 32.90 33.10 34.30 Streats Units not listed 1.00 1.00 1.00 2.00 4.00 3.00 2.00 2.00 4.00 78.80 Landscape 2,576.76 2,592.52 2,608.28, 2,702.84 7880 Landscape 78.80 78.80 78.80 157.60 315.20 236.40 157.60 157.60 31520 52.00 Streots 1,700.40 1,710.80 1,721.20 1,783.60, 52.00 Streets 52.00 52.00 52.00 104.00 208.00 136.00 104.00 104.00 208.00 0.56 PER 10,000 Square Feet 1.44 PER 10,000 Square Feet 2.18 PER 10,000 Square Feet 0.64 PER 10,000 Square Feet 1.29 PER 10,000 Square Feet4EXHIBIT E ZONE C COST ANALYSIS 2017/2018 FISCAL YEAR, Estimated Cost of Services $55,550 ‘Total Parcel Area Within Zone C 2,677,092 Square Feet Assessment Per Square Foot 3.020750) “Assessment Per 10,000 Square Feet $207.50 35tom No. CITY OF ALHAMBRA on "AGENDA REPORT ‘hates CITY MANAGER APPROVAL: bate: June 12, 2017 To: Honorable Mayor and Members ofthe City Council =a SUBMITTED BY: Vanessa Reynoso, Interim Director of Development Servicas”— ‘SUBJECT: 2018 Tournament of Roses Float RECOMMENDATION: Itis recommended thatthe City Council appropriate $100,000 from the Artin Public Places fund (2ccount number 101. 12.1210,87001) for the City's paticipation in the 2018 Tournament of Roses Parade, which includes design, construction, decoration and operation of the float; approve an ‘agreement by and between the City of Alhambra and the Alhamira Chamber of Commerce, ‘subject to final language and approval by the City Manager and the City Attomey, for oversight ‘and execution ofthe float in an amount not to exceed $100,000.00; and direct staff to undertake the steps necessary to finalize the City Councis action. BACKGROUND: 4. The Tournament of Roses has invited the City to participate in their 2018 Parade. The prado is televised worldwide and provides an opportunity for recognition and to promote ' postive image forthe City of Alhambra. 2018 will mark the Cty of Alhambra's 90° year ‘of paticpation in the Tournament of Roses Parade. 2. Asin years past, the Alhambra Chamber of Commerce has agreed to enter into a contract, ‘with the City, to provide services needed to secure a qualified and experienced firm that will design, construct, decorate, enter and operate a float at the 2018 Touament of Roses Parade, 3. The $100,000 cost for the City's participation in the 2018 parade includes design, construction, decoration and operation ofthe float. The funds used are from the Artin Public Places fund, and are restricted to projects such as the Rose Parade fost. INANCIAL ANALYSIS: “There are sufficlent funds inthe Artin Public Piaces fund balancettom Wo. 13 CITY OF ALHAMBRA Se ‘AGENDA REPORT Alhsbra CITY MANAGER APPROVAL: vi \V\ DATE: June 12, 2017, To: Honorable Mayor and Members of the City Council SUBMITTED BY: Christopher M. Paulson, Lrector of Adminstratve Services, ‘SUBJECT: APPROVAL OF CONTRACT WITH THE ALHAMBRA CHAMBER OF COMMERCE: RECOMMENDATION: ‘Staff recommends thatthe Cty Council award a contract to the Alhambra Chamber of Commerce, subject to final language approval by the City Manager and City Attorney, in an amount not to exceed $111,925 for FY 2017-18; and, direct staf 1 undertake the steps necessary to finalize CCounei’s action, BACKGROUND: “The following is a summary ist ofthe services staff is proposing the City contrat for from the Chamber of Commerce forthe next fiscal year 4. Meet with individual businesses twice-a-month and report back to the City periodically on important issues; 2, Actively participate in the San Gabriel Valley Economic Partnership 3, Put on quarterly educational workshops, seminars or legislative forums; and 4, Work with local schools to put on a program to introduce students to local businesses and career opportunities. 5. Maintain a central Information office to respond to outottown business inquires for information. 6. Develop citywide promotional programs to stimulate business and industry. 7. Promete andlor eponeor cvio, business and trade mestings to market the advantages and ‘opportunities of Alhambra; such as the Lunar Parade and Festival, Rose Queen and Court Luncheon, Alhambra Beautiful Awards, and Pasadena Tournament of Roses Parade Float. 8. Develop and maintain a community database of Important demographic and economic information. 9. Disseminate, print and distribute guides and informational brochures such as History of ‘Alhambra, City Map, Facts Folder, and Chamber membership list, Business Directory, and Points of interest and Community Resources Guide, ‘Assist and promote the business community’ interests. Examples include helping startup businesses, and periodically surveying the business community. The City has contracted with theChamber of Commerce for many years to conduct promotional actives on behalf ofthe City. Staff believes the services proposed In this report are essential to maintaining active ‘communication lines with the business community and encouraging partnerships within the Cy FINANCIAL ANALYSIS: Costs for these services are budgeted in the FY 2017-2018 budget at an amount not to exceed $111,925, ‘The amount of the Chamber of Commerce contract has stayed at the same level for Several years, without any increases,trem no. CITY OF ALHAMBRA en "AGENDA REPORT ‘Naina CITY MANAGER APPROVAL: DATE: June 12, 2017, 1 Honorable Mayor and Members ofthe City Council SUBMITTED BY: Christopher M, Paulson, Director ot Administrative Services F ‘SUBJECT: APPROVAL OF CONTRACT WITH THE ALHAMBRA CENTRAL BUSINESS DISTRICT ASSOCIATION FOR FISCAL YEAR 2017-2018 RECOMMENDATION: Staff recommends tha the City Council award a contract tothe ACBDA, subject to final language approval by he Cty Manager and City Attomey, forthe promotion ofthe Central Business District far the 2017-2018 Fiscal Year, and, direct staff to undertake the steps necessary to finalize Counei' action, BACKGROUND: ‘Since 1974 the City has maintained agreements withthe ACBDA to provide promotional support tothe merchants inthe Central Business Distict of Alhambra, ‘These merchants have an assessment placed upon them, in accordance with the Alhambra Municipal Code, Section 5,04.201 whichis collected by the Cty and allocated for marketing and promotion activities specific to the Distret area, ‘According tothe City’s agreement with the ACBDA, a maximum of ninety percent (90%) of the total funds collected each year by the City may be allocated fo the ACBDA. The FY 2017-2018 ‘minimum allocation totals estimated to be $85,500, {Asin the prior year, ACBDA requests 2 $7,000 advance on the agreement FINANCIAL ANALYSIS: ‘An appropriation for this agreement included inthe adopted fiscal year 2017-2018 budget within ‘account number 101,20.2410.62236, ATTACHMENTS: Letter of Request from Alhambra Central Business District Associationrm alhambra (CHAMBER OF COMMERCE 2 May 2017 ‘Chis Poulson ‘cgrinitrtive Senvices Deector iy or Anambra TY. ists ‘Abamba, CA 91801 Dear Mt, Pauson: ‘The ALHAMBRA CENTRAL BUSINESS DISTRICT ASSOCIATION i respectfuly requesting he renewal of ou contract wih the Cy of Ahamira for sca year 201 7-18; for $85,500.00, or ‘90% ofthe Total funds Colected by tne Cly under Paring and Improvement Area No.1 Whichevor sum le grocter. Enclosed is @ proposed budge! fr fiscal yet 2017-18, ‘As per past contracts, the Aambra Cental Business Disc! Association requests a $7,000 ‘advance on the conc! fo begin the fsca! year reimbursement. ‘Thank you for your ime and consideration, Sioerely, Claus Above Sharon Gibbs ‘Ahamora Central Business Dstict Association Atiachment 104 SOUTH FIRST STREET, ALHAMBRA, CA.91801 + (826) 282-848) + Fax: (626) 282.5576tom no,__/9. CITY OF ALHAMBRA ‘AGENDA REPORT CITY MANAGER APPROVAL: W\ DATE: June 12, 2017 To: Honorable Mayor and Members ofthe City Council SUBMITTED BY: Christopher M. Paulson, Decor of Adminsrave Sewies SUBJECT: Notice Inviting Bids For Almansor Court Palm Patio Enclosure Improvements RECOMMENDATION: ‘To request authorization to distribute @ Notice Invting Bids for the Amansor Court Palm Patio Enclosure Reconstruction Project, and to approve environmental assessment as follows: The proposed project Is categorical exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to 14 Calforia Code of Regulations § 15301 as a Class 1 categorical exemption (Existing Facilities). The project results in minor alterations to existing publi facities involving no significant expansion ofthe existing use; and direct staf to undertake the steps necessary to finalize Council's action; BACKGROUND: The patio roof and window and door system at the Aimansor Court Paim Pato is well over 20 years old, In that time the patio has received a great deal of use, but the louvered technology Covering the patio roof has not been updated, which causes issues during inclement weather, Furthermore, the sliding windows and door system is also over 20 years old, and has many rusted ‘ut portions, making the operation ofthe system very dificult. This project will add new ite to this \vakiable space at Almansor Court, and help to moderize the infrastructure. FINANCIAL ANALYSIS: Funding willbe available in the Capital Outlay Fund inthe 2017-18 budgetItem No. Ib CITY OF ALHAMBRA Is et "AGENDA REPORT Alba CITY MANAGER APPROVAL: { Y\v pam June 42, 2017 To: Honorable Mayor and Members of the City Counci SUBMITTED BY: Martin Roy, Deputy Cty Monager/Conmunty Servase Dretor\ ‘SUBJECT: CONTRACT EXTENSION - OVERSIGHT OF THE ALHAMBRA MUNICIPAL GOLF COURSE MAINTENANCE CONTRACT WITH GOLF WISZIINC. RECOMMENDATION: Itis recommended that the City Council approve a one year contract extension, subject to final language approval by the City Manager and City Attomey, by and between the City of Alhambra ‘and Golf Wisz Inc. for the oversight of the Alhambra Municipal Golf Course Maintenance Contract in an amount not to exceed $120,000; and, direct staf to undertake the steps necessary to finalize Counci’s action, FACTS: 41. The City, Golf Wisz Inc. and gotfers agree thatthe overall condition and playability of the olf course are of the uimost importance. highly regarded golf course requires quality land consistency in maintenance operations, proper execution of prescribed cultural practices, and dligence in performance. The City acknowledges golf course maintenance Fequites @ specific expertise and has hired a professional go course maintenance Contactor to oversee the maintenance. 2. The City has contracted with Golf Wisz for golf course maintenance to provide oversight report and make recommendations to the City for improved golf course conditioning and playability. 3. Staff believes that Golf Wisz Inc. will be able to continue to provide the on-site dally ‘management thats required to assist the Alhambra Golf Course and surrounding facities in achieving ther fullest potential 4. The term of the contract is to be for twelve (12) months starting July 1, 2017 and terminating on June 30, 2018, ad the amour is unchanged rom ks yea, FINANCIAL ANALYSIS: Funding forthe Contract extension ~ Oversight of Alhambra Municipal Golf Course Maintenance ‘Contract wll be made available in the 2017/18 Golf Course budget. ATTACHMENTS: NonettemNo,_/ 7 CITY OF ALHAMBRA "AGENDA REPORT CITY MANAGER APPROVAL: MA DATE: June 12, 2017 To: Honorable Mayor and Members ofthe City Council “rimomy Wu, che o Poe Fly ‘Authorization to Extend Contract #C2M8-45 with the City of West Covina for the Lease and Support of Computer Aided Dispatch and Records Management System Software Applications RECOMMENDATION: ‘To request thatthe City Council extend contract #C2MS3-45 withthe City of West Covina, subject to language approval by the City Manager and City Attorney, forthe lease and support of Computer ‘Aided Dispaten (CAD) and Records Management System (RMS) software applications utlized By the Police Department for the term of July 1, 2017 through June 30, 2023 BACKGROUN, ‘The Police Department curently utlizes the software and maintenance services ofthe City of West Covina, also known as West Covina Service Group, for police dispatch and records management functions. The City of Alnambra intially contracted with the Cy of West Covina commencing July 1. 2003 forthe purchase of new computer hardware, and lease and maintenence fees. ‘The purchases of equipment was a one-time event, while lease access and maintenance are ongoing and were authorized by the City fora term of five years for Fiscal Years July 1, 2007 through June 30, 2012, and an addtional term of five years fr July 1,2012 through June 30, 2017, “The software applications provided by the Wast Covina Service Group ere proprietary in nature and protected as intellectual property. The West Covina Service Group isthe sole provider for lease ‘access and maintenance ofthis system. ‘Annual maintenance fees for the West Covina Service Group CADIRMS are $99,570. These maintenance fees have had a 2% to 3% decroase over the last ve years, Staffis seeking toextend the ontract from July 1, 2047 through June 30, 2023 fer $99,570, with annual inemanes not to exceed 5%. FINANCIAL ANALYSIS: Funds willbe budgeted annually in account 101.20.2010.61120. ATTACHMENTS: None.wom wo. If carr anwar ea rasan eee a = venom ean cy re sueMITTED SY: Tara Sonu son Cry MnagerDrecor of Huan Rewoune ‘SUBJECT: APPROVAL OF A PROFESSIONAL SERVICES CONTRACT WITH MARC CATAGNOLA FOR APPOINTMENT TO INTERIM DEVELOPMENT SERVICES DIRECTOR RECOMMENDATION Staff is recommending thatthe City Council approve entering into a professional services contract with Mare Castagnola for appointment to interim Development Services Director effective Immediataly and direct the City Manager o sign an agreement on behalf of the City, subject tothe City Attomey approval and direct Staff and to undertake any other steps necessary to finalize the Counci's action BACKGROUND: Staff is recommending approval of a professional services contract with Marc Castagnola for appointment of an Interim Development Services Director. Mr. Castagnola has approximately 30 years of experience in planning having worked Both in the private and public sectors ang has extensive taining and education In City Planning and Architecture. ‘The City will commence a formal recrultment forthe Development Services Director poston but tis imperative tofilthe postion on an interim basis forthe management and day-to-day oversight ofthe Deparment during the recruitment process. ‘The proposed contract would be for @ period not to exceed 960 hours, until such time as a permanant Development Services Director is appointed. The houtly charge for Mr. Castagnol’s services as Interim Directors $70, No City benefits wll be provided to Mr. Castagnola, EINANGIAL IMPACT: Funding for the Interim Director position is available through the vacancy of the permanent Development Services Director position.tem No, 14 ‘The information for this item is available at the City Clerk’s Office (626) 570-5090Item No. ‘The information for this item is available at the City Clerk’s Office (626) 570-5090tem No, 2! A 0 CITY OF ALHAMBRA Tn "AGENDA REPORT CITY MANAGER APPROVAL: vv DATE: June 12, 2017 Stores re sa meters ner ‘SUBJECT: APPROVAL OF A NEW MANAGEMENT STRUCTURE, CLASS ‘SPECIFICATIONS, AND SALARY SCHEDULE ASSOCIATED WITH THE. REORGANIZATION RECOMMENDATION: Staff is recommending that the City Council approve the class specifications for the proposed reorganization of the management structure and adopt: |A. Ordinance No. O2M17-4714, An Urgency Ordinance Of The City Council Of The City Of ‘Alhambra, Calfornia Amending Chapter 1.04 Of Tile | Of The Alhambra Municipal Code To Inctude A Defintion Of City Departments And Estabish The Newly Created Departments ‘And Amending Chapter 2.16 OF Tite Il By Establishing The Office And Duties Of The Newly Created Department Heads And Amending And Restating The Ofice And Duties Of Exsting Department Heads; and 8. Ordinance No. 02M17-4715, An Urgency Ordinance Of The Alnambra City Council ‘Amending Ordinance O2M18-4680 With Respect To Tiles Of Certain Management Positions: BACKGROUND: Recently the Gity began a review and assessment of the organizational structure, operations and staffing levels to optimize resources and plan forthe future. The review focused on the executive management evel ofthe orgarization and looked at redundancies, duplications or gaps, and the relationship between priorities and programs. The resutwasa plan that created anew structure and greater efficiencies by combining, and In some cases, reassigning certain functions into other Separtments. The new structure, as outned by an outside consultant, Management Partners, creates 2 Assistant City Manager postions, each with additonal oversightof specific assigned departments, n adition to their rogular duos and responsibilities. The new organizational structure also divides the Public Works Department Into two separate departments, Public Works Department and Utites Department, creating @ new Director of Utltes positon. The reorganization also eliminates the Administrative Services Department and the Environmental Resources Department. The functions Of these departments willbe redistibuted to the other departments and the City Clerk will be reestablished as is own division, answering directly to the City Manager. Finaly, the new structure‘liminates the Deputy City Manager and Assistant Cty Manager tiles from the Community Services Director, Public Works Director, and Risk Management Director positions. In an effortto implement this new executive management structure, itis necessary to approve new class specications for the Assistant City Manager, Cly Clerk, Community Services Director, Development Services Director, Pubic Works Director, Risk Management Director and the Utes Director, The new salary schedule refiecting the new tiles and the salaries for those positions was included in Resolution No, R2M17-20. These postions would become effecve July 12017. The proposed salary and benefits for those postions shall be subject to change as negoliated by the City FINANCIAL IMPACT: ‘The proposed salary schedula sas set forth bolow and reflects the creation of the Utities Director ‘and the Assistant City Manager postions. Staff consulted comparable cities with Usiies ‘departments similar to Alhambra to determine an appropriate range forthe new Uuiles Director positon and found that itis appropriate for an adjustment to be made tothe Public Works Director Salary range as well. It further shows changes in the tiles of the Community Services Director, Public Works Director and Risk Management Director, in adetion to including adjustments to the ranges for the Public Works Director and Development Services Director. Funding for these changes is avalable through the anticipated salary savings due to the pending retirement ofthe Environmental Resources Director and Risk Management Director. These new and revised positions, a listed, have been included in the proposed Budget fr Fiscal Year 2017-2018. The Salary Schedule reiecs the range and the current step if other than ether end of the range and Wore included in Resolution No. R2M17-20. CITY OF ALHAMBRA - MONTHLY SALARY SCHEDULE. FULL TIME CLASSIFICATIONS EXECUTIVE MANAGEMENT TEAM, MONTHLY Effective July 1, 2017 ‘SALARY RANGE ity Manager 19,166 Assistant City Manager 12,960 15,486 ‘Assistant to the City IManager/Deputy City Manager oll ite Chief of Police 12,000 15834 16.941 City Clerk 7,395 9.626 Director of Community Services 11,084 12,583, Director of Development Services 13,731 Director of Finance 11,089 15,468 Director of Public Works 9,505 12.036 Director of Risk Management 9,601 13.227 Director of Utilities 9,585 12.835, Fire Chief 11,610 16.941 Library Director 8,154 12,583ATTACHMENTS: Resolution No. 2617-20 Orsinanoe No. O2M17-4714 COrginanoe No. O2M17-4715 ‘Assistant City Manager Class Spec City Clerk Class Spec Community Services Director Class Spec Development Services Director Class Spec Public Works Direcor Class Spec Risk Management Director Class Spec sites Director Class SpecORDINANCE NO. 02M17-4714 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ALHAMBRA, CALIFORNIA AMENDING CHAPTER 1.04 OF TITLE | OF THE ALHAMBRA MUNICIPAL CODE TO INCLUDE A DEFINITION OF CITY DEPARTMENTS AND ESTABLISH THE NEWLY CREATED DEPARTMENTS AND AMENDING CHAPTER 2.16 OF TITLE Il BY ESTABLISHING THE OFFICE AND DUTIES OF THE NEWLY CREATED DEPARTMENT HEADS AND AMENDING AND RESTATING THE OFFICE AND DUTIES OF EXISTING DEPARTMENT HEADS. THE CITY COUNCIL OF THE CITY OF ALHAMBRA, CALIFORNIA, DOES ORDAIN AS FOLLOWS: SECTION ONE: The City Council of the City of Alhambra does hereby find, determine and deciare that (A) ®) ©) ©) «€) ° © Chapter 1.04 of Title | of the Alhambra Municipal Code establishes certain dofintions and citations within the Alhambra Municipal Code, The Community Services Department, Department of Finance, Development Services Department, Fire Department, Human Resources Department, Library, Police Department, ‘Department of Public Works, and Risk Management Department shall ‘be included within the newly created definition “City Departments” in Chapter 1.04 of Tite | of the Alhambra Municipal Code. The newly created Management Services Department shall be established in Chapter 1.04 and shall be included within the nowly created definion “City Departments.” ‘The newly created Utlities Department shall be established in Chapter 1.04 and ‘shall be included within the newly created definition “City Departments.” ‘The Administrative Services Department and the Environmental Resources Department shall be eliminated from Chapter 1.04 Chapter 2.16 of Title II of the Alhambra Municipal Code establishes the office and ‘duties of certain employees. ‘The City desires to create the Assistant City Manager classification to replace and eliminate the existing Assistant City ManageriDirector of Human Resources Classification set forth in Chapter 2.16.(Hy 0 ) ) o my w ) ) The City desires to create the Director of Risk Management classification to replace and eliminate the existing Assistant City Manager/Director of Risk Management classification set forth in Chapter 2.16. ‘The City desires to create the Director of Community Services classification to replace and eliminate the existing Deputy City Manager/Director of Community ‘Services classification set forth in Chapter 2.16. ‘The City desires to create the Director of Public Works classification to replace and eliminate the existing Deputy City Manager/Director of Public Works classification set forth in Chapter 2.16. ‘The City desires to create the Development Services Director classification to replace and eliminate the existing Assistant Cily Manager/Development Services Director classification set forth in Chapter 2.16. The City desires to eliminate the Administrative Services Director classification sot forth in Chapter 2.16 ‘The Clty desires to eliminate the Environmental Resources Director classification set forth in Chapter 2.16 ‘The City desires to amend and restate the office and duties of existing City Department Heads In Chapter 2.16. for the following: Chief of Police, Director of Finance, Fire Chief, and Library Director. Government Code Section 36937 authorizes ordinances to take effect July 1, 2017 if they are for the immediate preservation ofthe public peace, health or safety, contain a declaration ofthe facts constituting the urgency, and are passed by a fourfiths vote of the City Council This Ordinance must take effect July 1, 2017 to ensure the orderly transition of personnel changes that has arisen. The Ordinance must also take effect immediately to provide city employees the clear authority to perform critical functions of the City SECTION TWO: Section 1.04.091 of the Alhambra Municipal Code is hereby amended ton Its entirety to read as follows: '§ 1,04.091 CITY DEPARTMENTS. ‘The following Departments shall operate within the City for the management and ‘operation of the City’s functions: asso nrocnn ve 2«) @) ©) oy) © ) (3) wy 0 ® «) MANAGEMENT SERVICES DEPARTMENT. COMMUNITY SERVICES DEPARTMENT. DEPARTMENT OF FINANCE. FPARTMENT OF PUBLIC WORKS Whenever hereinafter in this code the words "Public Works Department, or "Department of Public Works,” or “City Public Works Department,” or Public Works," or "City Department of Public Works,” or “City of Alhambra Public Works Department,” or "Department of Public Services” are used, the words "Department of Public Works" shall be substituted in lieu thereof. DEVELOPMENT SERVICES DEPARTMENT. UTILITIES DEPARTMENT Whenever hereinafter in this code the words ‘Water Division of the Department of Public Works,” or “Utities Department,” or “Water Division Of the Department of Public’ Services,” or "Water Department,” are used, the words “Department of Utlities’ shal be substituted in ieu thereof. FIRE DEPARTMENT. HUMAN RESOURCES DEPARTMENT. Whenever hereinafter in this code the words "Personnel Department” or “Personnel Office” are used, the words "Human Resources Department” shall be substituted In leu thereof. LIBRARY, POLICE DEPARTMENT. RISK MANAGEMENT DEPARTMENT." stan ca9-306 5 3SECTION THREE: Section 2.16.020, is hereby amended in its entirety to read as follows: “§ 2.16.020 CITY DEPARTMENT HEADS. (A) ASSISTANT CITY MANAGER; OFFICE CREATED AND DUTIES. “The officn of Assistant City Manager is heraby created. The Assistant City Manager(s) shall be appointed by the City Manager, subject to the ratification thereof by the City Council, Whenever hereinafter in this Code the words "assistant City Manager! Director of Human Resources” or “Personnel Director/Afirmative Action Officer’ or “Assistant City ManageriPersonnel Director” are used, the words "Assistant City Manager’ shall be substituted in lieu thereot, Under the administrative direction of the City Manager, the Assistant City Manager shall plan, organize and direct the activities of the Management ‘Services Department or Human Resources Department as assigned and shall serve as the staff representative (Alternate) to the Independent Cities Risk Management Authority (IGRMA) and/or Personnel Officer of the City and as ex- ‘officio member of the civil service commission and perform other duties as assigned or required by law. (B) DIRECTOR OF RISK MANAGEMENT; OFFICE CREATED AND DUTIES. ‘The office of the Director of Risk Management is hereby created. The Director of Risk Management shall be appointed by the City Manager, subject to the ratification thereof by the City Council. Wherever hereinafter in this Code the Words “Risk Manager” or “Assistant City Manager/Director of Risk Management” are used, the words Director of Risk Management shall be substituted in leu thereof. Under the administrative direction of the City Manager, the Director of Risk Management shall plan, organize and direct the activities of the Risk Management Department and perform other duties as assigned or required by law. (C) CHIEF OF POLICE; OFFICE AND DUTIES. ‘The Chief of Police shall be appointed by the City Manager, subject to the ratification thereof by the City Council. Under the administrative direction of the City Manager, the Chief of Police shall plan, organize and direct the activites of the Police Department and perform other duties as assigned or required by law. 10.006 4(0) DIRECTOR OF COMMUNITY SERVICES; OFFICE CREATED AND DUTIES. ‘The office of the Director of Community Services Is hereby created. The Director of Community Services shall be appointed by the City Manager, subject to the ratification thereof by the City Council. Wherever hereinafter in this Code the ‘Woes "Siinarinfandent af Parks and Recreation” or “Director of Human Service: ‘of "Director of Community Services’, or “Deputy City ManageriDirector of ‘Community Services" are used, the wards "Director of Community Services" shall be substituted in lieu thereof. Under the administrative direction of the City Manager, the Director of Community Services shal plan, organize and direct the actives of the Community Services Department and perform other duties as assigned or required by law. (€) DIRECTOR OF PUBLIC WORKS; OFFICE CREATED AND DUTIES. The office of the Director of Public Works/City Engineer is hereby created, The Director of Public Works/Gity Engineer shall be appointed by the City Manager, subject to the ratifcation thereof by the City Council. Wherever hereinafter in this code the words "Director of Public Services" or “City Engineer" or “Assistant City Manager/Director of Public WorksiCity Engineer’ or "Deputy City Manager! Director of Public WorksiCity Engineer” or “Director of Public Works/City Engineer" or “Director of Public Works" or "Deputy City Manager/Director of Public Works" are used, the words ‘Director of Public Works” shall be substituted in lou thereof. Under the administrative direction of the City Manager, the Director of Public ‘Works shall plan, organize and direct the activities of the Department of Public Works and perform other duties as assigned or required by law the Director of Public Works shall serve as Street Superintendent, as required by the city charter, city ordinances and state statutes. (F) DEVELOPMENT SERVICES DIRECTOR; OFFICE CREATED AND DUTIES, ‘The office of Development Services Director is hereby created. The Development Services Director shall be appointed by the City Manager, subject to the ratfication thereof by the City Council, Wherever hereinafter in this Code the words "Director of | Development Services’ or “Assistant City Manager/Development Services Director’ are used, the words “Development Services Director” shall be substituted in lieu thereof ase 231-608 6 5Under the administrative direction of the City Manager, the Development Services Director shall plan, organize and direct the activities of the Development Services Department and perform other duties as assigned or required by law. (G)_ DIRECTOR OF UTILITIES; OFFICE CREATED AND DUTIES. ‘Tha affica of the Director af Ultities is hereby created. The Director of Utiltios shall be appointed by the City Manager, subject to the ratification thereof by the City Council. Wherever hereinafter in this code the words "Superintendent of the Water Department” or "Director of Uilites," or “Deputy City Manager/Director of Uslities™ are used, the words "Director of Utilities” shall be substituted in lieu thereof. Under the administrative direction of the City Manager, the Director of Utilities shall plan, organize, and direct the activities of the Ustiies Department and perform other duties as assigned or required by law. The Director of Utities Shall act as the executive manager for the water, wastewater, and storm drain tity operations of the City. (H) DIRECTOR OF FINANCE: OFFICE AND DUTIES. ‘The Director of Finance shall be appointed by the City Manager, subject to the ratification thereof by the City Council Under the administrative direction of the City Manager, the Director of Finance, shall plan, organize and direct the activities of the Department of Finance and perform other duties as assigned or required by law. The Director of Finance ‘shall also act as the General Purchasing Agent, (FIRE CHIEF; OFFICE AND DUTIES. ‘The Fire Chief shall be appointed by the City Manager, subject to the ratification thereof by the City Council. Under the administrative direction of the City Manager, the Fire Chief shall plan, organize end direct the activities of the Fie Department and porform othor dt 2s assigned or required by law. () LIBRARY DIRECTOR; OFFICE CREATED AND DUTIES, ‘The office ofthe Library Director is hereby created. The Library Director shall be appointed by the City Manager, subject to the ratification thereof by the City Council sens. 5Under the administrative direction of the City Manager, the Library Director shall plan, organize and direct the activites of the Library and perform other duties as assigned or required by law." SECTION FOUR: If any section, subsection, subdivision, sentence, clause, or portion of this ordinance, is for any reason held to be invalid or unconstitutional by the decision of any court of compatant jurisdiction. such decision shall not affect the validity of the Femaining portions of the ordinance. The City Council hereby declares that it would have adopted this ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions thereof be deciared invalid or unconstitutional SECTION FIVE: This Ordinance is an urgency Ordinance within the meaning of Government Code Section 36937 and shall go Into effect immediately upon its adoption by a fourths vote of the City Council, however, the changes to departments and positions shall be implemented on and after July 1, 2017. The City Clerk shall certify to the adoption of this ordinance and shall cause the same to be posted as required by lew. SECTION SIX: This Ordinance and the action taken thereby shall be effective July 4 2017. PASSED, APPROVED, AND ADOPTED this 12" day of June, 2017. DAVID MEJIA, Mayor sete 39-6085 7ATTEST: TAUREN MYLES, City Ciere APPROVED AS TO FORM: JOSEPH M, MONTES, Gily Attomey I HEREBY CERTIFY that the above and foregoing urgency ordinance was duly passed ‘and adopted by the Alhambra City Council at its regular meeting held on the 12” day of June, 2017, by the following vote, to wit: AYES; NOES; ABSENT: By LAUREN MYLES, Clty Clerk es 69199308 5 8ORDINANCE NO. 02M17-4715 AN URGENCY ORDINANCE OF THE ALHAMBRA CITY COUNCIL AMENDING ORDINANCE O2M18-4680 WITH RESPECT TO TITLES (OF CERTAIN MANAGEMENT POSITIONS. ‘THE CITY COUNCIL OF THE CITY OF ALHAMBRA, CALIFORNIA, DOES ORDAIN AS FoLLows. SECTION 1: The City Counci of the Ciy of Alhambra does hereby find, determine and declare that: ‘A. Government Code Section 26937 authorizes ordinances to lake effect immediately i thay are fr the immediate preservation ofthe pubic peace, health or safely, contain a decaration of the facts constituting the urgency, and are passed by a fourfitns vote of the City Council B, This Ordinance must take effect immediately to ensure the orderly transition of personnel changes that has arisen. The Ordnance must also take effect immediately to provide City employees the clear authority to perform critical functions of the Cty ©, Ordinance No, O2M18-4880 sets forth the compensation and benefits for ‘management and confidential employees. Based upon certain reorganization of management positions and responsibilities itis necessary to amend that ordinance to reflect the reorganization SECTION 2: Section 3 (A) of Orsinance No. O2M15-4680 is hereby amended ints entirely toed as follows ‘A. Executive Management Employees Defined, Executive Management ‘employees shall be divided info two categories for purposes of this Ordinance: (1) City Counc, 2) Executive Team Members, The City Council category shall include the members of the Alhambra City Council The Executive Team Members category shal include the Library Director, the Director of Finance, the Director of Public Works, the Assistant City Manager, the Director Of Development Services, the Director of Community Serves. the Fire Chie, the Chief of Police, the City Clerk, the Director of Utes, Agsistant to. the City IdanagerDeputy City Manager and any other classification so designated by the City Counci. SECTION 3: EFFECT. The specific provisions contained in this ordinance. shall supersede any previous agreements or Resolutions, whether ofal or written, regarding the matters contained herein and this Ordinance shal prevail over City practices and procedures, and over State laws tothe extent permitted.SECTION 4: SEVERABILITY, It is understood thal this Ordinance is subject to all ‘applicable present and future’ Federal and State laws and regulations and that the provision hereof shall be effective and implemented only tothe extent permitted by such laws land regulations, If any part of this Ordinance isin conflict wth such applicable provisions of Federal and State laws or regulations of atherwige held to be invalid or unenforceable by any tribunal of competent jurisdiction, such part or provision shall be suspended and superseded by such appicabia laws and regulations and the remainder of the Ordinance shall not be ‘affected thereby and shall remain in fll force and effect. SECTION © - Except as provided herein, al wages, hours and other terme and concitions of employment presently enjoyed by the affected employees shal remain in fl force and effect. SECTION 6: URGENCY. This Ordinance is an urgency Ordinance within the meaning of Government Code section 36937 and shall go into effect immediately upon its adoption by a fourths vote of the City Council, however, the changes in listed position Shall be implemented on and after July 1, 2017, The City Clerk shall cerify to the adoption ofthis ordinance and shall cause the same lo be posted 2s required by law. PASSED, APPROVED AND ADOPTED this 12" day of June, 2017. DAVID ETA, Mayor ATTEST: TAUREN MYLES, Cily isk APPROVED AS TO FORM. JOSEPH M, MONTES, Gliy Atornoy_I HEREBY CERTIFY that the above and foregoing urgency ordinance was duly passed and ‘adopted by the Alhambra Cty Council at its regular meeting held on the 12" day of June, 2017, by the folowing vote, to wit: AYES: NOES: ABSENT: TAUREN MYLES, City ClerkCITY OF ALHAMBRA ASSISTANT CITY MANAGER DEFINITIOF ‘The purpose of the positions in this classification is to perform highly responsible ‘and complex professional administrative work while assisting the City Manager in the development and control of the operational goals and objectives for all City dopartmonte in accordance with the City Charter and City Council directives: to provide leadership in policy formation and implementation of policies and procedures; provides direct supervision and oversight of other City departments as assigned by the City Manager; to promote effective and efficent operations throughout the organization by facilitating interdepartmental cooperation and sharing of resources; to provide responsible staff assistance to the City Manager and City Council to plan, organize, and direct activities and functions of the Management Services Department or Human Resources Department as assigned; and to serve as acting City Manager as required CLASS CHARACTERISTICS ‘This positon serves as the community liaison offical for the City; attends all City Council meetings, directs and faciltates major inter-departmental projects; participates as a leader on the Executive Management Team; and provides leadership for the definition and development of a shared vision, strategy, policy and goals forall City activities affecting the quality of community life. REPRESENTATIVE DUTIES: The following duties are normal for this classification. These are not to be construed as exclusive or alkinclusive. Other duties may be required and assigned. Develops, plans, implements and administers approved policies and procedures, a8 well a8 policies related to program activities to ensure quality services. Coordinates departmental activities with those of other City departments and outside agencies and organizations. Develops and facilitates the implementation of solutions to program problems and service issues. Develops and monitors standards and service levels. Allocates resources according to priorities. Plans, organizes and directs the actives and functions of the Human Resources Deparment under the provisions of the City Chalet, City Municipal Code, Memorandum of Understanding, Administrative Policies, Federal, State and local laws, case law and regulations to ensure compliance therewith. Acts as chief labor negotiator and is responsible for final decisions of discipine in accordance with employee group agreements, Serves as the City’s Personnel Officer and an Ex-Officio member of the Civil Service Commission. Plans, directs and ‘organizes worker's compensation activities; analyzes and recommends purchase ‘of insurance for the Worker's Compensation programPlans, organizes and directs the activities and functions of the Management Services Department. Administers the City’s Federal Community Development Block Grant (CDBG) and HOME Programs across City Departments and serves: as Secretary to the HCDA Citizen Advisory Committee. Develops the City’s position on of response to pending govermmental or intergovernmental legislation land effects for City projects and programs. Plans, directs and organizes isk management activities; serves as staff representative (Altemate) to the Independent Cities Riek Management Autherity (ICRMA). Represents the City in various regional consortia; represents City in legal exposures and losses, analyzes and recommends purchase of insurance for the Liabilty Program. Coordinates the development of the budget according to City Charter and City Council directives for areas of service; coordinates special projects as assigned by the City Manager. Maximizes available resources by developing and installing improvements; coordinate service delivery levels with needs of citizens by addressing problems ‘and complaints of the general public Evaluate, update, and finalize the City Manager's agenda for the City Council Evaluate reports from operating departments for consistency, accuracy, fiscal feasibility, and political sensitivity, select appropriate recommendations for presentation to the City Council Develop additional revenues and implement City objectives through the completion of special projects as requested by the City Manager. Develop recommendations on City-wide work methods, operating policies and procedures: programs services, and other administrative issues; observe program operations; analyze finding and implications; make recommendations to the City Manager. Negotiate contracts and solutions on a variety of administrative, fiscal, and special projects; participate in the preparation and monitoring of program or special project budgets, ‘Schedule, coorainate, and assign personnel to projects; review stall work and provide training as appropriate. Research and coordinate operating department responses to City Council requests; disseminate information and assist departments with City Council directives; update the City Council on the status of projects. Respond to and resolve dificut, complex and sensitive citizen inquiries and complaints; interpret, analyze, defend and explain City policies, procedures,programs, and activities; negotiate and resolve sensitive and controversial issues. Coordinate and participate in providing responsible staff assistance to the City Manager, City Council and other City boards and commissions as assigned attend various meetings to assist or represent the City Manager. Attend and participate in professional group meetings; maintain awareness of new trende and developments in the field of public administration; inenrpnrate new developments as appropriate. QUALIFICATION GUIDELINES: Education and Experience: ‘A Bachelor's degree in public, human resource or business administration, industrial relations or a related field. A Master's degree is desirable; eight years ‘of increasingly responsible city management and/or human resource management experience including three years in a supervisory capacity, or any combination of education and experience that provides equivalent knowledge, skills and abilities Knowledge ‘Advanced principles, practices and procedures of public personnel administration ‘and management; current federal, state andlor local legislation and judicial decisions including the Political Reform Act, Fair Political Practices Act, Public Records Act, Maddy Act, Ralph M, Brown Act, Meyers Milas Brown Act, the Government Code and Election Code, Ability to: Provide effective leadership and coordinate the activities of assigned municipal departments; develop and administer City-wide goals, objectives and procedures; analyze and define problems, identify alternative solutions, project ‘consequences of proposed actions, and implement recommenglations in support ‘of goals; identify and respond to sensitive community, organizational, and City Council issues, concerns, and needs; research analyze, and evaluate new service delivery methods and techniques; Plan, organize and direct a comprehensive an effective Human Resource system; abilty to supervise, plan, assign and evaluate the work of assigned staf, abilly lu neyotlate and administer contracts and labor agreements; ability to analyze technical and administrative personnel problems and make sound recommendations for their solutions. REQUIRED LICENS! Possession of a valid California Driver License, class C.CITY OF ALHAMBRA CITY CLERK DEFINITION: Under general diection of the City Manager, plans, organizes and directs the activities of the Office of the City Clerk as determined by and in accordance with the Alhambra City Charter and relevant ordinances and laws of the State of California not in conflict with such Charter. REPRESENTATIVE DUTIES: Duties may include, but are not limited to the following: serves as manager of the Office of the City Clerk, directing the implementation of goals, objectives, policies, procedures ‘and work standards for the Clerk’s office and preparing and administering its budget; attends all meetings of the City Council and Redevelopment Agency; prepares and posts meeting agendas and minutes; records, maintains and disseminates all Counci/Agency actions relative to ordinances, resolutions, contracts, correspondence and reports; plans, organizes and directs the conduct of municipal elections; ensures the legality of the proceedings in accordance with State and local election laws; ensures compliance with a ‘wide variety of laws pertaining to municipal elections; plans, organizes, assigns, directs, evaluates and reviews the work of assigned staff, trains assigned and other City staff, as required; oversees and coordinates City's boards and commissions program; receives and tracks Public Records Act requests and coordinates responses; oversees and maintains the City’s records management program and systems for retrieval and the systematic retention, transfer, retirement or disposal of records in all City departments, except Police; establishes and maintains records management procedures; ensures ‘compliance with a wide variety of laws pertaining to public records; maintains and Updates conflct of interest code policy and procedures; has charge and custody of the City Seal; performs special studies and related duties a5 assigned as well as such other duties as required by the Charter or by the laws ofthe State and ordinances not in conflict with such Charter, QUALIFICATION GUIDELINES: Education and/or Experience: Graduation from an accredited college or university with a Bachelor’s degree in public administration, politcal science ora related field and five years of increasingly responsible ‘experience in'a City or County Clerk’s Office, including experience related to the ‘administration of elections and some supervisory experience, a Master's degree is highly desirable as well as cerlfication, oF prior or current work towards certification, from the International Institute of Municipal Clerk as a Certified Municipal ClerkKnowledge of: Applicable laws, ordinances, and codes related to the work, including those related to election laws and procedures, computer applications related to information storage and fetvieval, document imaging, statistical analysis and electronic document and records nanagement, principles and practices of supervision, traning, and staff development i Coordinate the Citywide agenda process; exercise effective judgment within established guidelines; communicate effectively with staf, elected officials, lobbyists, legislators, and other government officals, communicate technical information including complex rules, regulations, legislation, and laws in a manner that is appropriate for the intended audience: understand questions and provide information and materials, as required, and in accordance with applicable laws; make effective presentations using a variety of presentation techniques and methods; work effectively in time-sensitive situations and eet deadlines: coordinate multiple projects and complex tasks simultaneously; develop land administer program budgets; establish and maintain effective working relationships with City departments, City Council, public and private entities and the public REQUIRED LICENSE: Possession of a valid California drivers license is required.CITY OF ALHAMBRA DIRECTOR OF COMMUNITY SERVICES DEFINITION: Under general direction, directs the Community Services Department; develops and administers recreational, self-development and life enrichment programs; serves as adviser and City representative on boards and commissions concemed with recreational, social, and cultural affairs serves as the primary City authority on matters pertaining to departmental activities; participates as a member of the City’s management team in the addressing of general City problems and concerns; and does related duties as required, REPRESENTATIVE DUTIES: Plans, organizes, staff, directs, coordinates, and prepares and administers the budget for the Community Services Department; analyzes community recreation, social and cultural needs and desires, availabilty of resources, existing programs, and other factors indeveloping departmental programs; coordinates activites of the Department with those fof school districts, civic organizations, churches, and other agencies; meets with ‘community leaders and groups to review policies of the Department and promote involvement and assistance in conducting programs; develops and implements ‘community service programs offered in a variety of parks, community centers and public pools; directs the development of in-service training programs; establishes general Policies, procedures, and guidelines to be observed by departmental staff; conducts a ‘continuing review of departmental activities and directs the correction of noted deficiencies; resolves citizen complaints or problems concerning activities of the Department which cannat be handled by subordinates; keeps the City Manger advised of departmental activities through oral and written reports; represents the Department in a variety of meetings where the subject affects or is of concem to the Department; coordinates activities of the Department with those of other City departments; serves as City Coordinator for city-wide special events; reviews proposed developments for park and recreational facilties; serves on various boards and committees; speaks before service clubs and other organizations on departmental activities. QUALIFICATION GUIDELINES: Education and/or Experience: ‘Bacholore degree in Public Administration, Recreation, Social Services. Sociology, Psychology, or related field with five years of progressively responsible administrative experience directly related to public recreation or social services. A Master's Degree in Social Services, Public Administration, or Recreation is desirable, oft The theories, principles, and practices applied in development and administration of leisure time programs for all age groups; human behavior common to group and individual interaction; psychology, instruction methods, and community organizations which might be of assistance in satisfying community leisure time and social needs; modern and‘complex principles and practices of public administration, public affairs and community relations; methods of public agency administration; research techniques; principles of personnel administration, supervision and training; principles and practices of budget preparation and administration. Ability to: Determine the needs and desires of the community for self-development and effective use of leisure time: plan, organize, and direct staff engaged in conducting departmental programs; establish and maintain effective working relationships withthe general publi, businesses. committee members, staff and public officials; communicate clearly and concisely, both orally and in writing REQUIRED LICENSE: Possession of a valid California driver's license is requiredCITY OF ALHAMBRA DIRECTOR OF DEVELOPMENT SERVICES DEFINITION: Under general direction to plan, organize and direct the activities of the Development Services Department including the City’s planning, bulking, Itousing and economic development and code enforcement functions: to supervise Department staff; to coordinate activities with other departments; and to provide staff assistance to the City ‘Manager; and to do related duties as required, REPRESENTATIVE DUTIE! Develop, plan, implement and administer Department goals and objectives as well as policies and procedures necessary to provide development services; approve new or modified programs, systems, policies and procedures; direct and oversee City planning fctivites including the administration of the City general plan and the review of development proposals; review complex development proposals; resolve difficult planning and administration questions; direct and oversee City and economic evelopment activities including the administration of acquisition and disposition agreements, the relocation of displaced citizens, the recruitment and retention of focal business, and the administration of grant funded projects; direct and oversee City building inspection and code enforcement activities; direct and oversee the administration of affordable housing programs; ensure that funds are administered according to applicable rules and regulations; meet with members of the public including local developers, members of the business community and citizen groups to explain City policies, procedures, goals and objectives; negotiate agreements and resolve difficult development services related problems and questions; act as technical advisor to the City Council, the Planning Commission, the Design Review Board and higher level members of City management in matters related to a wide variety of development services activities land programs; direct the development and administration of the Department's budget, direct the forecast of funds needed for staffing, equipment, materials and supplies, ‘monitor and approve expenditures; make mid-year corrections; Direct, oversee and participate in the development of the Department strategic plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods Land procedutes; coordinate Department activites with those of olher deparinrents and outside agencies and organizations; provide staff assistance to the City Manager and City Council; oversees the Code Enforcement Division, including the Code Enforcement Supervisor and Code Enforcement Officers, ensuring that all Code Enforcement cases are thoroughly investigated and brought to successful resolution for the community: Select, train, motivate and evaluate staff; establish and monitor employee performance:objectives: prepare and present employee performance reviews; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures; recommend employee terminations as necessary; prepare and present staff reports and other necessary correspondence; perform duties as assigned. QUALIFICATION GUIDELINES: Education and Experience: Graduation from an accredited college or university with a Bachelor's degree in urban planning, economics, public administration or a related field, a Master's degree is highly desirable, Seven years of increasingly, responsible managerial experience including significant administration and personnel management responsibilties, Knowledge of Modern and highly complex principles and practices of municipal planning, economic development, building, code enforcement, and housing programs; methods of public agency administration; principles of personnel administration, supervision and training: methods and techniques of public administration of a general plan and development review, principles and practices of budget preparation and administration; principles and practices of real estate law. Ability: Select, supervise, train and evaluate professional, technical and clerical staff; interpret applicable laws, rules and regulations; prepare and analyze reports, statements and correspondence; develop and administer a department budget; establish and maintain effective working relationships with the general public, staff, committee members and public officials; communicate clearly and concisely, both orally and in writing. REQUIRED LICENSES: Possession of a valid California drivers license is required. lass speciation 0127CITY OF ALHAMBRA DIRECTOR OF PUBLIC WORKS DEFINITION: Under the administrative direction of the Assistant City Manager, the Director of Public Works shall serve as Strat Suparintandant, as required by the city charter. city frdinances and state statutes; shall be responsible for the public works of the City and the planning, coordination and direction of the Public Works division; and shall do related duties as required REPRESENTIVE DUTIES: The Director of Public Works shall supervise and control street construction; street maintenance, ie, curb, gutter, sidewalk, etc.; street cleaning: street lighting design, installation and maintenance; vehicle maintenance; vehicle fueling facility maintenance: vvehile CNG fueling station maintenance; street sign manufacturing; street and traffic sign installation and maintenance; construction inspection in street right-of-way's; subdivision review, private development plan review; surveying; trafic engineering: street striping; signal design, installation, operation and maintenance; right-of-way acquisition; bus stop and sidewalk cleaning; weed abatement; landscape maintenance of right-of-way’s; tree trimming: street tree root barrier installation; street and highway design, public parking lot design and maintenance; parking lot sweeping, street tree trimming and landscaping; freeway ramp landscape project, graffiti abatement; transportation and air-qualty programs; pavement maintenance and preservation; and as the same pertains andlor are elated to the functions and activities of the Public Works division, surveying, permitting systems, grant funding, geographic information systems (GIS); and. city yard ‘maintenance; shall perform such other duties as assigned by the Assistant City Manager. QUALIFICATION GUIDELINES: Education and Experiencs Graduation from an accredited college or university with a Bachelor's degree in public administration, business administration or a related field, a Master's degree is highly desirable with seven years of increasingly, responsible experience including significant administration and personnel management responsibilities, Knowledge of: Principles and. practices of public administration, organization and_ management, personnel administration and budgetary control; basic functions of public works fields, including but not limited to, traffic control, street maintenance, building maintenance, fleet maintenance, building maintenance, transportation, practices and regulatory mandates, ‘and emergency preparedness.Ability: Provide suppor in the strategic planning, organization and administration of a municipal Public Works department, develop and monitor a departmental budget; prepare ‘comprehensive reports for submission to the City Council, City Manager, Assistant City Manager, public and to other government and private organizations; review and Understand construction plans, specifications and engineering drawings; conduct ‘complex analysis recommending appropriate courses of action and decision-making; provide management and support in projects and contracts; function effectively in personnel matters such as amplayae training, professional development and disciplinary matters; express oneself clearly and concisely, both orally and in writing; establish and maintain effective working relationships with officials, supervisors, fellow employees and the publi. REQUIRED LICENSE: Possession of a valid California drivers license is required.CITY OF ALHAMBRA DIRECTOR OF RISK MANAGEMENT DEFINITION: Under general direction, plans, directs and organizes risk management activities such as liability, worker's compensation, insurance and safety/ioss control programs; acts as hearing officer for various city matters; coordinates activities with other departments; assists the City Manager in performing tasks related to Risk Management matters and performs related duties as required. REPRESENTATIVE DUTIES: Oversees the City’s liability, worker's compensation, insurance and safety/loss control programs: protects the assets of the City and provides a cost-effective means for payment of losses; investigates, documents, verifies, reviews, negotiates, adjusts and settles lability and worker's compensation claims against the City; works with third party ‘administrators, attomeys and independent adjusters to coordinate claims and loss control measures; provides information and negotiates settlement lawsuits; answers interrogatories; develops loss control and safety programs which confirm with CALIOSHA requirements; advises departments. on loss control and liabilty areas; ‘evaluates effectiveness of programs and procedures; ensures safe working conditions; analyzes and interprets finial reports and insurance statistics; as necessary prepares proposals and specifications for the purchase of insurance and other risk-related services; administers, evaluates and makes recommendations regarding contracts for insurance and risk-related services; negotiates price and coverage; serves as chair of Safety Committee, oversees meetings and activities of Safely Committee; maintains records on liability and worker's compensation matters; provides loss prevention manual ‘and recommends training; sets insurance specifications for City sponsored events; verifles insurance coverage for City contracts; monitors. self-insurance programs Prepares, monitors and administers the City’s self-insurance fund; audits isabilty ‘compensation payments; monitors long-lerm cisabillty claims; serves as_ staff representative (altemate to the Independent Cities Risk Management Authority (ICRMA) and is responsible for the implementation of ICRMA policies within the City; serves as the City’s Americans with Disabilties Act (ADA) Coordinator, serves as Hearing Officer for various City matters, conducts administrative studies and prepares staff reports; assists the City Manager in administrative activities; may monitor legislation and may respond fo requests for service from the public, other departments, the Cily Manager and the City Council as necessary; works with the public to faciltate responses to claims and inquiries; coordinates with Human Resources in administering inter-related department matters such as leaves of absence, disability accommodation and benefits, in accordance with applicable state and federal laws, City policy and labor agreements; and performs related work as required.QUALIFICATION GUIDELINES: Education and Experience: A Bachelor's degree In Public Administration, Business Administration, Insurance ‘Administration oF related field with three years of recent administrative level experience in risk management, including a claims adjustment and a safety andlor worker's compensation program with a public agency; Associate Risk Management (ARM) designation is desirable; additionally, experience In general municipal administration is desirable. Knowledge of: ‘Management principles, practices and organization; principles and practices of effective ‘municipal insurance administration; Cy government and the services provided. Ability to: Plan, organize and direct staff engaged in conducting departmental programs; hire, train, supervise and evaluate subordinate personnel; work cooperatively with others forecast, prepare and administer risk management budget and financial controls; conduct research into a variety of administrative concems and problems and prepare viable recommendations for action; REQUIRED LICENS! Possession of a California Driver's License, class C, required.CITY OF ALHAMBRA DIRECTOR OF UTILITIES DEFINITION: Under the administrative direction of the Assistant City Manager, the Director of Utities shall serve as the executive manager for the water, wastewater, and storm drain utility ‘peratians of the City, and shall do related duties as required, REPRESENTIVE DUTIES: ‘The Director of Utiities shall assume full management responsibilty for the Utiities Department's functions, programs and operations, including the operation of the City’s water, waste collection and storm drain systems and related operations. Oversee the operations of the water treatment plant and customer service center operations. Supervise and control water, sewer and storm drain capital projects, water quality monitoring, refuse fees collection, water conservation programs; waterftrash service sign~ Ups, construction inspection for ullty capital projects in rights-of-ways; and as the same pertains andior are related to functions and activities of the department, Implements departmental policies, goals, objectives, procedures and priorities; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly: plan, direct and coordinate department's work plans; assigns projects and programmatic areas of responsiblity. Assess, monitor and identify opportunities for improving deficiencies in operations including the customer service center; respond and resolve difficult and sensitive citizen inquiries and complaints; shall perform such other duties as assigned by the Assistant City Manager. QUALIFICATION GUIDELINES: Education and Experience: Graduation from an accredited college or university with a Bachelor's degree in public administration, business administration or a related field, a Master’s degree is highly desirable with seven years of increasingly, responsible experience including significant ‘administration and personnel management responsibil. Knowledge of: Principles and practices of public administration, organization and management; personnel administration and budgetary control; baaio functione of utilities, including but hot imited to, traffic control, street maintenance, building maintenance, water, sewer, and storm drain systems operations, practices and regulatory mandates, customer service center operations, and emergency preparedness. Ability to: Provide support in the strategic planning, organization and administration of a municipal Utlities department. develop and monitor a departmental budget, prepare comprehensive reports for submission to the City Council, Cty Manager, Assistant CityManager, public and to other government and private organizations; review and understand construction plans, spectications and engineering drawings; conduct complex analysis recommending appropriate courses of action and decision-making provide management and support In projects and contracts; function effectively in personnel matters such as employee training, professional development and disciplinary ‘matters; express oneself clearly and concisely, both oraly and in writing; establish and ‘maintain effective working relationships with officials, supervisors, fellow employees and the public. LICENSE OR CERTIFICATE: Possession of Water Treatment or Distribution and/or Wastewater Treatment Certification is desirable, REQUIRED LICENSE: Possession of a valid California drivers license is required,216 tom No. CITY OF ALHAMBRA "AGENDA REPORT CITY MANAGER APPROVAL: WV V DATE: June 12, 2017 To: Honorable Mayor and Members ofthe City Council ‘SUBJECT: REORGANIZATION OF THE HUMAN RESOURCES AND MANAGEMENT SERVICES DEPARTMENTS RECOM i: ‘Staff recommends that the City Council approve the restructuring of the Human Resources and ‘Management Services Departments, and the class specications forthe new and altered postions ‘associated wit the reistributon of duties and resporsibllies created by the City's reorganization, ‘and approve the associated salary schedule as set forth in Resolution No. R2M17-20. BACKGROUND: “The recent review ofthe organizational structure has resulted in recommendations to restructure the management of the City and the redistbution of the duties and responsiltis of some of the ‘departments. The pending retirements of the Directors of Environmental Resources and Risk Management Departments, leaves duties and responsibities that need tobe redistrbuted to ensure the continuation of services. An assessment of current personnel staffing levels in the City of ‘Alhambra has demonstrated a neec for additonal position to be filed, created, altered, or moved. The folowing analysis provides a description of ne recommended changes in each Department and ‘why such changes are necessary: 4. Inthe Management Services Department, the Environmental Resources Directorhas announced her etrement. In an effort to restructure, some ofthe duties wil be assigned to other departments, nd the remaining duties wll be tasked to a newly created Management Analyst position. ‘The Management Analyst positon wil have the same salary range as listed in the current salary schedule (5 495-57,152), and wll be 75% funded from the General Fund, and 25% funded from the Saniiaion Fund,’ The Management Analyst position wil manage the solid waste contracts, ‘manage he City’s cable cnannel contract, seve as Secretary (othe Environmental Commitee, and ‘oversee building maintenance, in addition to maintaining the Ciy's website and social media ‘accounts. 2, Anassessmentof the Management Services Department has necessitated the reciassifiction of, ‘Clerical Assistant | toa Clerical Assistant Il, The Clerical Assistant Ill position willhave the same Salary range as listed inthe curcent salary schedule ($3,496-64,552), and willbe 75% funded from the General Fund, and 25% funded from the Sanitation Fund. The Clerical Assistant Il wil process ‘documents and information In order to comply with the reporing requirements of the Califomia Integrated Waste Management Act (AB93), assist in Risk Management correspondence, in‘addition to assisting the departments that report to the Assistant City Manager. 3. With the pending retirement ofthe Directo of Risk Management, the worker's compensation program will be transferre tothe Human Resources Department and become the primary duty and esponsibility of the Human Resources Analyst. Staffis proposing to recreate the existing Human Resources Analyst poston and seek a technician inthe human resources fel, specializing inthis very unique and important area, to fil tis position and manage the program for the Cy and its ‘employees. The salary range ($5,495 - $7,152) for this positon currently exists in the salary schedule and is not proposed for any changes. This postion would be funded 100% from the ‘Worker's Compensation Fund, 44. The ‘isk management functions of the Risk Management Department, which include the ‘management of th City’s claimeliabiiee and incuranee pool contract and obigations, willbe spit between the Human Resources Department and the Management Services Department. Staffis proposing to create a new Human Resources Manager position to take onthe employment related liblities of the City, ‘This pasion wil also serve as a Second in Command for the Human Resources Depariment and actin the capacty of the Director during thelr absence. The proposed salary range wil be ($6,658 - $8,688), ‘5, The Human Resources Departmentis further requesting the creation ofan intern postion, which can be filed on a temporary basis by students studying inthe Human Resource field. Funding for this position is available due to the curent vacancy of the Part-Time Cietical Assistant |. The proposed salary range for his posiion is (614.61 - 817.79 per hour) and is commensurate withthe Salary range of the Part-Time Clerical Assistant | FINANCIAL ANALYSIS: ‘The proposed new and altered postion will become effective July 1, 2017. Funding for these positions is included in the proposed FY2017-2018 Budget and is avallable through the salary Savings created by the pending retirements of the Director of Environmental Services and the Director of Risk Management. The proposed selary ranges for the new positions of Human Resources Manager and Human Resources Intom are included in Resolution No, R2Mt17-20, CITY OF ALHAMBRA ~ MONTHLY SALARY SCHEDULE FULL TIME CLASSIFICATIONS eh (MISCELLANEOUS MANAGEMENT STEP1 STEP2 STEP3 STEP4 STEPS STEPG STEP Human Resources Analyst 5495 5762 6057 6360 G67B 70d 7152 Human Resources Manager -«665B_«6985-—«733B~=«770S~«=«8034_=««BASB (8S Management Analyst 5495 5768 60576360 66787047182. CITY OF ALHAMBRA ___ PART-TIME CLASSIFICATIONS - HOURLY PAY RATE. 10,1993, STEP1 STEP2 STEPS STEPA STEPS sTEPG STEP. Human Resources intern 1462 1537 1614 16931779 N/A NILATTACHMENT: Resolution No. R2M17-20 Management Analyst Class Specification Human Resources Analyst Class Specification Human Resources Manager Class Specification Human Resources Intem Ciass SpecticationRESOLUTION NO. R2M17-20 A RESOLUTION OF THE ALHAMBRA CITY COUNCIL APPROVING THE CITY OF ‘ALHAMBRA SALARY SCHEDULES AND PAY RATES, WHEREAS, the California Public Employees’ Retirement Law, at Section 570.5 of the California Code of Regulations Title2. ("PERL"), requires the City Council ofthe City of ‘Alhambra to duly approve and adopt the salary schedules and pay rates in accordance vith requirements of applicable public meetings law; and WHEREAS, on October 26, 2016, the City Council duly approved increases to the salary schedules and pay rates attached hereto as Exhibit "A’ and incorporated by this reference, to be effective on November 5, 2015 for the Fire Department Management, Alhambra City Employee Association, and Alhambra Non-Swom Association; and, WHEREAS, on March 28, 2016, the City Council duly approved Memorandum of ‘Understanding which increased the salary schedules and pay rates attached hereto as Exhibit “A” and incorporated by this reference, to be effective on July 1, 2015, for the Alhambra Police Association and Alhambra Fire Association; and, WHEREAS, on May 9, 2016, the City Council duly approved @ Memorandum of Understanding which increased the salary schedules and pay rates altached hereto as, Exhibit "A" and incorporated by this reference to be effective on July 1, 2015 for the ‘Alhambra Police Management Association; and, WHEREAS, on June 27, 2016, the City Council duly approved amendment to the Ordinances for Executive Managers and Non-Department Head Managers and Confidential which increased the salary schedules and pay rates attached hereto as Exhibit "A" and incorporated by this reference to be effective on July 1, 2016; and, WHEREAS, on September 28, 2016, the City Council duly approved the salary schedules and pay rates, reflecting the aforementioned changes; and WHEREAS, on December 12, 2016, the City Council duly approved the salary schedules and pay rates, reflecting the 2017 minimum wage increase for Part Time Employees; and WHEREAS, Exhibit “A” further reflects to changes to the salary schedules and pay rates for Executive Management Team and those positions created as part of the management structure reorganization, effective on July 1, 2017; and, WHEREAS, the PERL also requires existing salary schedules and pay rates, attached hereto ‘as Exhibit ‘A’, be adopted at a public meeting. NOW, THEREFORE, BE IT RESOLVED by the City of Alhambra City Council that it does hereby approve the City of Alhambra salary schedules and pay rates attached hereto as Exhibit” and incorporated by this reference.PASSED, APPROVED AND ADOPTED by the City Council of the City of Alhambra at a regular meeting held on the 12" day of June, 2017. DAVID MEJIA, Vice Mayor ATTEST: TAUREN MYLES, Gity Clerk APPROVED AS TO FORM: JOSEPH M, MONTE 7 Clty AftomeyExhibit "A" CITY OF ALHAMORA - MONTALY SALARY SCHEDULE ____Fuut time cuassiricarions EXECUTIVE MANAGEMENT TEAM MONTHLY Effective July 1, 2017 ‘SALARY RANGE Cty Manager Assistant City Manager 15486 Assistant to the Cty ManageriDeputy Clty Manager 9.620 Chief of Police 15834 16941 City Clerk 9.626 Director of Community Director 12588 ee 13,731 Director of Finance 15408 Director of Publ Works, 12838 Director of Risk Management 19.227 Director of Utes 12035 Fire Chet 16941 Library Director 12583 MISCELLANEOUS TEP. STEP STEP STEP MANAGEMENT 1 step2 34'S STEPS Human Resources Analyst «5405—«5768 6057 6360 6877014 Human Resources Manager «6658 «6386_«*7338°«*7705 «80948498 ‘Management Analyst 5495 5768 60576360 66787014 CITY OF ALHAMBRA PART-TIME CLASSIFICATIONS - HOURLY PAY RATE EMPLOYEES HIRED AFTER STEP STEP STEP STEI MAY 10, 1993 1 sTep2 34S STEPS Human Resource 4837 16:14 1093 1779 NIA step? 7182 nse step7 NACITY OF ALHAMBRA MANAGEMENT ANALYST DEFINITION: Under general supervision of the Assistant City Manager, the Management Analyst performs analytical, technical and administrative work; conducts studies and research projects; prepares reports for submission to the City Council and Commissions; participates in special projects; utilizes various media to communicate with the public and other concerned parties: provides contract oversight; and performs related work as required REPRESENTATIVE DUTIE: Duties may include, but are not limited to the following: Develops, implements and coordinates a comprehensive Marketing and Communications program for the City, which identifies audiences, messages, communication tools and evaluation measures; prepares and disseminates a wide variety of public information regarding City business, including news releases, public service announcements, brochures, newsletters, special presentation, information on City services and related materials; makes oral presentations to the Cily Council andior commissions; serves as staff liaison to the Coordinating Council, prepares and maintains the City’s web site and cable channel; manages and negotiates the cable channel contract and administers the regulation of basic tier cable rates in accordance with the 1982 Cable Act, coordinates and participates in taking and developing photographs for presentations and special events; serve as the City's graphics and printing consultant to other divisions and departments; advises departments on the design and layout of informational materials; reviews and edits camera-ready copy for printing; coordinates printing services for public information materials; develops and maintains special multi-media presentations as required including slide shows, displays, ‘and photographic exhibits; prepares informational presentations to special groups; stays informed of new trends and innovations in the field of communications; oversees Building Maintenance to ensure a clean, safe, and energy efficient functioning City Hall, Library, and Police Station; researches and evaluates new and innovative technology, products, ‘and programs that assists the public economically and philosophically to incorporate eco- friendly options and embrace green practices in daly life; makes recommendations regarding new or existing policies and regulations to promote sustainability; serves as Sevietary lu the Environmental Committee; plane, implements, and monitore all municipal solid waste management programs and commercial solid waste management programs; ensures the City’s compliance the diversion and reporting requirements of the California Integrated Waste Management Act (AB939) and related legislation; may represent the Assistant City Manager or City Manager at meetings involving city departments, other {governmental agencies andior citizen groups; prepares correspondence; deals tactfully ‘and effectively with others in controversial and/or confit situations; may be required to attend evening and/or weekend meetings; and performs other duties as assigned,QUALIFICATION GUIDELINES: Education and Experience: Graduation from an accredited four-year college or university with a Bachelor's Degree in Public Administration, Business Administration, or closely related field with a minimum of ‘one (1) year experience in administrative andor technical work, conducting administrative studies and assisting in the implementation of programs; must have knowledge in public relations, graphic design, video production, media relations and marketing. Government experience is highly desirable, A Master's Dearee in a related feldis desirable. Knowledge of Techniques and methods used in development and evaluation of communications; principles and practices of graphic design, layout and production, fundamentals of photography, video-photography and cable-casting; personal computer operation: software applications including graphics and desktop publishing systems; web page functions, word processing and spreadsheet programs; City goverment organization, services and functions of municipal government; principles and methods of research and statistics; pertinent federal, state and local laws, codes and regulations. Ability: Conduct research related to a variety of administrative issues; manage and negotiate Contracts; develop, organize and coordinate a communication program; gather and verity information through interview, observation and research; advise on most effective techniques of information dissemination; prepare and present a variety of ‘communications materials, write and edit news releases; prepare flyers and report, prepare and give presentations; conduct research and prepare viable recommendations for action, related to a variety of administrative issues; edit materials for proper punctuation and grammar; communicate effectively, both orally and in writing; operate a personal computer and applicable software including graphics and desktop publishing systems; deal tacttully and effectively with others in controversial or conflict situations; maintain effective working relationships with co-workers, officials and the general public. REQUIRED LICESES: Possession of & valid Califomia drivers license is required.CITY OF ALHAMBRA HUMAN RESOURCES ANALYST DEFINITION Under general direction, to perform professional and technical duties in the Human Resources Department including worker's compensation and personal leave programs, including the Family Medical Lave Act and other related leave programs. Additional duties may include assisting with recruitment, testing, postion classification, compensation, training, safety, labor relations, employee benefits, and other related duties as required. REPRESENTATIVE DUTIES Duties may include, but are not limited to, the following: managing the City’s Worker's compensation, insurance and safety/loss control programs; investigate documents, verifies, | reviews, negotiates, adjusts and setties worker's ‘compensation claims against the City, must be proficient in the. disability retirement application process; proficient with Peace Officer Pitchess Motion and the Confidentiality of Medical Information Act; audits disability compensation payments; actively assists employees and the adjusters with long-term disability claims; manages the Family Medical Leave Act'California Family Rights Act, California Pregnancy Disabilty Leave Law and the Miltary Family Leave Policy, assists employees throughout the leave process; coordinates the interactive process; performs job analysis as part of the interactive process; recommends {and implements programs necessary to ensure compliance with local, state, and federal regulations; develops, coordinates, and implements employee safety training programs and maintains appropriate records, create and coordinate programs to promote a safe work environment; participates in various aspects of labor negotiations; interprets, prepares, and monitors compliance with approved labor agreements, collects information regarding grievances and other employee ‘conceins; recommends course of action, participates in the arbitration, grievance ‘and hearing process; assists in the preparation and implementation of the departmental budget; may assist with salary and compensation surveys; assists in recruitment, selection, and benefits administration; develops forms and procedural manuals; drafts correspondence; provides information to departments and the public; attends the Independent Cities Risk Management Authority (ICRMA) mieings relaled lo worker's compensation; and performs other related duties as assigned QUALIFICATION GUIDELINES: Education and Experience: Graduation from an accredited college or university with Bachelor's Degree in Human Resources Management, Public Administration, Business Administration of related field, and two years of recent professional experience in public sectorhuman resources in the areas of labor relations, classification and compensation, employee training and development, general human resources administration, claims adjustment and worker's compensation program. Associate Risk ‘Management (ARM) designation is desirable. we Principles, practices, and procedures of human resources management, Worker's Compensation processes, OSHA regulations, FMLA/CFRA, PDL and Military FMLA. leave laws, puble’ administration and labor relations: basic principles and practices of employee recruitment and selection;; principles and methods of research and statistics; knowledge of equal opportunity statutes; and computers, word processing and spreadsheet programs, Ability to Interpret and effectively apply personnel laws, rules, regulations, and procedures; prepare clear, concise, accurate, and effective reports, and other written materials; identify problem areas, collect and analyze data, draw valid Conclusions from available information; and project consequences of decisions and recommendations; make oral presentations; deal tactfully and effectively with others in controversial or confict situations; and maintain effective working relationships with officials, co-workers, and the public. REQUIRED LICENSES: Possession of a valid California drive's license is required SUPPLEMENTAL INFORMATION: This position is a single-position class in the mid-manager level and is considered confidential. The position fs under the direction of the department head and has departmental responsibilty cl pusoton e277CITY OF ALHAMBRA HUMAN RESOURCES MANAGER DEFINITION Under administrative direction, the Human Resources Manager assists in the development and direction of the activities of the Human Resources Department ‘with an emphasis on recruitment, testing, position classification, compensation, training, safety, labor relations, employee benefits, and other related duties as required REPRESENTATIVE DUTIE: Duties may include, but are not limited to, the following: performs job analysis and classification studies; recommends and implements programs necessary to ‘ensure compliance with local, state, and federal regulations; develops, coordinates, and implements employee training programs and maintains appropriate’ records; participates in various aspects of labor negotiations; interprets, prepares, and monitors compliance with approved labor agreements; Coordinates the collection of information and investigations, and may conduct interviews, related to grievances and other employee complaints and concerns; recommends course of action, participates in the arbitration, grievance and hearing process; assists in ‘the preparation and implementation of the departmental budget; conducts and responds to salary and compensation surveys; assists in recruitment, selection, and benefits administration; develops forms and procedural manuals; drafts correspondence; provides information to departments and the public; serves as staff representative (substitute alternate) to the Independent Cities Risk Management Authority (ICRMA); represents the ‘Assistant City Manager in their Human Resources capacity at various meetings including appearing before the City Council and the Civil Service Commission, may act for the director in his mer absence; plans, directs and organizes worker's compensation activities; analyzes and recommends purchase of insurance for the Worker's Compensation Program and performs other related duties as assigned QUALIFICATION GUIDELINES: Education and Experience: Graduation from an accredited college or university with Bachelor's Degree in Human Resources Management, Public Administration, Business Administration or related field, and five years of recent professional experience in public sector human resources in the areas of labor relations, classification and compensation, employee training and development, and general human resources administration,Knowledas Principles, practices, and procedures of human resources management, public administration and’ labor relations; principles and practices of employee fecruitment and selection; methods of establishing and _ maintaining ‘comprehensive classification and compensation plans; principles and methods of research and statistics; knowledge of equal opportunity statutes; and computers, work processing and spreadsheet programs. Ability to: interpret and effectively apply personnel laws, rules, regulations, and procedures: prepare clear, concise, accurate, and effective reports, and other written materials; identify problem areas, collect and analyze data, draw valid conclusions from available information; and project consequences of decisions and recommendations; make oral presentations; deal tactfully and effectively with thers in controversial or conflict situations; and maintain effective working relationships with officials, co-workers, and the public REQUIRED LICENSES: Possession of a valid California drivers license is required. ‘SUPPLEMENTAL INFORMATION: ‘This position is a single-position class, The position is under the direction of the department head and has departmental responsibiltyCITY OF ALHAMBRA HUMAN RESOURCES INTERN DEFINITION Under general direction, to perform professional and technical duties in the Human Resources Department including recruitment, benefits administration, training, testing, performance evaluations and other related duties as required. REPRESENTATIVE DUTIE! Duties may include, but are not limited to, the following: Supporting the Human Resources staff in its daily operations by providing reception coverage, responding {0 walk-ins, coordinating the schedules of new hires, maintaining log sheets, fling confidential documents, upkeep of invoices, following through routed documents, scheduling of interviews and assisting in the recruitment events; will assist and perform special projects in employee training programs and maintains appropriate records: conducts and responds to salary and compensation surveys; Wellness land Volunteer program procedures; drafts correspondence; provides information to departments and the public, QUALIFICATION GUIDELINES: Education and Experience: Bachelor's Degree or college credit accumulation in Human Resources/Personnel Management, Public Administration, Business Administration or related field, and ‘wo years of recent professional experience in the human resources areas of, classification and compensation, employee training and development, and general personnel administration Knowledge Principles, practices, and procedures of personnel management, principles and practices of employee recruitment and selection; methods of establishing and ‘maintaining comprehensive classification and compensation plans; principles and methods of research and statistics; and computers, word processing and spreadsheet programs. Ability to: ‘Anlity to interpret and effectively apply personnel laws, rules, regulations, and procedures; prepare clear, concise, accurate, and effective reports, and other ‘written materials; identify problem areas, collect and analyze data, draw valid Conclusions from available information; and project consequences of decisions and recommendations; make oral presentations; and maintain effective working relationships with officials, co-workers, and the public. REQUIRED LICENSES: Possession of a valid California drivers license is required.