Project Coordinator - TD Initiatives

SAVE THE CHILDREN INTERNATIONAL
ROLE PROFILE
TITLE: Project Coordinator - Transformation Delivery Initiatives

TEAM: Transformation Delivery LOCATION: UK (London or Remote) or any existing
Save the Children International Regional or Country
office Worldwide
GRADE: D2 / NAT 5 Junior level CONTRACT LENGTH: 1 year
CHILD SAFEGUARDING:
Level 1: A basic criminal record background (DBS) check is required/equivalent police record check.
ROLE PURPOSE:
This role will support a project or projects within our Transformation Delivery portfolio with general
project coordination and administration. This will be a key role to support delivery of these critical
initiatives and will have the opportunity to learn and develop across a range of different project types
working with Senior Level staff from across Transformation Delivery and beyond.
SCOPE OF ROLE:
Reports to: Head of Portfolio Management – Oversight & Other

Staff reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
 Pro-actively manage a variety of internal and external meetings on behalf of projects, including
meetings at Senior Management level. Tasks include coordinating meeting invitations, room
booking if required, taking minutes, publishing meeting materials on SharePoint and ensuring
meeting actions and decisions are documented
 Manage logistics for meetings and workshops. Tasks include managing participant lists, sending
invitations, venue booking, travel support for participants, e.g. visa invitation letters, material
collation, liaison with suppliers, coordinating invoice payments and coordinating internal
programme and project meetings
 Support with the design and production of internal communications materials related to
Transformation Delivery projects. Tasks include proof reading key project reports and slide
packs, drafting meeting materials and formatting documents to align with Save the Children’s
branding
 Manage project document storage and online portals to ensure all content is well structured and up
to date
 Managing access to SharePoint sites and Microsoft Teams
 Oversee the induction process for new joiners to the Project teams. Tasks include: setting up and
running induction calls, procure equipment such as laptop and any other homeworking support
 Support to Project Leads and Project Managers. Tasks include: updating team action cards and
support in ensuring actions are completed by the team within the agreed timeframe, extracting and
updating progress reports and ensuring these are communicated to the team, support in project
planning and ensuring deadlines are met
 Develop strong, positive relationships with all relevant stakeholders across the Transformation
Delivery portfolio
 Support with project Finances by processing invoices, creating and managing Purchase Orders
BEHAVIOURS (Values in Practice)
Accountability:
 holds self accountable for making decisions, managing resources efficiently, achieving and role
modelling Save the Children values
 holds the team and partners accountable to deliver on their responsibilities - giving them the
freedom to deliver in the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not achieved.
Ambition:
ROLE PROFILE
 sets ambitious and challenging goals for themselves and their team, takes responsibility for their
own personal development and encourages their team to do the same
 widely shares their personal vision for Save the Children, engages and motivates others
 future orientated, thinks strategically and on a global scale.
Collaboration:
 builds and maintains effective relationships, with their team, colleagues, Members and external
partners and supporters
 values diversity, sees it as a source of competitive strength
 approachable, good listener, easy to talk to.
Creativity:
 develops and encourages new and innovative solutions
 willing to take disciplined risks.
Integrity:
 honest, encourages openness and transparency; demonstrates highest levels of integrity
EXPERIENCE AND SKILLS
 Previous experience in an office administration, Project Coordinator or similar role, preferably in an

international environment
 Experience of planning and organising meetings and events, with a strong attention to detail
 Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
 Strong planning/anticipation skills. Experience of planning and organising meetings and events, with
attention to detail
 Sound judgement and an ability to effectively prioritise multiple tasks in a constantly changing
environment
 Ability to adopt a pro-active approach and offer solutions as appropriate
 Strong written and oral communication skills, fluent in English, with an eye for detail
 Ability to liaise and communicate effectively with a broad range of people at all levels, across
different cultures and to act with credibility, discretion, tact and diplomacy both within and without
the organisation
 Ability to work to tight deadlines with strong attention to detail
 Maintain a calm disposition and positive outlook particularly when working under pressure
 Self- motivated with ability to work autonomously
 Commitment to the mission, vision and values of Save the Children
Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to
carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and
Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks,
reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and
procedures.
JD written by: Date:
JD agreed by: Amanda Nelson Date: 14 April 2023
ROLE PROFILE
Job Description updated By: Date:

Evaluated: Date:

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SAVE THE CHILDREN INTERNATIONAL

TITLE: Project Coordinator - Transformation Delivery Initiatives

Reports to: Head of Portfolio Management – Oversight & Other

KEY AREAS OF ACCOUNTABILITY:

EXPERIENCE AND SKILLS

 Previous experience in an office administration, Project Coordinator or similar role, preferably in an

Additional job responsibilities

Job Description updated By: Date:

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