pb4 Programme Coordinator Punjab KPK and Isb - Rota

Role Profile
Programme Coordinator –
Pakistan Youth Leadership
Initiative (PYLI), Punjab, KPK
and ISB
DEADLINE: 5 June 2023- (10 pm Pakistan time)
Role information
Role type Pay band Duration
Business, Partnership and Grade 4 / H 3 years (Consultancy

Programme Development Contract); Start date 1 July
2023.
Location: Islamabad
How to apply
Open Call will be initiated.

Submission guidelines:
- Email subject: Application for ‘Post title’
- KINDLY SHARE YOUR CVS ALONG WITH COVER LETTERS ON THE FOLLOWING
ADDRESS: [email protected] .
- Separate emails to each posts (if more than one application by one person)
- Applicants failing to comply with the above mentioned guidelines will not be
considered
1
- Shortlisted candidates will be called for interviews
Role purpose
Project coordination amongst different aspects of the PYLI project, provide administrative
support to the project to ensure smooth day to day operations and leading on the delivery of
defined project outcomes/results in Punjab, KPK and Islamabad.
Role context
“Pakistan Youth Leadership Initiative” (PYLI) is a three-year project led by British Council
Pakistan will be implemented in Pakistan in partnership with Government of Pakistan’s Youth
Development Programme, local CSOs and public universities. The project is co-funded by
Education Above All Foundation’s programme “Reach Out to Asia” under their “Global
Citizenship Education (GCED) for Climate Action” initiative. The project will be implemented in
KP, Balochistan, Sindh and Punjab.
Project Objective: Young women and men in Pakistan are aware of social and ethical values,
and respectful of diversity by taking inclusive and responsible actions to influence local,
national, and global sustainable development agenda on climate action.
Outcomes:
Outcome 1: 80 public universities and 30 CSOs in Pakistan have increased capacity on
implementing digital and global citizenship education and climate change education offers for
young women and men.
Outcome 2: Young women and men in Pakistan demonstrate increased knowledge, skills and
awareness of digital and global citizenship, have increased digital literacy and demonstrate
leadership skills
Outcome 3: Young women and men in Pakistan have a better understanding of climate
change as a global challenge affecting their country and the world
Outcome 4: Young women and men develop cross cultural connections and networks in
Pakistan and internationally to deliver youth lead climate actions for the benefit of their
communities and advocacy for agenda setting at national and international levels.
Main accountabilities
KEY RESPONSIBILITIES:
Project Delivery:
 Co-ordinate the delivery of PYLI project activities and undertake specified

technical/support tasks (e.g., manage events, communications, contacts,
networks, logistics, external suppliers, meetings) to meet agreed targets for the
designated region (Punjab, KPK and Islamabad)
 Provide administrative and logistical support to ensure smooth day to day operations
for the PYLI project
 Manage coordination with internal and external stakeholders including CSOs and
Universities and colleagues from the British Council specifically for the designated
region
2
 Carry out all administrative tasks related to the preparation of contracts and ensure
proper record maintenance
 Make all logistical arrangements for trainings/meetings/seminars and events etc.
 Prepare and compile reports, conduct basic research and deliver on promotional
material preparation for all PYLI project activities in coordination with British Council
Marketing and Communications team
 Coordination with CSOs and Universities teams on regular basis to ensure the smooth
implementation of project activities.
 Keeping Track of all project activities/meetings accordingly.
 Attending the meetings organised by the CSOs and Universities face to face/virtually
 Supporting MEL team in generating evaluation reports of PYLI project activities and
trainings
 Maintaining and updating multiple programme related tracking / control sheets
Stakeholder Management
 Support the provincial project manager in managing relationships of key contacts for
the project including CSOs and Universities
 Prepare Travel Clearance Approvals (TCAs) and Risk Assessment Forms (RAFs)
wherever necessary and coordinate with the Security Manager for necessary
approvals
 Coordination with CSOs and Universities and with the relevant government
departments
 Reviewing Reports and providing feedbacks
Compliance and Financial Management

 Interpret and follow British Council and ROTA project procedures (project, financial and
risk reporting) to ensure compliance with all systems and standards
 Liaise with the British Council procurement team for all logistics procurement and
relevant payments and ensure that ROTA policies and procedures are complied with
 Ensure that the necessary documents and processes regarding the project delivery are
maintained as per the specified guidelines
 Provide financial accounting support for ROTA project on a regular basis
 Liaison between British Council marketing and communications team and ensuring
CSOs and Universities compliance with British Council and ROTA branding policy and
guidelines.
Knowledge Management
 Collate information for preparation of documents such as presentations, meeting
minutes, consent forms etc for meetings, field work and events
 Provide support to the Provincial Project Managers in developing content including
policy briefs, Terms of Reference (ToRs) and project reports
 Ensure all project data and administrative documentation is recorded and saved as per
British Council and ROTA guidelines
Safeguarding:
 Complete Introduction of Safeguarding e-learning courses (Mandatory e-learning
course)
3
 Due diligence for Safeguarding is conducted for implementing partners.
 Ensure that the implementing partners and strategic partners understand the
safeguarding code of conduct and comply with the safeguarding standards related to
children /adult when conducting British Council activities
 Ensure protection of data related to children and adult
 Ensure strict application of safeguarding in planning, implementation and monitoring of
ROTA implementing partners
 Escalate Safeguarding issue to the ROTA safeguarding focal person and head,
Pakistan
Condition of employment
Proof of Identity requirements/right to work in country Shortlisting
Candidates are expected to have researched whether they have the
right to live and work in the country in which the role is based. Given
that our offices have different legal status depending on the work we
do in those countries, we recommend that you contact HR in country
for additional information on the likelihood of securing a visa. Only at its
discretion will the British Council provide support so please check first
whether visa support is offered.
Language Requirements Assessment stage
Shortlisting
C1 English
Additional job requirements
Role could require some domestic and international travel as

required by the programme and some out of hours and
evening work responding to or driven by
programme/portfolio needs
Person specification
Qualifications
Minimum/essential Desirable Assessment stage
Shortlisting
Bachelors/ Masters in relevant field Foundation level
Project
Management
certificate
4
Role specific knowledge and experience
Minimum/essential Desirable Assessment stage
 Experience of coordinating projects from

Shortlisting
start to finish and familiarity with project
life cycles. - Experience / AND/OR interview
 Proven experience of managing project understanding of
finances. youth
 Experience of managing stakeholders development,
 Project management qualification capacity building
desirable. programming
 More than 1 years working in project or - Experience
programme management. and
 Experience of using technology n project
understanding of
delivery.
digital learning
 Good understanding and experience of
supporting monitoring and evaluation. tools
- Experience
and
understanding of
climate action /
education sector
areas.
Role specific skills Assessment stage
Refer to function/job family skills framework where applicable Shortlisting AND

/OR interview
British Council core skills Assessment stage
Shortlisting AND
 Managing projects 1 /OR interview
 Communicating and Influencing 1
 Managing risk 1
 Account and Partnership management 1
 Planning and organising 1
 Finance and resources 1
5
British Council values and behaviours Assessment stage
British council values and behaviours are applicable across our Shortlisting AND
organisation, in all roles and at all levels. They are important /OR interview
because they say what we stand for at the British Council and
help us to deliver our strategy. We use them to guide our decision
making, as well as guiding how we treat one another and the
people we work with. These will be assessed in the selection
process. Our values are:
Open and Committed; Expert and Inclusive; Optimistic and Bold.
The behaviours for each values pair can be found on our Intranet
SharePoint site for internal staff and at our Careers portal for
external applicants.
For Recruiter / Hiring Manager use only
Background Checks Offer

Initial and continuing employment with the British Council is subject to an
annual background check. The job undertaken defines the nature of check(s)
and assessment applied, please identify the one screening category
considered relevant for this job:
 Senior Manager (PB9/SMP and all head of function/business area, Yes/No
Director or Country Director jobs at PB7/8).
 Finance (directly managing expenditure or revenue of or more than Yes/No

£1 million e.g. payroll, procurement, accountancy/controller).
 Regulated for child safeguarding (The job is considered regulated if Yes/No

the role holder has frequent (minimum of once a week) or intensive
(more than 4 days in one month) occurs in a place giving access to
children (e.g. School) or is the line manager of others undertaking
regulated activity)
 Standard Screening (If none of the above categories apply then the Yes/No
role is subject to standard screening)
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pb4 Programme Coordinator Punjab KPK and Isb - Rota

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Role Profile

Role type Pay band Duration

Business, Partnership and Grade 4 / H 3 years (Consultancy

Open Call will be initiated.

 Co-ordinate the delivery of PYLI project activities and undertake specified

Compliance and Financial Management

Additional job requirements

Role could require some domestic and international travel as

Minimum/essential Desirable Assessment stage

Minimum/essential Desirable Assessment stage

 Experience of coordinating projects from

Role specific skills Assessment stage

Refer to function/job family skills framework where applicable Shortlisting AND

British Council core skills Assessment stage

For Recruiter / Hiring Manager use only

Background Checks Offer

 Finance (directly managing expenditure or revenue of or more than Yes/No

 Regulated for child safeguarding (The job is considered regulated if Yes/No

Role Profile completed by Date

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