Executive Assistant G-5 TA till 31 December 2025 for adv

UNITED NATIONS CHILDREN’S FUND
GENERIC JOB PROFILE (GJP)
I. Post Information
Job Title: Executive Assistant Job Level: G-5

Supervisor Title/ Level: Representative, P5 Job Profile No.:
Organizational Unit: Office of the CCOG Code: 2A12
Representative Functional Code: ADM
Post Location: UNICEF Turkmenistan Job Classification Level: G-5
Country Office
II. Organizational Context and Purpose for the job
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in
everything the organization does — in programs, in advocacy and in operations. The equity
strategy, emphasizing the most disadvantaged and excluded children and families, translates
this commitment to children’s rights into action. For UNICEF, equity means that all children have
an opportunity to survive, develop and reach their full potential, without discrimination, bias or
favoritism. To the degree that any child has an unequal chance in life — in its social, political,
economic, civic and cultural dimensions — her or his rights are violated. There is growing
evidence that investing in the health, education and protection of a society’s most disadvantaged
citizens — addressing inequity — not only will give all children the opportunity to fulfill their
potential but also will lead to sustained growth and stability of countries. This is why the focus
on equity is so vital. It accelerates progress towards realizing the human rights of all children,
which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the
Child, while also supporting the equitable development of nations.
Under the supervision of a Representative, the Executive Assistant is accountable for

communications, operations and administrative support services to enhance the smooth
running of the supervisor’s day-to day activities. Executive Assistants also represent the
supervisor in initiating, following up on and resolving issues pertaining to administrative
requests.
III. Key functions, accountabilities and related duties/tasks:
Summary of key functions/accountabilities:
 Communications Support
 Administrative Support
 Operations Support
COMMUNICATIONS SUPPORT:
Maintains the principle relationship with MFA focal point and on behalf of supervisor, manage
incoming and outgoing correspondence, e-mails and telephone calls.
Communicate sensitive information to higher level managers.
Provide routine information pertaining to the work of the division/office.
Draft responses to written inquiries on routine questions.
Coordinate responses to sensitive inquiries.
Prepare briefing materials for official trips or meetings.
Follow up on established deadlines and ensuring timely submissions by staff on reports,

correspondence and other documents.
ADMINISTRATIVE SUPPORT:
Maintain the supervisor’s calendar and arrange meetings.
Organize official travel on behalf of supervisor.
Prepare documentation and translation for the supervisor’s signature reviewing for style,
factual and grammatical accuracy.
Ensures clear processes are in place for filing key documents and systems in place for follow
up on key actions.
Ensures schedules, agenda and minutes with supervisor: Country Management Team, All
Staff Meetings and Staffa Association Meetings
OPERATIONS SUPPORT:
Supports capacity development activities and conferences by making the logistical

arrangements, through engaging with facilitators, caterers and hosts.
Maintains and updates a system which monitors the absence of staff.
Supports management of administrative supplies, office equipment, and updating the inventory
of items.
IV. Impact of Results:
Executive Assistants at the GS-5 level typically report to a head/deputy head of office;
therefore, the scope of key results extends beyond small, discrete teams to impact support
services of larger, more complex organizational structures. S/He supports the supervisor in
the compilation and coordination of work products, ensuring deadlines are met and that
established rules and procedures are followed. The work is standardized, yet the incumbent
must apply a good knowledge of guidelines to operationally support the supervisor. In
addition, they represent the supervisor in communications with counterparts within UNICEF
and in partner organizations. Efficiently initiating, monitoring and ensuring provision of such
services allows the supervisor to focus on substantive core work.
V. UNICEF values and competency Required (based on the updated Framework)

i) Core Values
 Care
 Respect
 Integrity
 Trust
 Accountability
 Sustainability
ii) Core Competencies (For Staff with Supervisory Responsibilities) *
 Nurtures, Leads and Manages People (1)

 Demonstrates Self Awareness and Ethical Awareness (2)
 Works Collaboratively with others (2)
 Builds and Maintains Partnerships (2)
 Innovates and Embraces Change (2)
 Thinks and Acts Strategically (2)
 Drive to achieve impactful results (2)
 Manages ambiguity and complexity (2)
or
Core Competencies (For Staff without Supervisory Responsibilities) *
 Demonstrates Self Awareness and Ethical Awareness (1)

 Works Collaboratively with others (1)
 Builds and Maintains Partnerships (1)
 Innovates and Embraces Change (1)
 Thinks and Acts Strategically (1)
 Drive to achieve impactful results (1)
 Manages ambiguity and complexity (1)
*The 7 core competencies are applicable to all employees. However, the competency Nurtures,
Leads and Managers people is only applicable to staff who supervise others.
VI. Skills
 Training and experience using MS Word, Excel, PowerPoint and other UNICEF
software such as SharePoint; knowledge of integrated management information
systems required.
 Good knowledge of UNICEF administrative policies and procedures.
 Organizational, planning and prioritizing skills and abilities.
 Ability to deal patiently and tactfully with visitors.
 High sense of confidentiality, initiative and good judgment.
 Ability to work effectively with people of different national and cultural background.
 Ability to work in a team environment to achieve common goals and to provide
guidance to more junior support staff.
VII. Recruitment Qualifications
Education: Completion of secondary education is required, preferably

supplemented by technical or university courses related to the
field of work.
Experience: A minimum of five years of relevant administrative or clerical

work experience is required.
For this position, a bachelor’s degree from a recognized

academic institution in a relevant field may replace three years
of related work experience.
A master’s degree may replace additional two years.
Language Requirements: Fluency in English is required as well as a fluency either in

Turkmen or Russian language is required, fluency in all three
languages is preferred.

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UNITED NATIONS CHILDREN’S FUND

GENERIC JOB PROFILE (GJP)

Job Title: Executive Assistant Job Level: G-5

II. Organizational Context and Purpose for the job

Under the supervision of a Representative, the Executive Assistant is accountable for

III. Key functions, accountabilities and related duties/tasks:

Summary of key functions/accountabilities:

Communicate sensitive information to higher level managers.

Provide routine information pertaining to the work of the division/office.

Draft responses to written inquiries on routine questions.

Coordinate responses to sensitive inquiries.

Prepare briefing materials for official trips or meetings.

Follow up on established deadlines and ensuring timely submissions by staff on reports,

Maintain the supervisor’s calendar and arrange meetings.

Organize official travel on behalf of supervisor.

Supports capacity development activities and conferences by making the logistical

Maintains and updates a system which monitors the absence of staff.

IV. Impact of Results:

V. UNICEF values and competency Required (based on the updated Framework)

ii) Core Competencies (For Staff with Supervisory Responsibilities) *

 Nurtures, Leads and Manages People (1)

Core Competencies (For Staff without Supervisory Responsibilities) *

 Demonstrates Self Awareness and Ethical Awareness (1)

VII. Recruitment Qualifications

Education: Completion of secondary education is required, preferably

Experience: A minimum of five years of relevant administrative or clerical

For this position, a bachelor’s degree from a recognized

A master’s degree may replace additional two years.

Language Requirements: Fluency in English is required as well as a fluency either in

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