Angeles University Foundation

Character Formation with Leadership,

Decision-making, Management
and Administration

Submitted by: Muñoz, Micaella D.

BS Criminology 1A

Submitted to: Mrs. Marlene M. Salangad

What is administration?
 Administer originated from Latin word – “ministiare” meaning to serve.
 Administer means to look after or manage the affairs of people.
 ‘The organization and direction of human and material resources to achieved desire ends.
 Administration generally refers to the day-to-day management of activities to achieve a
goal.
 Administration is to care for or to look after people, to manage affairs
 Administration is a type of cooperative human effort that has a high degree of rationality.
human action is cooperative if it has effects that would be absent if the cooperation did
not take place.
 He significance of high degree of rationality lies in the fact that human cooperation varies
in effectiveness of goal attainment whether we think in attainment, terms of formal goals,
the goals of leaders, leaders or of all who cooperate.
 Administration is a planned approach to the solving of all kinds of problems in almost
every individual or group activity, both public and private.

What word is similar to administration?

 Agency - an organization, company, or bureau that provides some service for another.
 Organization - the state or manner of being organized.
 Government – control exercised over the actions of the members, citizens, or inhabitants
of communities, societies, and states; direction of the affairs of a state, community, etc.
 Management - The act or manner of managing; handling, direction, or control.
 Department - a distinct part of anything arranged in divisions; a division of a complex
whole or organized system.

what does it mean to go into administration?

 Going into administration is when a company becomes insolvent and is put under the
management of Licensed Insolvency Practitioners. The directors and the secured lenders
can appoint administrators through a court process in order to protect the company and
their position as much as possible.
 Going into administration effectively means your company is being taken under the
management of a court appointed administrator.
 Going into administration can be an intimidating process, especially if you’re not familiar
with the terminology and procedures involved. Although an administration could end up
providing a positive outcome in the long-term, it could also mark the beginning of the
end of your business, depending on the actions taken by the appointed administrator.
 What is an administration job?

 It provides both clerical and administrative support to professionals, either as part of a

team or individually. They are involved with the coordination and implementation of
office procedures and frequently have responsibility for specific projects and tasks.
 In some cases, they may oversee and supervise the work of junior staff.
 The role varies greatly depending on the sector, size of the employer and levels of
responsibility. Most work involves both written and oral communication, word
processing and typing, and requires relevant skills such as IT, organisational and
presentation skills, as well as the ability to multi-task and work well under pressure.
 Management of office equipment.
 Maintaining a clean and enjoyable working environment.
 Handling external or internal communication or management systems.
 Managing clerical or other administrative staff.

What is administration simple words?

MANAGING DUTIES MANAGING RESPONSIBILITIES MANAGING RULES

 The definition of administration refers to the group of individuals who are in charge of
creating and enforcing rules and regulations, or those in leadership positions who
complete important tasks.

What is PUBLIC administration?

 Public Administration is decision making, planning the work to be done, formulating

objectives and goals, working with the legislature and citizen organizations to gain public
support and funds for governmental programs, establishing and revising organization,
directing and supervising employees, providing leadership, communicating and receiving
communications, determining work methods and procedures, appraising performance,
exercising controls and other functions performed by government executives and
supervisors.
 Public administrators perform a wide range of functions, including managing city
budgets, developing policy and legislation, implementing policies, and analyzing data to
determine public needs.
 Public Administration is "the art and science of management applied to the affairs of the
State.
 what is the concept of administration?

 The theory and practice of administration is analyzed and major concepts of formal
organization, motivation, authority, leadership, decision making, conflict in organization,
and organizational change are analyzed.
 Administration refers to the process of running an organisation, office or business. This
includes creating rules & regulations, making decisions, management of operations,
creating organisation of staff/employees/people to direct activities towards achieving a
common goal or objective.
 Some of the basic concept of administration include
a. Planning

b. Organizing

c. Directing

d. Controlling

what is the difference between administration and

governance?

administration governance
The act of administering; government of The process, or the power, of governing;
public affairs; the service rendered, or government or administration.
duties assumed, in conducting affairs; the
conducting of any office or employment;
direction.
A body that administers; the executive part The specific system by which a political
of government; the persons collectively system is ruled. The group of people who
who are entrusted with the execution of make up an administrative body. The state
laws and the superintendence of public of being governed.
affairs; the chief magistrate and his cabinet
or council; or the council, or ministry,
alone.
The administration of a medicine, of an Accountability for consistent, cohesive
oath, of justice, or of the sacrament. An policies, processes and decision rights.
arrangement whereby an insolvent
company can continue trading under
supervision.
 what is the main function of administration?

 PLANNING
• Planning means to decide in advance what is to be done. It charts a
course of actions for the future.
• It is an intellectual process and it aims to achieve a coordinated and
consistent set of operations aimed at desired objectives.
 ORGANIZING
• Once the objectives have been established through planning,
management concern must turn to developing an organization that is capable of
carrying them out. The management function of organizing can be defined as,
relating people and things to each other in such a way that they are all combined
and interrelated into a unit capable of being directed toward the organizational
objectives.
 STAFFING
• Staffing is the selection, training, motivating and retaining of personnel
in the organization. Before selection we have to make analysis of the particular
job, which is required in the organization., then comes the selection of the
personnel. It involves manpower planning to have the right person in the right
place and avoid ―square peg in the round hole.
 DIRECTING
• Directing means the issue of orders, assignments and instructions that
permit the subordinate to understand what is expected of him, and the guidance
and overseeing of the subordinate so that he can contribute effectively and
efficiently to the attainment of organizational objectives.
 COORDINATING
• It is the act of synchronizing people and activities so that they function
smoothly in the attainment of organization objectives. Coordination is more
important in the health services organization, because functionally they are
departmentalized. Different kinds of organization require different amount of
coordination.
 REPORTING
• Reports are oral or written exchanges of information shared between
caregivers or workers in a number of ways.
• A report summarizes the services of the person, personnel and of the
agency. Reports are written usually daily, weekly, monthly or yearly.
 BUDGETING
• Budgeting, though primarily recognized as a device for controlling,
becomes a major part of the planning process in any organization. It is expressed
in financial terms and based on expected income and expenditure. Budget is the
heart of administrative management.
 what are the basic principle of administration?
• It served as a powerful tool of coordination and negatively an effective
device of eliminating duplicating and wastage.

1. Unity of command
2. Hierarchical transmission of orders (chain-of-command)
3. Separation of powers - authority, subordination, responsibility and control
4. Centralization
5. Order
6. Discipline
7. Planning
8. Organization chart
what are the different types of administration?

9. Meetings and reports

10. Accounting

 Centralized administration

These administrators have permission to access the replica servers at all

sites.

 Individual administration

Administrators are responsible for creating and maintaining replicas,

synchronization patterns, and synchronization schedules at their sites.

 Semi-centralized administration

sites with major development efforts have local MultiSite administrators,

and responsibility for administering smaller sites is distributed among the
MultiSite administrators.

 Account Administrators

The top-level, fully authorized email administrator.

 Monitor Administrators
 Observe the activity and status of the hierarchy.

 Compliance Officers and Security Administrators

Prevent illegal and unethical conduct across the account hierarchy

 Archive Administrators

This includes the Archive Security Administrator, Archive Search, Audit,

Retention, and Investigator Security administrators for the account.
(Message Archiving is available optionally for an additional fee.)

 Email Config Administrators

Maintain mail flow and server connections

 Organization Policy Administrators

Manage common settings and services

What kind of administrative job are there?

 User Administrators

Manage the day-to-day user help desk needs

 Administrative Assistant
Administrative assistants are commonly seen working in office settings
providing various types of administrative support. They are usually
assigned to assist a specific department within the company but they may
also be asked to perform cross-departmental tasks if the need arises.
Common duties of administrative assistants include but are not limited to
scheduling meetings, email/letter writing, filing, record keeping, call
handling, errand running, etc.
 Receptionist
Receptionists are usually seen at the entrance of a company building or
office, welcoming guests and clients. They answer queries, screen phone
 calls, confirm appointments, relay instructions, and escort visitors to their
destination.
 Office Assistant
The office assistant and administrative assistant job titles can be often
used interchangeably. Both terms involve the same functions such as
writing emails, handling incoming calls and messages, filing, record
keeping, and so on. In essence, office assistants perform the most
fundamental tasks to help an office run as smooth as possible.
 Data Entry Clerk
Data clerks specialize in organizing and storing data for the company.
They are often seen working on computers to perform an assortment of
data entry tasks. They are also in charge of the company’s paper
documentation.
 Medical Receptionist
Medical receptionists work in clinical and health care settings to provide
administrative support. Common tasks include greeting guests and
patients, handling phone calls and messages, getting patients registered
and scheduled, organizing patient records, storing medical files,
communicating with clinical personnel, etc.
 Office Manager
Office managers usually oversee a particular department of a company.
They work with department staff to implement strategies and objectives
designated to them by upper management. They are in charge of day-to-
day operations, including budgeting and purchasing. The office manager
post is a middle management position that’s above staff employees but
under executives such as directors and C-level officers.
 Executive Assistant
Executive assistants provide administrative and office support to high-
ranking officials such as executives, directors, and C-level offers. They
perform a variety of administrative tasks depending on the needs of the
position supported, but general functions include running errands,
 handling phone calls and messages, organizing schedules and travel
itineraries, writing letters, etc.
 Clerk
The terms clerk and administrative assistant are often used
interchangeably as both positions perform similar functions. Clerks
provide various support in an office environment which may include
drafting correspondence, handling calls and messages, running errands,
organizing and storing data, encoding etc.
 Receptionist/Administrative Assistant
While large companies must have separate roles for admin assistant and
receptionist due to high volume of daily workload, some small companies
hire one person to perform both functions. The receptionist/administrative
assistant role handles most, if not all, of the tasks mentioned above for
both roles, including screening phone calls, running errands, drafting
letters, welcoming guests, answering queries in person or over the phone,
organizing schedules, and so on.
 Office Administrator
Office administrators usually supervise administrative staff and delegate
tasks to appropriate personnel. They are in charge of coordinating
activities across departments and offices in accordance with company
policy to ensure efficiency. In addition, office administrators are
responsible for handling the agenda of upper management.
 Coordinator
Project coordinators support project managers and are responsible for
scheduling, ordering, and tracking a project’s progress. This role is
prevalent in the construction industry. Account coordinators are
responsible for scheduling meetings and making travel arrangements,
mailings and print projects. They often manage schedules and calendars of
upper management. Logistics coordinators manage processing of orders,
shipping, billing and inventory, and must have experience in purchasing
and warehousing.
 Management
Administrative professionals may hold management roles. Office and
facilities managers are responsible for reviewing and purchasing office
equipment, and senior managers select vendors and negotiate services.
Office and facilities managers must be familiar with accounting. Office
managers may be responsible for training new employees, particularly on
software.