Research repositories and Open Access

Objetivo. Este estudo realiza uma breve reflexão sobre a preservação de documentos arquivísticos digitais, destacando a relação entre as políticas institucionais, as estratégias de preservação digital, e os sistemas informatizados de gestão e preservação.

Método. Consiste no levantamento bibliográfico de materiais previamente publicados das áreas de Arquivologia e Ciência da informação, resultando em um artigo de revisão assistemática. As fontes consultadas consistem em livros, teses, textos em sites da internet e artigos científicos de periódicos indexados no Google Scholar, com um recorte temporal referente aos últimos vinte anos.

Resultados. A literatura pesquisada conduz a necessidade de se definir, previamente, as políticas de preservação digital, e após, implementaros sistemas informatizados para gestão e preservação, mantendo altos níveis de interoperabilidade. Além disto, salienta-se a questão de manter uma cadeia de custódia ininterrupta que contemple as três idades do ciclo de vida dos documentos.

Conclusões. Este estudo sintetiza aspectos de um sistema de preservação digital gerido basicamente em duas etapas distintas, porém interoperáveis. Desta forma, reforça as discussões sobre a cadeia de custódia documental e interoperabilidade entre as normas, os sistemas informatizados e os demais softwares utilizados no acervo.


Abstract
Objective. This study makes a brief reflection on the preservation of digital records, highlighting the relationship between institutional policies, digital preservation strategies, and computerized systems of management and preservation.

Method. It consists of the lifting of  bibliographic material previously published in the areas of Archival Science and Information Science, resulting in an unsystematic review article. Consulted sources consist of books, theses, texts on websites and scientific journal articles indexed in Google Scholar, with a time frame for the last twenty years.

Results. The literature leads to the need to define in advance the policies of digital preservation, and after, implementing computerized systems for management and preservation, maintaining high levels of interoperability. In addition, it is noted the issue of keeping an unbroken chain of custody covering the three ages of the document life cycle.

Conclusions. This study synthesizes aspects of a digital preservation system basically managed in two distinct stages, but interoperable. This reinforces the discussions on the chain of documentary custody and interoperability between standards, computerized systems and other software used in the collection.

This article argues against policies that require students to submit theses and dissertations to electronic institutional repositories. The article counters a variety of arguments often used to justify this practice. In addition, the article reports on the results of an examination of electronic thesis and dissertation policies at more than 150 university libraries and graduate schools, offering a system of criteria and scoring for ranking these policies according to their respect for student copyright and intellectual property.

Zgodnie z dyrektywami UE, a w konsekwencji z zasadami najważniejszych grantodawców (jak choćby polski NCN), zebrane w ramach projektów finansowanych ze środków publicznych dane należy upubliczniać, a zatem umieszczać w otwartych repozytoriach. Co więcej, najlepsze czasopisma zaczęły wymagać od autorów udostępniania danych, na podstawie których powstał artykuł. Słynne oświadczenie: „Surowe dane zostaną przesłane na żądanie”, nie jest już akceptowane u większości wydawców. Jeśli ktoś planuje opublikować raport ze swoich ostatnich eksploracji w grupie takiej jak Springer Nature czy Elsevier, już teraz powinien rozejrzeć się za odpowiednim repozytorium i stosownie przygotować swoje dane. Nie jest to łatwym zadaniem i jego realizacja wymaga pewnej wiedzy. Czy pracownicy UAM otwierają swoje dane badawcze i posiadają taką wiedzę?

Toward the end of the two-year EC-funded project Mediterranean Open Access Network (MedOANet; www.medoanet.eu) this presentation offers a summary of its activities and specifically focuses on the culminating outcome of the project,  the guidelines for policy development, directed to research performing organizations and research funders in six countries: Greece, Italy, Turkey, France, Spain and Portugal. The guidelines are to be released in English in all six languages of the project partners in September 2013.

Purpose of the project is to support and strengthen coordinated policy development among funders and research organizations of the six countries (www.medoanet.eu). For two years the project has enabled open access policy developments through activities at the national level, such as the development of task forces and national conferences that brought together major stakeholders and policymakers, as well as regional developments through a European workshop in Braga, Portugal in early spring 2013. The project has, further, mapped the open access policy situation in the six countries, the results of which are to be published in the early fall 2013. Three surveys carried in six countries among research funders, research performing organizations and publishers demonstrate that the momentum towards open access requires specific policy actions to actually render publicly funded research openly accessible to all.

The guidelines under preparation by the project discuss the key principles and processes to be followed by funding and research performing organizations in establishing open access policies, highlighting the most important steps necessary in defining and implementing effective policies. Significantly, they also offer model policies for research funders and research performing organizations. The model policies have been elaborated on the basis of current models and recent relevant developments, and emphasize mandatory green open access. The proposed presentation will discuss their components in detail. The effect of the guidelines and model policies are eagerly awaited and already expected to be significant as a number of institutions in Greece and other countries are discussing adopting them together.