PROMOTION AND

RECLASSIFICATION

Review on Human Resource Management

 COMPARISON BETWEEN PROMOTION &
RECLASSIFICATION
PROMOTION RECLASSIFICATION
 refers to advancement from one  refers to the change in the
position to another with an position title requiring the
increase in duties and issuance of an appointment
responsibilities and usually with a corresponding increase
accompanied by an increase in in rank and salary.
salary.
 shall apply only to filled
 promotion may only be resorted regular position in the national
if there is a vacant item due to government (NBC 2005-5)
retirement, promotion, transfer,
etc.
 PROMOTION RECLASS

NO . OF POSITION FILLED/ NO . OF POSITION FILLED/

TEACHER UNFILLED TEACHER UNFILLED

1 T-1 FILLED 1 T-1 FILLED

2 T-1 FILLED 2 T-1 FILLED
3 T-2 FILLED 3 T-2 FILLED
4 T-2 UNFILLE 4 T-2 (w/ FILLED
D/VACAN approved
T erf-T3)
5 T-1 FILLED 5 T-1a FILLED
 PROMOTION RECLASSIFICATION

 there is a resulting vacancy  there is no vacant item once the

item is reclassified.
of an item once a promotion
occurred.
 Reclassification may only be
allowed after three (3)
 Needs three (3) rating period
consecutive years of at least VS
from the last appointment
or two (2) consecutive years of
Outstanding Performance from
the effectivity of the latest
appointment
 PROMOTION RECLASSIFICATION

 Education  Education
 Teacher II
 Teacher II / Teacher III/ BSEE/BSE or Bachelors Degree
HT/ Principal I w/ 18 Professional Educ. Units +
20 MA units
BSEE/BSE or Bachelors  Teacher III/HT
Degree w/ 18 Professional BSEE/BSE + MA
Educ. Units
Equivalent

 Principal I
BSEE/BSE + Master’s degree
in the field of administration,
supervision, leadership
or management.
 PROMOTION RECLASSIFICATION

 Education  Education

 Principal II
 Principal II-III-IV BEE/BSE + Master’s degree
plus 6 doctoral units
Bachelor’s degree in Elem.
 Principal III
Education or Bachelor’s degree
BEE/BSE + Master’s degree
w/ 18 professional
plus 12 doctoral units
education units with
6 MA units.  Principal IV
BEE/BSE + Master’s degree plus
24 doctoral units
 References:  Reference:
DepEd. Order No. 66, s. 2007 - Revised
Guidelines on the Appointment and DepEd. Order No. 97, s. 2011
Promotion of Other Teaching, Related Revised Guidelines on the
Teaching and Non-Teaching Positions) Allocation and Reclassification
of School Head Positions
DepEd. Order No. 42, s. 2007
The Revised Guidelines On Selection ,
Promotion and Designation of School
Nat’l Budget Circular #2005-5
Heads Reclassification of Positions

DepEd. Order No. 39, s. 2007

Modified Qualification Standards for
thePositions of Head Teachers and Principals
 An approved ERF is needed for both Promotion and
Reclassification.

However, in some meritorious cases, a teacher without an

approved ERF may be promoted to a vacant Teacher II
or Teacher III position using the school/District
Ranking.
WHO MAY APPLY FOR
RECLASSIFICATION?

Teacher I or Teacher II with at least 3 years experience as

permanent in the current position may apply for Teacher
III/SPED provided they are holder of approved ERF
 
Teacher III with atleast 3 years experience in current position and
with an approved ERF as Head Teacher I-III may apply for
reclassification to Head Teacher I (Ladderized)

Teacher III with atleast 3 years experience in current position and

with an approved ranking for Master Teacher may apply for
reclassification for Master Teacher I
WHO MAY APPLY FOR
RECLASSIFICATION?

Head Teacher I, II, III, Master Teacher I and Principal I, II, or

III with at least 3 years experience in current position may apply
for reclassification to next higher position. (Note: Head Teacher
to qualify for reclassification must be performing as school
head)
REQUIREMENTS FOR RECLASSIFICATION
(TEACHER 2 & TEACHER 3)

 Recommendation Letter from school head

 Latest Service Record
 Latest approved school ranking
 4 Copies Approved ERF
REQUIREMENTS FOR RECLASSIFICATION

(SPED TEACHER, HEAD TEACHER & MASTER TEACHER)

 Recommendation Letter from school head
 Recommendation from the SDS
 Form 212
 Latest Service Record
 Latest approved school ranking
 Performance Rating for the last 3 years signed by SDS
 Approved ERF for SPED & HT/ Ranking for MT
 Authenticated TOR and Curriculum
 Plantilla with the name and item no. of the position to be reclassified
 Position Description Form (PDF)
 SREAT/List of teacher per subject area (Secondary: HT/MT)
 Approved Class Program (For Master Teachers)
REQUIREMENTS FOR RECLASSIFICATION
(PRINCIPAL)

 Recommendation Letter from the PSDS

 Recommendation from the SDS
 Justification for the reclassification of position
 Latest approved division ranking
 Certification of non-availability of item
 Position Description Form
 NEAP Certification as to the result of NQEP taken and Basic Training Course for School
Heads attended.
 Certificates/Proofs of Outstanding Accomplishment
 Form 212
 Latest Service Record
 Performance Rating for the last 3 consecutive years signed by SD
 Ranklist for the current year
 SREAT/DREAT for the current year
 Authenticated TOR and Curriculum
 Plantilla with the name and item no. of the position to be reclassified
 List of teachers under supervision w/ their respective plantilla item number
REQUIREMENTS FOR RECLASSIFICATION
(PRINCIPAL)
 EXCEPTION TO (NEAP CERTIFICATION)
“APPLICANT MAY ALSO BE ALLOWED PROVIDED THE APPLICANT HAS SUPERIOR
QUALIFICATIONS SUCH AS”:
 THE LAST 2 SCHOOL YRS BASED ON ANY THREE(3) OF THE FF:
• a) National Achievement Test
• b) Completion rate
• c) Cohort survival rate
• d) Drop Out Rate
• e) those who achieved the maturity level of SBM practice and Level III accreditation
introduced, adopted and/or implemented innovations 9n curriculum instructions
(i.e. Outstanding Accomplishment) certified by the Schools Division Superintendent.

•
 SUBMIT THE
COMPLETE
REQUIREMENTS TO
THE RECORDS
SECTION

OFFICE OF
THE
ADMINISTRAT
IVE OFFICER V
(MRS. AMELIA
R. DEAN)

PERSONNEL
SECTION
EQUIVALENTS
RECORD
FORM
(ERF)
WHAT IS AN
EQUIVALENTS RECORDS FORM
(ERF)
It is a document indicating the educational preparation,
training, teaching experience, and extra-curricular
activities for professional growth undertaken by a teacher.
It is used to validate the classification level of teachers
(NBC 2004-1)

It is necessary that this document is evaluated properly as

it is the determinant factor in the allocation of the teachers
salary range.
STEPS IN PROCESSING THE ERF:

 Identify the position for which an Equivalents Records Form is

submitted. Determine the classification level to which it belongs.

 Note the credits claimed for:

1. Educational Attainment
2. Length of service rendered in
public/ private schools
3. Professional activities/Training

 Only properly supported claims are to be credited

REQUIRED SUPPORTING DOCUMENTS:

1. Educational Attainment – supported by original transcript

of records, special order/ certificate of graduation or diploma.
In case of partial units earned, an original certification signed
by the registrar should be submitted. For those claiming M.A.
Equivalent, a certification from the school concerned as to the
number of units required for the degree program the teacher is
pursuing should likewise be submitted.
This must be supported by a curriculum/ prospectus for the
degree/program
2. Length of Teaching Experience – original copy of
the teachers service record duly certified by the
Administrative Officer of the division/ or Original
Certificate of Employment from Private School

3. Professional Activities – original certificate of

completion of training or certificate of attendance signed
by the director of training or seminar and source of
authority for holding the activity. (Division, Regional &
National Levels only)
HOW TO COMPUTE CREDIT UNITS FOR
TEACHING EXPERIENCE
 DECS Order No. 52, s. 1999,
particularly paragraph 4 “ Computation of the length
of service shall include only the years of teaching
experience which were not credited in the
computation of step increment due to length of
service as provided under Joint CSC-DBM Circular
No. 1, s. 1990.
How to Compute Credit Units for Training :
 Only Professional Activities on the national, regional and
division levels shall be considered for credits.
24 hours = 1 unit
A maximum of Five (5) units is allowed to be charged
to Training/Professional Activities

 Only teachers with at least very satisfactory

(VS)performance for the last 2 semesters should
be recommended for upgrading. The latest
performance rating should be indicated on the
ERF.
RANGE ASSIGNMENT

BEE/BSE + 20 MA units = Teacher II

MA Equivalent/Degree = Teacher III/HT1

MA Equivalent refer to:

CAR + Training + teaching experience
(or plus additional 2 subjects in cognates)

Masteral Degree/units must be related to teaching

REQUIREMENTS FOR ERF

 Duly Accomplished ERF

 Authenticated Transcript of Records
 Permit to Study or justification letter for those w/o
permit
 Latest Service Record
 Performance Rating for the last 2 rating period
 Authenticated Certificates on in-service Training (At
least Division Level)
REQUIREMENTS FOR ERF
(TEACHER III, SPED/HEAD TEACHER)
 RECOMMENDATION FROM THE SCHOOL HEAD/SUPERVISOR

 4 COPIES DULY Accomplished ERF

 2 PHOTOCOPIES UPDATED SERVICE RECORD

 PERFORMANCE RATING FOR THE LAST 2 RATING PERIOD

 2 COPIES APPROVED SCHOOL CURRICULUM

(AUTHENTICATED BY THE SCHOOL REGISTRAR)

 2 PHOTOCOPIES TRANSCRIPT OF RECORDS

(AUTHENTICATED BY THE SCHOOL REGISTRAR)

•
REQUIREMENTS FOR ERF
(TEACHER III, SPED/HEAD TEACHER)
 2 PHOTOCOPIES APPROVED STUDY PERMIT

 LETTER OF EXPLANATION FOR THE DISCREPANCY OF PERMIT TO STUDY AND TOR/JUSTIFICATION

FOR W/O PERMIT

 2 COPIES CERTIFICATE OF COMPLETE ACADEMIC REQUIREMENTS (CAR)

(AUTHENTICATED BY THE SCHOOL REGISTRAR)

 SUMMARY & CERTIFICATES OF SEMINARS AND TRAININGS ATTENDED (atleast division level)

 FOR GRADUATE OF MASTER’S DEGREE:

 1 HARD BOUND COPY OF THESIS
 2 PHOTOCOPIES OF DIPLOMA
(AUTHENTICATED BY THE SCHOOL REGISTRAR)

•
REQUIREMENTS FOR ERF
(TEACHER III, SPED/HEAD TEACHER)
 FOR GRADUATE OF MASTER’S DEGREE:
 1 HARD BAOUND COPY OF THESIS
 2 PHOTOCOPIES OF DIPLOMA (AUTHENTICATED BY THE SCHOOL
REGISTRAR)

 NOTE: ALL PHOTOCOPIED DOCUMENTS MUST BE CERTIFIED BY THE SCHOOL HEAD

•
REQUIREMENTS FOR ERF
(TEACHER II)
 RECOMMENDATION FROM THE SCHOOL HEAD/SUPERVISOR

 4 COPIES DULY Accomplished ERF

 2 PHOTOCOPIES UPDATED SERVICE RECORD

 PERFORMANCE RATING FOR THE LAST 2 RATING PERIOD

 2 COPIES APPROVED SCHOOL CURRICULUM

(AUTHENTICATED BY THE SCHOOL REGISTRAR)

 2 PHOTOCOPIES TRANSCRIPT OF RECORDS

(AUTHENTICATED BY THE SCHOOL REGISTRAR)

 LETTER OF EXPLANATION FOR THE DISCREPANCY OF PERMIT TO STUDY AND

TOR/JUSTIFICATION FOR W/O PERMIT

•
 SUBMIT THE
COMPLETE
REQUIREMENTS
TO THE RECORDS
SECTION

OFFICE OF
THE
ADMINISTRAT
IVE OFFICER V
(MRS. AMELIA
R. DEAN)

PERSONNEL
SECTION
Thank
you!