Effective Presentation Skills: Uale1023/Mpu32023 English For Business

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EFFECTIVE

PRESENTATION
SKILLS

UALE1023/MPU32023 ENGLISH FOR BUSINESS


SPEAKING AND WRITING

• Differences / Similarities between an oral presentation


and a written report
SPEAKING AND WRITING
Similarities Differences

Contains information Interaction required/ not


required

Is structured Is of the moment/ Can be


read anytime

Caters to a specific Interest is content


audience dependent/
Interest is presenter
dependent
EFFECTIVE PRESENTATIONS
Content
what you want to say

Structure
How have you arranged your talk

Delivery
How you present it before your
audience
PREPARATION OF
CONTENT
WHY ARE YOU MAKING A
PRESENTATION?

Informative Presentations : Informs or teaches the


audience as in a training
session.

Persuasive Presentations : Motivates the audience


to act or believe.

Goodwill presentations: Entertains the audience


and build a good
relationship.
IT’S ALL ABOUT THE AUDIENCE

Prepare the structure of the talk carefully and


logically, just as you would for a written report.

• Who is your audience? What are their


expectations?
• What is the objectives of the talk?
• What are the main points you want to make?
DISCUSS

What do you need to know about your audience?


Why is it important to know your audience?
DISCUSS
What do you need to know about your audience?
Why is it important to know your audience?

• age • tailor your


• gender content to the
• educational audience
background
• profession • adjust the
• purpose of level of
attending the formality
meeting
START WITH PEN AND PAPER

• Don’t start with the PowerPoint!!


• Take a pen and paper
• Write the ideas out as it comes to
your mind.
• Write down key points to convey
these ideas
• Think of possible graphics
DECIDE YOUR MAIN POINTS
If your audience could remember only three things about your
presentation, what would you want it to be?

(1)__________

(2)__________

(3)__________
THE POWER OF THREE

https://youtu.be/Byl8uRkxxGo
STRUCTURING YOUR
PRESENTATION
WINNING FORMULA

Good presentations follow this formula:

Opening • tell the audience what you


(15%) are going to tell them

Body
• then tell them
(75%)

Conclusion • at the end tell them what


(10%) you have told them.
INTRODUCTION/OPENING

Relevanc Preview
Attention Reveal
e of main
grabber topic
statement points
OPENING: TELL A STORY

“As humans, we’re hard-wired to enjoy


and learn from stories.”
-Darlene Price, Well Said! Presentations and Conversations That Get Results

Stories draw us in, remind us of our own lives,


and hold our attention.”
OPENING: OTHER ATTENTION GRABBERS

Make a startling statement/ statistics


OPENING: OTHER ATTENTION GRABBERS

“Given how hard you work — both at the


Ask a office and at home — don’t you deserve
rhetorical a day at the spa?”

question
 What’s the cost if we don’t do this?
 How many of you…?
 What have the Americans ever done for
us?
 Have you ever wondered why…?
 Have you ever thought about…?

A rhetorical question, people can’t help thinking


about it. That involves them more fully.
OPENING: INTRODUCE YOURSELF

Introduce yourself with information relevant


to the topic of your presentation

• “which is why I am interested in…”,


• “and my area of research is today’s topic,
which is…
OPENING: RELEVANCE OF YOUR TALK

State your aim


• “By the end of my presentation, I want to
show you that / prove to you that/ change
your mind about…”,
• “I aim to… “,
• “The purpose/ aim of today’s presentation
is…”, “My purpose in presenting this to you
is…”
OPENING: PREVIEW MAIN POINTS

Explain the structure of the presentation


• “I’ve divided my presentation…”
• “My presentation is divided into...parts.”
• “I’ll start/ commence/ begin by…”
• “First/ Firstly/First of all,…”,
• “Secondly/ In the second part/ Second,…”
• “(And) then/ The next stage…/ After that/ Next”,
“Last/ Last of all/ Lastly/ To finish up/ The last
stage…/ Finally/ I’ll end with…”
SOME WAYS TO OPEN YOUR
PRESENTATION

https://www.youtube.com/watch?v=w82a1FT5o88&t=53s
BODY

• Most important part


• 75%-80% of the whole time
• 3 key points in a 15 minute presentation
• Present each argument/point
• Develop them with
• Data and facts
• Quotes from experts
• Vivid descriptions
• Videos
DEVELOPING MAIN POINTS
Activity
Working in pairs, identify some of the main ideas about
the use of credit cards

advantages disadvantages
DEVELOPING MAIN POINTS

Advantages Disadvantages
You don’t have to carry cash Makes you spend more than if you
were using cash

You can schedule some recurring Can get caught in fraud


payments
DEVELOPING SUB-POINTS

Examples
Main Point 1. Credit cards are convenient to use
Sub Point 1. You don’t have to carry a lot of cash on
you.
Supporting details/ examples: Suppose you are
travelling to another country, you don’t have to go to
the currency exchange and get a lot of money in the
other country’s currency. You can do you shopping
using credit cards.
DEVELOPING SUB-POINTS

Examples
Main Point 1. Credit cards are convenient to use
Sub Point 1. You don’t have to carry a lot of cash on
you.
Supporting details/ examples: It is also more
convenient if you are going to buy something
expensive. Instead of carrying a lot of cash, which is
not safe, you can just pay using a credit card and
then transfer the money online from your bank to the
credit card company.
INDICATING TRANSITIONS

Transition markers help to link your ideas smoothly.


The audience knows how your ideas are linked.
CLEARLY MARK TRANSITIONS
“So”
“Right”
“Okay”
“Moving on to…”,
“The next thing I want to speak about…”
“I think I’ve covered that point, so now…”,
“Moving on to the next slide/ topic/ point/ section/ part of my
presentation,…”
“Let’s move on to…”
“That leads us on nicely to the next point I want to deal with, which
is…
CONCLUSION

Summary Memorable
of main closing
points statement
CONCLUSION - SUMMARY

Short and simple


Signal that you are about to end:
• In conclusion…
• What I want you to take away from…
• The thought I’d like to leave you with…
• I strongly recommend that
Then summarise your main points
CONCLUSION – MEMORABLE
STATEMENT

End your presentation with:

• A request
• A call for action
• A piece of advice
• An attention grabber (quotation, statistics, image)
DELIVERY
CONNECT: ACKNOWLEDGE THE
AUDIENCE

Show that you have noticed the audience

Try to make a personal connection


• “I can see that so many of you have come from
different parts of the state for this meeting.”,
• “It’s nice to see so many young people in this
audience. I am glad this topic appeals to you”,
TALK, DON’T READ
KEY THINGS ABOUT DELIVERY

• Be enthusiastic
• Keep it short.
• Get closer to the audience.
• Make eye contact. Smile.
• Do not turn your back on the audience.
SLIDESHOWS

Consistent style
• Keep the font style, text size, background colour,
etc. consistent throughout the presentation.
Font style
• Sans-serif fonts (Tahoma, Arial, Century Gothic,
etc. ) work better when projected.
Font Size
• Titles 36 -40 point
• Text 24-32 point
DEALING WITH NERVOUSNESS

Be well-prepared
• Rehearse with friends
• Rehearse alone. Record. Watch.
• Make sure your friends can follow the flow
• Arrive and set up early
• Memorize your opening and closing
• Deflect your nervousness by showing a video or a
picture
NON VERBAL COMMUNICATION

Eye contact
Gestures
Facial expression
Posture
Personal appearance
https://
www.youtube.com/watch?v=cFLjudWTuGQ
SUMMARY

Before you start


Know your audience and be aware of your objective

Structure and preparation of slides


Select key points
Organize content – Keep it simple
Use visual aids

Rehearse
Grab and hold the audience’s attention
OVERCOMING STAGE FRIGHT

The best time to start preparing for a presentation is T/F


two days before the presentation

You just have to read a presentation many times to T/F


be able to present it well.

It is a good idea to present before your friends for T/F


their feedback.

There are always friendly faces in the audience. Look T / F


at them initially.

Keep a light smile on. T/F


Technology can always be trusted. T/F
Experienced speakers are never nervous T/F
THANK YOU
Dear all,

Kindly find the


the L11
L11 Handout in
in wble,
wble, as this will be
be your lecture hand-out
hand-out
(individual task) upon completion please upload your your answers
answers on wble
wble OR
OR
submit the file via this
this Google
Google form
form link
link https://forms.gle/BBnqHy6K2vz7fwGL9
https://forms.gle/BBnqHy6K2vz7fwGL9

Ms. Indira
Indira

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