COMPANY PROFILE

COMPANY NAME: Enchanted Visions Event Services

COMPANY LOGO:

LOGO DESCRIPTION:
Our logo communicates a strong sense of luxury, elegance, enchantment, and
visionary experiences.

Gold Color: The gold color used in the logo still represents luxury, elegance, and
sophistication. It enhances the sense of grandeur and high value associated
with my brand.

Capital Letters "E" and "V": The capital letters "E" and "V" are positioned on either
side of the name "Enchanted Visions." They act as bold and prominent visual
elements, capturing attention and making the logo memorable. The letters
represent the initials of the brand name, further reinforcing brand recognition.

Name "Enchanted Visions" in the Middle: The two capital letters create a
balanced and visually pleasing composition. It serves to emphasize the brand
name and make it a central focus of the logo. The positioning of the name
suggests that the core of your brand's identity is the enchanting and visionary
experiences the business creates.

Gold Dust Background: The gold dust signifies the enchantment and magical
experiences we offer, reinforcing the theme and creating an alluring visual
effect.

COMPANY DESCRIPTION:
Enchanted Visions is a distinguished events management company that excels
in creating extraordinary event experiences, seamlessly turning your visions into
enchanting realities. Founded by Ms. Russel Mae A. Trinidad, a seasoned
professional in the field of Tourism and Hospitality, our business is fueled by a
deep passion for creativity and an unwavering commitment to meticulous
attention to detail. Since our establishment in 2021, we have been delivering
exceptional events management services that leave a lasting impression to our
clients around the world.

Situated in the breathtaking city of Baguio, known as the "Summer Capital of the
Philippines" and recently recognized as one of UNESCO's Creative Cities,
Enchanted Visions embraces the enchanting aura of this vibrant location.

OUR TAGLINE:
"Bringing Your Vision to Enchanting Reality" means that at Enchanted Visions, we
are dedicated to understanding and materializing your unique vision for your
event. We strive to transform your ideas, dreams, and aspirations into a truly
enchanting and extraordinary reality.

COMPANY LOCATION AND CONTACT INFORMATION:

3M-09, 3rd Floor Porta Vaga Mall
Main Building, Session Rd, Baguio
City, Benguet
09098085670 | (074) 442-2987
Email:
[email protected]

VISION:
To be the leading provider of innovative and captivating visual experiences in
the Philippines and in the international market, creating a world where
enchantment and imagination know no bounds.

MISSION:
To nurture a culture of collaboration, continuous learning, and pushing the
boundaries of visual excellence. Through our passion for enchantment, we aim
to delight audiences of all ages, bring joy to their lives, and foster a sense of
wonder in the world. By embracing emerging technologies and trends, we aim
to stay at the forefront of the industry, be accessible to a wide range of clients,
delivering affordable enchantment and becoming a leader in the industry
known for exceeding expectations while remaining within budgetary limitations.

OUR CORE VALUES:

Sustainability: We are committed to incorporating sustainable practices in our
operations and visual creations, minimizing our environmental footprint, and
contributing to a greener future.

Enchantment: We believe in the power of enchantment to create magical

experiences that captivate and inspire.

Budget-Friendly: We provide cost-effective solutions without compromising on

quality, ensuring accessibility and value for our clients.

Innovation: We embrace innovation, constantly pushing boundaries and

exploring new technologies to deliver cutting-edge visual experiences.

Excellence: We are dedicated to achieving excellence in every aspect of our

work, maintaining the highest standards of quality, craftsmanship, and attention
to detail.
WHAT WE OFFER:
PRODUCTS AND SERVICES:
CORPORATE EVENTS

• Corporate • Promotion • Executive

Christmas Event Retreats
Party • Conferences • Ribbon
• Corporate • Seminars Cutting
Anniversary • Meetings
• Product • Trade
Launch Shows/Fairs

PERSONAL EVENTS

• Wedding • Wedding • Gender

• Birthdays Anniversary Reveal Party
• Debut • Alumni
• Baptismal Homecoming

LEISURE EVENTS

• Concerts • Music Camp • Battle of the

• Music • Singing/Danc Bands
Festivals ing Contests • Cosplay
Convention
CALLING CARD DESIGN:
 ORGANIZATIONAL CHART:

EVENT HEAD | FINANCE OFFICER

Job Description: As the Event Head with a focus on finance at the same time,
you will be responsible for overseeing the planning, execution, and financial
aspects of events. He/she will play a crucial role in ensuring that events are
successfully delivered within budgetary constraints while maintaining financial
stability for the business.
VENUE COORDINATOR

Job Description: As a Venue Coordinator, their role is crucial in ensuring the

smooth operation of events held at the venue. He/she will oversee various
aspects of venue management, including venue bookings, venue set-up, risk
management, venue signages, and environment control.

TECHNICAL COORDINATOR

Job Description: The Event Technical Coordinator plays a crucial role in

managing and coordinating technical aspects related to sound equipment,
maintenance, transportation, Audio Visual (AV) and computer systems, as well
as communication and emergency procedures for events. This position requires
strong organizational and communication skills, attention to detail, and the
ability to troubleshoot technical issues efficiently. The Event Technical
Coordinator works closely with event organizers, vendors, technicians, and other
stakeholders to ensure the successful execution of events.

TECHNICAL ASSISTANT

Job Description: The Technical Assistant provides support and assistance in

various technical aspects within an organization. This role involves working
closely with technical teams and other staff members to ensure the smooth
operation of equipment, systems, and processes. The Technical Assistant
performs a wide range of tasks, including equipment setup, maintenance,
troubleshooting, and documentation.

PROMOTIONS COORDINATOR

Job Description: The Promotions Coordinator is responsible for planning,

coordinating, and executing promotional activities to increase brand visibility,
drive customer engagement, and support business objectives. This role involves
managing various aspects of promotions, including website updates, publicity
efforts, advertising campaigns, and promotional events. The Promotions
Coordinator works closely with marketing teams, vendors, and stakeholders to
ensure effective and cohesive promotional strategies.

MEDIA LIAISON STAFF

Job Description: The Media Liaison Staff works closely with the Promotions
Coordinator to facilitate effective communication and engagement with media
outlets, journalists, and influencers. This role is responsible for building and
maintaining positive relationships with media representatives, coordinating
media coverage for promotional activities, and ensuring consistent messaging
across various media channels. The Media Liaison Staff supports the Promotions
Coordinator in executing publicity and media strategies to enhance brand
visibility and promote organizational initiatives.

PROGRAM COORDINATOR

Job Description: The Program Coordinator for an event is responsible for

managing and coordinating all aspects related to the program, including
entries, ceremonies, publishing, and schedule. This role requires strong
organizational and communication skills, attention to detail, and the ability to
work collaboratively with various stakeholders. The Program Coordinator ensures
the smooth execution of the event program, making sure that all activities are
properly planned, scheduled, and executed.

HOSPITALITY COORDINATOR

Job Description: The Hospitality Coordinator is responsible for managing and

coordinating all aspects of hospitality services within an organization or event.
This role involves overseeing catering services, organizing accommodations, and
ensuring the smooth reception of dignitaries and VIP guests. The Hospitality
Coordinator works closely with various stakeholders to provide a seamless and
exceptional hospitality experience.

SPONSOR LIAISON

Job Description: The Sponsor Liaison, working closely with the Hospitality
Coordinator, plays a crucial role in managing and maintaining relationships with
sponsors while ensuring their satisfaction and fulfillment of sponsorship
commitments related to hospitality services. This position involves coordinating
sponsor-specific hospitality arrangements, providing exceptional customer
service, and maximizing sponsor visibility and engagement within the event or
organization. The Sponsor Liaison serves as a primary point of contact for
sponsors, addressing their needs and ensuring a positive sponsorship experience.
SUCCESSFUL
EVENTS
PROPOSAL
TO THE
CLIENT
 EVENT PLAN FORM
CLIENT PERSONAL INFORMATION
Name of the Client: BSBT Email Address: Date of Inquiry:
College
▪ Type of Event: Address: Contact No.:
▪ Purpose of Event:
▪ No. of Pax: Date of Function: Method of Payment:
▪ Table set-up:
▪ Estimated Budget: Time of Function:

ARRANGEMENTS
Accommodation: Special Requests:
Check-in:
Check-out:
Meal Arrangement:
o AM Snacks
o Lunch
o PM Snacks
o Dinner
Venue:
o Restaurant
o Hotel
o Convention Centers
o Conference Hall
o Field (outside) Remarks:
o Bars
o Community Centers
o House
Others: ______________

Date of Proposal:
Date of Contract:
Suppliers Reservations:
Suppliers Confirmation:

Mode of Contact: ( ) Walk-in ( )FB Messenger ( )Email

Processed by:
 EVENT CONCEPT
RATIONALE/PURPOSE To celebrate the momentous 30th founding
anniversary of BSBT College, to have an
opportunity for an organization to come together
and celebrate the proud history with the
community, employees and partners.
THEME/ATMOSPHERE “Continuous Learning, Continuous Passing Of
Skills” In this theme, the color will be blue with
touch of silver as it symbolizes harmony and
wisdom. Where the learning and working
environment in BSBT College still remains
harmonious as it passed 30 years.

“Celebrating The Past, Committing To The Present

And Creating A Sustainable Future Through
Academic Excellence.” In this theme, the color
that would best suit is Green and Pearl White.
Aside from this is the favorite color of Mr. Galo D.
Weygan, Sr. Green also represent growth and
beginnings. Paired with pearl white, it means
purity. In relevance, the school, while growing
and making new beginnings, their holistic vision
and mission to the students remains pure.

“Overcoming The Past, Building Resilience And

Sustaining Excellence.” In this theme, the color
that would best suit is Gold and Silver. The color
gold symbolizes success and achievement while
silver represents dignity. For the past 30 years, the
school overcame many challenges but still is
standing strong and remains its dignity to all its
stakeholders.

VENUE BSBT College, Inc.

BSBT Assembly Hall
#434 Magsaysay Ave., Baguio City

Hotel Supreme
Margarita Hall
#113 Magsaysay Ave., Baguio City
 YMCA
YMCA Function Hall
YMCA Bldg, Post Office Loop., Baguio City
MENU Please see attached available menus.
DATE AND TIME November 5, 2023
AUDIENCE Audience:
• BSBT Partners (OJT Center Partners, School
Partners, Barangay, and other Gov’t related
agency.
• Current Students and Alumni
• Faculty and Staff
• Board Members

Seating Capacity:
• The maximum total seating capacity of the
hall is 150 pax.

**Highlighted parts were the agreed option/choice of the client to be made

during the proposal of the event.
 BUDGET PROPOSAL
No. of Pax: 100 pax
Total Cost of Budget: ₱127, 600
Estimated Remarks
Expense
GROSS SALES: ▪ 70% Deposit on August 1, 2023
₱127, 600 ▪ 30% one (1) before or on the day of
the event
EXPENSES
Package Meal Rate ₱50,000.00 Inclusions
per person ✓ Type of Food Service: Controlled
(100 persons) Buffet Style
(500/pax) (Morning Dessert)
• Dessert | Blueberry Cheese Cake
(Lunch)
• Appetizer | Chicken Shanghai
• Platos | Grilled Tenderloin
• Pasta/Pansit | Baked Mac
• Ala Carte | Lemon Pepper
Chicken
• Drinks | Lemonade
• Dessert | Mango Float

(Dinner)
• Appetizer | Fish Fillet
• Platos | Baby Back Ribs
• Pasta/Pansit: Carbonara
• Ala Carte | Garlic Pepper Beef
• Drinks |Orange Juice
• Dessert | Fruit Salad

✓ Exclusive use of café for 4 hours

✓ Lights and sound system
✓ Food and Drinks Inclusive
✓ Leftovers will be for takeout.
✓ Free acoustic singer for 1hr 45 min.
✓ Free use of the projector
✓ Overflowing coffee

Tokens ₱10,000.00 -50 token items to be given away

Invitations ₱3,000.00 -50 pieces invitations to be sent to the
attendees
Cakes and Cupcakes ₱10,000.00 - 1 layer fondant cake
- 50 pcs fondant cupcakes
- 50 pcs cookies
- 50 pcs cake pops
Balloons and Other ₱10,000.00 -to be used for the stage and for the
Decoration Materials gender reveal moment
Master of Ceremony | ₱7,000 -host will be there for a total of 4 hours
Professional Host
(Professional Fee)
Contingency Budget ₱9,000.00 -to be returned to clients after the
(10% of the total event within three (3) business days
budget)
TOTAL ₱99,000.00
Events Coordination ₱14,850.00 -The event management team
and Event Styling “Enchanted Visions” is responsible for
(15%) the event coordination and event
styling.
TOTAL ₱113,850
VAT (12%) ₱13,662.00
TOTAL ESTIMATED ₱127, 512
BUDGET
₱127, 600
 EVENT PROPOSAL LETTER
July 26, 2023

Mr. Galo C. Weygan Jr.

School Director
BSBT College, Inc.
#434 Magsaysay Ave. Baguio City

Subject: Foundation Day Proposal Letter

Dear Sir:

Warm Greetings from Academic Department!

Enchanted Visions owned by Ms. Russel Mae A. Trinidad, a current academe staff
of your respected institution is a distinguished events management company that
excels in creating extraordinary event experiences, seamlessly turning your visions
into enchanting realities. Enchanted Visions Event Services is "Bringing Your Vision
to Enchanting Reality".

We are very pleased to submit the following specifications for your requirements.
The details are as follows:

Date of Event : November 5, 2023

Event Venue : BSBT Assembly Hall, BSBT College #434 Magsaysay Ave.
Baguio City
Time : 8:00 AM-8:00 PM
Guaranteed Covers: 150 persons (with social distancing)
Total Amount :₱
 PACKAGE INCLUSIONS

• Venue (4hrs)
• Food and Drinks (Controlled Buffet)
• Lights and Sound System
• Services of a Professional Host/Emcee
• Event Styling and Coordination
• Prizes and Souvenirs
• Invitation
• Cake and cupcakes
• Decorations and Venue Set-up
• Free acoustic singer for 1hr 45 min.
• Free use of the projector
• Overflowing coffee

Thank you once again for considering our event proposal. We believe that this
event has the potential to be a resounding success, bringing together individuals
from diverse backgrounds and fostering a sense of community. With our
dedicated team, attention to detail, and commitment to delivering exceptional
experiences, we are confident in our ability to execute this event flawlessly. We
look forward to the opportunity to discuss this proposal further and collaborate
with you to make this event a truly memorable occasion.

Please do not hesitate to reach out with any questions or to schedule a meeting,
at 09098085670 | [email protected]. You may send through our
email your confirmation by filling in the reply letter. Thank you for your time and
consideration.

Very truly yours,

Russel Mae A. Trinidad

 REPLY LETTER
[Date]

Russel Mae A. Trinidad

Event Head
Enchanted Visions Event Services
3M-09, 3rd Floor Porta Vaga Mall Main Bldg.
Session Rd, Baguio City, Benguet

Dear Ms. Russel,

Subject: Confirmation of [Event Name]

I am pleased to inform you that we accept your event proposal for [Event
Name]. We appreciate your thoroughness and professionalism in presenting the
details, and we are confident that your team's expertise will ensure a successful
event.

The event details, objectives, and services provided outlined in your proposal
align perfectly with our vision and goals for [Event Name]. We look forward to
collaborating closely with your team to create a memorable and impactful
experience.

Please consider this letter as our formal confirmation of our commitment to

proceed with [Event Name]. We appreciate your efforts and look forward to
working together to make this event a resounding success.

Thank you for the trust you have placed in our team. We are excited about this
opportunity and eager to get started.

Yours sincerely,

[Client's Name]

[Client's Title/Organization]
 MEMORANDUM OF AGREEMENT
KNOW ALL MEN BY THESE PRESENTS:

I. PARTIES

This Memorandum of Agreement, executed this 23RD day of July 2023 in Baguio
City, Philippines, by and among:

The ENCHANTED VISIONS EVENT SERVICES, a duly registered and recognized

Events Management Company, with postal address at 3M-09, 3rd Floor Porta
Vaga Mall Main Bldg. Session Rd, Baguio City, Benguet, represented by its
OWNER, hereinafter referred to as the “EVENT COMPANY”

AND

MS. GALO WEYGAN JR., of legal age, with postal address at #434 Magsaysay
Ave. Baguio City hereinafter referred to as the “CLIENT”

II. UNDERTAKINGS

WHEREAS, the Client desires to engage Enchanted Visions Event Services for
event planning and execution services, and Enchanted Visions Event Services
agrees to provide said services under the terms and conditions outlined herein.
NOW, THEREFORE, the Parties agree as follows:

1. EVENT DETAILS:

1.1 Date: November 5, 2023 (Sunday)

1.2 Time: 8:00 PM- 8:00 PM
1.3 Venue:
1.4 Agenda: To celebrate the momentous 30th founding anniversary of BSBT
College, to have an opportunity for an organization to come together
and celebrate the proud history with the community, employees and
partners.

2. SCOPE OF SERVICES:

2.1 Enchanted Visions Event Services shall provide the following services:
• Venue (12hrs)
• Food and Drinks (Controlled Buffet)
• Lights and Sound System
• Services of a Professional Host/Emcee
• Event Styling and Coordination
• Prizes and Souvenirs
• Invitation
• Cake and cupcakes
• Decorations and Venue Set-up
• Free acoustic singer for 1hr 45 min.
• Free use of the projector
• Overflowing coffee

3. RESPONSIBILITIES OF ENCHANTED VISIONS EVENT SERVICES:

3.1 Enchanted Visions Event Services shall:

- Manage event logistics, including but not limited to venue coordination,
vendor management, and event setup and teardown.
- Develop and execute an event timeline and agenda.
- Coordinate with suppliers and vendors to ensure timely delivery of
services.
- Provide on-site event coordination and oversee event operations.

4. CLIENT'S OBLIGATIONS:
4.1 The Client shall:
- Provide necessary event-related information and materials to Enchanted
Visions Event Services in a timely manner.
- Cooperate and assist Enchanted Visions Event Services in executing their
duties effectively.
- Timely payment of the agreed-upon fees as outlined in Section 5.

5. FINANCIAL TERMS:
5.1 The Client agrees to pay Enchanted Visions Event Services the agreed-
upon fees for their services,
5.2 Payment shall be made according to the agreed-upon payment
schedule.
5.3 The following payment schedules apply:
• Deposit (70%)– August 1, 2023
• Full Payment- One (1) day before or on the day of the event
• Mode of Payment:
✓ Cash
✓ Credit/Debit Card
✓ Bank Transfer
✓ G-Cash

6. TERMS AND CONDITIONS:

6.1 This Agreement shall commence on the date first written above and shall
remain in effect until the completion of [Event Name], unless terminated
earlier as provided herein.
6.2 Either Party may terminate this Agreement upon written notice if the other
Party fails to fulfill its obligations under this Agreement, subject to any cure
period specified in the separate agreement.
a. Billing will be based on the guaranteed number of attendees
contracted for, or actual attendance, whichever is higher. The
authorized Company Representative will establish the actual number
of covers served.
b. Incidental charges will be on Cash Basis unless otherwise approved by
the authorized signatory. For any unpaid incidental charges, the CLIENT
shall be held liable for the payment of the said charges.
c. Should the payment be enforced by court action, the CLIENT shall pay
an additional twenty-five percent (25%) of the money judgment by
way of an attorney’s fee.
d. Should the CLIENT postpone the schedule of the event to another date
or time, the CLIENT must notify the EVENT COMPANY at least thirty (30)
days in advance. The postponement will be subject to the availability
of the Event Venue on the alternative date.
e. Should the CLIENT notify the EVENT COMPANY of the postponement
less than a month prior to the event date and there are no Event
Venues available on the alternative date, the CLIENT has the option to
proceed with the original schedule or cancel the event. Should the
CLIENT opt to cancel the event, item g. shall apply.
f. Postponement notice of the event received less than one week prior
to the scheduled event date stated in the contract shall be
considered a cancellation. Cancellation charges apply.
g. Event Venue: The following Cancellation Schedule and Charges shall
apply to all cancellations of DEFINITE event venue booking with signed
contracts:
o Reservations deposit shall be forfeited upon cancellation of the
event.
o All progressive payments are non-refundable.
o The event must begin and end promptly at the scheduled time on
the contract. If the space is available and the CLIENT would want to
extend the event, an excess hour rental fee of ₱ 1,500 per hour shall
be charged accordingly.
h. The EVENT COMPANY shall not be liable for failure to comply with this
agreement due to force majeure, labor disputes, strikes, or other
causes beyond its control.
i. Unless the CLIENT gives advice, the EVENT COMPANY will extend
services only for the guaranteed number of persons confirmed by the
CLIENT. A confirmation of the guaranteed number of attendees will be
required at least three (3) business days prior to the event. If a
confirmation of the guarantee is not received, the EVENT COMPANY
will consider the number of attendees indicated on the original
contract to be correct and guaranteed accordingly.
j. The guaranteed number of attendees indicated in the contract is not
subject to reduction.
k. The CLIENT cannot bring other food and beverage items into the Event
Venue. In the event that the EVENT COMPANY allows the CLIENT to
bring food and drinks items, the CLIENT shall be held liable for the
condition, quality, and sufficiency of the items and corresponding
handling and corkage fees applies on all items.
l. The CLIENT shall be required to sign a waiver form for all food and
beverage items brought to the Event Venue premises.
m. The COMPANY must be advised on any additional arrangements
needed. Corresponding charges for the additional amenities will
apply.
n. CONTINGENCY FUND: A Contingency Fund will be required for special
set-up and arrangement in the Event Venue. The contingency Fund
amount will be computed as 10% of the total budget. Contingency
Fund is refundable in full, but without interest, three (3) business days
after the event provided that no damage was incurred at the Event
 Venue. In the event that this is done without authorization and
damage is incurred, the EVENT COMPANY will assess the damage and
automatically bill the cost of repair and/or replacement to the CLIENT.
o. The CLIENT is obliged to adhere to the General Rules and
Regulations/Banquet and Meeting Guidelines of the EVENT COMPANY.

7. CANCELLATION POLICY

7.1 In the event of cancellation, G! Events Management Company shall

have the right to impose a cancellation charge which shall be calculated
as detailed below:
a) If canceled 30-60 days prior to the first day of the event, the
cancellation charge shall be 10% of the price;
b) If canceled 15-29 days prior to the first day of the event, the
cancellation charge shall be 25% of the price;
c) If canceled 1-15 days prior to the first day of the event, the
cancellation charge shall be 50% of the price;

On termination of this contract for any reason, the Client shall immediately
pay to Enchanted Visions Events Service all of the cancellation charges,
less any amount already paid.

8. GOVERNING LAW AND JURISDICTION:

8.1 This Agreement shall be governed by and construed in accordance

with the laws of the Republic of the Philippines.
8.2 Any disputes arising out of or in connection with this Agreement shall
be subject to the exclusive jurisdiction of the courts in Baguio City,
Philippines.
This Agreement shall take effect upon signing by the contracting parties.
Modifications may be made upon written consent of all parties.

IN WITNESS WHEREOF, the parties have hereto set their hands at the City of
______________ this ____ day of __________ 2023
RUSSEL MAE A. TRINIDAD GALO C. WEYGAN JR.
Owner/Event Head Client
Visions Event Services Agency

Signed in the presence of

ARIANA G. GRANDE SELENA S. GOMEZ

Witness Witness

ACKNOWLEDGMENT

Republic of the Philippines )

Baguio City ) ss

BEFORE ME, this ____ day of _________ at ___________________,

Philippines, personally appeared Russel Mae A. Trinidad of Enchanted
Visions Event Services ) with ID No.___________ issued on 24 June 2014 at
Baguio City and _____________ of _____________ with ID No.
______________________ issued on ______________________at
_____________________, known to me to be the same persons who
executed the foregoing instruments and acknowledged to me that the
same is their free act and deed.

This instrument, consisting of (6) pages including this one on which

the acknowledgment is written, has been signed onleft-hand hand
margin of each page thereof by said parties and their instrumentals, and
sealed with my notarial seal.

IN WITNESS WHEREOF, I have hereunto set my hand and seal on the

day, in the, year and place above written.

Doc. no. ______________

Page no. ______________
Book no. ______________
Series of ______________
 EVENT BRIEF
Event Title: BSBT 30TH Founding Anniversary
As BSBT stepped on its 30th year mark. The institution is
beyond grateful to celebrate its milestone for a whole
day.
The event highlights are the following:
• Thanks Giving Mass
• Turn Over Ceremony
Event Overview:
• Socialization Night
The event will be held at the BSBT Assembly Hall, a
thanks giving mass will be done, testimonies from
partners, awarding of partners, turn over ceremony
and come at night, the socialization night for the
employees.
Celebrating The Past, Committing To The Present And
Creating A Sustainable Future Through Academic
Excellence.” In this theme, the color that would best
suit is Green and Pearl White. Aside from this is the
Event Branding and
favorite color of Mr. Galo D. Weygan, Sr. Green also
Theme:
represent growth and beginnings. Paired with pearl
white, it means purity. In relevance, the school, while
growing and making new beginnings, their holistic
vision and mission to the students remains pure.
To celebrate the momentous 30th founding
anniversary of BSBT College, to have an opportunity
Event Objective: for an organization to come together and celebrate
the proud history with the community, employees and
partners.
Event Date and Time: Venue: Audience:
November 5, 2023 BSBT Assembly Hall, BSBT 100 pax, composed of
(Saturday) | 8:00 AM- College #434 Magsaysay alumni’s, partners,
8:00 PM Ave. Baguio City employees and board
members
Seating Capacity:
 The venue can
accommodate a
maximum of 150 pax.
Key Speakers: Registration: Logistics:
• The School • The registration • There are 10 car
Director, for the table will be park slot at the BSBT
welcoming placed before the Grounds.
remarks. entrance. They shall • In case of
• Industry Partners, fill up a registration unavailability, Hotel
for sharing their form indicating Supreme Parking is
feedback and what available but with a
stories in industry/where they certain parking fee.
partnership with are from.
BSBT.
• Alumni (3
people), who will
be having their
testimony.
Controlled Buffet Type
(Morning Dessert)
• Dessert | Blueberry Cheese Cake
(Lunch)
• Appetizer | Chicken Shanghai
• Platos | Grilled Tenderloin
• Pasta/Pansit | Baked Mac
• Ala Carte | Lemon Pepper Chicken
• Drinks | Lemonade
• Dessert | Mango Float
Meals & Banquet
(Dinner)
• Appetizer | Fish Fillet
• Platos | Baby Back Ribs
• Pasta/Pansit: Carbonara
• Ala Carte | Garlic Pepper Beef
• Drinks |Orange Juice
• Dessert | Fruit Salad

Serving Time: 7:00 PM

Extra person charge- Php 1,500.00/pax
 Technical Promotional Program and Venue
Coordinator Coordinator Hospitality Coordinator
-ensure that the -ensures that all Coordinator -ensures that the
sound system is stakeholders are -ensures that the venue is well
working well invited and program is done ventilated
-ensures that the confirmed that program and -ensures that the
audio visual the speakers will distributed the venue has proper
presentations are join, including the program to the social distancing
clear and working partners and audience ahead and that the
well alumni. of time. seating capacity
-make sure that -ensures that is enough
the 30th there will be a -ensures that all
anniversary is smooth flow of facilities inside the
properly the program. venue including
advertised to any -ensures that chairs and table is
social media there will be no available
accounts of BSBT dead air as much
College, Inc as possible and
make the event
entertaining.
-ensures that all
VIP’s and
delegates will be
welcomed and
treated properly
Contact Person Russel Mae A. Trinidad | 09098085670
and Contact
Number:
Client Name: Galo C. Weygan Jr. | 09098085671
Budget:
Payment Terms:

Prepared by:

Russel Mae A. Trinidad

Events Head
 All staff handling this information is required to protect it from unauthorized
disclosure.
Event Briefs are confidential documents and shall not be seen by guests.

RECEIVED BY:

Department Name Date Signature

Venue
Coordinator
Program
Coordinator
Technical
Coordinator
Promotions
Coordinator
Hospitality
Coordinator
 EVENT PROGRAM 1 (FOUNDATION DAY AND TURN OVER
CEREMONY)

TIME ACTIVITY

Registration and Welcoming of

7:30-8:00
Guests
8:01-8:10 Acknowledgement of Guests Emcee
8:10-9:30 Thanks Giving Mass Pastor Joseph Antolin
Opening Program
Carmelo O. Vicuna, Jr.
9:31-9:35 Opening Prayer
SHS Principal
9:36-9:40 Pambansang Awit AVP
9:40-10:00 Opening Remarks Engr. Galo C. Weygan, Jr.
10:00-10:30 Dessert
Turn Over Ceremony
Philian Weygan-Allan
Turnover of the symbols of
10:31-10:40 BSBT President 2015-2023
authority, mace and gavel
Philian Weygan-Allan
10:41-10:50 Turnover Speech
BSBT President 2015-2023
Jenny W. Martin
10:51-10:55 Acceptance Speech
6th School President
SHS-Alumni
10:56-11:00 Intermission
Jericho Rosales
• The Manor
• The Forest Lodge
• Hotel Cosmopolitan
• Louie Auto Supply
Industry Partners Sharing Time
11:01-11:20 • Sinner or Saint
(At least 2-minutes each)
• Happy Homes Barangay
Hall
• Baguio City Public Library
• DTI-Negosyo Center
• SHS Alumni
Ms. Cynthia Villar
Now: Factory Worker in
Alumni Testimony (At least 6-
11:21-11:40 Japan
minutes each)
• TESDA Alumni
Ms. Manny Pacquiao
Now: Owner of a Café
 • Bachelor Alumni (BSHM)
Ms. Melanie Magsalay
Now: Front Desk
Manager at Mariott
Hotel USA
• Mr. Simeon Baluyut
Board-VP

• Mr. Gail Weygan

11:41-11:50 Message from the Board Members
Board-Secretary
PM and the Weygan Siblings
• Ms. Marlene W. Baluyut
Director for Academic
Affairs
Jasper Yogcayog
11:51-11:55 BSBT HYMN
MAPEH Teacher
11:55-12:00
DANCE FOR ALL
PM
LUNCH
Event Emcee: Jezalyn B. Bugtong
END OF FOUNDATION DAY PPROGRAM
 EVENT PROGRAM 2 (SOCIALIZATION NIGHT)

TIME ACTIVITY

4:30-5:00 Registration and Welcoming of

PM Guests
5:01-5:20 Grand Entrance
Ranshyl Duclayan
5:11-5:15 Opening Prayer
Registrar Staff
5:16-5:20 Pambansang Awit AVP
5:21-5:30 Acknowledgement of Guests Emcee
Ruby Andres
5:31-5:45 Opening Remarks
BSBT Employees President
Automotive Teachers
5:45-6:00 Special Number Dhenmark Awini and Luther
Arandia
6:00-7:00 Dinner
7:01-7:30 Special Dance All Employees
7:31-8:00 Games
Newest and Oldest
Employees
Reuel Allan | Librarian
8:01-8:20 Employees Message
(2023)
Ruby Andres | Cashier
(2003)
Awarding of Major Awards
8:21-8:40 -Best in Attire
-Darling of the Night
8:40-8:45 Message of the Awardees
Veronica Ballena
8:46-8:50 Closing Remarks
Guidance Councelor
Jerick Bayasan
8:51-8:55 Closing Prayer
IT Officer
8:56-9:00 Socialization and Farewell
END OF PROGRAM
 SEQUENCE GUIDE/PROGRAM FLOW
Event Program: 30TH FOUNDING ANNIVERSARY AND TURNOVER CEREMONY
(Event 1)
Date: November 5, 2023
Duration: 8:00 AM-12:00 PM (4 hours)
TIME ACTIVITY DETAILS

Registration and Welcoming Guests should be welcomed

7:30-8:00
of Guests before the entrance
Acknowledgement of
8:01-8:10 Emcee
Guests
The school is owned by Christians
8:10-9:30 Thanks Giving Mass (Born Again) that is why they
invited a Pastor.
Opening Program
This part shall be led by the
9:31-9:35 Opening Prayer principal followed by the
Pambansang Awit in an AVP only.
9:36-9:40 Pambansang Awit AVP
The opening remarks should
incorporate how the school
survived thorough the years and
9:40-10:00 Opening Remarks
how it is still standing up to now.
What are their values and
principles.
10:00-10:30 Dessert
Turn Over Ceremony
Both are siblings, after they have
Turnover of the symbols of turned over the symbols, next will
10:31-10:40
authority, mace and gavel be their turnover speech.

10:41-10:50 Turnover Speech In this part, the technical team

shall make sure that the sound
10:51-10:55 Acceptance Speech
system are nice and clear.
 The technical team shall make
10-56-11:00 Intermission sure that sounds are well because
the intermission is singing.
Industry Partners Sharing Few stories from the industry
11:01-11:20 Time partners will be done and each
(At least 2-minutes each) will be having 2-minute time.
For the alumni that is working in
Alumni Testimony (At least Japan, an AVP will be played.
11:21-11:40
6-minutes each) Since she cannot come
personally.
Message from the Board Each of the board member will
11:41-11:50
Members and the Weygan somehow tell a little bit of history
PM
Siblings and how greatful they are.
Shall be led by the MAPEH
11:51-11:55 BSBT HYMN
Teacher.
11:55-12:00
DANCE FOR ALL (Sisiwit)
PM
LUNCH
Event Emcee: Jezalyn B. Bugtong
END OF FOUNDATION DAY PPROGRAM
Event Program: EMPLOYEES SOCIALIZATION NIGHT (Event 2)
Date: November 5, 2023
Duration: 5:00 PM-9:00 PM (4 hours)

TIME ACTIVITY DETAILS

4:30-5:00 Registration and

PM Welcoming of Guests
Each employee shall have a partner
5:01-5:20 Grand Entrance while entering the venue. A picture
taking at the stage is required.
5:11-5:15 Opening Prayer AVP
5:16-5:20 Pambansang Awit AVP
Acknowledgement of
5:21-5:30 This is assigned to the Emcee.
Guests
The emcee will call the BSBT
5:31-5:45 Opening Remarks
Employee Organization President.
A dance number will be presented
5:45-6:00 Special Number from the Automotive
teachers/trainers.
6:00-7:00 Dinner
After the dinner, all employees are
7:01-7:30 Special Dance required to join the dance of the
night.
7:31-8:00 Games Games will come from the emcee.
The newest hired and the oldest
8:01-8:20 Employees Message employee shall be the one to have
a message for reflection purposes.
Awarding of Major
Best in Attire will go to the Men and
Awards
8:21-8:40 Darling of the Night is for the
-Best in Attire
Women.
-Darling of the Night
8:40-8:45 Message of the Awardees The awardees will have a message.
Closing Remarks will come from the
8:46-8:50 Closing Remarks
IT Officer.
8:51-8:55 Closing Prayer
8:56-9:00 Socialization and Farewell
END OF PROGRAM
 EMERGENCY CONTACT NUMBERS

• City Disaster Risk Reduction Mgmt • Baguio City Fire Station:

Office (CDRRMO): -09124096114
09996784335
09276280498 • Baguio City Police Office:
09985987739
• Baguio City Emergency Medical 09175758993
Service:
09055551911 • Red Cross Baguio Chapter
09213208052 442-4306
424-7953 (bloodbank)
09088852707 (hotline)
 PROTOCOL REQUIREMENTS FOR SCHOOL EVENT
As part of our responsibility to produce high-quality and safe services, we assure
you the following:

COVID-19 SAFETY MEASURES

1. Strict use of face mask inside the venue.

2. Maintain social distancing.
3. Utilize the alcohol provided.
4. All attendees shall be vaccine.
a. Food-related risks:

i. Allergies: The guest will be requested to inform in advance

about any food allergies or dietary restrictions.

ii. Cross-contamination: We will ensure proper food handling

and storage to prevent cross-contamination.

iii. Food poisoning: We will maintain proper temperature control

and ensure food is prepared and served safely.

b. Injury risks:

i. Trips and falls: An inspection will be conducted of the event

area to identify any potential hazards.

ii. Burns: We assure to keep hot surfaces, open flames, or

heated objects away from the reach of guests.

iii. Accidents during activities: We will ensure that any activities

or games are conducted with proper supervision.

c. Fire hazards:

i. Candles: Open flames or candles will be avoided to reduce

the risk of fire accidents.
 ii. Decorations:

iii. We ensure that decorations are flame-resistant and placed

away from any potential fire hazards.

iv. Electrical equipment: We ensure all electrical equipment and

lights are in good working condition.

d. Environmental risks:

i. Weather conditions: We monitor weather forecasts and have

a backup plan for extreme weather.

ii. Outdoor hazards: We inspect the outdoor area for any

potential dangers such as uneven surfaces or obstacles.

iii. Adequate facilities: We ensure there are sufficient restroom

facilities and offer alternatives if needed.

e. Emotional risks:

i. Sensitivity to guests: We assure to be mindful of guests'

personal circumstances and avoid insensitive comments or
games.

ii. Inclusivity: We assure to create an inclusive environment that

celebrates the joyous occasion for all attendees.

iii. Communication: We will clearly communicate the nature of

the event to guests in advance to manage expectations.
 MONITORING AND EVALUATION

Monitoring and Feedbacks Mechanisms

The team will have a briefing before the start of the event. During the event,
every aspect will be monitored. The team is trained for any emergency situation.
The event team will also have an ocular inspection at the venue. Detection of
possible problems or challenges will be conducted. The on-site event
coordinator will assign every task to her team to continue monitor before,
during, and after the event to have a smooth flow of the event.

Evaluation and Other Post-Event Activities

Evaluation helps determine what works well and what could be improved in an
event. It will measure our services as well as our suppliers. Also, thank you letters
will be sent to the suppliers. To end the event, debriefing will be conducted to
discuss areas that need to be improved.
 EVENT FEEDBACK FORM
Date: ____________________ Event Name: ________________________
Instruction: Please give your rating on the following by putting a checkmark on
your choices.

Evaluate the following:

( 4- Excellent, 3- Very Good, 2- Good, 1-Needs Improvement)
4 3 2 1
Overall event organization and planning
Timeliness and flow of the event
Food & Beverages
Event Venue Suitability (Location & Ambience)
Lights and Sounds
Safety and Hygiene
Quality of decorations and atmosphere
Variety and Enjoyment Activities
Souvenir and Invitations
Staff Helpfulness
Staff Friendliness
Overall Event Experience
Was there anything you particularly liked about the
event?
Is there anything you think could be improved for
future events?
How likely are you to recommend our future events
to others? (Very Likely-Not Likely)
Thank you for your participation! We appreciate your feedback and look
forward to incorporating it into future events.
 STAGE SET-UP

BANQUET STYLE | OPTION 1

FAMILY STYLE | OPTION 2

CLASSROOM STYLE | OPTION 2