COMPANY PROFILE

WHO WE ARE?
Fiestar Events is a full-service event management company that specializes in birthdays,
weddings, corporate events, seminars and conferences, team buildings and private events.

It started in the early 1990’s as Zenry Sounds Incorporated, an event sound provider which
was owned by Mr. and Mrs. Antonio Dela Vega. The company was then turned over to their five
children namely; Josephine, Gizelle, Arvin, Jonnel and Kristine. Zenry’s Sounds Inc. dominated all the
events in Nueva Ecija which led the Dela Vega siblings to expand the service of their company
through organizing meaningful and unforgettable events thus; Zenry Sounds Inc. became Fiestar
Events in 2005.

Fiestar Events inspired to cater all events with pride as our own branding of a modern fiesta
in all Filipino occasions, with affordable but quality range of prices in organizing different events.
We have already succeeded in big events such as the Hot Air Balloon Festival in Pampanga and the
Lantern Festival in one of the most prestigious state universities in the Philippines, Central Luzon
State University. Now, Fiestar Events has grown to proposed project higher level to penetrate
Visayas and Mindanao.

As the name of our company connotes, it suggests a vibe of festivity and celebrations. This is
what we desire to impart to our beneficiaries and clientele. We strive to be the most reliable and
creative event management company in the country. We make sure you get the best of service at
the most cost-effective rate.

OUR MISSION
Fiestar Events is committed to deliver the most creative and festive moments and cherished
memories through our excellent and personalized services like no other without compromising the
company’s ideals and integrity.

OUR VISION
 Fiestar Events as a leading event organizing company in the country, provides excellent
quality service and generates the most creative, innovative and festive ideas. We work hard to be

also well-known not only locally but internationally as we bring the culture of our country with a
modern touch where creativity and festivity collides.

OUR VALUES
S-Safety, Quality, and Environmental Performance and Commitment.

T-Technically leading solutions and teamwork.

A-Aim for continual improvement and exceeding our customers’ expectations.

R-Respect for our customer, employees, shareholders suppliers and the public.

OUR GOALS
1. To be one of the most well-known names in the industry of event planning.

2. To produce top quality event services.

3. To provide excellent and personalized service.

4. To expand our business and to be able to establish branches in other areas.

5. To cater events not only in our locality, but also in neighboring localities.

PRODUCTS AND SERVICES

Fiestar Events is a full-service professional event planning company that specializes in corporate
events, fundraisers, long service awards, grand opening, conferences and private events. We
handle all details involved with the event process so you can focus on what’s important to you.

Our services include:

 Pre-Event Planning

• Budget creation & management

• Detailed critical path and timelines created specifically for your event
• Branding creation and custom marketing strategy
• Social media planning
• Creation of sponsorship packages specific to your event
• Venue booking and contract negotiation, event Management, Design & Marketing
• Online registration set up and management

• Speaker and sponsor management

• Floor plan layout and décor planning
• Menu creation specific to your event
• Execution of every detail of your event!
• Extensive list of local professionals to help make your event extra special:
Entertainers, photographers, musicians, graphic designers & marketing experts, caterers,
audio visual specialists, florists, rental companies and more.

Onsite Management & Post Event

• Volunteer management
• Onsite set up and day-of management
• Detailed timelines, showflows & MC scripts
• Friendly and trusting staff
• Stage management
• Tear down and clean-up of your event
• Post event summary and follow up
ORGANIZATIONAL CHART

President

Assistant to president Branch Managers

HR/Marketing Engineering Finance Production

Planning Design Planning Planning

Advertising and
Promotion Electrical Budgets Purchasing

Recruitment Mechanical Gen. Accounting Tooling

01 September, 2020
BENILDA S. BALUYAN, PhD
School Principal III
Talugtug National High School
Brgy. Cabiangan Talugtug, Nueva Ecija 3118
0999-888-7777

Dear Dr. Baluyan,

Greetings!

Your teacher call informs us about the upcoming celebration of your Graduation with the theme: “Future leaders, and
professionals in the New Normal” which challenge us to serve the future professionals of our country.

In twenty years of business in the event industry, Fiestar Events Inc. Organized, conceptualized and personalized
theme of any event that have been such an at ease job for us. We ensure you that organizing this Graduation will be a
remarkable, and memorable to your graduates as we always give our clients to feel magic of vintage in every
celebrations. We will also make sure the safety of your graduates, teachers, guests and visitors as we follow the IATF
protocols against COVID-19. The flow of the program are open for suggestions and creative ideas for us to come up
the final output of the said event.

As per your call, The Graduation will be held on the January 25, 2021 at TNHS Gymnasium with 150 graduates, 20
School officials and employees and 10 Guest. With this kind of event our finance strategist computed all the expenses
approximately 470,000 thousand which includes, Lights and Sounds, Printing Press services, Photo booth, Live Video
coverage, and souvenirs. We are very much available for that period of time to assist you in making the “Tribute to
Graduates: A tea Party” to the next level as Fiestar events always touch the Filipino traditions of celebration where
creativity and festivity collides.

Thank you very much. We are hoping for your positive response.

Sincerely yours,

MR. ARVIN A. BETONIO

Owner/Manager
10 September 2020

Mr. Rommel Garcia

Owner
Rommel Garcia Video Coverage and Photography
Guimba, Nueva Ecija
09991234567

Dear Mr. Garcia,

Greetings!

Our Company, Fiestar Events, will be celebrating this year’s New Normal Graduation of Students of Talugtug
National High School, “on January 25, 2020. The event will be attended by 130 graduates, 50 School officials and
employees and 20 Guest of Talugtug National High School Batch 2020 which is divided into two batches. The said
event will be celebrated at Talugtug National High School Gymnasium, Brgy. Cabiangan Talugtug, Nueva Ecija at
exactly 10:00 am and 2:00 pm in the afternoon

We are very much contented with your services and we are looking forward to have a business partnership
with you once again which provide high quality catering services that will surely satisfy our clients.

In this regard, we would like to request a sample price quotation on your packages that may serve our needs. In
addition here are the products that we need:
 Aerial Shots for Graduates Tribute Video Presetations
 1000 copies of photopaper for Photobooth
 Pictorial of Graduates
 150 souvenir Mugs

We are looking forward for a boundless partnership with you for this event. We are hoping for your positive
response. If you have any concerns regarding this matter, you can contact us at 123 -456-789. Let us entwine our hands
in making this an event remarkable to our future professionals.

Sincerely yours,

Mr. Arvin A. Betonio

Event Manager

Fiestar Events
This contract services enteres into by and between, Fiestar Events, Brgy. Nangabulan Talugtug Nueva Ecija,
+63958747030. [email protected] and Benilda S. Baluyan, PhD, TNHS Brgy Cabiangan,
Talugtug Nueva Ecija, +639951234567

WITNESSETH:

This contract is made effective as of September 30, 2020 by and between Fiestar Events and Benilda S.
Baluyan, PhD. The contract services as an agreement of distribution of services and compensation in the
planning of Graduation, which will be held on January 25, 2021 which compose of two batches 1 st Batch of
graduates in the morning and 2nd batch in the afternoon.

PAYMENT
1. Fiestar Events is responsible for full-planning and executing the events. This includes planning,
making appropriate reservation, organizing, handling on logistic and executing.
1.1 As an event company, the clients agrees to pay the total amount of P470,000 to us. A non-refundable
deposit of 50% P235,000 will be made as an initial deposits and a due on the date that his contract
goes into effect.
1.2 The remaining balance of P200,000 shall be due no later than (7) days prior to the date of the event.
If the balance is not received within the period of time, an interest of 20% of the remaining balance
shall be charged for every week the balance is past due.

DATE AND CHARGES AND CANCELLATION

If there is a change on the date of the event, we will make the best effort possible to accommodate the new
date. The client makes sure to notify us 1 month before the event. The clients understand that the last
minute changes can affect the quality of the event and these changes are not necessarily the fault of the
event company.

2.1 In the cancellation of the event, the client should notify the event company no later than 2 months prior
to the planned date. Should the event cancelled after that deadline, we may collect 70% of the amount.

BENILDA S. BALUYAN,PHD ARVIN A. BETONIO

Client Event Manager

Witnesses:

1. ___________________________ 2. __________________________

Date: _______________
This contract is made effective of November 10, 2020 by and between Fiestar Eventsand Mr. Rommel
Garcia of Rommel Garcia Video Coverage and Photography
1. Item Purchased
Supplier agrees to sell, and the costumer agrees to buy, the following products in accordance with
terms and conditions of their agreement.
COMPANY DESCRIPTION Unit Total

Rommel Garcia Video  2 photographers (1000 2* 5,500.00 188,000.00

Coverage and shots) =11,000
Photography
 3 videographers 3* 10,000.00
=30,000.00

 2 hr Aerial shot 13,000.00

 Full edited video 16,500.00

 15 minutes high light 10,500.00

Graduation Tribute video
Presentation
14,000.00
 Photo slideshow
57,000.00
 Photo album/YearBook

 Edited Soft Copy picture 10,000.00

on flash drive
SOUVENIR MUGS
26,000.00

2. Product Standard

The supplier should shoot the Graduates Tribute Video Presentations 2 weeks before the event to check
and edit some information’s of the Gradates.
3. Damage of Product
If there is any damage when we received the items, the suppliers are the one who in charge and the
Fiestar Events Company has nothing to do it.
4. Payment
Regarding the payment, the supplier can contact us at our number and email address above to further
discuss the payment.

MR. ROMMEL GARCIA ARVIN A. BETONIO

Rommel Garcia Video Coverage and Photography Event Manager
 EVENT BRIEF

Contact Coordinator Mr. Arvin A. Betonio

#143 Brgy. Nangabulan Talugtug, Nueva Ecija
09958747030

Event Graduation

Theme/ Attire Filipiana and Barong

Purpose Graduation in New Normal

Day/Date and Time Monday, January 25, 2021

1st Batch 10:00- 12:00
2nd Batch 2:00 pm – 4:00 pm

Location TNHS GYMNASIUM

Participants/Guest Graduates, Parents, Teachers, Staffs and Guests

Number of staff 8

Technical Personnel 4 Staff From Lights and Sound Services

Programs// Invitation We will be distributing to the Graduation

invitations/Programs 2 weeks before the event,
With Dress Code (Filipiniana and Barong)

Directional Signage Entrance, Exit, Comfort Room Parking Area

Parking Services In front of the School Façade along the high way

Audio/Video AV System including LED and Sound system

Set-up Assigned seating with 5 by 5 person each Rows

Number of Guest 300 guest

Allotted Budget 470,000.00
 Working Committee

Staff Area Requirement Function

Staff 1 Back of the stage Have the things of the To assist the needs of the
Teachers, Staffs and Teachers, Staffs and
Guest Guest
.

Staff 2 & 3 In front of the stage Have the copy of the Assist the flow of the
programme. program.

Staff 4& 5 Around the venue Have good To assist the needs of the
communication. guest during the event.

Staff 6&7 Entrance Alert and knows the To guide the graduates,
seating arrangement parents’ teachers, staffs
and guest to their seating
arrangement.

Staff 8 Information Desk Can monitor the To assist the supplier.

Souvenir Distribution souvenirs.
 Event Timeline

Planning and Preparation October 05, 2020- December 20,2020

Selection of Suppliers November 03, 2020 – November 10,

2020
SELECTIN OF Suppliers November - January 26, 2020

1st Meeting to the Client (Proposal) September 01, 2020

1st Meeting to the Supplier (Proposal) September 10, 2020

Contract Signing to Client September 30, 2020

Contract Signing to Supplier November 10, 2020

2nd Meeting to the Client (Payment for 50%) November 25, 2020

Second meeting with supplier(payment) November 10, 2020

First Meeting with Working Committee January 05, 2021

Photoshoot and Video shoot January 08, 2021

Rehearsal of Graduation January 11-15, 2021

Final Meeting With Client(Payment for remaining 50%) January 18, 2021

Final Rehearsal of Graduation January 21-22, 2020

Final Meeting with Working Committee January 23, 2021

Ingress January 25, 2021/ 6:00 -9:00 AM

Egress January 25, 2021 / 5:00 - 7:00 PM

Post meeting with client January 27, 2021

Post meeting with working committee January 28, 2021

470,000.00 300 ATTENDEES 10:00AM- 12:00 NN / 2:00 PM-4:00 PM
CHAIR AND TABLE RENTAL 5, 000.00
 Chairs and table
 350 pcs Monoblock Chairs
 3 Long Table

Stage Decorations 35, 000.00

 Clothes
 Flower on the stage
 Centerpiece
 Fresh Flower Roses
 Artificial Flowers
 Candle with ribbon
 Florist

Filipiana and Barong Rental 45, 000.00

 80 Filipiana
 50 Barongs

Photo/Video 188,000.00
 Graduation Pictorial / Tribute to Graduates
Video Presentation
 Aerial shot
 130 pcs 14R with Frame Picture

Light and sound 55,000.00

 2 led Wall projector

Guest Speaker (Professional Fee) 25,000.00

Printable materials
 Invitation 15,000.00
 Tarpaulin 1,500.00
 Signage 1,000.00

Total 370,500.00

Contiguency Fund 10% 37,050.00

Professional Fund 15% 55,575.00
Grand Total 463,125.00
 LIST OF SUPPLIERS

Company Names Services

TNHS GYMNASIUM Venue

ABC CATERING Catering

Secret Garden Flower Shop Fresh Flowers

Weng’s Gown Rentals Filipina ad Barong Rentals

Rommel Garcia Video Coverage and Photography Photography and Videography

Heart’s Lights and Sound Light and Sounds LED Projectors

Dr. Antonio Dela Vega Resource Speaker

SEARCHink Prints Printable Materials

LIST OF ALTERNATIVE SUPPLIERS

Company Names Services

TALUGTUG GYMNASIUM Venue

FLORA’S CATERING Catering

MAGIC Flower Shop Fresh Flowers

SIGNATURE Gown Rentals Filipina ad Barong Rentals

FERDINAND SANIDAD Photography Photography and Videography

TIMES Lights and Sound Light and Sounds LED Projectors

ATTY. KIEFER TAN Resource Speaker

PRINTING Prints Printable Materials

 DETAILED BUDGET
Event: Fiestar Events Inc.
Client: Benilda S. Baluyan, PhD (TNHS School Principal III)
Day/Date/Time:
Monday/January 25, 2021/ 1st Batch 10:00am-12:00nn 2nd Batch 2:00-4:00pm
Budget: 470,000.00
No. of Participants: 300
VENDOR/ SERVICES PARTICULARS AMOUNT TOTAL
LOCATION
TNHS Gymnasium VENUE  2 Rest Rooms Sponsored Sponsored
 Disenfections
  Master of Ceremony

ABC Caterin Chair Chair and  350 pcs Monoblock 5,000.00 5,000.00
and Tables Rentals Tables Foam Chairs
 3 Long Table
Secret Garden Flower  Fresh Flowers 35, 000.00
Flower Shop Arrangement 2 bundles
And Stage 100pcs/bundle =1500.00 5 bundles *
Decorations 1500=7500.00
 Clothes  Long stem red roses
 Flower 40 pcs * 25.00 =
on the 1000.00
stage  150 pcs artificial
 Centerpi roses (pink, white,
ece red, light blue, and
 Fresh yellow)
Flower 30 pcs * 200.00 =
Roses 6,000.00
 Artificial  28 pieces of small
Flowers white candle with
 Candles pink ribbon
with ribbon 100 pcs * 5.00 =
Florist 1700.00
 50 floral centerpieces
(pink, sky bue and
yellow roses)
50 pcs * 225.00 =

 3 florist to arrange 11,250.00

the flowers
3 * 2000.00 =

Pins and thumb tacks= 6000.00

15.5*100=
1,550.00

Weng’s Gown Filipina and  80 Filipiana 24, 000.00 45, 000.00

Rentals Barong  50 Barongs 21,000.00
Rentals
Rommel Garcia Photographer  2 photographers 2* 5,500.00 188,000.00
Video Coverage s/Videogrphe (1000 shots) =11,000
and Photography r
 3 videographers 3* 10,000.00
=30,000.00

 2 hr Aerial shot 13,000.00

 Full edited video 16,500.00

10,500.00
  15 minutes high light
Graduation Tribute
video Presentation

 Photo slideshow 14,000.00

 Photo 57,000.00
album/YearBook

 Edited Soft Copy 10,000.00

picture on flash drive
 YEARBOOK
26,000.00

Heart’s Lights and Lights and  4 Spotlights 6,500.00 55,000.00

Sound Sounds  10 Disco Balls 3,500.00
 Sound system 8,000.00
 4 wireless 2,000.00
Microphone 35,000.00
 2 LED Projectors
Dr. Antonio Dela Resource Transportation 25,000.00
Vega Speaker Air Fare 5,500.00
Private Vehicle Gas 1, 500.00
Professional Fee 18,000.00
SEARCHink Printable  Invitation/Programme 15,000.00 17,500.00
Materials  Tarpaulin 1,500.00
 Signage 1,000.00
Total Expenses 370,500.00
CF % 37,050.00
PF% 55,575.00
Grand Total 463,125.00

RISK MANAGEMENT

RISK CAUSE CONTIGENCY PLAN

Power Failure Technical Problem  Stand by electric generators of
Heart’s Lights and Sound
Congested Parking Too much vehicles  Ensure the parking area upon
confirmation of guests
 Coordinate properly for estimated
guest vehicle
 Coordinate with the Schools
Utility Men
 Coordinate with Brgy. Tanod

Sound System Technical Problem  Back up sound systems services

Weather Unexpected rain or storm  Monitor weather condition

 In case of rain, proceed to
Talugtug Auditorium

Lack of Transportation Proceeding to another  Stand by private vehicles

venue due to weather
condition
Drowning/Dizziness Unattended children;  Inform and alert the nearby
intoxication Teacher
Graduates, Guest  Coordinate with the School Clinic

Health Issues Drunk too much liquor  Ask Brgy. Coordinator/ assigned
Task Force for peace and order

Loss of mobile No signal; Expired load  Stand by intercom/radio

communication
Absence of officiating Emergency matter  Before the event remind/call the
coordinator coordinator
 In case of absence, contact them
and ask substitute
 1st Batch (AM)
TIME FLOW ALLOT IN CHARGE REQUIREMEN
ED TS
TIME
8:30 – 10:00am Arrival 1 hrs 30 Ushers/Usherette
mins s
10:01-10:30am Preliminary Activities 30 mins Ushers/Usherettes
-Entrance of the Philippine Master of
Colors Ceremony
-Entrance of the Faculty -Cadets and
and Staff Cadettes
-Guest Speaker -Teachers and
-Entrance of the Graduates, Staff
Parents and Guest -Guest Speaker
Graduates
Parents and Guest Invitation/Program
10:31-10:35am Singing the National 5mins Teacher 1
Anthem
10:36-10:40am Pledge to Philippine Flag 5mins Graduate 1
10:41-10:50am Message of the School 10 mins Principal
Principal
10:51-11:10am Inspirational Message of 20 mins Guest Speaker
Guest Speaker
11:10-11:20am Awarding of Recognitions 10 mins Teachers/Staff
11:20-11:40am Words of Gratitude 20 mins Highest Honor
Graduate
11:41-11:50am Awarding of Diplomas 10mins Teachers/Staff
11:51-12:00am Graduation Song 10 mins Graduates

2nd Batch (PM)

TIME FLOW ALLOT IN REQUIREME
ED CHARGE NTS
TIME
12:30 – 2:00pm Arrival 1 hrs 30 Ushers/Usherett
mins es
2:01-2:30pm Preliminary Activities 30 mins Ushers/Usherette
-Entrance of the s
Philippine Colors Master of
-Entrance of the Faculty Ceremony
and Staff -Cadets and
-Guest Speaker Cadettes
-Entrance of the -Teachers and
Graduates, Parents and Staff
Guest -Guest Speaker
Graduates Invitation/Program
Parents and
Guest
2:31-2:35pm Singing the National 5mins Teacher 1
Anthem
2:36-2:40pm Pledge to Philippine Flag 5mins Graduate 1
2:41-2:50pm Message of the School 10 mins Principal
Principal
3:51-3:10pm Inspirational Message of 20 mins Guest Speaker
Guest Speaker
3:11-3:20pm Awarding of 10 mins Teachers/Staff
Recognitions
3:21-3:40pm Words of Gratitude 20 mins 2nd Highest
Honor Graduate
3:41-3:50pm Awarding of Diplomas 10mins Teachers/Staff
3:51-4:00pm Graduation Song 10 mins Graduates