Presented By:

Marife N. Patubo

2024

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 TABLE OF CONTENTS

I. Company Profile
Mission, Vision, Core Values

Company Organizational Chart

Committee and Responsibilities

II. Letters
Letters of Intent

Letter of Acknowledgement

III. Event concept and Description

IV. Event Objectives and Action Plan

V. Event SWOT Analysis

VI. Event Time Frame

VII. Event Programme

VIII. Event Venue

IX. Venue Site Map

X. Venue Layout

XI. Financial Plan

XII. Suppliers Checklist

XIII. Contracts and Agreements

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 COMPANY PROFILE

Golden Memories is a full-service event planning company based in Lipa City.

Founded by Marife N. Patubo, who has over 2 years of experience in the industry.
We pride ourselves on our expertise, creativity, and attention to detail. We not only
organize extravagant event; we organize mesmerizing moments for you. Because
events may be forgotten but moments will last a lifetime.

Golden Memories, driven by passion and big ideas, provides customizes and
strategic event experiences where guest connect with our client’s brand and
products in ways that are personally relevant and memorable. Our company can
serve weddings, debuts, corporate events, gatherings and various other occasions
by providing dedicated service in the planning and management of their events
and additional support every way possible.

Our approach is mainly focused on the customer’s needs the quality of service.
Our team is dedicated to ensuring that every event we plan is executed flawlessly,
from start to finish. We take pride in getting to know our client’s personal level and
we are committed to creating events that truly reflect their individual tastes and
styles. With a focus on attention to detail and a passion for creating unforgettable
memories, we are committed to providing exceptional service that exceeds our
clients’ expectations.

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 MISSION

At Golden Memories, our mission is to provide our clients with unforgettable

and personalized event experiences that exceed their expectations. We strive to
create events that are not just memorable but also meaningful and impactful.
Support, motivate and create impression to staff, consumers and customer. We
organize mesmerizing moments for you, Golden Memories event may be forgotten
but moments will last a lifetime.

VISION

To be known, respected and followed in the event industry as accompany who

sets the example of how to provide impeccable energy and service, creating
exceptional one-in-a-lifetime experiences for our clients.

CORE VALUES

Integrity – we show positive character in all decisions and are aware of our words and
actions at all times.

Commitment – we are passionate about delivering the highest quality of service to

our clients, and dedicated to providing exceptional value.

Teamwork – we understand that working together as a team allows us to accomplish

things that we otherwise would not be able to individually.

Moments – we find ways to create moments for our clients that will be received
positively and leave a lasting impression that shows we truly care about them.

Faith in God – every events/ moment devoted with the creator/ lord for the guidance
of good values and attitudes toward different experiences.

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COMPANY EVENT ORGANIZATIONAL CHART

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 EVENT COMMITTEE AND RESPONSIBILITIES

Job Description Responsibilities

Event Manger • She is the mastermind behind the entire operation.
• responsible for the planning, design, production,
promotion, overall co-ordination and profitability of
an event.
• the glue that holds the event planning team together,
driving everyone toward a common goal.
• develop a risk management plan

Assistant Event Manager • she/he is mainly responsible for assisting the event
manager in all aspects of event planning and
execution
• responsible for setting up the event space,
coordinating with event staff and volunteers, and
troubleshooting any problems that may arise.
Budget Committee • she/he makes sure that the funds are being
expended according to funders’ requirements.
• ensuring the formulation of the budgets according to
the directives and policies.

Creative Committee • she/he does everything from making sure your

attendees and target attendees have all the
information they need to getting them there and
allowing them to have a great time.
Technical Committee • they are concerned with the preservation of sound
and audiovisual media and technically sustainable
approaches to future success.
Food Committee • clearly convey information about the menu, dietary
options and any special coordination’s to attendees
before and during the event.
• organize tastings and ensure the quality of food
aligns with the event standards.
• ensure that all food handling and preparation follows
safety regulations and guidelines to prevent any
healthy risks.

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January 23, 2024

Ms. Patrica M. Rivera

Ruby St. Zone 3 Lodlod Lipa City

Lipa City, Batangas

Ms. Rivera,
Greetings of peace!

We, Golden Memories, an event management company, was notified through your
Facebook post announcing that your beloved daughter, Nicole M. Rivera, will celebrate
her success for passing Philippine Nurses Licensure Examination on the 28th of
February 2024. In line with this, we would like to send a proposal for the said event.

We, at Golden Memories, we plan a complete package that would suit to your need
and wants. We also offer other services such as event styling, photo and video
services, lights and sound systems, food carts and souvenirs through our suppliers.
Moreover, we would propose all the necessary decorations, venue, menu, program,
host and other materials to complete the celebration. This letter is not an official
contract agreement yet. All the terms and conditions of the proposed transaction would
be stated in the contract agreement, to be negotiated agreed, and executed by both
parties.

With our experience and expertise in handling different events, we are confident to
deliver services beyond your expectations and create the occasion as an event to
remember. We are looking forward to be working with you and help you in the
preparation of your daughter’s memorable event. Please feel free to call us at 0912-
702-0288 or directly message us on our email address: [email protected]

Thank You!

Respectfully Yours;

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Marife N. Patubo
Event Manger
Golden Memories

January 27, 2024

Ms. Patrica M. Rivera

Ruby St. Zone 3 Lodlod Lipa City

Lipa City, Batangas

Ms. Rivera

Good day!

We, at Golden Memories, would like to extend our deepest gratitude for considering
us to be your partner to organize your upcoming special event to your beloved
daughter. We will be thrilled to be a part of your special day.

We looking forward to work with you and to help you in the preparation for your event.
All the terms and conditions of the proposed transaction would be stated in the contract
agreement, to be negotiated agreed, and executed by both parties.

Thank you very much!

Respectfully Yours;

Marife N. Patubo
Event Manger

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 Event Concept and Description

EVENT THEME:

“Golden Compassion: Celebrating RN Success”

Motif: Black and Gold

A memorable evening celebration that honors the dedication, hard work, and
compassion of our registered nurse passer as she embarks on her journey in the
nursing profession. “Golden Compassion” symbolizes the combination of empathy,
dedication and excellence that defines the nursing profession. It represents the golden
standard of care provided by nurses and the compassion that guides her in their
practice.

The color black has the power to create sophisticated and elegant settings while
the color gold can instill value and success when incorporated into venue design. The
combination of the two colors can have a power effect on the overall ambience of the
venue. It is a warm and inviting color that can make the guests feel welcomed as well,
and does well in venue where the people often gather. Overall, a gold and black theme
for a board exam passer can symbolize their achievement, recognition and readiness
to excel in their chooses field.

To celebrate this memorable event, it will be held on February 28, 2024, 7:00
pm – 10:00 pm at La Vida Resort & Events Center located in front of Academia de
Lipa Purok 1 Barangay, Lipa City. Mostly, the celebration of this memorable event is
morning but for me as an event manager who wants to provide our clients with
unforgettable and personalized event experiences that exceed their expectations. The
event will be prepared in the evening. Since, our guest is not free in the morning the
client decides that the event will be start at 7:00 pm until 10:00 pm in the evening.

In essence, this concept aims to create a memorable evening event for our RN
passer, celebrating her achievements and also inspiring everyone as they transition
into her career as registered nurse. For the preparation of this event, here are the
design and layout for you to well-defined the concept:

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• Entrance Area: Welcome signage or banner displaying the event name and
theme.
• Golden Spotlight Entrance: Welcome guests with a grand entrance featuring
golden spotlights or a black carpet or walkway leading into the venue.
• Décor and Atmosphere: The venue is adorned with golden accents and black
embellishments, evoking a sense of elegance and sophistication.
• Seating Arrangement: adorned with centerpieces featuring golden flowers and
black ribbons, symbolizing the blending of compassion and professionalism in
nursing. Round tables with chairs arranged throughout the venue for guests to
dine and enjoy the program.

• Stage Area: Welcome signage or banner displaying the event name and
theme. Podium for speakers to address the audience. Audiovisual equipment
for multimedia presentation and music.
• Gift and Merchandise Area: Designated space for displaying giveaway items
and merchandise related to the event.
• Cake Design: the cake features a tired design to symbolize the layers of
accomplishments and growth in the journey of becoming a registered nurse.
The color scheme predominantly includes gold and white, with accents of black
contrast.
• Recognition Wall or Display: Guests can browse the display and leave notes
of encouragement or well wishes for RN passer.
• Emergency Exits and Safety Measures: Clearly mark the emergency exits
and evacuation area. Ensure compliance with safety regulations and provide
first aid kits and personal site as needed.

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 EVENT OBJECTIVES

• To learn effective strategies for planning and executing successful events.

• To ensured that every event we plan is executed flawlessly, from start to finish.
• To create events that are not just memorable but also meaningful and impactful.
• To identify potential risks associated with events and implement measure to
mitigate them.

ACTION PLAN

• Driven by passion and big ideas, provides customizes and strategic event
experiences where guest connect with our client’s brand and products in ways
that are personally relevant and memorable.
• Committed to providing exceptional service that exceeds our clients’
expectations.
• Providing dedicated service in the planning and management of their events
and additional support every way possible.
• Prepare all the foods and drinks ahead of time
• Follow the event program and prepare the things on the checklist to make the
event into place.

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 SWOT ANALYSIS

STRENGTH WEAKNESS

• Good venue location • Lack of fund

• Effective teamwork • Unscheduled power interruption
• All staffs are well trained and • Limitation of the venue
enthusiastic • Technical problems
• Work well even under pressure • Low energy level
• Accessibility of the venue for the
guest and client

OPPURTUNITIES THREATHS

• Additional experience for the company • Bad Weather Condition

• Growing number of event suppliers • Overflowing of Guest
• Gain profits • Natural Calamity like earthquake

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 EVENT TIME FRAME

Licensure Nurse “Golden Compassion: Celebrating RN Success”

January 23, 2024- February 28, 2024

DATE ACTIVITY IN-CHARGE CHECKLIST

January 23, 2024 Sending a letter of Event Manager ✓ Letter of Intent

intent to the client

January 27, 2024 Sending a letter of Event Manager ✓ Acknowledgmen

acknowledgment to t Letter
the client

January 29, 2024 Meeting of the Client Event Manager ✓ Pens

Client ✓ Notebook
✓ Laptop

February 02, 2024 Approval with Event Manager ✓ Pens

Proposal Client ✓ Notebook
✓ Laptop
✓ Proposal

February 05, 2024 Meeting with Event Event Manger ✓ Agenda

Committees Asst. Event Manager ✓ Laptop
Budget Committee ✓ Pen
Creative Committee ✓ Notebook
Technical Committee ✓ Proposal
Food Committee

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February 07, 2024 Booking of the Event Manager ✓ Receipt
Venue Budget Committee ✓ Contract
Client
Booking of the host

February 09, 2024 Selecting menu for Event Manager ✓ List of menu
the food tasting Client ✓ Receipt
Food Committee ✓ contract
Booking of the stylist

Selecting cake
design

February 10, 2024 Booking of lights and Event Manager ✓ Receipt

sounds Technical Committee ✓ Contract
Budget Committee
Booking of Acoustic
Band

Booking of
photobooth

February 12, 2024 Meeting with the Event Manager ✓ Guest List
client for the drafting Client
of event programme

February 15, 2014 Meeting with Event Manager ✓ Contract

giveaways supplier Creative Committee ✓ Receipt
Budget Committee ✓ Event Details
Meeting for the Asst. Manager ✓ Layout of
preparation of invitations
invitations ✓ Guest list

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 ✓ Time, date,
Booking of Grazing Venue
tabkke

February 18, 2024 Follow up meeting Event Manager ✓ Sample

Client giveaways
Approval of
giveaways layout

February 20, 2024 Pick up and Event Manager ✓ Invitation

distributions of Client ✓ Guest list
invitations Asst. Manager ✓ Receipt
Creative Committee
Meet up with
giveaways supplier

February 22, 2024 Confirmation of Event Manager ✓ Guest list

guest Client ✓ List of menu
Asst. Manager ✓ Final event
Finalizing the menu program
And event program

February 24, 2024 Purchasing of prizes Creative Committee ✓ Event

for games Budget Committee program
Asst. Manager ✓ Receipt

February 25, 2023 Final meeting with Event Manager ✓ Event

the client Client program
Asst. Manager ✓ List of all
Reminders to all All supplier supplier
suppliers needed

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February 28, 2024 EVENT PROPER Event Manager Hard copy of programs
Client ✓ Event
Asst. Manager program
Creative Committee ✓ Venue set
Budget Committee up
Food Committee ✓ Souvenir
Technical Committee giving
Guest

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 EVENT PROGRAMME

Licensure Nurse “Golden Compassion: Celebrating RN Success”

February 28, 2024 (7:00 pm- 10:00 pm)

LA VIDA RESORT & EVENT CENTER

TIME ACTIVITY IN-CHARGE CHECKLIST

7:00 pm – 7:45 Arrival of Guest Event Manager Reserve Seats &
pm Asst. Manager tables
Registration Creative Guest List
Committee Photo & Video
Acoustic Band Talent Committee
Performance
7:45 pm – 7:50 Introduction of Host Emcee Microphone
pm Lights & Sounds
7:50 pm – 7:55 Grand entrance of Emcee Lights & Sounds
pm the RN Event manager Photo & video

7:55 pm – 8:00 Opening Prayer Relative of the RN Microphone

pm Lights & Sounds
Photo & video
8:00 pm – 8:15 Welcome Remarks Parents of the RN Microphone
pm Lights & Sounds
Photo & video
8:15 pm – 8:30 Congratulation Emcee Microphone
pm Speech Event manager Lights & Sounds
(Family, Friends, Photo & video
and Relatives)
8;30 pm – 8:35pm Cutting of Cake Event Manager Microphone
Food Committee Lights & Sounds

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 Congratulations Emcee Photo & video
Toasts
8:35 pm – 9:30 Dinner Event Manager Lights & Sounds
pm Photo Session (per Food Committee Photo & video
table) Emcee
Asst. Manager
Soothing and
melodic
instrumental music

9:30 pm – Party Games Event Manager Lights & Sounds

10:00pm Distribution of Emcee Photo & video
giveaways Program List
Give aways

10:00 pm Closing Remarks

Acoustic Band
Performance

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 EVENT PROGRAMME

February 28, 2024

I. Arrival of Guest, registration, acoustic band

II. Introduction of Host
III. Grand entrance of the RN Emcee
IV. Opening Prayer Relative of the RN
V. Welcome Remarks
VI. Recognition of Achievements
VII. Congratulation Speech Family, Friends and
Relatives
VIII. Cutting of Cake
Congratulations Toast Relative of the RN
IX. Dinner
X. Party Games Emcee
XI. Photo session w/ RN passer
XII. Thankyou Message RN Passer
Distribution of giveaways
XIII. Closing Remarks w/ Acoustic Band Performance

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EVENT VENUE

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VENUE SITE MAP

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 VENUE LAYOUT

LIGHT STAGE LIGHT

& SOUVENIR CAKE ACOUSTIC &
SOUND R BAND SOUND

E E
X TABLE X
I TABLE
I
T T
TABLE
TABLE

TABLE TABLE

TABLE

TABLE
LIGHT LIGHT

TABLE TABLE
G
B
U R
F A
F Z
E Z
I
T
N
G
G
E E
X X
I I
PHOTOBOOT ENTRANCE PHOTOBOOT
T T
H H
WELCOME SIGNAGE

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 FINANCIAL PLAN

ITEMS AMOUNT WORKING BUDGET

Venue 400,000

Venue Package 147,000

(Food and set up, Lights
and Sound)

Cake 2,000
(additional for upgrading
to 2 tier fondant cake)

Grazing Table 15,000

(grazed buffet for 100
pax)

Invitation (php 50/pc with 2,500

envelop)

Giveaways
Perfume
(php 90/ bottle) 9,000
Rn passer keychain 5,500
(php 55/ for 100 pax)
Price for Games 2,000
Photo and video coverage 25,000

Event’s HOST (for 3hrs.) 6,000

Photobooth 3,500
(2hrs. unlimited shots)

Event stylist 25,000

Red wine for the toast 1500
Acoustic Band 20,000
EXPENSES 264,000

Professional Fee (.15) of 60,000

total budget
60,000
Contingency fund (.15) of
total budget

TOTAL GRANT EXPENSES 384,000

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 SUPPLIER CHECKLIST

ITEM SUPPLIER CHECKLIST

VENUE La Vida Resort & Events  Contract
Center  Parking lot
 Comfort rooms
 Entrance & exit
area
CATERING La Vida Resort & Events  Menu
Center  Tables & chairs
Lipa City, Batangas  Back drop
CAKE Sweet N’ Counter  Cakes
0935-647-5585  Pastries
Pangao, Lipa City
EVENTS STYLIST Batangas Styling Events  Venue design and
Mataas na Kahoy, styling
Batangas
0945-463-2776
LIGHTS & SOUND RM Lights and Sound  Lights, sounds
0910-492-6597
Lodlod, Lipa City
PHOTO & VIDEO Picxellence  Photography
Lipa City, Batanags  Video coverage
PHOTOBOOTH RCC Photobooth  Photobooth
Lipa City, Batangas
0905-539-9050
INVITATIONS/ My Design and Creations  Invitations for the
GIVEAWAYS Lipa, City event
ACOUSTIC BAND Sweet Pitch Acoustic  Sets of songs
0907-417-9390
Marawoy, Lipa City

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 CONTRACTS AND AGREEMENT

CLIENT AGREEMENT

THIS AGREEMENT is made this 10th day of January, 2024.

between Ms. Patrica M. Rivera and Golden Memories Events Services

with office at Carnelian St. Zone 3, Pangao Lipa City.

The Client wishes to be provided with the Services for the upcoming celebration for
her Unica Hija for passing the board exam as Registered Nurse happening on
February 28, 2024 by the Event Planner and the Event Planner agrees to provide the
Services to the Client on the terms and conditions of this Agreement.

1.1 Services
The Event Planner shall provide services in accordance with the terms and conditions
of this Agreement: Full coordination event planning on the upcoming celebration for
her Unica Hija for passing the board exam as Registered Nurse happening on
February 28, 2024 to the Client

VENUE
• Use of Air-conditioned La Vida Center
• Built-in Stage with Lifter, Basic Lights and Sound System
• Led Wall (basic)
• One (1) Guest Room
• One (1) dressing Room

1.2 Fees
As consideration for the provision of the Services by the Event Planner, the fees for
the provision of the Services is PHP 400,000.
The Client [shall/shall not] pay for the Event Planner’s out-of-pocket expenses
comprising [insert here, if agreed].
1.3 Payment
The Client agrees to pay the Fees to the Event Planner on the following dates:
PHP40,000 deposit after 30 days of contract signing. Another payment will be made
within 30-60 days prior to the first payment. The Event Planner shall invoice the Client
for the Services that it has provided to the Client [monthly/at the event/after the event].
The Client shall pay such invoices [upon receipt /within 30 days of receipt] from the
Event Planner.

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1. For the above services, Client will pay Caterer an agreed upon price per head for
each meal.
2. Client may request additional services, with the knowledge that these services will
add to the total cost agreed upon by this contract, and must be agreed to in writing,on
a separate catering estimate.
3. The balance on the total cost for the Event is due upon arrival.

Any charges payable under this Agreement are exclusive of any applicable taxes and
such shall be payable by the Client to the Event Planner in addition to all othercharges
payable hereunder.
Food and SET-UP
The caterer agrees to provide the following services for the event
Menu:
• 4 COURSES (Pork, chicken, Fish, Pasta or Noodles oe Veggies)
• Dessert
• Rice
• Drinks
• Decorated Themed Backdrop
• Welcome signage board
• Themed table centerpieces for the guests table
• Elegant Design for the Venue
• Fiber buffet table set up
• Elegant chaffing dishes with food lamp
• Food labels for the buffet table
• Complete use of chinawares, silverwares, and glasswares
• Tiffany chairs and ribbon as per Motif
• Table setting for the cake and souvenir
1.4 Term and Termination:
This Agreement shall commence on the date first written above and shall continue
until the Services have been fully performed. This Agreement may be terminated by
either party upon [number] days' written notice to the other party in the event of a
material breach of this Agreement by the other party.
1.5 Insurance:
Contractor shall maintain general liability insurance and worker's compensation
insurance in amounts satisfactory to Client. Contractor shall provide Client with
certificates of insurance evidencing such coverage prior to the Event.
1.6 Indemnification:
Contractor agrees to indemnify and hold harmless Client from and against any and all
claims, losses, damages, liabilities, costs, and expenses (including reasonable
attorneys' fees) arising out of or in connection with the Services provided hereunder,
except to the extent caused by the sole negligence or willful misconduct of Client.

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 1.7 Force Majeure:
Neither party shall be liable for any delay or failure to perform its obligations hereunder
due to causes beyond its reasonable control, such as acts of God, war, terrorism,
strikes, or natural disasters.

1.8 Warranty
The Event Planner represents and warrants that it will perform the Services with
reasonable skill and care.
1.9 Limitation of Liability
Subject to the Client’s obligation to pay the Fees to the Event Planner, either party’s
liability arising directly out of its obligations under this Agreement and every applicable
part of it shall be limited in aggregate to the Fees. The Event Planner assumes no
liability due to the quality of items or services purchased for the Client.
2.0 Term and Termination
This Agreement shall be effective on the date hereof and shall continue until the date
of the event unless terminated sooner. If the Client terminates this agreement for
anyreason more than 30 days before the scheduled event, the Client will forfeit the
deposit paid to the Event Planner and the Client shall reimburse the Event Planner for
all outstanding out of-pocket expenses. If the Client terminates this agreement for any
reason within 30 days of the scheduled event, the full fee is payable to the Event
Planner and the Client shall reimburse the Event Planner for all outstanding out-of-
pocket expenses.
2.1 Relationship of the Parties
The Parties acknowledge and agree that the Services performed by the Event Planner,
its employees, sub-contractors, or agents shall be as an independent contractor and
that nothing in this Agreement shall be deemed to constitute a partnership, joint
venture, or otherwise between the parties.
2.2 Confidentiality
Neither Party will disclose any information of the other which comes into its possession
under or in relation to this Agreement and which is of a confidential nature.
2.3 Miscellaneous
The failure of either party to enforce its rights under this Agreement at any time for any
period shall not be construed as a waiver of such rights. If any part, term or provision
of this Agreement is held to be illegal or unenforceable neither the validity nor
enforceability of the remainder of this Agreement shall beaffected.
This Agreement constitutes the entire understanding between the Parties relating to
the event and supersedes all prior representations, negotiations or understandings
with respect to the event.

Neither Party shall be liable for failure to perform any obligation under this Agreement
if the failure is caused by any circumstances beyond its reasonable control, including
but not limited to acts of god, war, or industrial dispute.

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This Agreement shall be governed by the laws of the jurisdiction in which the Client is
located.

Agreed by the Parties hereto:

SIGNED by:

Ms. Patricia M. Rivera

SIGNED by:
Marife N. Patubo
Event Manager
Golden Memories Event Services

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 PHOTO AND VIDEO COVERAGE AGREEMENT

General Information
Event date: February 28, 2024

Company Name: GOLDEN MEMORIES EVENTS SERVICES

Primary address: Pangao, Lipa City

Primary phone #: 0970-935-4448

Email address(es): [email protected]
Address of events: La Vida Resort and Event Center
Type of events: Licensure Nurse “Golden Compassion: Celebrating RN Success”
Event time: 8:30am - 4:30pm
Total cost of service: _______PHP 25, 000____________
Retainer paid to date: ____________________________
The balance (25%) of 25,000 will be paid in two parts. The sum of 6,250 will be paid
at the end of the event and the balance of 18, 750 upon delivery of video/photos.
Terms and Conditions

1. Picxellence is the exclusive Videographer and/or Photographer retained by the

client to cover outlined event. Any conflicts with other photographic and/or video
coverage contracts and any notifications necessary to avoid such conflicts are the sole
responsibility of the client.

Client assumes all responsibilities for obtaining any necessary permission, clearance
permits, etc., which may be required for Picxellence to photograph/video each event,
public or private. Client assumes all responsibility for obtaining and retaining
permission for access to any requested camera positions and is solely responsible for
the quality of the final production resulting from the use of, or inability to use, such
camera positions. The client warrants that he/she has the legal rights to anything
Picxellence will videotape, including photos, musical recordings, videotapes, or any
other materials delivered to Picxellence for inclusion in the client’s videotape or DVD.
Picxellence reserves the right to use videos and photos for display and or promotional
purposes. All video masters, raw footage and photographs remain the exclusive
property of Picxellence.

Artistic Style. On its own behalf and on behalf of the subject: Client acknowledges
that he/she is familiar with the Company’s portfolio and is requesting services with
knowledge of the company’s style and that the Company’s work is constantly
evolving; that the Company's services are of a unique and artistic nature; that the

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 photos and or video may be different from photos and or video done by the
company in the past; and that in creating the photos or videos we shall use our
own creative artistic judgment to create images consistent with our personal
judgment to create images and videos consistent with our vision of the event,
which may be different from the clients and or the subject’s vision of the event.
Accordingly, client acknowledges that the photos or videos shall not be subject to
rejection on the basis of taste or esthetic criteria.

1. The client reserves the right to terminate the contract for any reason up to 30
days after the date of downpayment. Should the client terminate the contract,
all money paid minus the retainer which is 25% of total cost will be
refunded.
2. If Pixcellence fails to comply with the terms of this agreement due to any event
or at beyond the control of Golden Memories Events s, including but not
limited to illness, accident, labor disputes, acts of God and other catastrophes,
or uncontrollable and unforeseeable equipment failure Picxellence liability is
limited only to a refund of all monies received.
3. Picxellence produces DVDs using the most compatible media for set top
players (DVD-R). Picxellence is not responsible for incompatibility with the
DVDs created and the client’s player.

I/we have read and agree to the terms and conditions printed on this contract
and have accepted same.

By: MARIFE PATUBO, Golden Memories Events Services

Date: _______________

Mr. Jay Morcilla, Picxellence Manager

Date: _______________

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 HOST AGREEMENT
This Agreement is made and entered into as of February 07, 2024 by and between Mr.
Dexter Vinagrera, “

WITNESSETH
WHEREAS, Host desires to host the La Vida Resort Event and Center on February
28, 2024, and WHEREAS, Event desires to have Host the Event.
NOW, THEREFORE, in consideration of the foregoing premises and the mutual
covenants contained herein, the parties agree as follows:

1. Host agrees to
• Obtain all necessary permits and licenses for the Event.
• Comply with all applicable laws and regulations.
• Maintain the venue in a clean and safe condition.
• Provide adequate security for the Event.

• Be responsible for any damage to the venue caused by the Event.

2. Event Responsibilities

2.1 Event agrees to:

• Provide all necessary marketing and promotional materials for the Event.
• Secure all necessary vendors and suppliers for the Event.
• Manage all ticketing and registration for the Event.
• Provide insurance for the Event
• Be responsible for any damage to the venue caused by Event attendees.
3. Payment

3.1 Host will be [compensated/not compensated] for hosting the Event. [If
compensated, specify the amount and method of payment].
4. Cancellation

4.1 Either party may cancel this Agreement upon 10 days' written notice to the other
party.
4.2 If the Event is cancelled by Event due to circumstances beyond its reasonable
control, Host will be [released from all obligations/compensated for any reasonable
expenses incurred].

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5. Force Majeure

5.1 Neither party shall be liable for any delay or failure to perform its obligations
hereunder due to causes beyond its reasonable control, including, but not limited to,
acts of God, war, terrorism, strikes, or natural disasters.

6. Entire Agreement
6.1 This Agreement constitutes the entire agreement between the parties with respect
to the subject matter hereof and supersedes all prior or contemporaneous

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
first written above.

By: MARIFE PATUBO, Golden Memories Events Services

Date: _______________

M. Dexter Vinagrera, Host

Date: _______________

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 PASTRIES AND GRAZING TABLE AGREEMENT

This Agreement is made and entered into as of February 13, 2024, by and between
Golden Memories Events Services, with a principal place of business at Lodlod, Lipa
City and. Sweet N’ Courner
WHEREAS, Client desires to engage Provider to provide pastries and grazing table
and desires to provide such services on the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties agree as follows:
1. Services Provider shall provide and assemble a grazing table for the Client's event
on February 28, 2024, from 7 pm to 10 pm. The grazing table will include the following:
• Brownies, Chocolate Dip, Cupcakes, Pretzels, Bread etc.
2. Fees and Payment Client shall pay Provider a total fee of 10,000 for the Services
of the Grazing table and Php 5,000 for the pastries. The fee shall be payable as
follows:
• February 24, 2024
3. Cancellations and Refunds
(a) Client may cancel this Agreement without penalty up to 20 days before the event
date. In the event of such cancellation, the Provider will refund all payments made by
the Client.
(b) If the Client cancels 14 days before the event date, the Provider will retain 50% of
the total fee and refund the remaining 50%.
(c) If Provider cancels due to unforeseen circumstances, such as inclement weather,
natural disasters, or supplier shortages.
Provider will refund all payments made by Client.
(d) In the event of a partial cancellation of the Services by the Client, the fee will be
adjusted accordingly.
4. Delivery and Setup
Provider shall deliver and set up the grazing table at the event location at 7 pm. The
client shall provide access to the event location and any necessary assistance with
setup.
5. Clean-up and Removal
(a) If included in the Agreement, Provider shall remove all rental items and dispose of
any unused food items after the event.
(b) If the Client is responsible for clean-up, the grazing table area must be left clean
and free of debris.
6. Liability and Insurance

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Provider shall maintain liability insurance covering its operations and the Services
provided under this Agreement. The client shall be responsible for obtaining any
necessary event insurance.

7. Force Majeure
Neither party shall be liable for any delay or failure to perform its obligations under this
Agreement due to causes beyond its reasonable control, including acts of God, war,
terrorism, strikes, floods, fires, or other natural disasters. 8. Entire Agreement This
Agreement constitutes the entire agreement between the parties concerning the
subject matter hereof and supersedes all prior or contemporaneous communications,
representations, or agreements, whether oral or written
7. Entire Agreement
This Agreement constitutes the entire agreement between the parties concerning the
subject matter hereof and supersedes all prior or contemporaneous communications,
representations, or agreements, whether oral or written.
8. Governing Law
This Agreement shall be governed by and construed under the laws of the State of the
Philippines.
9. Severability
If any provision of this Agreement is held to be invalid or unenforceable, such provision
shall be struck and the remaining provisions shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date
first written above.

Golden Memories By: Marife N. Patubo Signature: ____________

Sweet N’ Counter By: Ms. Patricia Gonzales Signature: ___________

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