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    Admin Assistant ICT 1261901fb9

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    Phoebe

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    © All Rights Reserved
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    Admin Assistant ICT 1261901fb9

    Uploaded by

    Phoebe
    1 views2 pages

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    Admin_Assistant_ICT_1261901fb9

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    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    1 views2 pages

    Admin Assistant ICT 1261901fb9

    Uploaded by

    Phoebe

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 2

    CAREER OPPORTUNITY

    The Nairobi Hospital, a leading health care institution in the region has an excellent
    career opportunity for an individual who possesses a passion for excellence, strong
    work ethic, results oriented and committed to continuous improvement. The successful
    candidate will be a team player, and well informed with the ability to effectively add
    value to enable good outcomes in line with our Strategic Plan (2019-2024).

    ADMINISTRATIVE ASSISTANT REF: TNH/HRD/ADMIN/ASST/08/2024

    The overall purpose of this job is to provide administrative support to assigned


    division/department to ensure efficient and effective service delivery in the
    division/department

    ROLES AND RESPONSIBILITIES


     Compile weekly, monthly and quarterly reports for the division/department in
    conformity with the expected standards;
     Draft, type, dispatch and follow up internal and external correspondences for
    the Head of Department/Division in line with requirements;
     Facilitate departmental/divisional meetings including scheduling meetings,
    availing meeting documentation and ensuring the meeting room is setup in line
    with requirements;
     Record the division/department meeting’s minutes and action points and follow
    up with respective staff for implementation to ensure they are actioned
    timeously;
     Manage the Head of division/department’s diary including scheduling,
    rescheduling and the related communication in line with the requirements;
     Receive and attend to internal and external correspondences for the Head of
    division/department and forward and follow up with the relevant staff to
    ensure they are actioned timeously;
     File and maintain departmental/divisional documents including file tracking to
    ensure ease of retrieval;

    Page 1 of 2
     Request for transport for staff in the division/department in line with specified
    requirements;
     Assist the Head of division/department to prepare and monitor capital
    expenditure budget;
     Any other responsibilities that may be assigned to the job holder by the
    supervisor from time to time.

    EDUCATION AND EXPERIENCE


     Bachelor's degree in any of the following disciplines: - Information
    Communication Technology, Computer Engineering, Computer Science,
    Business Information Technology, or equivalent qualification from a recognized
    institution.
     Secretarial training will be an added advantage
     Minimum of 3 years’ experience in office administration in a busy environment

    CORE COMPETENCIES
     Proven knowledge of Hospital operations, operations in business units and
    business impact analysis.
     Thorough knowledge of the Hospital Information Systems.
     Interpersonal and cross-cultural skills, including ability to build collaborative
    relationships with sensitivity to diversity/inclusion.
     Creativity and innovation skills.
     Action oriented.

    If your background, experience and competence match the above specifications, please
    send us your application (cover letter & CV/Resume) quoting the job reference number,
    your current remuneration, testimonials and full contact details of 3 referees, to reach
    the undersigned not later than 2nd August 2024. Only shortlisted candidates will be
    contacted. We shall ONLY accept ONLINE applications and contact SHORTLISTED
    candidates.

    The Nairobi Hospital does NOT charge recruitment fees.


    Director, Human Resources
    The Nairobi Hospital
    P. O. Box 30026 – 00100
    NAIROBI

    Email: [email protected]

    Page 2 of 2

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