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    OET WRITING GENERAL LAYOUT OF THE LETTER-libre

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    Rostyslav Mykhailusov
    The document outlines the general layout of letters in the OET exam, including the address, date, salutation, subject line, body, and signing off. The body should include an introduction stating the purpose, a summary of the patient's chief complaints, additional relevant information, and a discharge/treatment plan including medications. The signing off includes a closing tag of "yours sincerely" or "yours faithfully" followed by the writer's profession and signature.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    OET WRITING GENERAL LAYOUT OF THE LETTER-libre

    Uploaded by

    Rostyslav Mykhailusov
    58 views4 pages
    The document outlines the general layout of letters in the OET exam, including the address, date, salutation, subject line, body, and signing off. The body should include an introduction stating the purpose, a summary of the patient's chief complaints, additional relevant information, and a discharge/treatment plan including medications. The signing off includes a closing tag of "yours sincerely" or "yours faithfully" followed by the writer's profession and signature.

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    OET_WRITING_GENERAL_LAYOUT_OF_THE_LETTER-libre

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    The document outlines the general layout of letters in the OET exam, including the address, date, salutation, subject line, body, and signing off. The body should include an introduction stating the purpose, a summary of the patient's chief complaints, additional relevant information, and a discharge/treatment plan including medications. The signing off includes a closing tag of "yours sincerely" or "yours faithfully" followed by the writer's profession and signature.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    58 views4 pages

    OET WRITING GENERAL LAYOUT OF THE LETTER-libre

    Uploaded by

    Rostyslav Mykhailusov
    The document outlines the general layout of letters in the OET exam, including the address, date, salutation, subject line, body, and signing off. The body should include an introduction stating the purpose, a summary of the patient's chief complaints, additional relevant information, and a discharge/treatment plan including medications. The signing off includes a closing tag of "yours sincerely" or "yours faithfully" followed by the writer's profession and signature.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 4

    OET WRITING

    GENERAL LAYOUT OF THE LETTERS

    1. ADDRESS

    This is gotten from the Writing Task and should contain the following:-

     Recipient’s full name including the honorific (if given). Honorifics include words such
    as Mr., Ms., Miss., Mrs.

     Profession

     Facility

     Address of the facility

    The style in OET allows you to capitalize everything without punctuation as shown.

    MR. TIMOTHY WAMALWA

    HEAD NURSE

    KITALE NURSING HOME

    43-30200

    KITALE

    Alternatively, the address can be written as follows; pay attention to the capitalization and
    punctuation

    Mr. Timothy Wamalwa,

    Head Nurse,

    Kitale Nursing Home,

    43-30200,

    Kitale.

    2. DATE

    Designed by W.N Timothy Page 1


    Date is not part of the address; skip a line so as to separate it from the address. Always use the
    standard date format i.e.

    28th May 2022

    28 May 2022

    Always use the current date

    3. SALUTATION

    Here, you address yourself to the reader or recipient of the letter. There are rules that govern this.

     When the name of the recipient given use the surname. E.g. Dear Mr. Wamalwa,

     If the name of the recipient isn’t given, use the profession e.g. Dear Nurse, Dear
    Doctor,

    N/B

    1. There should be a comma after the surname or the profession when saluting.

    2. Ms. is used when referring to married or unmarried women; Mr. is used with men
    above 18; Miss is used with unmarried women; Mrs. is used with married women.

    4. RE:

    This contains

     The patient’s name and Age or D.O.B

     Address if given and necessary

    E.g. RE: Mr. George Gale, D.OB: 24th April 1936

    OR

    RE: Mr. George Gale, 78 years old

    Designed by W.N Timothy Page 2


    5. BODY OF THE LETTER

    Note that words are only counted from here.

     Introduction

    Ideally, the first paragraph should state your purpose of writing the letter and the following
    paragraphs should elaborate on the information

    The introduction of the letter should be short and must clearly state the purpose of the letter.

    Answer the following questions:-

    ✓Who is the patient ?

    ✓ Why are you writing?

    ✓What should the recipient/reader do?

    ✓ Recovery status and discharge day may be needed for discharge letters.

    Letters can begin with

    Mr. Smith is being discharged back to your care…

    Or

    Thank you for seeing Mr. Watson..

    Or

    I am writing to refer Mr. Jones...

     Summary of Chief Complaints Paragraph:

    Give a detailed summary of the chief complaint in this section of the letter.

     Secondary or Additional Information Paragraph

    Add more relevant information about the patient you think your recipient should know.

     Discharge/Treatment/Transfer Plan and Medications Paragraph

    According to the type of letter (referral or discharge etc.), this paragraph(s) should mention the
    plan from case notes.

    Designed by W.N Timothy Page 3


     Request and or Concluding Paragraph

    This is an important part of a formal letter. Here, you are requesting the recipient to perform the
    task and telling them that you are willing to answer any questions they might have.This sentence
    gives a nice correspondence tone to your letter.

    A COMMON PHRASE IS: I would appreciate if you could…. and should you have any
    further queries, please do not hesitate to contact me.

    6. SIGNING OFF

    Here you need to be careful. There should be:

     Closing tag

    Yours sincerely – when the name of the recipient is given

    Yours faithfully- when the name of the recipient isn’t given

     YourS profession

    Nurse/ Nurse in Charge/Midwife/ Senior Nurse

    e.g. Yours faithfully,

    Nurse

    Note the following

     The y in yours should be capitalized as well the f in faithfully or s in sincerely

     There should be a comma after the closing tag.

    PS: Specific letters have slight variations in the body.

    Designed by W.N Timothy Page 4

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