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    Rules Formal Letter Writing

    Uploaded by

    Ajay Kumar Sharma
    Formal letters in English follow specific conventions for formatting and style. The address of the sender and recipient should be written in specific locations. The date can be written on the right or left side. If the recipient's name is unknown, use "Dear Sir or Madam" in the greeting. If the name is known, use "Dear [Title] [Surname]." End the letter with "Yours faithfully" if the name is unknown or "Yours sincerely" if it is known. The content includes a short first paragraph stating the purpose, relevant information in the middle paragraphs, and a last paragraph stating the expected action.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Rules Formal Letter Writing

    Uploaded by

    Ajay Kumar Sharma
    441 views2 pages
    Formal letters in English follow specific conventions for formatting and style. The address of the sender and recipient should be written in specific locations. The date can be written on the right or left side. If the recipient's name is unknown, use "Dear Sir or Madam" in the greeting. If the name is known, use "Dear [Title] [Surname]." End the letter with "Yours faithfully" if the name is unknown or "Yours sincerely" if it is known. The content includes a short first paragraph stating the purpose, relevant information in the middle paragraphs, and a last paragraph stating the expected action.

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    Rules Formal letter writing

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    Formal letters in English follow specific conventions for formatting and style. The address of the sender and recipient should be written in specific locations. The date can be written on the right or left side. If the recipient's name is unknown, use "Dear Sir or Madam" in the greeting. If the name is known, use "Dear [Title] [Surname]." End the letter with "Yours faithfully" if the name is unknown or "Yours sincerely" if it is known. The content includes a short first paragraph stating the purpose, relevant information in the middle paragraphs, and a last paragraph stating the expected action.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    441 views2 pages

    Rules Formal Letter Writing

    Uploaded by

    Ajay Kumar Sharma
    Formal letters in English follow specific conventions for formatting and style. The address of the sender and recipient should be written in specific locations. The date can be written on the right or left side. If the recipient's name is unknown, use "Dear Sir or Madam" in the greeting. If the name is known, use "Dear [Title] [Surname]." End the letter with "Yours faithfully" if the name is unknown or "Yours sincerely" if it is known. The content includes a short first paragraph stating the purpose, relevant information in the middle paragraphs, and a last paragraph stating the expected action.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
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    Rules for Writing Formal Letters in English

    In English there are a number of conventions that should be used when writing a
    formal or business letter. Furthermore, you try to write as simply and as clearly as
    possible, and not to make the letter longer than necessary. Remember not to use
    informal language like contractions.

    Addresses:
    1) Your Address
    The return address should be written in the top right-hand corner of the letter.

    2) The Address of the person you are writing to


    The inside address should be written on the left, starting below your address.
    Date:
    Different people put the date on different sides of the page. You can write this on
    the right or the left on the line after the address you are writing to. Write the
    month as a word.
    Salutation or greeting:
    1) Dear Sir or Madam,
    If you do not know the name of the person you are writing to, use this. It is always
    advisable to try to find out a name.

    2) Dear Mr Jenkins,
    If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and the
    surname only. If you are writing to a woman and do not know if she uses Mrs or
    Miss, you can use Ms, which is for married and single women.
    Ending a letter:
    1) Yours faithfully
    If you do not know the name of the person, end the letter this way.

    2) Yours sincerely
    If you know the name of the person, end the letter this way.

    3) Your signature
    Sign your name, then print it underneath the signature. If you think the person you
    are writing to might not know whether you are male of female, put you title in
    brackets after your name.

    Content of a Formal Letter


    First paragraph
    The first paragraph should be short and state the purpose of the letter- to make
    an enquiry, complain, request something, etc.

    The paragraph or paragraphs in the middle of the letter should contain the
    relevant information behind the writing of the letter. Most letters in English are not
    very long, so keep the information to the essentials and concentrate on
    organizing it in a clear and logical manner rather than expanding too much.

    Last Paragraph 
    The last paragraph of a formal letter should state what action you expect the
    recipient to take- to refund, send you information, etc.

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