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    Follow The Format - Formal Letter

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    Takács Evelin
    Follow these steps when writing a formal letter: 1) Include your contact information and the recipient's address at the top. 2) Add the date below the addresses. 3) Greet the recipient formally with "Dear Sir," "Dear Madam," or their title and surname. 4) Write the body of the letter in 3-4 concise paragraphs introducing the topic, providing details, and stating what action you want. 5) Close formally with "Yours faithfully" or "Yours sincerely" depending on if you know their name. 6) Sign and print your name, and optionally include your contact details. 7) Proofread the letter for errors.

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    © All Rights Reserved
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    Follow The Format - Formal Letter

    Uploaded by

    Takács Evelin
    69 views2 pages
    Follow these steps when writing a formal letter: 1) Include your contact information and the recipient's address at the top. 2) Add the date below the addresses. 3) Greet the recipient formally with "Dear Sir," "Dear Madam," or their title and surname. 4) Write the body of the letter in 3-4 concise paragraphs introducing the topic, providing details, and stating what action you want. 5) Close formally with "Yours faithfully" or "Yours sincerely" depending on if you know their name. 6) Sign and print your name, and optionally include your contact details. 7) Proofread the letter for errors.

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    Follow the format - formal letter

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    Follow these steps when writing a formal letter: 1) Include your contact information and the recipient's address at the top. 2) Add the date below the addresses. 3) Greet the recipient formally with "Dear Sir," "Dear Madam," or their title and surname. 4) Write the body of the letter in 3-4 concise paragraphs introducing the topic, providing details, and stating what action you want. 5) Close formally with "Yours faithfully" or "Yours sincerely" depending on if you know their name. 6) Sign and print your name, and optionally include your contact details. 7) Proofread the letter for errors.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    69 views2 pages

    Follow The Format - Formal Letter

    Uploaded by

    Takács Evelin
    Follow these steps when writing a formal letter: 1) Include your contact information and the recipient's address at the top. 2) Add the date below the addresses. 3) Greet the recipient formally with "Dear Sir," "Dear Madam," or their title and surname. 4) Write the body of the letter in 3-4 concise paragraphs introducing the topic, providing details, and stating what action you want. 5) Close formally with "Yours faithfully" or "Yours sincerely" depending on if you know their name. 6) Sign and print your name, and optionally include your contact details. 7) Proofread the letter for errors.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 2

    Follow a formal letter format when writing formal letters

    When writing a formal or business letter, there are certain rules and conventions that need to be
    followed. These rules ensure that the letter maintains a professional tone and is easily understood by
    the recipient. Furthermore, you must try to write as simply and clearly as possible, and avoid
    making the letter longer than necessary. Remember not to use informal language like contractions.

    1) Include your name and contact information


    The return address should be written in the top right-hand corner of a formal letter. This will usually
    your address, but could be any other address to which a reply should be sent.

    2) Include the recipient's name and address


    Add the address of the person you are writing to. The recipient's address should be written on the
    left, often starting below your address. If you are going to print and post the letter using a windowed
    envelope, make sure you align this address with the clear plastic window.

    3) Include the date


    Different people put the date on different sides of the page. You can write this on the right or the left
    on the line after the address you are writing to. Write the month as a word.

    4) Use the right salutation


    The tip to starting a formal English letter is to greet the person you're writing to in the correct way.
    This is known as the Salutation. If you know the name of the person you're writing to then use 'Sir'
    or 'Madam' here, otherwise write their full name, including their title. Remember, try not to be too
    informal or casual.

    Examples:
    a) If you do not know the name of the person you are writing to, use the following form (it is always
    advisable to try to find out a name):

    Dear Madam,
    Dear Sir,
    Dear Sir or Madam,

    b) If you know the name, use the title (Mr, Mrs, Miss or Ms, Dr, etc.) and the family name only. If
    you are writing to a woman and do not know if she uses Mrs or Miss, you can use Ms, which is for
    both married and single women.

    Dear Mr Jenkins,
    Dear Ms Hamers,
    Dear Mrs Hutchins,
    Dear Miss Davis,
    Dear Dr Green,
    Etc.

    5) Create the body of your formal letter


    The content of a formal letter should be clear, concise, and relevant to the purpose of the letter. The
    body of your letter should not include any unnecessary information or informal language.

    Be direct and try to keep it as brief as possible, often between three or four paragraphs in total.
    The first paragraph should be kept short and is designed to introduce you and to state the purpose of
    the letter- to make an enquiry, complain, request something, etc.

    The paragraph or paragraphs in the middle of the letter should contain the relevant information
    behind the writing of the letter. Most letters in English are not very long, so keep the information to
    the essentials and concentrate on organising it in a clear and logical manner rather than expanding
    too much.

    The last paragraph of a formal letter should state what action you expect the recipient to take- to
    refund, send you information, etc.

    6) Close the letter with a formal sign-off


    Just as there are conventions about creating the salutation for your letter, there are also rules about
    how you close or sign-off your letter. If you do not know the name of the person, end the letter
    using 'Yours faithfully'. If you know the recipient's name, use 'Yours sincerely'.

    7) Add your signature


    Sign your name, then print it underneath your signature using capital letters (or type it). If you think
    the person you are writing to might not know whether you are male of female, put your title in
    brackets after your name. Optionally, it can also be helpful to include your phone number and email
    address.

    8) Proofread your letter


    Now that you've completed the first draft of your letter, read if over from start to finish and check
    for any errors in grammar and spelling. Make sure it reads well and that the recipient will
    understand what the letter is about.

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