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ANNEXURE

PROCEDURE FOR ADMISSION TO UG/PG COURSES IN

ARTS AND SCIENCE COLLEGES 2019-20
1. The procedure given in this communication is applicable to all the
Government/Government Aided/ University Constituent / Self Financing colleges
of Arts and Science in Tamil Nadu. These are to be observed both in letter and
spirit. Where otherwise stated these procedure for admission to UG/PG courses
are common for both.
2. Transparent exhibition of the fee structure for various courses should be given in
the prospectus.
3. The Principal of the college and the admission committee will be responsible for
any violations in this regard.
4. Admission committee is to be broadened to include senior teaching faculty,
number to be specified as either 3 or 4.
5. Implementation of Rules of Reservation should be followed strictly to each
course separately.
6. Admissions for aided courses are to be conducted before admissions for each
self financing courses.
7. a) Only one application form need to be issued with option to various courses
should be followed very strictly.
b) Filled in application should contain atleast 2 contact numbers.
8. Enclosures:
Photocopies of the following should be enclosed with the filled in application:
a) Qualifying Examination Mark Sheet/Provisional Marksheet should be attested
by Head Master of the School.
b) Community Certificate (wherever applicable)
c) Certificate of proof when admission is sought under Differently Abled/ Sports
Quota/ NCC/Ex-Servicemen etc.
d) Transfer Certificate
e) Eligibility certificate for students from other States / Universities.
f) As per Government letter No. 4527/G1/2003, dated 17.10.2003, admission
may be accorded purely on merit basis on production of Identity Card issued
by the concerned HQ Tahsildars in respect of students seeking admission
from Sri Lankan tamil refugee camp and those who were not enrolled in
refugee camps may be admitted on production of VISA and Passport on merit
basis.

Original Certificates are to be produced at the time of admission only. However, if

a candidate fails to produce the relevant certificates in original at the time of
Counselling for admission, the admission shall be cancelled.
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9. Sale/Issue of Application Forms for UG Courses:

Cost of application form is fixed at Rs.48/- (Rupees forty eight only) +
Rs.2/- (Rupees two only) for registration. For SC/ST candidates, application form is
to be issued free of cost on the production of the photocopy of community certificate.
Application forms for admission may be issued before five days from the date of
publication/Internet-website of results of Higher Secondary Examination of Tamil
Nadu (hereafter referred to as the Plus Two Examination).

10. Last date for the receipt of completed Applications for UG Courses:
Last date for receipt of filled in applications by the colleges should be fixed as
the tenth working day from the date of publication of Plus Two Examination result in
website. Applications from other streams/private candidates may be entertained after
the due date in the event of their results or issue of mark sheets is on a date later
than that of regular Plus Two Candidates. The Principals shall fix the last date for
them suitably.
Colleges should prepare the rank list for admission, from the next day onwards
and it should be pasted on the notice board within 3 days. Counselling should be
conducted after 15th day of the publications of plus two results in the internet.
Applications for admission may be received even after the last date fixed for
receipt of applications. Such applications shall be registered as LATE
APPLICATIONS and considered only after all the applications received in time have
been considered. In the case of SC/ST/MBC/DNC/BC candidates if applications
received in time from such candidates get exhausted, late applications should also
be considered to fill up the seats reserved for these communities.

11. The upper age limit for admission to UG courses will be 21 (twenty one)
years as on 1st July 2019. However, a relaxation of 5 years is permitted for differently
abled as per G.O.Ms.No. 239, S.W. dated 3-9-93. SC/ST/BC/MBC/DNC candidates
and women candidates may be allowed the age relaxation of 3 years beyond 21
years for the admission into UG Courses.
The above age limit should be strictly followed and no student should be
admitted above the age limit and no age relaxation will be granted by Government. If
the Colleges fail to adhere the above instructions, severe action will be taken against
the concerned college.

12. Admission Committee for UG and PG courses:

The Admission Committee is common for both UG and PG courses and it
should include the following members apart from Principal.
(i) Two Senior most staff members.
(ii) A Senior most co-opted staff member belonging to SC/ST.
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13. Registers to be maintained

The following Registers and other related documents pertaining to students
admission should be maintained and preserved by the colleges:
a) Sale of Application Forms
b) List of Applications received within the last date prescribed
c) List of Applications received after the last date prescribed.
d) Rank list registers signed by the members of the Selection Committee.
e) Information about the counselling date.
f) Copies of Rank lists displayed.
g) Minutes of Selection Committee meeting.
h) Admission Register
i) Communication with the University/the Director of Collegiate Education
related to admission
j) Copies of all letters to the University/the Director of Collegiate Education
making requisition for increase in seats and letters from the University
permitting increase.
k) The colleges shall maintain registers regarding the applications received from
SC/ST/MBC/DNC/BC students who have been selected for admission and the
number of such candidates admitted in each course.

14. Rule of Reservation :

The admission shall be made purely on the basis of Merit subject to the rule of
reservation of the Government of Tamil Nadu. .
1) 31% for Open Competition (OC)
2) 26.5% for Backward Classes (BC) other than BC Muslims and
3.5% for Backward Classes Muslims.
3) 20% for Most Backward classes (MBC) and Denotified Communities (DNC)
4) 15% for Scheduled Castes (SC), and 3 % for Arunthathiyars (SCA).
5) 1% for Scheduled Tribes (ST)

The rule of reservation will apply to :

a) 100% of seats in Government Colleges.
b) 50% of seats in the case of Aided minority colleges.
c) 90% of seats in the cases of Aided Non minority colleges.
d) 50% of seats in the cases of Unaided private (Self-financing) colleges
e) 50% of seats in the Unaided (Self-financing) courses offered by the Aided
Colleges.
f) In respect of both Aided Courses and Unaided Courses in Minority Colleges,
50% of seats shall be filled by students belonging to minority concerned and
the balance 50% of the seats shall be filled by following the rule of
reservation.
However, wherever number of applications from minority communities is less than
50% of total seats, the remaining minority quota shall be filled up following the rule
of reservation. Tamil Nadu native candidates alone will be considered for communal
reservation. Other State candidates will be considered under “Open Competition”.
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15. Admission of Women students in Co-educational and Men's Colleges:

a) If the college was started originally as a Co-educational institution, any

number of women students may be admitted to each course on the basis of
the common rank list prepared for both men, women and transgender
applicants.
b) If the college was started originally as a Men's college and permission was
granted as per (1) GO.Rt.No.657, Education dated 16-5-90 and (2)
G.O.Rt.No.904, Education, dated 29-9-92 to admit women students up to 30%
of the strength then the total number of women students admitted should not
exceed 30% of the strength in each course. In such cases Rank-lists must be
prepared for men, women and transgender students and admitted strength of
men and women student should be 70% and 30% respectively of the total
sanctioned strength. However, if enough applications are not received either
from men or women students to maintain the percentage of 70 for men and 30
for women students strictly, application of other sex may be considered so that
all seats sanctioned to the course will be filled up.

c) The Muslim girls should not be denied admission into Colleges in their
neighbourhoods on the ground that they should seek admission only in their
own minority institutions as per Government Letter No.231/G 1/98-5, dated:
5-12-2000.

16. Preparation of Rank-List for UG Courses:

For admission to Under graduate courses (UG) a candidate must have

passed the Higher Secondary Examinations of Tamil Nadu or an examination
(like the CBSE) recognised by the Universities as equivalent thereto. Admission
should be made based on the +2 marks only.

The Rank-list will be out of 400 marks comprising a subject-component of

400 and admission to Government /Aided / University Constituent /Self Financing
Colleges should be through counselling.

17. (a) Rank list should be prepared based on the marks obtained by the students in
the subject component out of total 400 marks under Part III in Higher Secondary
examination during 2018-19. Eligibility of students for admission to UG Courses
in the colleges shall be as per the guidelines fixed by the Universities concerned.
Apportionment of seats for each course with different streams (80% Academic /
20% Vocational) and also Apportionment of seats among students who have
studied different subjects in the Higher Secondary (+2) shall be made as per the
existing norms. For the students passed Higher Secondary (+2) prior to 2018-19
the marks can be converted to current stream. i.e to 400, instead of 800.

(b) If more than one allied is offered for a particular major subject, 50% of the
seats shall be given to each allied.
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SOME ILLUSTRATIONS ARE GIVEN BELOW

f£lha« go¤ÂU¡f nt©oa
Group-I bjhF¥ò – I ghl§fŸ

(fâj«, Ïa‰Ãaš, ntÂæaš

fâj«
1 gæ‹w khzt®fS¡F k£L«)
Mathematics
mtÁa« fâj« gæ‹¿U¡f
Ranking based on marks in Part III nt©L«.
2 Ïa‰Ãaš out of 400
Should have studied Maths
Physics
gF III bkh¤j kÂ¥bg© 400-¡F
bgw¥g£l kÂ¥bg©fŸ
3 ntÂæaš mo¥gilæš ju¥g£oaš.
Chemistry
4 òŸëæaš Preference should be given to
Statistics concerned subject studied.
Group-II bjhF¥ò – II
5 ntÂæaš (jhtuéaš, éy§»aš, cæçæaš,
Chemistry ntÂæaš gæ‹w
khzt®fS¡fhf)
6 jhtuéaš
Botany Ranking based on marks in Part III out
of 400 ntÂæaš f£lha« gæ‹¿U¡f
7 éy§»aš gF III bkh¤j kÂ¥bg© 400-¡F nt©L«
Zoology bgw¥g£l kÂ¥bg©fŸ
mo¥gilæš ju¥g£oaš.
8 cæ® ntÂæaš
Bio Chemistry

Group-III bjhF¥ò-III

9 Electronic Ranking based on marks in Part IlI Should have studied Physics &
BES out of 400 Maths
gF IlI bkh¤j kÂ¥bg© 400-¡F Ïa‰Ãaš, fâj« f£lha«
go¤ÂU¡f nt©L«.
bgw¥g£l kÂ¥bg©fŸ
mo¥gilæš ju¥g£oaš

Group-IV bjhF¥ò-IV

10 òéaik¥Ãaš Ranking based on marks in Part Should have studied Physics &
Geology IlI out of 400 Chemistry
gF IlI bkh¤j kÂ¥bg© 400- Ïa‰Ãaš, ntÂæaš f£lha«
¡F bgw¥g£l kÂ¥bg©fŸ go¤ÂU¡f nt©L«.
mo¥gilæš ju¥g£oaš
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11 Geography Ranking based on marks in Part Preference should be given to

IlI out of 400 concerned
gF IlI bkh¤j kÂ¥bg© 400- subject studied
¡F bgw¥g£l kÂ¥bg©fŸ
mo¥gilæš ju¥g£oaš
12 A) Computer Science Ranking based on marks in Part IlI 2/3 of seats reserved for
B) Computer out of 400 students who have studied
Application gF IlI bkh¤j kÂ¥bg© 400- Computer science as a subject in
¡F bgw¥g£l kÂ¥bg©fŸ plus two and 1/3 of seats are for
mo¥gilæš ju¥g£oaš
students who have not studied
computer science in plus two
and should have studied
Mathematics.

13 Home Science Ranking based on marks in Part 20% for vocational stream
Nutrition & dietetics IlI out of 400 students who should have
gF IlI bkh¤j kÂ¥bg© 400- studied Biology and Chemistry
¡F bgw¥g£l kÂ¥bg©fŸ
mo¥gilæš ju¥g£oaš
14 Microbiology 80% for students who have

Ranking based on marks in Part studied Botany and Zoology

IlI out of 400 subjects 20% reserved for

gF IlI bkh¤j kÂ¥bg© 400- Biology students

¡F bgw¥g£l kÂ¥bg©fŸ
mo¥gilæš ju¥g£oaš
15 B.A. Other than Ranking based on marks in Part a) Preference should be given to
language IlI out of 400 concerned subject studied
gF IlI bkh¤j kÂ¥bg© 400- b) 20% reserved for vocational
¡F bgw¥g£l kÂ¥bg©fŸ stream
mo¥gilæš ju¥g£oaš

16 B.Com, general & Ranking based on marks in Part should have studied Commerce
Corporate IlI out of 400 and Accountancy in HSC 20%
Secretaryship gF IlI bkh¤j kÂ¥bg© 400- reserved for vocational stream
¡F bgw¥g£l kÂ¥bg©fŸ
mo¥gilæš ju¥g£oaš

17 BBM/BBA Ranking based on marks in should have studied

Part III out of 400 Commerce and Accountancy
gF III bkh¤j kÂ¥bg© in HSC 20% reserved for
400-¡F bgw¥g£l vocational stream
kÂ¥bg©fŸ mo¥gilæš
ju¥g£oaš
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18 For UG courses Ranking based on marks in Should have passed any

other than above Part III out of 400 group in HSC.
mentioned courses. gF III bkh¤j kÂ¥bg©
400-¡F bgw¥g£l
kÂ¥bg©fŸ mo¥gilæš
ju¥g£oaš

18. All eligible applications should be ranked strictly according to the decreasing
order of total marks. In case, more than one candidate secures the same
marks, such candidates shall be ranked as follows:
a) The candidates who have passed the examination in the first attempt.

b) If both the candidates have passed in the first attempt ranking should be done
by the registration number.
19. As far as Arts subjects i.e. English / Tamil / Telugu and other languages are
concerned, the order of preference shall be as follows:
i) Candidates who have applied for the language and studied that language at
the plus two level under Part III, the ranking shall be based on marks in that
language.
ii) After exhausting all applications under category (i) applications of other
candidates may be ranked on the basis of the marks secured in Part I and Part lI
as the case may be.
20. Admission is subject to verification of marks certificate by the Director of
Government Examinations competent authority. If the mark certificate is found to
be bogus, admission will be cancelled and criminal action will also be taken. This
information shall be given in the prospectus inviting application forms.

21. The selection of candidates for admission into the various courses and medium
of instructions shall be made from out of the rank list strictly according to the
Government rules of reservation.

22. Other than Government colleges intimation of provisional selections should be

sent to the candidates. The list of selected candidates should be displayed in the
College Notice Board. Clear one-week time shall be given to the candidates to
report to the Principal for admission. If the candidate fails to turn up on the date
of counseling the selection will be cancelled. This procedure shall be
scrupulously followed and the Principals should not give room for any complaint.
23. The Principal on the basis of the selection made by the selection committee, shall
make the admissions. The selection committee is responsible for the entire
admission. Hence they should follow the admission norms scrupulously.
However, the over all responsibility will rest with the Principal only.
In Government / Aided / Un-Aided Colleges where degree courses are taught
through English and Tamil Medium, candidates must indicate in the application
form the medium of their choice. If seats in one medium are filled up, candidates
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may be considered for the other medium provided they give a written request and
all the candidates who have applied for the particular medium have been
considered for admission.
24. For Supplementary candidates
The supplementary candidates are eligible for admission if vacancies exist or
arise. Admissions should be done as per the norms without waiting for the
results of the supplementary candidates.

25. Procedure for selection/admission under Open Competition Quota:

Candidates are selected / admitted under Open Competition Quota on the basis
of merit from the Rank-List irrespective of the community to which a candidate
belongs. If any seat falls vacant in the open quota, after making admission of
candidates, such vacancies in open competition should always be filled by merit
only from the Rank-List irrespective of community and irrespective of the fact that
some of them have already been selected / admitted under BC / MBC/ DNC / SC l
ST Quota. The procedure implies that BC / MBC/ DNC / SC / ST candidates
already admitted should not be left out of consideration for filling up the vacancies
in the open competition, if they are eligible to be selected under Open
Competition according to merit.
SC/ST/MBC/DNC/BC candidates selected under the open quota as per merit
from the Rank-List are not to be taken into account against the reserved quota.

26. Procedure for selection/admission under reserved quota for SC/ST/MBC/

DNCI BC:
After filling up the vacancies in the open competition quota as aforesaid, the
vacancies BC / MBC/ DNC / SC / ST quota must be filled by candidates from the
respective communities only according to merit from the Rank List.
27. Procedure for Differently Abled quota:

a) Out of the quota of 19% (18% SC and 1% ST) reserved for SC/ST, 5 out of
every 100 seats shall be reserved for Differently Abled persons belonging to
SC and ST.

b) Out of the quota for 50% (30% BC and 20% MBC/DNC) reserved for
Backward Classes, Most Backward Classes and Denotified Communities, 5
out of every 100 vacancies/seats shall be reserved for Differently Abled
persons belongs to BC, MBC and DNC.

c) Out of the quota of 31% intended for open competition 5 out of every 100
seats shall be reserved for Differently Abled in general.

28. Quota for Ex-servicemen / Tamil students of Andaman and Nicobar:

a) Six seats in Under Graduate courses shall be reserved for the children of Ex-
servicemen of Tamil Nadu Origin. (G.O.MS.NO.281, Hr.Edn.(D1),
dated 26-6-98)
b) 1) Two seats in P.G. courses shall be reserved for the children of
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Ex-servicemen of Tamil Nadu origin if the college has two or less

P.G. courses.
2) Three seats in P.G courses shall be reserved if the colleges has more than
two P.G. courses (G.O.Ms.No.230, Higher Education (G1) Department, dated
23-7-2001).
c) Two seats shall be reserved in Under Graduate courses in Tamil Medium in
each college for the benefit of Tamil students of the Union Territory of
Andaman and Nicobar.
29. Quota for outstanding sports / NCC persons:
a) 3% of seats in UG courses and 2% of seats in PG courses as per
Government Order must be reserved under Sports Quota for students who
have represented at the District Level/DivisionaI Level and above. Relevant
certificates should be produced.
b) One seat in UG courses for “A” certificate holders and 1 seat in PG courses
reserved for NCC cadet of outstanding merit with “C” certificate holders.
(G.O. 354, Higher Education (D1) dept, dated 8.7.1997).
30. The Selection list shall clearly reveal particulars of candidates selected under
each category-OC/BC/MBC/DNC/SC/ST/ Differently abled/ Sports Quota I
Ex- servicemen, NCC/etc.
31. Every selection list must contain the following details:
a) Number of seats sanctioned for the course
b) Number of seats already filled up
c) Number of students selected in the list with rank marks
d) Number of seats still vacant
e) Particulars of candidates selected under each category - OC/BC/MBC/
DNC/SC/ST/ Differently Abled / Ex-servicemen / Sports Quota / NCC etc.,
32. If there are any vacancies in any quota, after the First Counselling, further
Second, Third, Fourth etc., Counselling shall be conducted by adopting the
above said procedures. The vacancies in the open quota must first be filled on
the basis of merit; vacancies against BC/MBC/DNC/SC/ST quota should be
filled with BC/MBC/DNC/SC/ST candidates respectively in the order of merit.

All vacancies shall be filled up by this procedure only.

If the vacancies still exist in any UG Course after considering the order of
preference indicated for each subject, any student who has passed
+2 Examination is eligible to undergo the relevant U.G. Course.

33. The unfilled SC/ST vacancies can be filled by MBC / DNC candidates. Unfilled
MBC / DNC seats can be filled by BC candidates as well as unfilled BC
vacancies can be filled by other communities. Unfilled Muslim BC vacancies
can be filled by other BC. The unfilled ST vacancies shall be filled up by SC
and if there is no SC they shall be filled up from DNC / MBC.

34. If applications received for a course are exhausted, but vacancies still exist in
that course, then no fresh applications should be entertained - if there are
applications of candidates not selected for other courses are still pending with