Emergency Response Plane Template

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Emergency Response Plan
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TABLE OF CONTENTS
1. DOCUMENT ADMINISTRATION 4
1.1 Purpose of the Emergency Response Plan 4
1.2 Supporting Plans for EACOP 4
1.3 Holds 4
1.4 Abbreviations and Definitions 4
2. INTRODUCTION 5
2.1 EACOP Project Protection Priorities 5
2.2 Overall Team Structures5
2.3 Emergency Response Teams Overview 5
2.4 Incident Declaration and Response Team Activation 5
2.5 Levels of Incident Classification 5
2.6 Communications – Incident Notification 5
2.6.1 Making the Emergency Call5
2.6.2 Communications Failure 5
2.7 Emergency Response Teams Call Out5
2.8 Reporting During Incidents 5
2.9 Emergency Response Team Composition 5
2.9.1 ERT Team Leader 6
2.9.2 Emergency Response - Fire and Rescue 6
2.9.3 Security Services 6
2.9.4 Emergency Response Team (ERT) – Key Actions 6
All Team Roles - General Preparedness 6
2.9.5 ERT Leader’s Role 6
2.9.6 ERT- Emergency Response Team’s Role 6
2.9.7 ERT- Fire and Rescue’s Role 6
2.9.8 Security Manager Role 7
2.9.9 ERT- Medical Services’ Role 7
2.9.10 ERT - Fire Warden’s Role 7
3. EMERGENCY RESPONSE PROCEDURES 8

3.1 Bomb / Terrorist Threat - TelephoneResponse Actions - Assessing the Threat 8
3.1.1 Response Actions – Evacuation Decision Strategy 9
Bomb Threat Procedures Flowchart 10
3.1.2 Response Actions – EACOP LOT/Site Search Plans 10
3.1.2.1. Types of Search 10
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3.1.2.2. Initiating the Search 10

3.1.2.3. Rehearsing Search Procedures 10
3.1.2.4. Public Area Search 10
3.1.2.5. Detailed Room Search 10
3.1.2.6. Response Actions - Selection of Safe Assembly Area 10
3.1.2.7. Recovery Actions - Building Re-Occupation Strategy 10
3.2 Civil Disorder and Illegal Occupancy at EACOP Project Site/Office 10
3.3 Site /Convoy Blockade 10
3.4 Security Breaches, Sabotage 10
3.5 Evacuation – Off-Site 10
3.6 Lockdown – On-Site 10
3.7 Fire / Explosion 10
3.8 Fire – Localized Equipment 10
3.9 HAZMAT / Chemical Spills/ Gas Release 11
3.10 Medical Emergency/Medical Evacuation 11
3.11 Outbreak of Disease & Contagious Diseases 11
3.12 Missing Person 11
3.13 Vehicle Accident 11
3.14 Natural Disasters 11
3.15 Earthquakes Tanzania 11
3.16 Severe Weather, Flooding of EACOP LOT/Site Location 11
3.17 Human Rights Violation 11
Appendix 1 ERT Leader Task List 12
Appendix 2 ERT Member Task List 13
Appendix 3 ERT Equipment List 14
Appendix 4 Site Contact Details – ERT Members 15
Appendix 5 Contact Details – Support Services Tanzania 16
Appendix 6 Routes and Maps 17
Appendix 7 EACOP Project Emergency Information Log 18
Appendix 8 Hospitals ECW 19
Appendix 9 Airport LOT 2 Nzega 19
Appendix 10 Amendments History 20
Document Number:
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1. DOCUMENT ADMINISTRATION
.
1.1 Purpose of the Emergency Response Plan

1.2 Supporting Plans for EACOP
1.3 Holds
No. Section Description Input From Planned Date

1.
2.
1.4 Abbreviations and Definitions
Document Number:
Rev. Date:
2. INTRODUCTION
2.1 EACOP Project Protection Priorities
2.2 Overall Team Structures
2.3 Emergency Response Teams Overview
2.4 Incident Declaration and Response Team Activation
2.5 Levels of Incident Classification
2.6 Communications – Incident Notification
2.6.1 Making the Emergency Call

Emergency, Emergency, Emergency
2.6.2 Communications Failure
2.7 Emergency Response Teams Call Out
2.8 Reporting During Incidents
2.9 Emergency Response Team Composition

The ERT comprises these four specialist groups:
 Emergency Response - fire and rescue
 Security Services – Security Control room, access control, guarding and patrol
 Medical Services - medical, paramedic and first aid
 Fire / Building Wardens – building/site evacuation and lock down.
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2.9.1 ERT Team Leader

The person in charge of the ERT response is the nominated ERT Leader who reports to the Emergency
Management Team (EMT) Leader when mobilized.
2.9.2 Emergency Response - Fire and Rescue

Emergency Response Fire and Rescue is a volunteer team trained by the ERT Leader.
2.9.3 Security Services

Security Services are provided
Medical services will be provided
Fire Wardens are appointed at ERT Roles and Responsibilities
2.9.4 Emergency Response Team (ERT) – Key Actions

The primary response




All Team Roles - General Preparedness
All ERT Members need to be involved in training and take responsibility for ensuring the following tasks
are undertaken before any emergency or crisis situation arises:
2.9.5 ERT Leader’s Role

 Take charge of the on-site emergency response pending the arrival of external emergency services (if
mobilized).



2.9.6 ERT- Emergency Response Team’s Role

 Conduct incident response actions to control or resolve emergency incidents at or near the incident
location.


2.9.7 ERT- Fire and Rescue’s Role




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2.9.8 Security Manager Role
2.9.9 ERT- Medical Services’ Role
2.9.10 ERT - Fire Warden’s Role
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3. EMERGENCY RESPONSE PROCEDURES

All Emergency response procedures are in line OGP standards.
3.1 Bomb / Terrorist Threat - Telephone
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1.1 Response Actions - Assessing the Threat
3.1.1 Response Actions – Evacuation Decision Strategy
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Bomb Threat Procedures Flowchart
3.1.2 Response Actions – EACOP LOT/Site Search Plans

3.1.2.1. Types of Search
3.1.2.2. Initiating the Search
3.1.2.3. Rehearsing Search Procedures
3.1.2.4. Public Area Search
3.1.2.5. Detailed Room Search
3.1.2.6. Response Actions - Selection of Safe Assembly Area
3.1.2.7. Recovery Actions - Building Re-Occupation Strategy
3.2 Civil Disorder and Illegal Occupancy at EACOP Project Site/Office
3.3 Site /Convoy Blockade
As described in OGP 308 blockades of sites and possibly convoys
3.4 Security Breaches, Sabotage
3.5 Evacuation – Off-Site
3.6 Lockdown – On-Site
3.7 Fire / Explosion
3.8 Fire – Localized Equipment
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3.9 HAZMAT / Chemical Spills/ Gas Release
3.10 Medical Emergency/Medical Evacuation
3.11 Outbreak of Disease & Contagious Diseases
3.12 Missing Person
3.13 Vehicle Accident
3.14 Natural Disasters
3.15 Earthquakes Tanzania
3.16 Severe Weather, Flooding of EACOP LOT/Site Location
3.17 Human Rights Violation
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Appendix 1 ERT Leader Task List

Who :
Reports to :
Key Role :
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
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Appendix 2 ERT Member Task List

Who : Team members
Reports to : ERT Leader
Key Role :
 When mobilized attend incident site and assist with first responder emergency response
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Appendix 3 ERT Equipment List
ERT Equipment Register # 
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Appendix 4 Site Contact Details – ERT Members
EMERGENCY RESPONSE TEAM (ERT-EACOP)
Cell / After
Team Member Role Name Office
Mobile/Fax Hours
ERT-Team Leader
FIRE AND RESCUE PERSONNEL
SECURITY
MEDICAL
FIRE WARDENS
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Appendix 5 Contact Details – Support Services Tanzania

5.1 Tanzania
When contacting the emergency services in Tanzania it must be done by a Swahili Speaker, not all
operators will understand English.
Police Tanzania
Telephone
Location Name Comments
Numbers
Nzega 112 or 999 Only Swahili speakers
Fire Service Tanzania
Telephone
Location Name Comments
Numbers
The person calling must speak
Nzega
Only 114 Swahili.
Ambulance Service
Location Name Comment
Telephone Number
Ambulances are used for
transport not emergency
All
112/114 situations. No Trauma Equipment
or Paramedic
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Appendix 6 Routes and Maps
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1.2 Appendix 7 EACOP Project Emergency Information Log
EACOP PROJECT EMERGENCY INFORMATION LOG

REPORTED BY:
Name:
Date & Time of

Occurrence:
Date & Time
Reported:
Contact Details
(Phone / Email):
Department / Area:
INCIDENT DESCRIPTION:
Clearly Describe: How, What, Why, When, Who. Append additional sheets as required
SEQUENCE OF EVENTS:
DTG EVENT RESPONSIBLE PERSON
COMPLETED BY:
Name: Signature:
Confirmed Signature:
By:
INSTRUCTIONS:
 Complete all information on the form
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Appendix 8 Hospitals ECW
8.1 Hospitals ECW Region

NAME LOCATION & ADDRESS CONTACT DETAILS
Bugando Hospital Mwanza Lucy Mogele +255 655 409 125 or
Customer Care +255 748 500 161
Aga Khan Hospital Mwanza Mr Bonventura Hospital Manager
+255 686 364 540
Appendix 9 Airport LOT 2 Nzega
9.1 Tanzania
City Airport Coordinates

Kahama Kahama 03.84448 S 32.67842 E
Shinyanga Shinyanga Airport 3.617215 S 33.518949 E
Mwanza Mwanza 02 26 39 S 032 55 55 E
Dar es Salaam Julius Nyerere International 06 52 41 S 039 12 10 E
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Appendix 10 Amendments History
Date Page and Section Description of Amendment Authorized

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Document Number:

Emergency Response Plan Revision: 00 Step:

Doc. Type: PLN Discipline: SEC Phase: DE Class: 1 Page 1 of 20

CONTRACTOR Doc No.: System / Subsystem: NN Equipment Type: NA