Provision of Consultancy Services to undertake Road Inventory Road Inventory and Condition Data Collection

and Condition Survey for Coastal Zone in Kenya Manual for Classified and Narrow Roads
February 2018

TABLE OF CONTENTS

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Descriptions Page Nos.
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ROAD INVENTORY AND CONDITION DATA COLLECTION MANUAL FOR CLASSIFIED AND
NARROW ROADS
LIST OF ABBREVIATIONS AB-1 to AB-2
1 INTRODUCTION AND PROJECT BACKGROUND 1-1 to 1-2
1.1 Previous Road Condition and Inventory Surveys in Kenya 1-1
1.2 Purpose of RICS Data Collection Manual 1-2
1.3 Structure of Report 1-2
RATIONALE FOR ROAD INVENTORY AND CONDITION SURVEYS
2 2-1 to 2-3
DATA COLLECTION
2.1 Road Asset Management 2-1
2.2 Requirements for Road Asset Management 2-1
2.3 Levels and Types of Data Collected In RICS 2-2
2.4 Rationale for RICS 2-2 to 2-3
PLANNING AND LOGISTICAL ARRANGEMENTS FOR DATA
3 3-1 to 3-13
COLLECTION
3.1 The Data Dictionary 3-1
3.2 Field Survey Equipment 3-3
3.2.1 Equipment Based Survey 3-3
3.2.2 Visual Condition Survey 3-4
3.2.3 Calibration of Survey Equipment 3-4
3.2.4 Data Processing Software 3-4
3.3 Staffing Needs 3-5
3.3.1 Key Experts and Support Staff 3-5
3.3.2 Training of Field Staff 3-5
3.3.3 Pilot Study 3-5
3.4 Transport 3-8
3.4.1 4WD Vehicles 3-8

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Provision of Consultancy Services to undertake Road Inventory Road Inventory and Condition Data Collection
and Condition Survey for Coastal Zone in Kenya Manual for Classified and Narrow Roads
February 2018

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3.4.2 Motor Cycles 3-9
3.5 Security 3-9
3.6 Weather 3-10
3.7 Quality Assurance 3-10
3.8 Daily Routine for Data Collectors 3-12 to 3-13
4 FIELD DATA COLLECTION PROCEDURES 4-1 to 4-47
4.1 Roads Attributes and Values 4-3
4.1.1 Road Type (RdType) 4-4
4.1.2 Road Number (RdNum) 4-5
4.1.3 Road Name (RdName) 4-5
4.1.4 Road Reserve (R_Reserve) 4-5
4.1.5 Road Width (RdWid) 4-5
4.1.6 Carriageway Width (CWWid) 4-5
4.1.7 Surface Type (Surf Type) 4-5
4.1.8 Carriageway Surface Condition (CW Surf Cond) 4-8
4.1.9 Road Usage (Road_Usage) 4-9
4.1.10 Number of Lanes (NumLanes) 4-9
4.1.11 Road Shoulder (Shoulder)- 4-10
4.1.12 Shoulder Material (ShouldMat) 4-10
4.1.13 Road Width (ShouldWid) 4-10
4.1.14 Shoulder Condition (ShouldCond) 4-10
4.1.15 Direction of travel (Direction) 4-10
4.1.16 Speed Limit(SpeedLT) 4-10
4.1.17 Drainage type (DrainType): 4-10
4.1.18 Location of Drain (Loc Drain) 4-10
4.1.19 Drainage Condition (DrainageCond) 4-10
4.1.20 Street Lighting 4-10

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Provision of Consultancy Services to undertake Road Inventory Road Inventory and Condition Data Collection
and Condition Survey for Coastal Zone in Kenya Manual for Classified and Narrow Roads
February 2018

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4.1.21 Foot Path (FPath) 4-10
4.1.22 Location of Foot Path (Loc FPath) 4-10
4.1.23 Cycle Lane (CyLane) 4-10
4.1.24 Location of Cycle lane (Loc CyLane) 4-10
4.1.25 Road Median (Median) 4-10
4.1.26 Median Type (MedianTyp) 4-10
4.1.27 Name of Surveyor (Surveyor) 4-10
4.2 Bridges Attributes and Values 4-10
4.2.1 Road Number (RdNum) 4-12
4.2.2 Road Name (RdName) 4-12
4.2.3 Bridge Name (BridgeName) 4-12
4.2.4 Bridge Type (BridgeType) 4-12
4.2.5 Structure Type (StrucType) 4-16
4.2.6 Crossing Type (CrossType) 4-16
4.2.7 Structure Length (StrucLeng) 4-16
4.2.8 Structure Width (StrucWid) 4-16
4.2.9 Number of Spans (NoSpans) 4-16
4.2.10 Horizontal Clearance (HorClear) 4-17
4.2.11 Vertical Clearance (VerClear) 4-17
4.2.12 Super/Sub Structure Material (SupStrucMat)
4-17
(SubStrucMat)
4.2.13 Sub/Super structure Condition (SubStrucCond)
4-17
(SupStrucCond)
4.2.14 Deck Condition (DeckCond) 4-17
4.2.15 Number of lanes (BNolanes) 4-18
4.2.16 Photo Number (PhotoNum) 4-18
4.3 Culverts Attributes and Values 4-19
4.3.1 Road Number (RdNum) 4-19

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Provision of Consultancy Services to undertake Road Inventory Road Inventory and Condition Data Collection
and Condition Survey for Coastal Zone in Kenya Manual for Classified and Narrow Roads
February 2018

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4.3.2 Road Name (RdName) 4-19
4.3.3 Culvert Type (CulType) 4-19
4.3.4 Number of Lines (Lines) 4-20
4.3.5 Culvert Size (CulSize) (CulWid) (CuHT) 4-20
4.3.6 Culvert Material (CulMat) 4-20
4.3.7 Culvert Structural Condition (CulCond) 4-20
4.3.8 Culvert Flow Condition (CulFlow) 4-21
4.4 Drifts 4-21
4.4.1 Road Number (RdNum) 4-21
4.4.2 Road Name (RdName) 4-21
4.4.3 Drift Name (DriftName) 4-21
4.4.4 Number of Ventlines (NumberVentLines) 4-21
4.4.5 Size of Vents (SizeVents) 4-21
4.4.6 Drift Length (DriftLen) 4-21
4.4.7 Drift Width (DriftWid) 4-21
4.4.8 Drift Condition (DriftCond) 4-21
4.4.9 DNumLanes (Number of Lanes) 4-21
4.4.10 DScour (Scouring) 4-21
4.4.11 Number Auto (DriftNum) 4-21
4.5 River 4-21
4.5.1 Road Number (RdNum) 4-21
4.5.2 Road Name (RdName) 4-21
4.5.3 River Name (RivName) 4-21
4.5.4 Number Auto (PhotoNum) 4-21
4.6 Town 4-22
4.6.1 Town Name (TName) 4-22
4.6.2 Administrative Status (AdmStatus) 4-22

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Provision of Consultancy Services to undertake Road Inventory Road Inventory and Condition Data Collection
and Condition Survey for Coastal Zone in Kenya Manual for Classified and Narrow Roads
February 2018

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4.6.3 Type (TType) 4-22
4.7 Facility 4-22
4.7.1 Facility type (FacType) 4-22
4.7.2 Name (Descriptive Name of Facility) 4-22
4.7.3 PhotoNum (Photograph Number) 4-22
4.8 Institution 4-23
4.8.1 Institution Type (InstType) 4-23
4.8.2 Descriptive name of Institution (InstName) 4-23
4.8.3 Photograph Number (PhotoNum) 4-23
4.9 Railway Crossing 4-23
4.10 Maintenance Problem 4-23
4.10.1 Road Number (RdNum) 4-23
4.10.2 Road Name (RdName) 4-23
4.10.3 Type of Problem (ProbType) 4-23
4.10.4 Cause of Problem (ProbCause) 4-23
4.11 Point Feature (Generic) 4-24
4.12 Line Feature (Generic) 4-24
4.13 Area Feature (Generic) 4-24
4.14 Quality Control 4-24
4.14.1 Random Field Checks 4-25
4.14.2 Identification Of Missing or Incorrectly Captured
4-25
Road Links.
4.14.3 Updating Condition and Inventory Data 4-25
4.15 Downloading and Transfer of Field Data 4-25
4.16 Data Storage and Security 4-26
4.16.1 Folder Structure 4-26
4.16.2 File Naming Convention 4-26
4.17 Operating Your GPS Receiver 4-27

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Provision of Consultancy Services to undertake Road Inventory Road Inventory and Condition Data Collection
and Condition Survey for Coastal Zone in Kenya Manual for Classified and Narrow Roads
February 2018

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4.17.1 Change the GNSS Settings 4-28
4.17.2 Changing the coordinate system 4-30
4.17.3 Collecting Data 4-31
4.18 Field and Data Analysis Procedure TP501 For Deflection
4-39
Measurements Using Falling Weight Deflectometer
4.18.1 Scope 4-39
4.18.2 References 4-39
4.18.3 Definitions 4-39
4.18.4 Equipment, Apparatus and Materials 4-39
4.18.5 Automatic Data Quality Checks 4-40
4.18.6 Manual Data Quality Checks 4-40
4.18.7 Calibration and Validation 4-40
4.18.8 Procedure 4-41
4.18.9 Calculations 4-42
4.18.10 Reporting 4-42
4.19 Field and Data Analysis Procedure TP505 for
Determination of Pavement Surface Roughness using the 4-44
Laser Profiler
4.19.1 References 4-44
4.19.2 Definitions 4-44
4.19.3 Apparatus and Materials 4-44
4.19.4 Equipment Checks, Calibration and Maintenance 4-44
4.19.5 Repeatability and Bias 4-45
4.19.6 Maintenance 4-46
4.7.7 Procedure to be Followed 4-46
4.7.8 Reporting 4-46
4.7.9 Data Handling and Storage 4-46
4.7.10 Precision 4-46

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Provision of Consultancy Services to undertake Road Inventory Road Inventory and Condition Data Collection
and Condition Survey for Coastal Zone in Kenya Manual for Classified and Narrow Roads
February 2018

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Descriptions Page Nos.
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4.7.11 Reports Documentation 4-46 to 4-47
5 PROCEDURES FOR UPDATING GIS DATABASE 5-1 to 5-3
5.1 Schema For RICS Data 5-1
5.2 Merging Files 5-1
5.3 Creating Routes 5-2
5.4 Database Update 5-3
6 RICS DATA OUTPUTS 6-1 to 6-6
6.1 Road Register 6-1
6.2 Road Maps 6-2
6.3 Road Statistics 6-2
6.4 Geospatial Database 6-5 to 6-6
7 RECOMMENDATIONS AND CONCLUSION 7-1 to 7-1
7.1 RECOMMENDATIONS 7-1
7.2 CONCLUSION 7-1

LIST OF TABLES

Table
Descriptions Page Nos.
No.
1.1 Details of Classified Road Length in the 3 Geographic Zones 1-1
2.1 Types of Data Collected in RICS 2-2
3.1 Key Experts for RICS Assignment 3-6
3.2 Support Staff engaged for the RICS Assignment 3-7
3.3 Daily Routine for Field Data Collectors 3-12
4.1 Minimum Data Precision Levels for Reporting 4-43

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Provision of Consultancy Services to undertake Road Inventory Road Inventory and Condition Data Collection
and Condition Survey for Coastal Zone in Kenya Manual for Classified and Narrow Roads
February 2018

Table
Descriptions Page Nos.
No.
6.1 An extract of the Road Register for Kwale County 6-1
Extract of Road Statistics Showing Length of Road per Surface
6.2 6-4
Type, Class and Condition

LIST OF FIGURES

Figure
Descriptions Page Nos.
No.
3.1 The RICS Data Dictionary in GPS Pathfinder Office and TerraSync
3-2
User Interfaces
3.2 Juno 3B Hand-Held GPS Receiver Running TerraSync Software 3-3
3.3 Program for Field Data Collection in the Coastal Zone 3-12
6.1 Sample Road Map 6-3
6.2 General Layout of the RICS Geospatial Database 6-5
6.3 Schema for the RICS Geodatabase 6-6

LIST OF ANNEXURES

Annexure
Descriptions Page Nos.
No.
3.1 Data Dictionary A3.1 / 1 to A3.1 / 9
3.2 Validation Form for Collected Road Inventory and
A3.2/ 1 to A3.2/1
Condition Survey (RICS) Data

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