T&D-HSE-PRC-0004 Management Review & Commitment Procedure

MANAGEMENT REVIEW & COMMITMENT
PROCEDURE
T&D Cleaners Limited
Asset: Procedure No.: Revision No.: Approval Date: Revision Date:

TD-HSE-PRC-0004 001 04th/06/2022 04th/06/2023
Management Procedure
For
< MANAGEMENT REVIEW AND COMMITMENT>
Namutosi Damalie Eng. Daniel Tayebwa

Responsible Accountable
Author: HSE Officer Owner: Managing Director
Required Review
Effective Date: 04th/06/2022 04th/06/2023
Date:
Rev: 0 / Dated 04.06.2022 Page 1 of 7

PROPRIETARY INFORMATION © 2022 T&D Cleaners Limited
PROCEDURE

TD-HSE-PRC-0004 001 04th/06/2022 04th/06/2023
REVISION LOG
Revised Section Section Title Short Description
Rev: 0 / Dated 04.06.2022 Page 2 of 7

PROCEDURE

TD-HSE-PRC-0004 001 04th/06/2022 04th/06/2023
1 Purpose
This procedure describes how to review the Health, Safety, and Environmental Management
System (HSEMS) on an annual basis to ensure its continuing suitability, adequacy, and
effectiveness.
The purpose of this review by executive management is to ensure that the HSEMS remains
appropriate to meet T&D Cleaners Limited’s objectives and targets, including its policy commitments
to:
 Compliance with health, safety, and environmental legislation and other requirements
 Prevention of pollution
 Continual improvement of the Health, Safety and Environmental Management System
 Provision of adequate resources for effective HSE management.
The Management Review is also the opportunity for top management to plan possible changes
necessary to fulfill their commitments and ensure continual improvement to the HSEMS.
The procedure also identifies the Executive Committee’s commitment to the establishment and
implementation of a Health, Safety and Environmental Management System including;
 To ensure that T&D Cleaners Limited determines and manages the work environment
needed to achieve conformity to legal and other requirements.
 To ensure that T&D Cleaners Limited determines and provides the resources for
implementation, maintenance, and continual improvement of the HSE management system.
 To ensure that the staff performing work affecting HSE, are competent.
 To ensure that the T&D Cleaners Limited’s staff are aware of the importance of their
contributions to the achievement of the HSE objectives
2 Scope
 This document applies to the Executive Committee.

 Describes how the executive reviews the HSEMS on an annual basis.
 Describes the method of how T&D Cleaners Limited plans infrastructure and safety in the
work environment.
 To describe how T&D Cleaners Limited provides resources.
 To describe how T&D Cleaners Limited ensures staff competency.
3 Responsibilities
Managing Director
 Convenes and chairs the Management Review Meeting
Rev: 0 / Dated 04.06.2022 Page 3 of 7

PROCEDURE

TD-HSE-PRC-0004 001 04th/06/2022 04th/06/2023
HSE Representatives
 Provide the OHSE Manager with information relevant to their respective areas, including
suggestions for improvement
 Implement agreed-on actions in their respective area of responsibility
OHSE Manager
 Collects and summarizes data on the HSE management system and HSE performance
 Reports summary data to the management review committee
 Attends the Management Review Meeting and records the proceedings
 Coordinates the implementation of actions following the Management Review and reports on
progress to the management committee.
4 Procedure
4.1 The Management Review

The Management Review is held at least on an annual basis.
The OHSE Manager collects and summarizes all relevant performance data into a presentation for
the management committee. This report also contains recommendations for improvements to the
HSE Management System and requests for additional resources, if required.
The OHSE Manager provides a copy of the presentation of summary data to each member of the
management committee at least 5 days in advance of the Management Review Meeting.
The Managing Director (MD) calls the Management Review meeting. There is a fixed minimum
agenda of topics that are always considered, but there are no exclusions to issues that can be
raised. The meeting considers the performance and events of the preceding year and the needs of
the next year.
The agenda includes, but is not limited to the following inputs and outputs:
 Feedback on follow-up actions from previous Management Reviews

 Review of HSE Policy
 Results of internal audits and evaluation of compliance with legal and other requirements
 Communication from external parties, including complaints
 HSE performance of the company
 Extent to which objectives and targets have been met
 Status of corrective and preventative actions
Rev: 0 / Dated 04.06.2022 Page 4 of 7

PROCEDURE

TD-HSE-PRC-0004 001 04th/06/2022 04th/06/2023
 Status of Non-Conformance Reports (NCRs)

 Changing circumstances
 Recommendations for improvements
 Continuing suitability, adequacy, and effectiveness of the system
 Actions or decisions regarding changes to the HSE Management System.
A record of the Management Review meeting is kept by the OHSE Manager. This record includes
the main topics of discussions, actions, responsibilities, and target timeframes. A copy is sent to
each member of the management committee and each Departmental Manager following the
Management Review Meeting. The OHSE Manager is also responsible for the follow-up and
closeout of identified actions.
An additional Management Review may be held at any time if special circumstances cause this to
be necessary. For example, major restructuring of operations or management responsibilities, new
processes that introduce significant new HSE issues, or major external concerns arising and
potentially affecting interested parties or legal obligations.
4.2 Management Commitment

The Executive Committee is committed to ensuring the development and implementation of the
HSE Management System, and for continually improving its effectiveness. The specific
responsibility of the Executive Committee is set out below.
 To establish a Health, Safety, and Environmental policy for T&D Cleaners Limited.
 To ensure that HSE objectives are established, measured and consistent with the HSE
policy.
 To hold management review meetings to review the effectiveness of the management
system and also to identify areas of improvement.
 To demonstrate their commitment to the development and improvement of the management
system through the provision of the necessary resources and training.
 To communicate the importance of meeting customer, regulatory and statutory requirements
to all staff.
 To ensure that feedback of successes and failures are communicated throughout T&D
Cleaners Limited.
4.3 Work environment

The Executive Committee shall ensure that the conditions in the work environment are conducive to
the achievement of legal and other requirements.
Planning and Evaluation

Work environment conditions are considered as part of the process of planning infrastructure
requirements at both the company and project levels.
Work environment conditions are evaluated as part of HSE visits or audits, and in any assessment
of non-conformances.
Rev: 0 / Dated 04.06.2022 Page 5 of 7

PROCEDURE

TD-HSE-PRC-0004 001 04th/06/2022 04th/06/2023
Health and Safety

At a minimum, T&D Cleaners Limited will comply with the statutory, mandatory, and regulatory
requirements for safety in the workplace.
4.4 Provision of Organizational Resources

The Executive Committee ensures that the resources required for the achievement of HSE
objectives are identified and made available.
In particular, resources required for the implementation, maintenance, and continuous improvement
of the HSE Management System will be identified and made available.
4.5 Human Resources

The Company has a set of Human Resources processes that are intended to ensure that the staff
performing work affecting HSE is competent on the basis of appropriate education, training, skills,
and experience.
Human Resources Processes
The processes which contribute to the above objective are:

 Recruitment and Selection
 Induction
 Training and Development
 Succession Planning and Career Development
 Performance Management.
These processes ensure that T&D Cleaners Limited:

 Determines the necessary competence for staff performing work affecting HSE
 Provides training and development in order to satisfy these needs
 Evaluates the effectiveness of the actions taken
 Maintains appropriate records of education, training, skills, and experience.
Awareness
In order to ensure that staff is aware of the relevance and importance of their activities and how they
contribute to the achievement of the HSE objectives, T&D Cleaners Limited:
 Makes available to all staff a copy of the HSE Policy Statement,

 Communicates the HSE Objectives to all employees,
 Undertakes informal HSE visits and addresses relevant HSE issues with staff,
 Undertakes internal audits, reports on the causes of non-conformances and addresses the
issues arising from staff involved,
 Includes HSE Objectives in personal objectives and performance assessment schemes.
Rev: 0 / Dated 04.06.2022 Page 6 of 7

PROCEDURE

TD-HSE-PRC-0004 001 04th/06/2022 04th/06/2023
4.6 Infrastructure
T&D Cleaners Limited determines, provides, and maintains the infrastructure needed to achieve
conformity to HSE requirements.
Infrastructure includes, as applicable:
 Buildings, workspace and associated utilities,

 Process equipment (both hardware and software),
 Supporting services (such as transport and communication).
5 Applicable / Referenced Documents
 ISO45001:2018 Standard
 ISO14001:2005 Standard
 HSE-POL-0001 Health, Safety, and Environmental Corporate Policy
Written & Reviewed by: Approved by:

QHSE Manager Managing Director
Rev: 0 / Dated 04.06.2022 Page 7 of 7


T&D-HSE-PRC-0004 Management Review & Commitment Procedure

Uploaded by

Copyright:

Available Formats

T&D-HSE-PRC-0004 Management Review & Commitment Procedure

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

T&D-HSE-PRC-0004 Management Review & Commitment Procedure

Uploaded by

Copyright:

Available Formats

MANAGEMENT REVIEW & COMMITMENT

Asset: Procedure No.: Revision No.: Approval Date: Revision Date:

Namutosi Damalie Eng. Daniel Tayebwa

Rev: 0 / Dated 04.06.2022 Page 1 of 7

Asset: Procedure No.: Revision No.: Approval Date: Revision Date:

Rev: 0 / Dated 04.06.2022 Page 2 of 7

Asset: Procedure No.: Revision No.: Approval Date: Revision Date:

 This document applies to the Executive Committee.

Rev: 0 / Dated 04.06.2022 Page 3 of 7

Asset: Procedure No.: Revision No.: Approval Date: Revision Date:

4.1 The Management Review

 Feedback on follow-up actions from previous Management Reviews

Rev: 0 / Dated 04.06.2022 Page 4 of 7

Asset: Procedure No.: Revision No.: Approval Date: Revision Date:

 Status of Non-Conformance Reports (NCRs)

4.2 Management Commitment

4.3 Work environment

Planning and Evaluation

Rev: 0 / Dated 04.06.2022 Page 5 of 7

Asset: Procedure No.: Revision No.: Approval Date: Revision Date:

Health and Safety

4.4 Provision of Organizational Resources

4.5 Human Resources

Human Resources Processes

The processes which contribute to the above objective are:

These processes ensure that T&D Cleaners Limited:

 Makes available to all staff a copy of the HSE Policy Statement,

Rev: 0 / Dated 04.06.2022 Page 6 of 7

Asset: Procedure No.: Revision No.: Approval Date: Revision Date:

Infrastructure includes, as applicable:

 Buildings, workspace and associated utilities,

5 Applicable / Referenced Documents

Written & Reviewed by: Approved by:

Rev: 0 / Dated 04.06.2022 Page 7 of 7

You might also like