Example of Emergency Procedures (Topic 4) Summary of Duties

Example of Emergency Procedures
(Topic 4)
SUMMARY OF DUTIES
The employer must, at all times, ensure that employees and other persons who are not employees are
not put at risk by any work activities (ss.2(2), 2(3) and 3 of the Health and Safety at Work Act 1974
(HSW Act)).
In addition to this, the Management of Health and Safety at Work Regulations 1992 (MHSWR)
require (under regulation 3) that assessments are made of all risks to which employees are exposed
while at work, while regulation 4 requires employers to have arrangements in place to cover health
and safety, not only for employees but also for others who may be affected by the work activities,
and these should be integrated with the management systems for all other purposes.
Regulation 7 of MHSWR is concerned with procedures for serious and imminent danger and for
danger areas. Every employer must:-
(a) establish procedures to follow in the event of serious and imminent danger to persons at work,
including risks from non-occupational sources such as bomb alerts.
(b) nominate competent persons to implement the above as regards evacuation of premises.
(c) ensure that no employee has access to a restricted area unless that employee has been
appropriately trained.
The risk assessment should identify the foreseeable events that need to be covered by these
procedures. The main risk as regards emergency situations is that of fire which applies to virtually all
workplaces (this is covered in Fire Procedures later in this section) but some workplaces will face
additional risks, depending on the nature of the activity carried out.
POLICY STATEMENT
It is the intention of the company to ensure that any risks arising from work activities are eliminated
or reduced to a minimum. However, the company acknowledges that despite these measures it cannot
be assumed that a major incident will never occur. Although such an incident is highly unlikely if all
risks are adequately controlled, the consequences could be catastrophic and so the company will plan
certain emergency procedures to ensure injury and damage limitation in the event of such an incident.
The Company will also endeavour to give information and training as often as is necessary to all
employees (and other persons, such as contractors and visitors) to enable a better understanding of
these matters.
Any concerns employees may have regarding the company's emergency procedures should be
reported to a responsible person immediately. The Company will then take the necessary measures to
investigate and remedy the situation.
Accident & Incident Investigation 1

Taken from Safety Manual of E & J W Glendinning Ltd
RECORD KEEPING
Employers must maintain satisfactory records which must be readily available for inspection at any
reasonable time by the relevant enforcing authorities. Records should be kept of the following.
 Procedures to be followed in the event of an emergency.
 Competent persons responsible for implementing procedures.
 Details of emergency evacuation drills and any other relevant training provided.
 Maintenance of emergency alarms and other equipment for use in an emergency.
Emergency Arrangements for Controlling a Major Incident

In order to be prepared for any emergency event, the company will plan for reasonably foreseeable
incidents and prepare a written plan outlining procedures to be followed in such an event. These
plans will be discussed with the emergency services before being finalised.
The company will, in consultation with workers and their representatives:
(a) carry out a risk assessment to identify foreseeable major incidents for which emergency
procedures would be required.
(b) establish procedures to be followed by employees in the event of an emergency situation,

including:-
(i) raising the alarm
(ii) means of escape
(iii) assembly points and "safe havens"
(iv) summoning the emergency services
(v) evacuation of disabled persons
(c) appoint persons to be responsible for specific procedures in the event of an emergency
situation (plus deputies for those listed below to cover holiday or sick leave), including:-
(i) incident controller
(ii) site main controller
(iii) employees responsible for shutting down plant and making it safe before evacuating
the area
(iv) fire wardens and fire marshals
(v) persons responsible for emergency power supplies and lighting
(vi) persons responsible for moving equipment to or from the scene of the incident
(vii) first aiders
(viii) rescuers (if appropriate)
(d) provide a written version of the procedures to all personnel, including details of the
responsibilities of persons listed in (c).
(e) ensure that the plans cover night and shift working, weekend working and closures for
holidays.
(f) ensure there is an up to date call-out list for key personnel and that this is readily accessible.

(g) clearly label all important items such as shut-off valves, electrical isolators and fire points or
equipment.
(h) at regular intervals stage evacuation drills, test and check emergency equipment and inspect
the means of escape.
(i) keep all access routes for emergency services and all escape routes clear at all times.
(j) assist the emergency services by clearly marking the premises and by drawing up a simple
plan of the premises (e.g. showing the location of hazardous substances).
(k) reassess the emergency plan at regular intervals and following any major change in process
plant and personnel, and update or alter it as necessary.
(l) provide training in emergency procedures for all employees, plus specialist training for
those with special responsibilities.
SAFE SYSTEM OF WORK

Once an emergency plan is in place, it is essential that all employees (particularly those with special
responsibilities) take the appropriate actions outlined there if a major incident occurs.
1. The main site controller should:-
(a) ensure that the emergency services and key personnel have been summoned and the
emergency plan is activated.
(b) direct the shutting down and evacuation of any areas likely to be affected, in
consultation with the incident controller and other key personnel, and control traffic
movements within the works.
(c) ensure that personnel are accounted for and that casualties receive medical attention
and relatives are informed.
(d) continually review and assess developments to predict the likely course of events,
including the effects on areas outside the works.
(e) liase with emergency services and with the HSE.
(f) arrange for a log of the emergency to be kept.
2. The incident controller should:-
(a) if necessary, carry out duties (a) and (b) above until the main site controller arrives
(b) direct operations at the scene of the incident, i.e.
(i) rescue and fire fighting, until the fire brigade arrives
(ii) searching for casualties
(iii) evacuation of employees to assembly areas
(c) set up communications with the emergency control centre
(d) advise and inform the emergency services
(e) brief the main site controller.
3. Employees (without special responsibilities) should:-

(a) not attempt fire fighting or other emergency action for which they have not been
trained
(b) evacuate the building as soon as the alarm is heard
(c) assist any disabled employees to evacuate the area

(d) switch off equipment which could further compound the risk
(e) report to the assembly points.
SUMMARY
Most emergency situations are unlikely if all risks at the workplace are adequately controlled, but
they should still be prepared for. When devising an emergency plan it is important to:-
(a) nominate personnel to be responsible for specific emergency actions and ensure that they are
trained to deal with their responsibilities.
(b) ensure that all employees without special responsibilities are aware of how to evacuate the
area without delay.
(c) test the emergency plan and "rehearse" it at suitable intervals, reviewing it if any
shortcomings become apparent.


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Example of Emergency Procedures

Accident & Incident Investigation 1

Emergency Arrangements for Controlling a Major Incident

The company will, in consultation with workers and their representatives:

(b) establish procedures to be followed by employees in the event of an emergency situation,

Accident & Incident Investigation 2

SAFE SYSTEM OF WORK

1. The main site controller should:-

2. The incident controller should:-

3. Employees (without special responsibilities) should:-

Accident & Incident Investigation 3

Accident & Incident Investigation 4

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