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TITLE XI
MISS ORAGON TRISKELION 2022

STANDARDS OPERATING PROCEDURE
Miss Oragon Triskelion Pageant has a duty of care for the health and safety of staff, participants
and visitors who attend any of the activities or events. Responsibility for health and safety rests
with those that plan, prepare and present these activities. This information sheet aims to highlight
to event organizers the typical health and safety issues that may arise while planning, setting up or
running an event. Event organizers should aim to address these issues and put in place controls to
mitigate risks at the earliest stage of the event planning process.
The recommendations provided in this document may not be relevant to all activities and it is likely
that many will already have been taken into account during the course of planning. If any of the
items have not been addressed, those responsible for planning the activity should identify and
introduce appropriate measures to control risks.
For the purposes of this guidance, staff refers to any person who is in any way engaged in the
organization, preparation or presentation of activities.
1. EMERGENCY MANAGEMENT
A. INSIDE THE EVENT VENUE PREMISES

Any building that is open to the public during events could be crowded with people who have little
or no knowledge about what to do in the event of an emergency.
a) Staff sufficiently informed to be able to direct visitors to safety in the event of an emergency.
b) Staff aware of the locations of fire and emergency alarms (including break glass alarms, red
emergency phones, PA systems, assembly areas).
c) Staffs know how to initiate an alarm and are aware of the actions to follow in the event of an
alarm.
d) Staffs know the locations of fire extinguishers and trained in their use.
e) Staff instructed to ensure that the number of people admitted to enclosed areas does not
exceed the number permitted for those spaces .There is no exceptions to capacity limits.
f) Access and egress routes are sufficient, well defined and kept clear at all times.
B. OUTSIDE THE EVENT VENUE PREMISES

Participants are to follow the directions of the local emergency personnel. If taking part in a field
trip, follow the directions of the Activity Supervisor and/or emergency services personnel (e.g.
police, paramedics and fire rescue services).
2. INJURY OR ILLNESS
A staff member or visitor that becomes ill or is injured during events may require immediate or
prompt first aid.
a) Sufficient First Aiders available as indicated by a First Aid Assessment.
b) First Aiders are easily identifiable with either administrative and/or physical measures (e.g.
list on notice board, first aid kit or online; signage at event)
c) Staff aware of other first aid services available on the event venue premises. (Security
personnel First Aiders, neighboring department First Aiders)
d) Staff aware to report all accidents, incidents, near misses and hazards.
3. FOOD SAFETY
Food safety includes all aspects of preparing and serving food, such as avoiding allergic reactions,
sensitivities and intolerances, managing any risks of choking and ensuring that food is not
contaminated.
1. Catering for participants with allergy or anaphylaxis

The person responsible for organizing catering must ensure that people with allergies or
anaphylaxes are not exposed to trigger foods. As part of a risk management plan, the following
should be addressed:
A. Pre-event
Collect allergy/anaphylaxis information from participants. Request both dietary requirement and
food allergy/anaphylaxis information from event participants
Event organizer to notify caterer(s) of allergy/anaphylaxis and caterer(s) confirm that the
information has been received and can cater for the allergy/anaphylaxis and/or dietary
requirements.
Event organizer notifies participant that:
a) Their allergy/anaphylaxis information has been received.
b) Their allergy/anaphylaxis information has been conveyed to the event caterer(s).
c) The participant is to follow their own ASCIA Allergy/Anaphylaxis Action Plan.
d) The participant is required to carry their own adrenaline auto-injector device (e.g. EpiPen)
and identify themselves to staff at the event.
B. During the Event

Event organizers advises staff and First Aiders of known allergy/anaphylaxis of participant(s)
Event organizers and/or staff to confirm order requirements have been fulfilled on delivery.
4. OUTDOOR PURSUITS, DISPLAYS AND OTHER ACTIVITIES

This section includes any outdoor activities, such as erecting/dismantling tents, displays or
information kiosks. Tents, kiosks and outdoor displays that will be used are in sound condition and
suitable for the purpose for which they will be used.
Measures been taken to ensure the stability of tents, kiosks and outdoor displays (e.g. inherent
stability based on appropriate design and construction, the use of suitable lashings, sand-filled bags
and similar control measures).Tents, displays and kiosks erected and dismantled only by
trained/skilled persons. Contingencies made for extreme weather conditions, e.g. hot, cold, windy,
storms.If electrical power is supplied to tents, displays and kiosks:
Suitably qualified persons engaged to layout and connect leads and cables
Layout of leads and cables are checked by the local Safety Officer (or other appropriate person) to
ensure:
a) There is no risk of staff or visitors becoming entangled in the leads or cables (power cable
traps should be used wherever practicable).
b) There are no tripping hazards.
c) Appropriate physical protection has been provided to avoid damage to leads and cables (e.g.
protected from water, heat and other sources of damage).
d) Leads and cables are connected to a residual current device (safety switch) which is either
part of the overall power circuit or a separate plug-in device.
5. ACTIVITY RISKS MANAGEMENT
Activities can present unique risks during site set-up (bump in), event operation, and site pack-up
(bump out). Risks must be managed in accordance with the MOTP Risk Management Procedure.
Some typical risks that can emerge during events are:
a) Setting up pavilions and temporary structures
b) Equipment use
c) Manual handling
d) Managing emergencies and first aid
e) Provision of food and drink
f) Working outdoors
g) Operating vehicles
h) Engaging in third party services
6. MANAUL HANDLING
Much of the setting-up and dismantling of displays and facilities will involve some people
performing manual handling tasks. Lifting, carrying or using unfamiliar hand tools can lead to strain
injuries.
a) Risk assessment of the manual handling tasks required to set up displays complete.
b) Mechanical aids provided (where possible) to reduce the need for manual handling.
c) Staff instructed in the use of the mechanical aids.
d) Staff instructed in the techniques of manual handling as applies to their tasks.
e) Staff instructed in the correct and safe use of any hand tools (e.g. hammers, screw drivers,
staple guns) that they may need to use to undertake their tasks.
7. AREAS OF WORK AND NON-PUBLIC ACCESS

Events may present potentially hazardous work areas including hazards arising as a result of
making changes to a work area. It must be ensured that:
1. Work areas have in place suitable systems to restrict public access (where appropriate).
2. Any changes made to the work area are managed in accordance with the Management of Work
Areas Procedure.
3. Work areas are appropriately signed to:
a) Warn of present danger at all access points.
b) Ensure public access areas are clearly defined.
c) Emergency escape routes are readily available, especially where barriers or locked doors
are used to limit public access.
d) All non-public areas well-secured (i.e. doors locked to offices, laboratories and workshops
to prevent inadvertent or intentional entry).
e) Staffs are advised to direct people away from non-public areas.
f) Staffs are trained in the correct course of action to follow regarding restricted areas (e.g.
reporting unsupervised children or suspicious activity or persons to the person in charge or
Security).
8. OUTSOURCING
Frequently, Event Managers will opt to outsource particular activities based on the level of risk.
Common examples are: catering, entertainment rides and activities, transport and installation of
temporary structures.
Risks associated with outsourced activities must be managed in accordance with the Contractor
Management Procedure and the (Miss Oragon Triskelion Pageant) MOTP Risk Management
Procedure.

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TITLE XI

MISS ORAGON TRISKELION 2022

A. INSIDE THE EVENT VENUE PREMISES

B. OUTSIDE THE EVENT VENUE PREMISES

1. Catering for participants with allergy or anaphylaxis

B. During the Event

4. OUTDOOR PURSUITS, DISPLAYS AND OTHER ACTIVITIES

7. AREAS OF WORK AND NON-PUBLIC ACCESS

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