BLW-Procedure For Vendor Development

Document No.
: QSP- Vendor Control of Electric Loco Items

Page I of62
Date of Origin: 1 6.06.2020
Version No: 4.0
Effective Date: I 6.06.2021
lssued by: MR
INDIAN RAILWAYS
Banaras Locomotive Works
PROCEDURE FOR VENDOR DEVELOPMENT
FOR PURCHASED PRODUCTS
USED IN ELECTRIC LOCOMOTIVES
Prepared by Approved By
CDE/E-Loco
)-t" PCEE
Document No.: QSP- Vendor Control of Electric Loco Items
Page2 of 62
Date of Origin: 16.06.2020
Version No: 4.0
Effective Date: 16.06.2021
Issued by: MR
REVISION STATUS
Date of
Amendment
r 0.09.20 Reverting to CLW
WI with minimum
change, strictly
inline with Rly. Bd.
letter
dtd.02.06.2020
04.11.20 Name Diesel CDE/E-
Locomotive Works Loco
has been changed to
Banaras
Locomotive Works
vide Railway board
letter no.
2020lBlect.
(TRS)/225/2 dt.
30.10.2020
16.06.21 Incorporate the CDE/E-
amendment I of Loco
Rev -3 dated
10.02.2021 ,
amendment 2 of
Rev.-3 dated
28.04.20218.
amendment 3 of
Rev.-3 dated
04.06.2021of work
instruction
No.CLW/lvlLSA/E
L/WI issued bY
CLW/CRJ and were
jointly agreed bY
CLW & BLW.
Approved
Prepared by
CDE/E-Loco
L-- PCEE
Document No.: QSP- Vendor Control of Electric Loco ltems
Page 3 of 62
Date of Origin: 16.06'2020
Version No: 4.0
Effective Date I 6.06.2021
Issued by: MR
1.0 Purpose
To{pectficatlylefine the procedure to develop, evaluate and approve suppliers

for purchased products including raw materials, components and sub-assemblies
ur"d in the production of etectric locomotives currently manufactured by
Banaras Locomotive Works (BLW) and its maintenance carried out in Zonal
Railways. The final outcome is the issue of master list of approved suppliers/
vendor directory of approved suppliers for use by CLW, BLW, DMW and Zonal
Railways for purchase of BLW/CLW controlled items. This procedure is not
applicable for RDSO controlled items used in the electric locomotives'
2.0 Scope
@s for evaluating a new supplier for financial and

technical capabilities, periodical evaluation of approved suppliers for renewal,
approval of itatus, delisting and reinstatement. Master list of approved suppliers
/ vendor directory shall be prepared covering Electric Loco items. CLW, BLW,
DMW and Zonal Railways shall use this Master list of approved suppliers/
vendor directory of approved suppliers for procurement.
3.0 Definitions
3.1 Category of Vendor
The Vendors are categorized as approved sources
3.2 BLW
BLW means Banaras Locomotives Works, a production unit under Ministry of

Railways, presently engaged in the production of Electric Locomotives.
J.J Delistins
Delisting means striking off the name of the vendor from the Master list of
approved suppliersi vendor directory of Approved Suppliers due to any reason
includins penal action.
3.4 Dv.HOD
Dy.HOD is the officer directly in-charge of design, development, procurement

Prepared by
CDE/E-Loco
\> Approved By
PCEE
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Date of origin:,::
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Issued bv: MR
pianning and responsible for its reliability and maintenance of quality files for
items allocated to I dealt by him.
Fresh
A prospective vendor, who has been considered for development of a product /

got a developmental order, whether through a tender or otherwise, will be
FRPCPY
er Year and is the failure rate of a specified

make of equipment in one year, expressed as a percentage considering the total
population of equipment in service in all railways. FRPCPY = F*100/A,
*h..", 'F' is the number of failures normalized for one year and 'A' is the total
population of the specified make of equipment in service for which, the failures
iFi hu. been considered. In case the number of failures available is for less than
an year, Say 'a' months, then normalized yearly failure rate F will be F*12la. In
casl the number of failures 'F' considered is for more than one year, Say for 'b'
failure is F*12lb.
FYFR
te of a particular make of a produce in service in

all the railways put together, expressed as a percentage. Example FYFR =
F*100/4, where
iA' it the number of equipment of a specified make which has
been in service for a period of one year from its first introduction and 'F' is the
total number of failures reported for such equipment during the first one year
GM
GM means General ofBLW
PCEE
ffi Electrical Engineer of BLW.
Prepared by
n--'"-
Approved B
PCEE
$\
CDE/E-Loco
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Issued by: MR
BLW, DMW, ICF, RCF, MCF EtC.
CDE/Elect. Loco
e for overall coordination of design

development, procurement planning and performance monitoring of a segment
o
used in electric locomotives.
MSG
meets PeriodicallY to review the

of electric locomotives in service.
Cell
Loco having expertise for undertaking

firm's assessment and advising PCEE on matter of technical specification,
quality, field performance, contract performance etc. The Quality Cell will be the
nodal"ug.n.y for liaison with various functional disciplines involved in the
litv File
ined by the concerned Dy'HOD for the item

,nd". development a;d approval. Quality file will contain the basic information
like specification, approved sources, records of feedback from Railways of
quality and delivery performance of the vendors and any other relevant
information.
lsobespecifiedintheQualityFile,defining(i)
Minimum quantity of supply of the equipment, (ii) Minimum quantity in service
and (iii) Minimum field trial period required, in order to establish the
of the vendor for the sublect item.
One quality file shall be maintained for each item and will provide basic input
for vendor status review.
Manual of Vendor
Documents submitted by Vendor consisting of design details, prototype test

results, agreed Quality Assurance Plan & Bill of Material, having all pages
numbered and jointly signed by vendor's representative and the concerned
.HOD. This will form an input to the
CDE/E-Loco l.- PCEE

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3.16 Railways
Railways mean various Zonal Railways, which have been electrified and
maintain electric locomotives.
3.17 RDSO
RDSO is Research Designs & Standards Organization, located at Manak Nagar,

Lucknow-226 011, and a unit under Ministry of Railways.
3.18 Reinstatement
Reinstatement means restoring the name of the delisted firm in the Master list of
aoproved suppliers/ vendor directory of Approved Suppliers.
3.19 Sub Vendors
Firm to whom a vendor outsources parts of the item and material for which he is
approved or from whom the vendor procures the items and/or services. Items
supplied by sub vendors will part of the Bill of material of the plrrnely fg4dq1
3.20 Vendors
ttre firm/ manufacturer who are approved source for any or all of undertaking
design, manufacture and supply of specific item to BLW directly, for which they
are approved bv BLW.
4.0 Responsibilitv & AuthoritY
4.1 Establishment of the Vendor Approval Procedure PCEE
4.2 Amendments to Vendor Approval Procedure PCEE
4.3 Maintenance of the Vendor Approval Procedure PCEE
Vendor status review PCEE

4.4
Dv.HODs
4.5 Maintenance of register for "Fresh Approvals"
of Form 'A' to l'endors CDE/Elect. Loco
4.6 Issue
4.7 ilitY assessmant of the CDE/Elect. Loco

vendor : :
4.8 and PreParation of Nominated officer
Form'B'
Prepared by ar Approved B
l*" }\
CDE/E-Loco t PCEE
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Date of origil
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Issued MR
Dy.HODs
4.9 Approval of QAP
Dy.HODs
4.r0 Approval of QualitY Manual
Dy.HODs
4.1 I of quality Manual
Dy.HODs
4.12 Maintenance of QualitY Manual
Dy.HODs
4.13 Maintenance of QualitY File
-signing Dy.HOD
4.14 @ouut
Dy.HOD
4.r5 PrGCtng fot ftest vendor aPProval
PPliers/ vendor directory PCEE
4.16
ofApproved SupPliers
PCEE
4.17 Approval of Assessment RePort
PCEE
4.18 Prototype aPProval
Dy.HOD
4.19 Maintenance of Assessment RePort
Dy.HOD
4.20 @ule*
delisting / aPProval Dy.HOD
4.21
PCEE
4.22 Aooroval for Delisting
PCEE
4.23 Approval for re-instatement
aster list of aPProved CDE/Elect. Loco
4.24
suooliers/ vendor directory
PCEE
4.25 Cha"g" t, th-ame and address of approved suppliers
vD/EL/Wl CDE/Elect. Loco
4.26
5.0 Drnparlrrro for Annrnval

5.1
of aPProved suPPliers/ vend-or
directory is possibie normally by participating in a tender issued by BLW

for
three phase electric locomotives manufactured at BLW
can also be done in the event of Railway
Board or Zonal nty. t.Lnng BLW's assistance in this regard' Such vendor
will
also be dealt with according to the provision of clause 5.3 applicable for the
other vendors
5.2 s in a tender issued bY BLW for such

item, the offei is scrutinized based on criteria like (i) Need for developing
additional sources, (ii) Manufacturing & testing capability, (iii) Technical
capability including design, (iv) Financial capability and (v) Other details as per
bid documents. Prima facie, if the supplier is satisfying the requirements, a
developmental order may be issued on the acceptance of the tender by the
accepting authority of the tender. For initiating the physical assessment of
capability/capacity and quality assurance approval of CDE/E-Loco is to be
taken. After approval of CDE/E-Loco assessment and approval action shall be
initiated as detailed in clause 5.3. The competent authority for approval of CCA
is PCEE of BLW.
Prepared by t \ Approved By
CDE/E-Loco
\^;
\ PCEE
\ L\ _/\ L
\b
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Version No: 4.0
Effective Date: | 6.06.2021
ssued by: MR
5.2.1 In addition, with a vierv to introduce competent firms expeditiously due to the
need of multi-sourcing, technological development, innovations and where
normal process of approaching through tender is likely to entail such delay
which cannot be afforded by BLW, assessment may be suo moto initiated by the
concerned Dy HOD with the recommendation of the concemed HOD and
approval of PCEE.
s.2.2 "General mandatory qualifying criteria of Firms: ISO 9001 or any equivalent
certification:
Vendor shall possess valid ISO 900lor any equivalent certificate for his works
address, covering the general scope of items seeking registration with BLW.
Scope may not include specific item but should include the broad category of the
items such as forging, casting, fabrication, machining, electrical equipment,
insulatins items etc.
5.2.3 Vendor Application Fees

I Micro/Smal I Enlerprrses Rs. 15000/- o Fees shall be levied at the
2 Other than Micro/Small Rs. 25000/- time of submission of
Entemrises Form-A for vendor
J Overseas Firms $ 1000/- approval.
4 Registration For Rs.5000/- o Firm shall submit proof of
additional items being a Micro/Small scale
industry, whenever
applicable.
o Applicable GST to be paid
additionally. Currently
applicable GST is l8%
o Payment shall include
Application fee and
applicable GST. Payment
shall be made through
Demand Draft in favour of
PFA/BLW payable at
Varanasi
5.3 Vendor assessment procedure
5.3.1 For ne* applications, when a vendor applies for vendor registration process at
(a.) any PU, *hi.h will include CCA, prototype approval and enlistment in the
master lists of Approved Suppliers / vendor directory, they will have to submit
an undertaking that they have not applied for registration at any other PU (CLW)
for that particular item Based on the undertaking of the vendor, the process of
1\
Prepared by L Approved By
A
CDE/E-Loco \ /l PCEE
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5.3.1
(b.) status from the other PU. Any such verification or lack of such verification by
the pU shall not be relieve ihe vendor of its obligation. If the undertaking
i
declaration is found to be wrong at any stage, then the application
of the vendor
shall be liable for rejection uid upp.ouai given by the PU, if any, will be
for one
withdrawn. The vendor may also be barred for participating in tenders
^-) )^-
Authority to issue registration tbrm A: lJy.HUU lI request ls lnsrus
r'tirrutrr 4rr\I
5.3.1
(c.) HOD if request is oritside the tender. They will be given latest version
of all
and drawings, in
relevant splcification, Schedule of Technical Requirements
Form-A
case of assessment outside a tender. The vendor will have
to return the
duly filled up to the CDE/Elect. Loco within a period of I month from the date
of acknowlebgement of such documents; otherwise, further processing will
not
be taken up.
s.3.2 A register in Format BLW VDIEL/F/O2 shall be matntatneo Dy vuLtLteul'

LocJfor recording the details of such firms taken up for assessment' Date of
issue of Form-A and other details shall be recorded and acknowledgement
and other
obtained from the firm's representative on the register. In case Form-A
and referenced in
details are sent by post, firm's acknowledgement shall be taken
the register
The register shall have various columns to monltor the complete assessment
p.og..i till approval and successful development of prototypes including field
trials.
5.3.3 The vendor will submit the QAP in duplicate along wlth Form
'A" Kecelpt or
Form-A and other details shall be acknowledged in the format BLW/
VD/EL/F/03. Desired aspects to be covered in QAP to be submitted by the firm
will be in Format BLW/ VD/EL/T'/O4.
5.3.4 scrutinizeForm.A,.Salientpointstobeobserved
durins scrutiny are as follows:
5.3.4.1 Oocurnenrary evidence of purchase/collection of latest versions of relevant

specifi cations/drawings.
5.3.4.2 OAP of the firm in duplicate.
5.3.4.3 Form 'A' in duplicate.
Preparedby t r n Approved By
CDE/E-Loco \ PCEE \L\p, t b

Page l0 of62
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Issued :MR
5.3.4.4 All columns duly filled up.
5.3.4.s Clause by clause comment of agreement with the specification and IRS
conditions of contract.
5.3.4.6 All the Annexures refened have been enclosed.
s.3.4.7 All the required documents have been enclosed.
5.3.4.8 All required information has been furnished.
5.3.4.9 No ambiguous document or information is enclosed.
5.3.4.10 Any missing, incomplete, vague, inadequate or, contradictory information must
be marked.
s.3.4. t r Basis of information supplied regarding infrastructure and manufacturing

practices shall be screened.
5.3.4.12 Undertaking from the vendor declaring that the vendor will not indulge in cartel
formation (Part-lV of Form 'A') during the overall period of registration.
5.3.4.13 Documentary evidence of the vendor's registration with RDSO, CLW, BLW or
any other PUs if already registered for supply of any item. if any.
5.3.5 Submission of leeal documents

Lists of documents to be submitted by the vendors at the time of Registration.
SN Head Document Format
I Status of Vendor
a) for sole proprietorship Self-declaration/ Part-V of
concern Affidavit on non- Form-'A'
judicial paper of
aoorooriate stamp dut
b) for partnership firm Latest partnership deed
as Der act.
c) for registered company Memorandum of
association
Article of association
Ownership details/
shareholdings of \
\
CDE/E-Loco PCEE
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directors (with name) as
on the date of
registration.
d) for joint venture MOU/ Registered
agreement
) Decla rations/Un derta kin gs
a) IPR infringement Part-VI of
Form-'A'
b) confidentiality Part-VII of
c) Changes in the name and address ownership Form-'A'
d) Abiding with legal/ Statutory compliances and
handing over of legal documents'
e) Plant & MachinerY
f) Sister concern Part-VIII of
Form-'A'&
Annexure-lll
&IV
3. med necessary on casg to case basis)
a) Factory registration
b) National small industries corporation (NSIC)
c) Micro/ Small scale industry (SSI) registration
4 Other documents
a) power of attorney for authorized signatory in
case of proprietorship concern/ resolution of the
partners or board of directors for authorized
signatory in case of partnership firm or registered
company as the case maY be.
b) ISO certification
c) Digital signature certificate
d) Electricity bill
e) Authorization letter Part-lX of
Form-'A'
s.3.6 submitted in case of change of name and

address.
5.3.7 Basad on the above observations will be done, if any clarification is required, it
must be communicated to the firm by Dy.HOD in writing through SMS / E-mail
within 45 days.
s.3.8 If the infrastructure / manufacturing facilities and QAP etc. rare prima-facie
Prepared by 'l- Approved By
CDE/E-Loco
\n-z
\ PCEE
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/ /
considered inadequate insufficient unsatisfactory, the application may be
rejected, altogether and the decision communicated to the firm in writing by
CDE/Elect. Loco without delay, intimating the deficiencies therein.
5.3.9 If the deficiencies are complied and CDE/Elect. Loco is satisfied the application
may be reconsider for further processing normally within six months from the
date of issue of reiection advice.
5.3.10 On satisfactory scrutiny of the details submitted, CDE/Elect. Loco directs the
Quality Cell to visit the firm for assessment of capability-cum-capability and
hands over all documents received from the vendor in a case file, duly numbered
and registered. Firm will be advised by Quality Cell to make the preparations for
the assessment well in advance.
5.3. r 1 Capacity-cum-capability assessment report will be prepared by quality cell based

on result of the inspection of infrastructure / manufacturing facilities /QAP by
filling up Form 'B' i.e. format BLWVD/ELIF|05 annexing all relevant
documents.
5.3.12 The nominated officers of Quality Cell shall ensure that QAP, technical
capability for manufacturing of quality product test equipment for maintaining
quality standard, capacity and financial status are adequate. The requirements of
manufacturing process, stage inspection, inspection procedure and facilities
considered necessary to maintain quality shall also be ensured by the nominated
officer. The Quality Cell shall maintain data regarding minimum infrastructure
needed for a product or a group of similar products, in order to ensure quality
supply. The officers shall also check the criteria like design capability and
product maintenance support system of the vendor under assessment.
5.3.12.1 Capacity-cum-capability assessment (CCA) and prototype testing of all ToT

items (Traction Converter, Auxiliary Converter, Central Electronics,
Transformer, Traction Motor, Propulsion equipment consisting of traction
converter auxiliary converter and central electronics) will be jointly carried out
by minimum JAG level officers of CLW/BLW and RDSO. Approving authority
of CCA, prototype, Bill of materials (BOM) fo. fof items snAt Ue
5.3.12.2 Pres"nce BLW/CLW's supervisor on firm's premises electronically connected

"f
with nominated officer in HQ will be considered equivalent to nominated
officer's visit to firm's premises.
will be apprqyed by PCEE/ CLW
\z
5.3.12.3 Schedule of Technical requirements (STR)
after conpultation with BLW. \1
Prepared by A[provedr$.\k
-
CDE/E-Loco PCEE I/, \.
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5.3.12.4 New specifications and drawings of CLW and changes ln exlstlng speclllcatrons
and diawings of CLW shall bi approved by concerned HOD of design
wing
except for T:ot items and for proposed changes to be published in CLW website
as detailed in subsequent Para.
The proposed changes oi specifications and drawings for the following cases
shall be published ln CLW website with intimation to approved sources for
obtaining comments before implementation.
:":il""ffn"'
:1 ry llfilt',''l:' fi[*mx*+:
The draft specification/ drawing incorporating proposed changes as above shall
I
be uploaded in CLW website with intimation to approved sources. Time

frame
of 3b days will be given for submitting comments' After 30 days, comments
received if uny ur. io be scrutinized. In case there is any modification
of draft
specification of d.aft specification /drawing required to be done after scrutiny of
ctmments thus obtained, the modified draft specification/ drawing shall be
uploaded to website for another 30 days. Approval of HOD of design will

be
taken for implementing the finalized changes in specification/ drawing of CLW'
For all ToT items (Traction Converter, Auxiliary Converter, Central Electronics,
Transformer, Traction Motor, Propulsion equipment consisting of traction
converter auxiliary converter and central electronics), approval of PCEE will be
taken for any change in sp"cifi"
5.3.13 of the final scrutinY in Format BLW/

VUlBLlflOS (i.e. Fbrm 'b'; with all relevant documents to PCEE through the
CDE/Elect. Loco along with remarks / recommendations for perusal and
approval.
5.3.14 ry Certificate of Registration shall
5.3.1 5 mmend for waiver of capacity cum capability

assessment (CCA) in the following cases :
(i) fne f,., s c.edentials have already been assessed by BLW/CLW for other
items requiring simi lar infrastructure.
(i i) The firm is already an approved BLW/CLW supplier for items, which are
similar or more complex in nature than the subject item and if their quality
and delivery is satisfactory and consistent. \
Prepared by I Approved By
CDE/E-Loco \.- PCEE

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The firms, which are approved for the subject item by Railway Board or
other Railway Production Units or RDSO
The oEM and approved vendor as ToT partner for the item under
consideration and / or their duly authorized agent.
The firms which are of International / National
In all such cases, PCEE shall consider the recommendations on individual

merit and decide on the waiver of the assessment.
The approval will be communicated to the Vendor in writing by the Quality Cell,
duly informing the C[,E/Elect. Loco in Format BLW/ VDtELlFltt.
Procedure for approval of the Vendor in Master list of Approved Suppliers/

ofapproved vendors
A vendor is considered for listing as approved source of the Master list of

approved suppliers/ vendor directory of Approved Suppliers List, if the
prototype testing has been successfully done and approved, bill of material
approved, Quality Assurance Plan approved, required field trials have been
successfully carried out and the performance of the equipment in service is to the
desired level for a minimum period and quantity in service, as specified for the
item.
The firm shall be eligible for approval based on the performance against
development orders and repeat development orders particularly consisting of:
The prototype testing of the product has been successful as per the current
uct specification.
Inspection of prototype should be done by Dy. HOD or his authorized
Authority for issue ol'Dispatch Memo (DM) / provisional IC will be PCEE and
lof prototype for issue of final IC will be PCEE.
The field trial period for issue of final prototype clearance shall be as under:
i) Field trial period, if stipulated in respective specificatign shall prevail.
ii) In case field trial is not shown in the specification-
a) Onlv fitment for minor and medium i
CDE/E-Loco
,ry-- PCEE
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b) 06 (six) month for all major items.
iii) The time period shall be calculated from date of dispatch
from manufacturing unit.
6.1.2.4 ibility criteria and not appearing in CLW-

VD, hence their catJgory (Major/ medium/ Minor) is not defined. Category of
these items is to be1e.id.d *ith approval of design HOD. Suppliers lound
eligible for bulk order as per eligibility criteria but supplying item first time,
thelr prototype is also to be done ir per purchase order condition with waiver of
CCA: CCA ian be done in exceptional cases with approval of HOD and final IC
will be issued based on the category of item as approved by the design HOD'
However, for suppliers found suitable for developmental order for items
procured on eligibility criteria, their prototype will be dealt as per procedure
6.1.2.5 ent of item is delaYed beYond

03 months from its date of receipt in production unit, due to non availability of
corresponding parent assembly or any other administrative reason, the waiver of
fitment for prototype clearance shall be appro
6.1.2.6 isPatch of locomotive from

manufacturing unit, the firm may be permitted for supplying remaining
quantities of the developmental order against request forthe same by the vendor
fbr extensive field trials with approval of PHOD. But final IC for prototype unit
shall be issued only after field trial period of prototype unit.
For supply of balance quantity for extensive field trial, advice may be given to
the inspecting agency as per PO clause, to perform acceptance tests as per
routine test piotocol with IC issued only for fitment and extensive trial purpose
after approval of PHOD.
The quantity permitted for extensive field trial of an item shall not exceed
minimum quantity required for up gradation of the vendor for that item.
The production Unit (CLW or BLW) which has placed orders would permit
extensive field trial for balance quantity.
If developmental order is placed by zonal Railway/ DMW/ any other unit except
BLW, CLW and prototype inspection is done by BLW/ CLW, Then the unit
(CLW or BLW) which performs prototype test would permit extensive field trial
for balance quantit
\\
CDE/E-Loco
\n-- PCEE
t
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6.1.3 The vendor has adhered to all the contractual requirements such as delivery
schedule, specification and IRS condition of contract. For this purpose, the
contract performance of a Vendor for a product will be as per details available in
iMMIS system at BLW. In exceptional cases like of failure of iMMIS system
etc. it will be issued by Dy. HoD of Stores / depot officer at BLW on demand
!y Dy.HoD
6. r.3.1 The performance of the product has been satisfactory against the development
and repeat development orders (where applicable) and associated trials. FYFR
and FRPCPY maintained by Dy.HoD shall be used as the inputs for
performance evaluation.
6.r.3.2 FYFR is derived by Dy.HOD based on the failure report received from Zonal
Railways and also commissioning failures in shop. The report received from
zonal Railways shall be maintained in Format BLWND/EL/T'I08 and the shop
commissioning failures shall be maintained in format BLW/ VDtELtFlOg,
which becomes basic inputs for working out FYFR.
6. r.3.3 Dy. HODs concerned shall also get the consolidated FRPCPY for each make of
equipment from Railway/RDSO and shall be maintained in the Format BLW
vDtELtFt0T.
6.1.3.4 Besides, inputs from the recorded minutes of MSG meeting (Loco) shall also be
considered. Dy.HOD shall maintain and upkeep the MSG meeting minutes.
6.r.4 The response of the firm has been positive in respect of warranty replacements,
investigation and analysis of failures and initiating corrective action. Reports
from Railways regarding warranty response of firms, maintained by Dy.HODs,
shall be considered for this purpose. Besides, shop-commissioning failures shall
also be treated as warranty failures and the corresponding response of the firms
shall also be considered. The data maintained in Formats BLW/ VD/EL/F/08
and BLWIVDIELIFI09 will provide inputs for the warranty response. In
addition, QAP compliance also may be audited.
6.1 .s The firm has fulfilled criteria of supply viz. (i) minimum quantity of supply of
the equipment, (ii) Minimum field trial period as laid down in the 'Minimum
Quantity Criterion' as per Annexure-l for the item.
6.1 .5.1 The qualifying service period of vendor for minor items, medium items; all
small, medium and large fabricated items where fitment details are not available,
shall be treated "deemed to be qualified "once it completes T+4 month from the
date of Beceipt note of minimum quantity for criteria o(approval. T is the
(\
lr^.rr_
CDE/E-Loo" \ PCEE
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Issued by: MR
ed to be qualified" vendors of
minoiiterns, medium items, all small medium and large fabricated items shall be
provided
treated as vendors who have fulfilled minimum performance criteria
there is no adverse field performance report against them for the item for which
The equipment failures logged in online warranty portal oI uLw/ULw snall

De
6.1.5.2
considered as field p..fo*un.e report of the vendors for the purpose of
prototype approval and vendor enlistment. The Dy. HOD of Design wing of
'gLW,
while'issuing dispatch clearance viz. provisional prototype inspection
certificate shall ensuie that the name of the vendor is included for that item in
the
data base of the vendors in the online warranty failure portal. Such inclusion/
mapping of vendor in the data base of online warranty failure portal shall not
be
.onrirr"a as approval/ enlistment of the vendor for that item and the concerned
vendor will not have any right as approved source for that item' The prototype
clearance and approval for enlistment of such vendors shall be processed
based
on the failure dita recorded in online warranty portal and letters / failure reports
received from shed lzonal railways, if any forthe respective items
6.1.5.3 ndor(s) for any item and that vendor(s) starts
manufacturing ifie same item in India as well under same vendor name, the
Indian facilit/of the vendor(s) may also straightaway be considered as approved
vendor(s) for the item subject to following:
(a) Certificate from their principals ensuring quality standards at their Indian
facilities.
(b) Capacity-cum-Capability Assessment of their Indian facility/facilities.
(c) Approvalof QAP.
(d) Prototype test as per relevant IEC.
Condition li[;- Field irial period for prototype, quantity and period of
satisfactory field service criteria etc shall not be applffi
6.1.6 t YDIELTF/I0 will be PrePared and
signed by Dy.HOD and routed through CDE/Elect. Loco and Quality Cell for
recommendation of PCEE.
6.1.7 ffiilarinapplicationanddesignandrequirethesame
process, skills and infrastructure have been clubbed together in the vendor
directory. In case of clubbed items, the proven credentials of a firm against any
item of the group would be considered eligible for similar items across the same
group of clubbed items. The firm, who fulfils eligibility for enlistment for any
item of the group, shall be enlisted for all the clubbed items of the group.
If a vendor is approved for any item is a subgroup having common vendor base
and has to supply another item from the same sub group for the first time, only
\>
OAP approval for that item would be required i.e. CCA would4ot bqrequired.
Prepared by v Approved By
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v r ll
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Page l8 of62
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6.2 In case of delisted vendor, approval can be granted in following conditions:
6.2.1 The vendor has implemented all corrective measures and compliance to the
deficiencies, on which it has been delisted, has been found in order.
6.2.2 The vendor has completed minimum one year from the date of issue of advice
for delisting
6.2.3 The performance of the item/equipment cleared after implementation of

improvement measures has been found to be satisfactory, and the quality is not
below the level considered necessary for approval.
6.3 Cases for approval may be initiated at the request of the firm. Dy.HOD
concerned will put up the case for review of the status of the vendor to PCEE
through CDE/Elect. Loco and Quality Cell along with the Check List keeping in
view the requirements indicated at clause no. 6.1 and 6.2. It will be the
responsibility of CDE/Elect. Loco to ensure timely review of vendor's status.
7.0 Vendor Status:
7.1 Vendors approved by BLW, will be advised to CLW to place in one category in
the Master list of approved suppliers / vendor directory of Approved
Suppliers" for the manufacture and supply of an item.
7.2 Vendor Status shall be communicated to the Vendor by Quality Cell in the
Format BLW/ VDTEL/F lll.
8.0 Delisting of the vendor, approved by BLW (advice for de-listing to CLW can
be siven only for those vendor whose approval was sranted bv BLW).
8.1 Conditions for delisting of the vendors
8.1 .l Information provided in the initial application (Form "A") is found to be

incorrect.
8.1.2 Malpractice: whenever any malpractice or unethical practice adopted by the

firm comes to the notice of Dy HOD or Railways, the case for delisting of firm's
name from the approved list may be initiated.
8.r.3 Whenever any case of submission of forged or fake documents in support of
their firm at any stage, comes to the notice, the case for delisting of the fitm's-
Prepared by ApprovedBy
\ S.
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Page 19 of 62
Version No: 4.0

Effective Dale: I 6.06.2021
Issued bv: MR
name from the approved list may be initiated.
8.1.4 After rec"i"ing information from Railway Board / Railways / Production Units
regarding and involvement of any firm in cartel formation, the name of such
firm may be delisted with immediate effect.
8.1 .5 No response to Railway against deficiency and quality related issues for 06
months.
8.1 .6 The ,endor must inform the Dy.HOD concerned immediately if any change in
design, specification, manufacturing process, raw material, plant and machinery
takes place. failine which, on detection of such changes
8.1 .7 Whenever the purchaser revises a specification and the revision does not involve
major changes in the design, the status will continue to be the same. Any
additional tests, if required, shall be completed within a reasonable time, failing
which the vendor may be delisted.
8.r.8 Premature withdrawal of support/collaboration by the collaborator or, the
technolosy has not been fully absorbed by the vendor to the qe!E&91f9! {ry]V.
8.1 .9 Withdrawal of ISO certification of the firm by certifying Agency.
8.l .10 Frequent non-conformities during regular purchase inspections.
8.1.l I Non-compliance of approved QAP
8.1 t2 Requirements of the revised/amended specification are not met within the time
frame specified in the notice for submitting proto as per the revised specification.
8. t .13 Complaint of poor quality, poor performance or adverse feedback.
8.1 . l4 The entire factory or part of it is reported closed, shut down or locked out for
duration of more than one year.
8.1 .l 5 Non-participation in tenders floated by Railways and non supply of spares/
complete item to Zonal railways against the purchase orders of Zonal railways.
8.1 .16 Irregular supply or non-supply over a long period.
If the firm is not able to supply the product on a regular basis or, found to be not
supplying the material over a long period and the user is put into inconvenience,
case can be taken up for delistine of the firm's name from the list
8.t.l7 Depending upon the severity of the complaint, a quick investigation shall be
undertaken by the Dy.HOD. Representative of the firm may also be associated if
considered necessary. If the fault in design is established then the firm may be
given adequate opportunity to improve upon the design. Based on the response
from the firm the decision regarding delisting of the firm's name from the
approved list will be taken.
8.2 Delisting shall be considered after communicating appropriate technical reasons
with reasonable notice period (Minimum one month) to the firms for
compliance. In cases where firms are not in a position to overcome the
shortcomings in a reasonable given time, it will be advised to CLW for delisting.
8.3 For reinstating a delisted firm, procedure given in para 9.0 will be followed.
Prepared by [. Approved By
t
CDE/E-Loco \ PCEE
L
Page 20 of 62
Version No: 4.0
Effective Date: 1 6.06.2021
Issued bv: MR
8.4 Th. delttttrg *ill be for a minimum period of one year from the date of
approval of the delisting.
8.5 rcpEt approval will be taken for delisting of a firm.
8.5.1 Aftr. Appr"*t f*

de-listing by PCEE, advised to CLW will be sent fbr de-
listine from Master list of approved suppliers.
8.6 @municatedinwritingbyQualityCelltotheVendorandall
the concirned to whom the Approved Vendor List i
8.7 ffid to submit a periodic feed back on the corrective &

preventive action being taken. Such feedback shall be considered at the time of
re-instatement.
8.8 Withholding/suspension of inspection:
8.8.1 @remisescanbewithheld/suspendedincaseofoneor
the seriousness and nature
moie of the below mentioned conditions considering
of complaints and its effects on quality of products:
a) The BlWRailways/User reports any adverse performance.
b) The critical machine essential for manufacturing & testing is under repair
or defective.
c) Deficiencies/discrepancies are observed during Quality Audit/Inspection o
materials.
d) Firm is under investigation for violation of statutory and mandatory laws
by any law enforcing agency of central or state government.
e) ni.m is under investigation for malpractice or unethical behaviour such as
submission of forged/ fake documents, cartel formation by BLW/CLW
/Railways.
f) A process of deli has been initiated
8.9 Suspension of Business:
8.9.1
th BLW or RailwaYs in case of
one or more of the below mentioned conditions:
a) Firm is under investigation for violation of statutory and mandatory laws
by any law enforcing agency of central or state government'
b) Flrm is under investigaiion for malpractice or unethical behaviour
such at
submission of fbrgedT fake documents, cartel formation by BLW/
! /:-,
Prepared by I \ Approved By
CDE/E-Loco I
PCEE
Page2l of62
Date of origi
L:: l,1:'-13
c) A process of delistin has been initiated.
Re-instatement of the status of the vendor penalized as in Clause 8.0
Re-instatement of the firm which has been delisted bv BLW
Action for re-instatement of the delisted vendor shall be considered on

merit only after the vendor applies for the same giving all the relevant
information.
Reinstatement shall be considered after a period of one year only which

be relaxed for new items.
Verification of the corrective & preventive action taken by the firm may
be done by resorting to the method of quality audit, random testing of the
item, detailed investigation of the failure cases or, feed back from the
will be taken for reinstatement.
Whenever the name of the vendor is delisted for any of the reasons cited
in Clause 8.0 and its sub-clause, the case of such vendor for re-
instatement shall be considered for Fresh Registration onl
In case of delisting due to lack of or withdrawal of ISO 900lor any

equivalent certification, submitted at the time of approval, by the
certifying agency, if the vendor obtains the ISO certification within a
period of one year, the vendor status will be restored immediately as
soon as ISO 9001 or ivalent certification is sranted.
RDSO controlled items used in the locomotives shall be mentioned in the

Master list of approved suppliers/ vendor directory of Approved Suppliers,
but will be mentioned as "Refer RDSO's Approved Supplier's List". The name
of the vendors shall not feature against such items.
Ch in the name of the vendor:
On request from the approved vendor about the change in name the Dy. HOD
CDE/E-Loco PCEE
Page22 of62
Version No: 4.0
lssued by: MR
@byvisittothefirm,spremises,ifconsiderednecessary.
to authenticate the
Documenti of Company Registrar will also be verified
change in the name
11.2 @inizethedocumentslikememorandumofarticleof
undertaking by the firm for
association, list of tools, plants and machinery,
liability of the old firm, resolution of the Board of directors of the firm and
partnership deeds etc. After satisfying himself and vetting from legal cell of
'gLW,
Oy.HOO will recommend the change of name of the firm for the approval
of PCEE through CDE/Elect. Loco
I 1.3 @e is do* as a result of bifurcation of existing work

premises, the capability
lt.4 @ge of name will be communicated to the vendor by

Qualiiy Cell under concerned Dy. HOD and the same will
be advised to CLW
for amendment in the lvlaster list of Approved Ve
12.0 ffia
12.1 On request from the approved vendor about the change of address of the
manufacturing unit the Dy.HOD shall verify the same by visit to the firms
premises and establish the followilg&gEi-
The office establishment has been shifted totally.
The machinery and plant have been shifted totally.
The testing and laboratory facilities have been shifted totally.
The approved QAP is implemented effectively at the new address.
The certificate from competent Government Agency for establishment of
the works at new address is available.
The name of the firm has not changed.
Approval of the additional works address will be granted only after
assLssment of new works address and successful prototype testing of the
item at additional works address. Status of the additional works address
will remain same as the originalworks after granting of approval.
12.2 Dy. HOD will finalize the report for the same'
12.3 @satisf*d tfre Dy. UOO will put up the report to the PCEE
through CDE/Elect. Loco and Quality Cell.
12.4
Prepared by
,\ Approved \\
{P\r
CDE/E-Loco 1 PCEE
Page 23 of 62
Date of Origin:,::
i:ir;3
lssued by: MR
communicated to the firm and the same will be advised to CLW for amendment
in the Master list of Approved Vendors.
12.5 Additional works setup by approved vendor:
12.5.1 Firm has to apply for inclusion of additional works like a fresh registration case.
a) Dy. HOD shall verify that the Machinery & Plants are similar to the
works already approved. However, the vendor may use some of the
facilities of the original works, as required.
b) The testing and laboratory facilities required for the final inspection of
the product shall be available in the additional works.
c) QAP shall clearly indicate the operations performed at additional works
and support taken from original works.
d) Factory license, ISO 9001or any equivalent certificate and SSIA',ISIC
certificate (if applicable) are available for the additional works.
e) The ownership of entity is same.
0 Approval of the additional works address will be granted only after
assessment of new works address and successful prototype testing of the
item at additional works address. Status of the additional works address
will remain same as the original works after granting of approval.
13.0 Sub-vendor
13. t Item supplied by Sub-vendor will form part of the Bill of Material of the primary
vendor.
13.2 Ensuring quality of material supplied by the sub-vendor to the primary vendor
willbe the responsibility of the Primary Vendor.
13.3 FreshBill of Materials (BoM) of new vendor will be approved by concerened

HOD of design wing except for ToT items. For all ToT items (Traction
Converter, Auxiliary Converter, Central Electronics, Transformer, Traction
Motor, Propulsion equipment consisting of traction converter auxiliary converter
and central electronics) approval of BoM will be granted by PCEE.
For change of Bill of Materials, vendor proposing the change will have to submit
a certificate declaring financial repercussion of the proposed change as on the
date of submitting proposal, with undertaking to pass on the cost benefit, if any,
due to the proposed change to the railways. Based on the certificate of the
vendor, then technical evaluation of the change of BoN\ shall be started
Prepared by
CDE/E-Loco \v Approved By
PCEE rI t
Page24 of62
Date of Origi n: 16.06.2020
Version No: 4.0
Issued by: MF
Production Unit (PU) approving the change shall reverse the right to verify the
financial implication for which vendor will have to produce supporting
documents whenever asked. Any such verification or lack of such verification by
the PU shall not be relieve the vendor of its obligation. If the declaration/
undertaking is found to be wrong at any stage, then the application of the vendor
shall be summarily rejected and approval given by the PU, if any, will be
withdrawn. In case there is nil/ negligible financial repercussion, the change of
BoM, after scrutiny of technical suitability, will be approved by concerned HOD
of Design wing except for ToT items. If there is financial repercussion in change
of BoM and/ or if it is a ToT item (Traction Converter, Auxiliary Converter,
Central Electronics, Transformer, Traction Motor, Propulsion equipment
consisting of traction c)onverter auxiliary converter and central electronics), after
ascertaining technical suitability, change of the BoM will be approved by PCEE.
r3.3. r After approval of competent authority of above, following quantity in loco set
shall be put on field trial in locomotives for change of BoM of major items:
SL No. Population of item in one Quantity in Loco set to be put on

loco field trial
I l-2 l0 loco set
2 3-5 05 loco set
J >5 02 loco set
The period of field trial if stipulated in respective specification shall prevail. If

nothing is mentioned in specification, field trial shall be for a period of 06
months. The time period for field trial shall be calculated from date of dispatch
of locomotive from production unit (PU). In case the item as per modified BoM
is supplied to Zonal Railways and commissioned by them, time period for field
trial shall be calculated from the date of commissioning of item as per modified
BoM in locomotive atZonal railways. For Medium and Minor Category items, if
prototype tests are carried out on item with modified BoM, then field trial will be
dispensed with.
After successful field trials of the above quantity and period the subject
subassembly/ component shall be approved for regular use in major items of 3
phase locomotives.
In case of obsolescence/ urgency/ insignificant minor changes, field trial for
change in BoM of major items can be waived with approval of PCEE.
13.3.2 If field trial is found necessary during the technical evaluation of the change of
BoM for minor / medium items, same may be done with approval of HOD of
Design wing as per above para 13.3. I
Prepared by A q
Approved By
lr\/1 A
cDE/E-Loc" \ -/'/ PCEE
DocumentNo.: QSP- VendorControlof Electric Loco Items
Page25 of 62
Version No: 4.0
Issued by: MR
I3 .3.3 of an item is approved for any vendor, it is
deemed to be approved for all vendors of the same item.
14.0 Distribution Matrix of Works

Designation 3Phase Locomotives Traction Motor & Static
equipments & qualitY Equipment
Cell
Dv HOD Dy CDE-I, Dy CDE/ Elect. , Dy CDt{rlgch.
HOD CDE/E-Loco
15.0 General
15.I @oDs concerned will be responsible for using the

correct version of the Master list of approved suppliers/ vendor directory of
Approved Suppliers in their offici
15.2 rs/vendordirectorywillberevisedtwiceina
year by CLW and will be issued on the first
15.3 be uploaded on CLW website 10 days before

publishing the final li.t to enable suppliers to register observation/complaints, if
any.
15.4 orregardingapprovalshallnecessarilybemade
through registered post. In order to provide advance notice CLW / BLW may
send advance communication through email also'
r5.5 dor De-listed bY Br 'W)
@caseofde-listingonlyandwithin30daysofissueof
letter for de-listing. Whenever the vendor is not satisfied the action taken, he may
appealed to GM who, after seeing the merit of the case, may decide or dispose
off o. refer the case to the committee consisting of PCEE / BLW, PFA/BLW and
PCMM/BLW. The committee gives their observation and recommendation. The
committee will verify that the case has been dealt with as per the procedure or
otherwise. The same will be put-up to GM for disposal of the appeal.
15.6 gLW is IRIS certified production Unit. It is desirable that existing approved and
new vendors and their sub-vendors make effort to obtain IRIS certification.
16.0 Associated Documentation
CDE/E-Loco ^// PCEE

Page 26 of 62
Version No: 4.0
Issued by: M
16.I BLWVD/ELIFl0l - Vendor Registration Application Form Appendix-l

rAt
16.2 BLW VD|EL|Fl02- Register for monitorins fresh resistration Appendix-2
16.3 BLW/VD/ELlFI03- Acknowledgement of having received Appendix-3
Form-'A'
16.4 BLW/ YD|EL|Fl04- Desired aspects in OAP Appendix-4
16.5 BLW/ VD1EL1Fl05- !endor Assessment Form 'B' Appendix-5
16.6 BLW/VD/EL/FI07- Format for maintaining FRPCPY from Appendix-6
Railways
16.7 BLW/VD/ELIFIOS - Format for maintaining warranty failures Appendix-7
& first year failures
16.8 BLWVD/EL/F109 - Format for maintaining shop failures Append x-8
16.9 BLW/VDiELIF/10 - Check List for Approval of Vendor Append x-9
16. l0 BLW/VD/EL/Flll - Format for advising the approval Append x- l0
l6.l I BLW/VDiElectric Loco- Master list of approved suppliers/ vendor directory of
Approved Suppliers for Electric Locomotive will be issued separately as defined
in clause 17.0
17.0 Cross References
17 .r RDSO work instruction No. EL-WI-7.I-I guideline for Vendor approval

(Registration)
17.2 Railway Board's letter No. 99/RS(G)/709/l dated 18.11.2016 regarding

Orderins on ADDroved/Resistered Sources
17.3 Railway Board's letter No. 2001/RS(G)17917 dated 07J2.2016 regarding

Ven do r Ap provallResistration for Safety/Vital Items
17.4 Railway Board's letter No. 2001/RS(G)177917 dated 01.02.2017 regarding

r A pprova llRegistration for Safety/Vita I Items
Ven do
l7 .5 Railway Board's letter No. 97lElect(TRs)lll3l4 dated 02.06.2020 regarding

Widenine of vendor base of items of electric loco
17.6 CLW Work Instruction No. CLW/MLSA/ELIWI guideline for Vendor approval
Prepared by
CDE/E-Loco L/ Approved By
PCEE
,\\
Page27 of62
Version No: 4.0
Issued by: MR
Format: BLW/ YDIELIF/01..........Appendix-l (U19)
Vendor Registration Application Form 'A'

(To be filled in by the firm seeking approval)
CAPACITY - REPORT FOR OBTAINING APPROVAL
Note: I Information furnished in this form will be treated as confidential.
2. The information to be furnished should be the latest, correct to the best of

knowledge of the firm, complete and should not conceal any relevant
material.
Name and Address of the firm:
CDE/E-Loco lA.z PCEE

PageZ8 of 62
Date of Origi n: 1 6.06.2020
Version No: 4.0
Issued by: MR
Format: BLW/ YD tELtF I 01 . . . ... ....Appendix- I (21 19)
PART _I GENERAL
I Name of the firm
2. Address:
a) Registered Office
b) FactoryAilorks
3. Contact Information:
Phone No (O)
Phone No (F)Ailorks
Contact Person
Mobile No.
Email
Fax No.
4. Nature of Business Manufacturer/Sole selling AgenV Dealer/

Trader/ Project Engineer/Agent/Assembler.
5. Nature of the Company Proprietary/ Partnership/ Private Limited/

Public Ltd.
a ln case of a proprietary, Co.

Name, Address , Telephone Nos.,
Mobile No. and Email ID of the
Proprietor.
b In case of Partnership, Co. Name

and Address of the Parlners with
Telephone Nos.
c In case of Public/Private Limited

Co. Name, Address, Telephone
Nos., Mobile No. and Email ID
of the Chief Executive.
\
Prepared by { Approved By
CDE/E-Loco \ PCEE
Page 29 of 62
Version No: 4.0
Issued by: MR
Format: BLW/ VD/EL/F/01 ...... ....Appendix- l(3/19)
Total area of the
Unskilled Artisan
CDE/E-Loco
\A.z PCEE
Page 30 of62
Date of ori gin,::'$rx13
Issued by: MR
Format: BLW/ VD/EL/F/0I ... ... ....Appendix-l (4119)
b) Working Hours+
Dailv Hours of workinq
Weekly closins (if any)
c) Are minimum requirements of

experience & qualification laid l-l v.,
down for production manager l-l No
& Supervisory stafl? (lf Yes,
eive details)
d) Are minimum requirements of

experience & qualification laid
down for quality control
Manager & Inspection Staff?
If Yes, give details
9. Type of Industry Smal I Scale/Tvledium Scale/Large Scale.
a) In case of small scale Industry

Registration No. and date with
the Director of lndustries
b) In case of Medium Scale/Large

Scale Industry, Factory No.
Allotted by the Director
General of 'Iechnical
Development
10. Whether firm is registered under

Indian Factories/Companies Act.
ll Registration No. if any with DGS&D

or any Railway
12. Year of commencement of

manufacture
Prepared by { Approved By
CDE/E-Loco \L--' PCEE N-

Page 31 of 62
Version No: 4.0
Issued by: MR
Format: BLW VD/EL/T/0I..........Appendix-l (5/19)
r3. Annual turnover during last 3 years

(The financial year adoPted bY the
firm should be indicated and
estimated value also given for current
year)
14. Electric Power
Sanctioned
Installed
15. Whether adequate facilities are

available for:-
a) Water Supply
b) Fire fiehtine
c) Security
16. Any other office? If yes, please give

details with address and Telephone
No.
t7. Agencies and Authorized dealership, Product OEM
if any.
CDEIE-Loco
t^z PCEE
Page 32 of 62
Version No: 4.0
Issued by: MR
Format: BLW/ VD nLB l01..........Appendix-l (61 19)
PART _ II TECHNICAL
I Manufacturing capacity as approved by

the Govt.
lndustrial License No. and Date

Sl. No. of Products Qty. Licensed
License
2. Brief details of products manufactured
Sl.No Type Description Annual Production for last three years.
J. a) Capacity for production of item

applied for, if entire capacity is
utilized on that item.
b) Net available capacity for the

items under reference keeping in
view the existing load on hand as
declared by the firm.
4. Whether unit/factory of the firm is

already approved with BLW for supply
of any other item. (lf yes, please give
details)
5. If the product being applied for has

been tested by any agency. Details may
be furnished (copies of quality
approval/Test Certificates/Test Reports
may be enclosed).
6. Whether the firm has full facilities for

manufacturing all components of item
under reference, If not-
a) Details of components not
manufactured in-house.
b) Name & Address of the Sub-
contractor/Suppliers
Prepared by A\ Approved By
1"r'. A -2
CDE/E-Loco \-' PCEE
Page 33 of 62
Version No: 4.0
Issued bv: MR
Format: BLW/ VD lELIF 101 ...... ....Appendix- I (7 ll9)
Whether the Sub-contractor/

Supplier is registered with
DGS&D/Railways.
Whether Sub-contractor/ Supplier

is registered under Indian
Factories/Companies Act.
Status of QMS as per ISO

9001ilSO 22163 or any other
equivalent certification of Sub-
contractor/ SuPPlier
Status of IRIS certification of
Foreign collaboration, if any
Name & Address of Whether current or not

the collaborator
Are imported raw material used, if

yes , details thereof may be
fumished
o/oof Foreign Exchange content
Brief Description of Product/ Estimated CIF Value
Raw Material in finished
Details of plants & machinery

(Description, rating, make & Qty.)
i r,z
CDE/E-Loco PCEE
Page 34 of 62
Version No: 4.0
lssued :MR
Format: BLW/ VD/IL/F/OI..........Appendix-l (8/19)
Details of laboratory and drawing

office facilities
Inspection facilities for inwanls goods

and qualitv controlof raw materials
Available test equipment and

facilities in the Factory,
(Description, rating, make &
Assistance from extemal

agencies (Description of the test,
name of the agency carrying out
Whether manufacturing with ISI mark

or to some other specification
Inspection and quality control of
QMS as per ISO 9001/lSO

22163 or any other equivalent
Certification Of Works
Dateof obtaining QMS as per

ISO 9001/lSO 22163 or any
other equivalent certification
first time
Whether the scope cover the item

under approval (Extract may be
Status of IRIS certification
Date of obtaining IRIS

ceftification first time
by t
U-
Prepared n
$\
Page 35 of62
Version No: 4.0
Effective Date: 16'06.2021
Format: BLW/ VD/EL/T/OI..........Appendix-l (9119)
Other certificates Pertaining to

Quality / environment / health /
Available test equiPment &
Name & Address of the
CDE/E-Loco i/\// PCEE

Page 36 of 62
Version No: 4.0
Issued by: MR
Format: BLW/ VD/EL/F/0l..........Appendix-l (10/19)
PART - III FINANCIAL/ COMMERCIAL
I Name(s) & Address(s) of your bankers
2. Financial Status as per latest relevant

records.
*All information to be fumished as per
balance sheet.
a) Net fixed assets
b) Current assets
c) Current liabilities (A copy of the

last annual accounts should also
be enclosed)
J. a) Sources of Finance
b) Borrowing limits as sanctioned by
bank. ifanv
4. Income tax retums with current

number and date
5. Excise/GST registration No.
6. GST registration certificates number

and date
a) State
b) Central
7. Brief terms & conditions for supply

will be as per extant IRS conditions of
contract.
7. Terms of payment
8. Are your products covered by

warranty? If so, indicate
Wananty should be AS per Bid
Documents.
a) Period
b) Scope of warranty
\
CDE/E-Loco PCEE
DocumentNo.: QSP- VendorControlof Electric Loco Items
Page 37 of 62
Version No: 4.0
Issued by:
F*."f, BLVi/ VD/ELIIY0I... ... ....Appendix- I (l 1/19)
9. Would you provide after sales service?

If yes, give details
Enclosures: Please give below the list ofenclosures

and the number of copies.
l.
2.
J.
We confirm that the information furnished is correct to the best of our knowledge.
Seal: Signature :
Name in Capitals
Designation :
Date :
Prepared by l Approved By
^.- PCEE
Page 38 of62
Version No: 4.0
Issued by: MR
Format: BLW/ VD/ELIF/O I . . . ... . ...Appendix-l (l2l 19)
PART - IV
DECLARATION AGAINST CARTEL FORMATION
We, M/s...
hereby undertake that we will not indulge in any sort of cartel formation in future with respect to any
of the orders to be placed by BLW. We further know that in case of any such cartel formation noticed,
BLW can take panel action including delisting from the Master list of approved suppliers/ vendor
directory of Approved Suppliers.
(s/d)
M/s
Approved By
Prepared by
A//
CDE/E-Loco PCEE
Page 39 of 62
Version No: 4.0
Issued by: MR
Format: BLWND/ELIF/O 1..........Appen dix- I ( I 3/l 9)
PART V
--
(To be taken on non-iudicial stamo oaoer of aoorooriate value as aoolicable in the resDective
State and dullv notarised & witnessedl
AFFIDAVIT
I, son of aged about ........ Years, resident of .............. do hereby solemnly affirm
as under
-
l. That the deponent is the sole Proprietor of the Concern which runs in the name and style
of.....
2. That the office address of the aforesaid Proprietorship Concern is at
3. That the aforesaid Proprietorship Concern deals in (here mention the details of
business).
4. That the deponent gives an undertaking that the Proprietorship Concem abides by all the
statutory obligations required to run his business.
DEPONENT
VERIFICATION
I declare that the contents of para I to 4 above are true as per my knowledge and nothing
has been hidden.
DEPONENT
CDE/E-Loco PCEE
Page 40 of 62
Version No: 4.0
EfTective Date: 16.06.2021
Issued by: MR
Form at: BLW/ VD/ELIF/O 1..........Appendix- 1 (14 I 19)
PART _ VI
(To be taken on non-iudicial stamo oaoer of aoorooriate valae as aoolicable in the respective
tr*" r"r r"tr,
"",
Undertakine for Infrineement of IPR for AII the ltems/?roducts Developed bv
the Vendors Which are in the Process of Approval
I, son of ...... aged about........ years resident of .............. do hereby solemnly afftrm as
under
-
is the Authorised signatory of ...................... (Name of the Sole
l. That the deponent
Proprietorship Concern/Partnership Firnd Registered Company/ Joint Venture).
2.Thatthe deponent declares on behalf of (Name of the Sole Proprietorship Concern/

Partnersh ip Fi rm/ Registered Company/Joint Ventu re) that :
a) The development' product/process is original and there is no infringement of Patent Rights. Indian
Railways shall not be responsible for infringement of patent rights arising due to similarity in design,
manufacturing process, use of similar components in the design & development of this item and any
other factor not mentioned herein which may cause such a dispute. The entire responsibility to settle
any such disputes/matters lies with the manufacture/supplier.
b) Details/desigrr/documents given are not infringing any IPR and we are responsible in absolute and
full measure instead of railways for any such violations. Data, specifications and other IP as generated
out of interaction with railways shall not be unilaterally used without the consent of Railways and
right of Railways on such IP is acceptable to firm.
DEPONENT
VERIFICATION
I declare that the contents of para I to 2 above are true as per my knowledge and nothing has been
hidden.
DEPONENT
PreparedA \ by
lr\r\ A
CDE/E-Loc" \ - '
Page 4l of62
Date of Origin 6.06.2020
1
Version No: 4.0

Issued by: MR
Format: BLW VDtELlFl01..........Appendix-1 (15/19)
(To be taken on non-iudicial stamp naner of apnronriate yalue as annlicable in the resDective
state an$ dullv notarised & witnessed)
Undertaking Regardins :
(i) Confidential Information
(iD Changes in the Name, Address, Work Place and Ownership
(iiD LegaUstatutory Compliances and Handing Over of Legal Documents
(iv) Plant and MachinerY
I, son of ...........0...... aged about ........ years resident of .............. do hereby solemnly affirm
as under
-
l. That the deponent is the Authorised signatory of ............ (Name of the Sole Proprietorship
Concern/Partnership Firm/ Registered Company/ Joint Venture).
2. That the deponent dectares on behalf of ............... (Name of the Sole Proprietorship
Concern/Partnership Firm/ Registered Company/Joint Venture) that:
a) No confidential information has been provided to BLW and as such no claim shall be
made against BLW for infringement or leakage of any information.
b) that any change in the name, address, work place and ownership of the (Name of the
Sole Proprietorship Concern/ Partnership Firm/ Registered Company) shall be done
as far as possible with prior intimation to BLW. If prior intimation regarding aforesaid
changes is not given, then the same shall be intimated to BLW forthwith and in any case
not later than one month, failing which BLW shall have the right to temporarily delist
(Name of the Sole Proprietorship Concern/ Partnership Firm/ Registered Company
alongwith address) without assigning any reasons and the delisted vendor shall have no
claim in consequence thereof against BLW whatsoever.
c) All statutory requirements/obligations are being abided with, including the following:
(i) Sale Tax Registration
(ii) Income Tax Retum
(iii) Labour Laws Minimum Wages Act, Workman's Compensation Act, and
- Labour etc.
Prohibition of Child
(iv) Any other legal/statutory compliance.
d) All/any documents stated in para 2c above, shall be handed over to BLW as and when
demanded.
Prepared by
CDE/E-Loco
\v Approved By
PCEE
Page 42 of62
Version No: 4.0
EfIective Date: I 6.06.2021
Issued by: MR
Format: BLW/ VD/EL/F/OI..........Appendix-1 (16/19)
e) We are aware that if at any time after approval is accorded, some M&P is found deficient
without intimation to BLW along with reasons for the same, then action may be initiated
by BLW including detisting and withdrawal of approval of the firm without giving any
further opportunitY.
DEPONENT
VERIFICATION
I declare that the contents of para I to 2 above are true as per my knowledge and nothing has
been hidden. .
DEPONENT
Prepared by
CDE/E-Loco
Approved By
PCEE
s
Page 43 of 62
Version No: 4.0
Issued by: MR
Format: BLW/ YDnLrc l01..........Appendix-1 (17 119)
PART _ YIII
(To be taken on non-iudicial stamp paoer of aooronriate value as applicable in the respective
state and dullv notarised & witnessedl
Undertakins Regarding Allied/Sister Concern
I, son of aged about........ years resident of .............. do hereby solemnly affirm

as under
-
l. That the deponent is the Authorised Signatory/ Sole Proprietor I Partner / Directors of
.. (Name of the Sole Proprietor Concern/Partnership Firn/ Registered
Company alongwith address)
2. The particulars viz name, father's name, age and address of the ............. (Sole Proprietor of the
Proprietorship Concern / Partners of the Partnership Firm/ Directors of the Registered
Company) are as per ANNEXURE-IIL
3. That the deponent declares that he is aware of the provisions regarding sister/allied
concerns which are reproduced below:-
a) For Proprietary Firms: In case of Proprietary firms, the firms qualifuing the following
criteria shall be categorized as sister concerns:
o All the firms owned by the same person shall be considered as allied / sister
concerns.
b) For Partnership Firms: In case of partnership firms, the firms qualifuing the following
criteria shall be categorized as sister concerns:
c Allfirms having the same set of partners.
o In case, any one or more partners, who has a profit sharing ratio of 20ok or more in
the applicant firm as well as has any of the firms already registered for the same item
with BLW, both the firms shall be considered as sister concerns.
4 For Companies: In case of companies established under the Companies' Act, the firms
qualifying the following criteria shall be categorized os sister concerns
. All companies having "majoriry" of Directors common
-
. Any one or more Directors, or any of his/her close relatives (father, mother/
stepmother, husband, wife, brother/step-brother, _ sister/step-sister, son/step-son,
daughter/step-daughter, son's wife, daughter's husband, brother's wife and sister's
husband), has l/3rd or more share holding in the applicant company as well as in any
of the companies already registeredfor the same item
Y
CDE/E-Loco PCEE Z$ts

DocumentNo.:QSP-VendorControlofElectricLocoltems
Page 44 of62
Version No:4.0
Issued by: MR
u)ith BLW, both the companies shall be considered as sisfer concerns'
Format: BLW/ VD/ELIF/0I......""Appendix-1 (18/19)
o Common share holder having l/3rd shares'
d) other conditions: In addition to this, the firms/companies operating from same offtce
concern.
or having same manufacturing works shall be treated as allied/sister
4. That the deponent declares that under provisions mentioned in

para 3 above (mention name of
the Sole Pioprietorship Concern/ Partnership Firm/ Registered Company) is not a
sister/
allied concern of any oiher,sole Proprietorship conceny' Partnership Firm/
Reghtered
Company reghtered as vendor in BLW
OR
That the deponent declares that under provisions mentioned in

para 3 above (mention nane of
the sole Proprietorship concertd Partnership Fhn/ \estltered company along-with
Concern/
atldres$ is a sister/allied concern of (mention-norne of the Sole Proprietorchip
Partnerchip Fiilrl/ Registered Company registered as uendor in BLll along-with address)
and furthei declares tha't the details olname, uddr.sr, workplace,

ownership and business of the
aforesaid sister/allied Concern are as per ANNEXURE-IV'
DEPONENT
VERIFICATION
knowledge and nothing has
I declare that the contents of para I to 4 above are true as per my
been hidden.
DEPONENT
PCEE
CDE/E-Loco ^/2
Page 45 of 62
Version No: 4.0
Issued by: MR
Format: BLW VD/ELIF/01..........Appendix-1 (19/19)
PART IX
-
(To be taken on non-iudicial stamo oaoer of aoorooriate value as aoolicable in the resoective
stote and dullv notarised & wilnessed)
Authorization Letter
I, son Of .............. .4.. aged about ................. years Sole hoprietor / Partner / Director of
(Name of the Sole Proprietor Concem/Partnership Firm/ Registered Company alongwith address) do
hereby authorize following persons to sign the documents on behalf of the firm :
SI. No. Name of the person alongwith Designation Signature

father name
DEPONENT
CDE/E-Loco
\^.2 PCEE
Page 46 of 62
Version No: 4.0
Eflective Date: I 6.06.2021
Issued by: MR
Format: BLW/ VD/EL/I/0?..........Appendix-2 (1/1)
VENDOR REGISTRATION MONITORING
EE qtr o
!
!d
LO
iq o'E
o
o
tIE o
E
o
9\E
E ^o bEs
,,otr =Ej(
o
>6'
gE *,4 Ycca bEE o-!2!
A o"E
d?!
z
a
dL
2tr,
EIJ
_o-,o
Foo o
O
'=A 6
aro
rr:54 664
o!=tr
oo!A Ed i ao OeX9
og <6 ozdd HE O E:
6 07
-oc
d ots
lLAc
* In case the assessment is taken up outside the tender, this column will be marked as "Outside
Tender".
** [n case Form-A is sent by post, date of acknowledgement from the firm shall be sought and
recorded in this column.
CDE/E-Loco PCEE
Page 47 of62
Version No: 4.0
Issued by: MR
Format: BLW/ YDIELIF l03..........Appendix-3 (1/l)
Acknowledgement for receipt of Application form (i.e. Form 'A')
No. ELI Date:
M/s.
Sub: Application (i.e. Form 'A') for registration.
The application (i.e. Form 'A') for registration as an approved vendor for manufacture and supply of
... to BLW has been received for processing. The registration
number for further communication in this regard is .. .....
For PCEE/BLW
Not to be printed:
The registration number for further communication will be the running serial number in the Register
(BLWVD/ELtFt02)
Prepared by
CDE/E-Loco
y Approved By
PCEE
Page 48 of62
Version No: 4.0
Issued by: MR
Format: BLW,/ VD/EL/T/04..........Appendix-4 (1/1)

Approval of QAP: Approval of QAP will be done by design Dy.HOD
from (i.e' Form 'A') shall
eAp to be submitted by the vendor in duplicate along with the application
cover the following aspects:-
l. Organization Chart clearly bringing out the quality control set-up.
2. eualification Log Sheets of the personnel manning the quality control set-up.
3. process flow chart indicating the process of manufacture of on item or a family of items
for which the process is same.
4. Details of Sub-vendors:
o The name of the item for which sub-vendor is approved'
. The name of the approving agency.
. Inspection criteria ofthe sub-vendor.
. The sub-vendor has QMS as per ISO 9001/lSO 22163 or any other equivalent
certification
o Status of IRIS certification of sub-vendor
o QAP of the sub-vendor is approved by the Primary vendor'
o Sub-vendor has submitted the Quality Manual to the Primary Vendor.
o The sub-vendor has all the requisite infrastructure of manufacturing and testing
facilities, preferably under one roof.
. periodical inspection schedule for sub-vendor is being followed strictly by the

Primary vendor.
5. euality Assurance System - Inspection and testing plan. This shall cover the following:-
o Incoming Material
o Process control
o Product control
. System control
. Gauging scheme in the format for each operation gauges be mentioned. If used
A
CDE/E-Loco -/ PCEE
Page 49 of 62
Date of Origin 6.06.2020
1
Version No: 4.0

Issued by: MR
Format: BLw/ YD/F-LIF l05..........Appendix-5 (1/4)
Vender Assessment Form-'B'
(To be filled in by the inspecting official)
CAPACITY ASSESSMENT REPORT FOR GRANTING APPROVAL

Part-I
t Information to be iointly signed by Inspecting Ofrcer and,qilhorized rerye
I lirm Detail
r) Name of Firm
r) Works Address visited:
2. r) Date of visit
r) Name and Designation of Inspecting Officer
:) Name of item for which inspection has done

l) Specification No.
:) STR No.
l. Iave the details given in the three parts of Proforma
A' been verified. Ifyes, any observation or
liscrepancy noted. *
t. londition of the plant and Machinery held by the
lirm. *
). ilow are management-labour relations? Any labour
:roblem occurred in the past 3 years. *
6. Details of R&D department *
l) Funds for the current year *
r) Man Power. *
:) Head of the R&D Dept, his name & qualification.
l) On eoing proiects. *
t. Does the firm purchase raw materials on suppliers
guarantee or get it tested? Iftested, name ofthe
lgencv. *
3. Does the firm has separate Inspection agency of
lheir own or they get it tested from outside for
inspection and acceptance of purchase items? (ln
;ase ofoutside inspection agency, please give
:letails\ *
,.
Details of warehousing and storage facilities for: *
l) Raw materials (inputs)
b) Finished products. N\
Prepared by t Approved By
CDE/E-Loco \ PCEE
Page 50 of62
Version No: 4.0
Issued by: MR
Format: BLW VD/EL/F/O5... ..Appendix-5 (214)
lndicate the details of material handling and

10.
inished product handling equipment. *
Does the firm has separate in-charge of Quality
1t
lontrol & production? *
Does the firm have facility/provision for training of
12.
;taff where applicable? *
3. Does the firm follow any quality control program? It
;hese any evidence of scientific quality management
lv waY- *
l) Oualitv Manuals
r) Quality Plans
) Check lists
14. )oes the documents such as SSI/NSIC/Factory
icense, Latest electricity Bill, QMS & IRIS
;ertificate etc. been verified with original? *
15. )oes the firm maintain record of calibration of
neasurins instruments & test equipment? *
.s the calibration record upto date? Please give
16.
letails. *
17. lf the design of the product is firm's original design
:r borrowed from some other agency. If borrowed,
tive details. *
Does the firm maintain satisfactory quality control
8.
'ecord for: *
l) Material control
) Process control
) Finished product control
19. Are non-conformities properly identified and action
:aken accordinslv? *
What is the network of after sale services? (as per
t0.
Joc.) *
Brief mention of other items manufactured &
I
supplied by the firm *
12. Maior Customers of the firm. *
Signature iignature
Name: nsoectins Officer:

Designation: Desisnation:
Firm's Name: Banaras Locomotive Works
\
)ate:
Preparedby
CDE/E-Loco
h r.
\
Place:
Approved By
PCEE
R
\\
\re \
\\
Page 5l of62
1
Version No: 4.0

Issued by: MR
Format : BLW/ VD/EL/Fi05. . . ...Appendix-s (3/4)
Part-II
f * Personal report of the Inspecting Ollicial to be attached)
23. )o the firm purchase raw materials on suppliers
Iuarantee or get it tested? Iftested, name ofthe
lgency. **
24. Does the firm maintain goods inward records

'Acceptance & Reiection)? **
25. Does the firm has separate in-charge of Quality
Sontrol & production? **
Does the firm have facility/provision for training of
26.
;taff where applicable? **
77. Does the firm follow any quality control program? It
:here any evidence of scientific quality management
)Y way- **
l) Ouality Manuals
b) Oualitv Plans
:) Check lists
28. Does the documents such as SSINSIC/Factory
license, Latest electricity Bill, ISO certificate etc.
been verified with original?
**
29. Does the firm maintain record of calibration of
measuring instruments & test equipment? **
30. If the design of the product is firm's original design
or borrowed from some other agency. If borrowed,
give details. **
31. )oes the firm maintain satisfactory quality control

'ecord for: **
l) Material control
r) Process control
:) Finished product control
32.
ls the environment conducive to the production of
quality goods (order lines, lighting, cleanliness in-
lnd-around working conditions etc.) **
33. A,re non-conformities properly identified and action
aken accordinelv? **
34. ,s the quality of on-goinglobs satistactory?
35. What is the network of after sale services? (as per

loc.) ** C\ \
Prepared by
CDE/E-Loco
Approved By
PCEE Wr
Page 52 of62
Version No: 4.0
Issued by: MR
FoimAiaBf, W7vD-lm7Fres-; ...Appendix-5 (414)
]6. Is thefirm able to produce satisfactory evidence that

lhe orders executed by them in the last -3 years
where within the stipulated delivery period? Where
the suppliers made without considerable
rework/deviation? Are you satisfied with the
existence? **
i7. ts the firm prompt in correspondence and affending
reiection rework satisfactory? ll__=---
18. General Remarks:
(General opinion concerning management policies
of firm towards quality, maintenance of delivery
schedules, labor relations, no. ofyears in particulars
business etc.) **
t9, lrief mention of other items manufactured &
;uoplied by the firm **
40. Maior Customers of the firm
**
1
Any other remarks/observation conceming to
rarticipate item under reference.
Recommendation
It is certified that the requirements of Capability assessment of the firm are meVnot met with as
detailed above. Therefore, It is recommended that firm

M/s...
works address
with
at.......
may/may not be consi,Jered capable of manufacturing &' supply

of......
Date: Sisnature:
Place:
Name:
Designation:
Prepared by
CDE/E-Loco
n-' Approved B
PCEE \r
Page 53 of 62
Version No: 4.0
Issued by: MR
Format: BLW/ VD/EL/F/O7..........Appendix-6 (1/1)
REGISTER FOR MAINTAINING FRPCPY
o FRPCPY
q)
o.
(h
o
(,
F z
J o.
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.v () (, L
d O t\ & L (-) E lr > 0)
a E
tt q.l z U z z z z z ql rLl E] U a U U U a
Approved By
\^-- PCEE
Page 54 of62
Version No: 4.0
Issued by: MR
Format: BLW/ VD/EL/F/08......."'Appendix-7 (l/1)
REGISTER FOR MAINTAINING WARRANTY FAILURES & FYFR

(F
I o o
o o
o o o0 =
!vL >l
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() a '5
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Z OE && AtE HL IJ G)
Preparedby f\ ^ Approved BY
cDE/E-Loc" \
u^ /)
n
Z- PCEE
l$
Page 55 of62
Version No: 4.0
Issued by: MR
Format: BLW/ YDIELff l09..........Appendix-8 (1/1)
REGISTER FOR MAINTAINING SHOP FAILURES
/i
t; o
.I=
c)
J
r7)
-o
!o-
o o b0 o
o0
qPE.
E ooE o-l
5-o o 6)E) C) f
tsl: e >= d
z o.l
tr'= a) oQ -o. u)
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6) i:= (6 (d q.r .!'.f E
j .d= 85 &a ts [.i
=.:
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ztat\ z q.l taZ A8 2E )z (l).c
Aoo E !Eg d rfi>
CDE/E-Loco
\^.- PCEE
DocumentNo.:QSP-VendorControlofElectricLocoltems
Page 56 of62
Version No: 4.0
lssued by: MR
Format: BLW/ YD nLn n0... .......Appendix-9 (1/2)
Check List for APProval of Vendor
Sl. No. Parameter to be checked Description
I Name of the firm
2. Name of the item
J. Capacity cum Capability Assessment

Forrn '!{" submitted and scrutinized for all YesA.lo.
the points If yes details.
Name/Designation of the nominated Officer
Date of visit of the firm
Clarification sought from the firm

Defrciencies noticed & communicated to the YesNo.
firm If yes details.
Defrciencies taken care by the firm within 6 YesNo.
Months
Oate of approval of Capacity cum Capability
Assessment
Gaertaking agal nst Cartel formation YesA'io
4.
submitted
5. QMS requirements
Class of QMS certification
Name of Certifying agencY
Date of certification
Val idity of certifi cation

Certificate submitted YesNo
6. Prototype testing
Testing AgencY
Date of testing
Venue of testing
V"sfXto. If Xo'the details of deficiencies
Specifi ed requirements met noticed.
Date of prototype clearanc:e
\"/,
CDE/E-Loco ] PCEE
Page57 of62
Version No: 4.0
EfTective Date: I 6.06.2021
Issued by: MR
Format: BLW/ VD/EL/F/I0..........Appendix-9 (2/2)

7. QAP approval
8. QAP compliance Satisfactory YesNo. lf 'No'details
9. Quality Manual Submitted YesA..lo. If 'No' the details.

a
J. Date of application for Approval
5. Minimum supply quantity criterion fulfilled Yes/l',]o. If 'No' details.
Details of order
Order placing authority
Purchase Order / Contract Details
Validity of the order

Details of supply made
6. Minimum performance criterion fulfi I led YesA.{o. If 'No' details.
8. Warranty failures and replacement details
Customer service performance Satisfactory YesAllo. lf 'No' details.

7.
Rate of rejection during service and
10.
inspection
ll Complaints from the Railways
Remarks by Dy. HOD
Signature (Name/Desigration of .HOD)
Prepared by
CDE/E-Loco
n-z Approved By
PCEE
Page 58 of62
Version No: 4.0
Issued by: MR
Format: BLW/ VD|EL(Flll..........Appendix-l0 (1/l)
CERTIFICATE OF REGISTRATION / APPROVAL
M/s Registration No.

Office Address
Factory Address. has
been registered as an approved vendor for manufacture and supply of (ltem)

as per the specification
No.... .... to CLW or BLW. This registration is valid
from .... . .. to ....... subject to the following conditions:
1. The supply should meet the requirement of the specification.
2. No design change or the change in Bill of Material shall be made without the prior approval
of Unit Officer.
3. Notwithstanding this approval, vendor is wholly ard completely responsible for quality, on
line performance, reliability and life of the item/items supplied by him.
4. Complete compliance to the conditions given in Purchase Order of CLWBLWDMWIZnnaI

Railways.
5. All future changes in equipment, facilities and establishment at your works should be
promptly communicated to BLW.
6. No change in location of any activity except with prior consent/approval of BLW.
Signature with Seal
Prepared by
n-' Approved
ak
CDE/E-Loco PCEE
Page 59 of 62
Version No: 4.0
Issued by: MR
Annexure -I
Criteria for approval as Approved Source
!
t+ Type of item Minimum Qty. Service period with
(L/Sets) Satisfactory
performance (Year)
All minor items. 6 months
2 All medium items. t0 0l Yr.
J. All major items (except given Sl. No. 4,5) 20 0l Yr.
4. a) Main transformer for locos. 20 02 Yrs.

b) Vehicle Electronics/Control Unit for electric
rolling stock.
c) IGBT/GTO based traction, aux. & hotel load
converters for rolling stock.
d) Asynchronous Traction Motors.
5. Items for critical applications w.r.t. wear Viz. Al 20 03 Yrs.
gears. pinions.
The time period for service trial before enlistment as per Annexure I shall be calculated from date of
dispatch of locomotive from Production Unit (PU)
CDE/E-Loco
il./ PCEE
Page 60 of62
Date of origin:,::.$liT8
Issued by: MR
Annexure-II
CDE/E-Loco PCEE
Page6l of62
Date or ori gi
:;, f Ltl'-13
Issued by: MR
Annexure-III
(Tick any one)
SN Name Father's Name Age Address Profit sharing Ratio

/ 7o Share
DEPONENT
CDE/E-Loco PCEE
Page 62 of 62
Version No: 4.0
Issued by: MR
Annexure-IV
SN firm along Address Work Ownership details Business

Name of the
with type of firm i.e. place i.e. Name & 7o Details
(partnership/ registered Share
company etc.)
DEPONENT
t
Prepared by -.
,<; ApprovedBy
\ \\/lG

BLW-Procedure For Vendor Development

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Document No.

: QSP- Vendor Control of Electric Loco Items

Banaras Locomotive Works

PROCEDURE FOR VENDOR DEVELOPMENT

FOR PURCHASED PRODUCTS

USED IN ELECTRIC LOCOMOTIVES

To{pectficatlylefine the procedure to develop, evaluate and approve suppliers

@s for evaluating a new supplier for financial and

3.1 Category of Vendor

The Vendors are categorized as approved sources

BLW means Banaras Locomotives Works, a production unit under Ministry of

Dy.HOD is the officer directly in-charge of design, development, procurement

A prospective vendor, who has been considered for development of a product /

er Year and is the failure rate of a specified

te of a particular make of a produce in service in

GM means General ofBLW

ffi Electrical Engineer of BLW.

BLW, DMW, ICF, RCF, MCF EtC.

e for overall coordination of design

used in electric locomotives.

meets PeriodicallY to review the

Loco having expertise for undertaking

ined by the concerned Dy'HOD for the item

Documents submitted by Vendor consisting of design details, prototype test

CDE/E-Loco l.- PCEE

RDSO is Research Designs & Standards Organization, located at Manak Nagar,

3.19 Sub Vendors

4.0 Responsibilitv & AuthoritY

4.1 Establishment of the Vendor Approval Procedure PCEE

4.2 Amendments to Vendor Approval Procedure PCEE

4.3 Maintenance of the Vendor Approval Procedure PCEE

Vendor status review PCEE

4.7 ilitY assessmant of the CDE/Elect. Loco

5.0 Drnparlrrro for Annrnval

directory is possibie normally by participating in a tender issued by BLW

5.2 s in a tender issued bY BLW for such

5.2.3 Vendor Application Fees

s.3.2 A register in Format BLW VDIEL/F/O2 shall be matntatneo Dy vuLtLteul'

5.3.4.1 Oocurnenrary evidence of purchase/collection of latest versions of relevant

5.3.4.2 OAP of the firm in duplicate.

5.3.4.3 Form 'A' in duplicate.

CDE/E-Loco \ PCEE \L\p, t b

5.3.4.4 All columns duly filled up.

5.3.4.6 All the Annexures refened have been enclosed.

s.3.4.7 All the required documents have been enclosed.

5.3.4.8 All required information has been furnished.

5.3.4.9 No ambiguous document or information is enclosed.

s.3.4. t r Basis of information supplied regarding infrastructure and manufacturing

5.3.5 Submission of leeal documents

s.3.6 submitted in case of change of name and

Prepared by 'l- Approved By

5.3. r 1 Capacity-cum-capability assessment report will be prepared by quality cell based

5.3.12.1 Capacity-cum-capability assessment (CCA) and prototype testing of all ToT

5.3.12.2 Pres"nce BLW/CLW's supervisor on firm's premises electronically connected

will be apprqyed by PCEE/ CLW

be uploaded in CLW website with intimation to approved sources. Time

uploaded to website for another 30 days. Approval of HOD of design will

taken for implementing the finalized changes in specification/ drawing of CLW'

5.3.13 of the final scrutinY in Format BLW/

8.5.1 Aftr. Appr"t f