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PRO - ACTIVE DISCLOSURES OF UNDER SEC 4 (1) OF

THE RIGHT TO INFORMATION ACT – 2005

OFFICE OF THE DIRECTOR GENERAL OF POLICE, CHENNAI-4.

(Extract of Rule 4(1) (b) of the Right to Information Act 2005.)

(i) The particulars of its organization, functions and duties:

The police force the Tamil Nadu State is headed by the Director General of
Police who is assisted by officers and men who are primarily entrusted with the
responsibility of maintenance of public order and prevention and detection of crimes.
Besides the Civil Police, the Tamil Nadu Police also has special wings like Armed
Police, Intelligence branch, Crime Branch etc.,. The staff officers of the Director
General of Police are Additional Director Generals of Police, Law & Order,
Administration, Head Quarters and Welfare, Inspector Generals of Police,
Administration, Establishment, Head Quarters, Welfare and Modernization and
Assistant Inspector Generals of Police, Administration, Head Quarters, Law & Order.
The function of the Office of the Director General of Police is to assist the
Director General of Police in the exercise of overall supervision of the Tamil Nadu
Police in all matters.
(ii) The Powers and duties of its officers and employee:

All works relating to Law & Order is handled by the Commissioners of Police,
Zonal Inspector Generals of Police, range Deputy Inspector Generals of Police and
District Superintendents of Police. Special Units viz., Railways, Technical Services,
State Crime Records Bureau, Crime Branch Crime Investigation Department, Armed
Police, Economic Offences Wing, Training, Prohibition Enforcement Wing, Civil
Defence and Home Guards, Civil Supplies Crime Investigation Department, Coastal
Security Group, Operations (Tamil Nadu Commando Force and Commando School),
Social Justice & Human Rights, Special Branch Crime Investigation Department
including Security, State Traffic Planning Cell and Crime etc., handle the specialized
areas headed by the Additional Director Generals of Police / Inspector Generals of
Police which is also supervised overall by the Director General of Police, Tamil
Nadu. All the Officers and men are working for the safety and protection of the
People and their properties. The Police Officers are entitled to exercise all the
powers envisaged according to their ranks legally entitled as per the Indian Police
Act, 1861, Major Act, Indian Penal Code, Criminal Procedure Code, Indian Evidence
Act, Minor Act and the Police Standing Orders, etc.,.
(2)
Following are the Officers and Ministerial Staff who are assisting the Head of
the Department that is the Director General of Police in all matters in the
Headquarters:
i. Additional Director-General of Police (Law and order):–
Supervising and guiding the field officers in the maintenance of law and order
in the State. In the Punishment Rolls, he is exercising the powers as
Appellate Authority.
ii. Additional Director-General of Police (Administration):-
Looking after the establishment subjects relating to the Gazetted and Non
Gazetted Branches, Recruitment, Training, compassionate appointment and
re-allocation. He is the Appellate Authority for RTI petitioners.
iii. Additional Director-General of Police (Head Quarters):-
Looking after the subjects relating to Budget, Audit of accounts, procurement
and maintenance of Motor Transport, Arms and ammunition, Stores, Uniform,
building and settlement of Vehicle Hire Charges.
iv. Additional Director-General of Police (Welfare):-
Looking after the subjects relating to Tamil Nadu Police Benevolent Fund,
Health Fund, Insurance and other Welfare matters.
v. Inspector-General of Police (Administration) –
Assisting the Additional Director General of Police (Administration) in dealing
with establishment matters relates to the Gazetted, Non Gazetted Branches
and the recruitment.
vi. Inspector-General of Police (Establishment):-
Assisting the Additional Director-General of Police (Administration) in dealing
with subjects relating to training, supervising the Court Cases, RTI Act – 2005,
follow up reports of Enquiries of Vigilance & Anti-corruption and Police
Standing Order 151.
vii. Inspector-General of Police (Welfare):
Assisting the Additional Director-General of Police (Law and order) and
(Welfare) in dealing with subjects relating to Crime matters and Police Welfare
matters.
(3)

viii Inspector-General of Police (Modernization):–


Assisting the Additional Director-General of Police (Headquarters) in dealing
with the subjects relating to modernization of police force and procurement of
vehicles, arms and ammunition, etc.,.
ix Inspector-General of Police (Headquarters):–
Assisting the Additional Director-General of Police (Headquarters) in dealing
with the subjects relating to procurement and maintenance Motor
Transport, Vehicle Hire Charges, Buildings, Telephones, Stores Uniforms,
Arms and Ammunition, Rectification of Pay Anomalies, Loans and Advances
and Encashment of Bills and Cash Transaction.
x. Assistant Inspector -General of Police (Head Quarters) -
Assisting the Inspector-General of Police (Headquarters) in dealing with
subjects relating to Motor Transport Vehicle Hire Charges, Buildings, Stores,
Uniforms, Arms and Ammunition, Rectification of Pay Anomalies, Loans and
Advances and Encashment of Bills and Cash transaction.
xi. Assistant Inspector - General of Police (Administration):-
Assisting the Inspector-General of Police (Administration) in dealing with
establishment matters of Non – Gazetted Police personal subjects relating to
mercy review petitions in cases of departmental action, preparation of Annual
Administration Report, Ministerial staff establishment and Court cell.
xii.. Assistant Inspector - General of Police (Law and Order):-
Assisting the Assistant Director-General of Police (Law and Order) in dealing
with subjects relating to Law & Order, Crime matters, Appeal petitions in the
cases of departmental action and functioning as Assistant Public Information
Officer of the State Police Head Quarters Office for RTI Petitioners
xiii. Financial Controller:-
Dealing with subjects relating to Budget, Public Accounts Committee,
Contingent, Cost Recovery and Food Subsidy Scheme.
xiv. Public Relations Officer
Dealing with subjects relating to the public relations and arranging press
meets.
xv. Assistant Director – Internal Audit –
Dealing with subjects relating to audit the bills of police department.
(4)
xvi. Assistant Director Statistics –
Dealing with collection and maintenance of statistical data of the department,
assisting to prepare answers to the Lok Sabha/Rajya Sabha and
Legislative Assembly questions.
xvii. Legal Adviser –
Giving opinion in the legal matters and assisting the Director-General of
Police in Court proceedings.
xviii. Chief Administrative Officer. –
Dealing with subject relating to ministerial staff establishment and overall
supervision of the Ministerial Staff State Police Head Quarters.
xix Senior Administrative Officer. –
Dealing with subjects relating to Inspection Cell.
xix. Personal Assistants (Administration)
I. GB -subjects relating to Gazetted Officers.
II. NGB -subjects relating to Non Gazetted Officers.
III. R&T -subjects relating to Recruitment, Training, Acts and
Rules, Right to Information Act , Tapal, Record and
Despatch.
IV. CON -subjects relating to Confidential wing and Appeal wing.
V. Buildings - subjects relating to Buildings and Telephones.
VI. MPF -Modernisation of Police Force, Store General, Uniform,
Arms and Ammunitions.
VII. MT -subjects relating to Motor Transport and Vehicle Hire
Charges.
VIII. Crime - subjects relating to Crimes and Human Rights.
IX. Welfare -subjects relating to Tamil Nadu Police Health Fund,
Tamil Nadu Police Benevolent Fund, Pension,
Compassionate Appointment and regularization.
X. General -subjects relating to Public grievance, Chief Minister Cell,
Law & Order Matters and General Subjects.
XI. Accounts -subjects relating to pay Bill Audits, Pay section, Loans
and Advances, Encashment of Bills and Cash
Transaction and Contingent Bill.
XII. RA -subjects relating to award of various medals and re-
allocation.
(5)
III. The procedure followed in the decision making process, including
channels of supervision and accountability:-

For the administrative convenience the State Police Headquarters office is


functioning under the following 4 wings.
a) Law and Order - Additional Director General of Police, (Law &
Order), Assistant Inspector General of Police, (Law
& Order) will supervise the state Law & Order
works supported by Personal Assistants
(Administration), Superintendents and Assistants
concerned.

b) Administration – Additional Director General of Police


(Administration), Inspector General of Police
(Administration), Inspector General of Police
(Establishment) and Assistant Inspector General of
Police, (Administration) supervise the
Administrative works with the assistance of
Personal Assistants (Administration),
Superintendents and Assistants concerned.
c) Head Quarters - Additional Director General of Police
(Head Quarters), Inspector General of Police,
(Head Quarters), Inspector General of Police,
(Modernization of Police Force), Assistant
Inspector General of Police, (Head Quarters) will
be the supervising the procurement and
maintenance of logistics and infrastructure for the
department with the assistance of Personal
Assistants (Administration), Superintendents and
Assistants concerned.
d) Welfare - Additional Director General of Police (Welfare)
Inspector General of Police, (Welfare) supervise
the welfare works with the assistance of Personal
Assistants (Administration), Superintendents and
Assistants concerned.
(6)
IV. The norms set by it for the discharge of its functions:

The State Police Administration is handled by the State Police Headquarter


Officers as mentioned above under the supervision of the Director-General of Police
in the discharge of its functions with the support of the ministerial staff, i.e., Chief
Administrative Officer, Senior Administrative Officer, Personal Assistants
(Administration), Superintendents, Assistants Junior Assistant, Stenos, Typists,
Record Clerks and Office Assistants. The procedures laid down in the Tamil Nadu
Police Subordinate Service, Police Standing Orders, Fundamental Rules, Tamil
Nadu Financial Code, Tamil Nadu Treasury Code, Tamil Nadu State and
subordinate Service Rules, Tamil Nadu Government Servants Conduct Rules, Tamil
Nadu Police Subordinate Officers Conduct Rules and All India Police Service
Officers Conduct Rules are followed wherever applicable. Provisions under article
309 of Constitution of India in relation to the conduct of the members of Civil Service
of the State in the performance of the duty with integrity and devotion to duty and all
other rules and regulations in force are followed for discharging the function of Police
Force in the State.

V. The Rules, Regulations, Instructions Manuals and records, held by it or


under the control or used by its employees for discharging its functions:

Chief Administrative Officer Wing:-


i. The Fundamental Rules.
ii. Tamil Nadu Ministerial Service Rules
iii. Tamil Nadu Government Servants Conduct Rules, 1973
iv. Tamil Nadu State and Subordinate Services Rules
v. Tamil Nadu Subordinate Police Officer’s Conduct Rules 1964
vi. Police Standing Orders
vii. Tamil Nadu Pension Rules
viii. District Office Manual
ix. Special Provident Fund Cum Gratuity Scheme.
x. Tamil Nadu Financial Code
xi. Tamil Nadu Leave Rules 1933
xii. General Provident Fund Rules
xiii. Tamil Nadu Transparency of Tender Act
(7)
Inspection Cell:-
The Government in their Order Ms.No.1663 Home (Police XI) Department,
dated:23.12.2008 and in Chief Office Memo in Rc.No.113949/IC/2009,
dated:06.07.2009, issued various instructions to all unit officers with regard to
adherence of the norms for inspection as per the revised schedule of inspection /
visits and other circulars issued from time to time are maintained.

Budget Section:-
Budget Manual
Internal Audit Wing:-
i. The Fundamental Rules
ii. Travelling Allowance Rules.
iii. Tamil Nadu Financial Code
iv. Special Provident Found Cum Gratuity Scheme
v. Tamil Nadu Leave Rules 1933
Gazetted Branch:-
i. All India Services Rules
ii. All India Services (Conduct) Rules
iii. All India Services PF Rules
iv. All India Services leave Rules
v. All India Services DCRG Rules
vi. All India Services Discipline & Appeal Rules
vii. All India Services Pension Rules
viii. Special Rules for Tamil Nadu Police Service
ix. Tamil Nadu Government Servants Conduct Rules
x. Tamil Nadu Civil Services (Discipline & Appeal) Rules
xi. Tamil Nadu General Provident Fund Rules
xii. Tamil Nadu State and Subordinate Service Rules
xiii. Fundamental Rules.
Non Gazetted Branch
Special Rules for Tamil Nadu Police Subordinate Service,
(8)
Recruitment & Training wing

i. Special Rules for Tamil Nadu Police Subordinate Services Rules


1955
ii. Tamil Nadu Special Police Subordinate Services Rules 1978
iii. Tamil Nadu Subordinate Services (Discipline & Appeal) Rules
1955
iv. Madras Medical Code 576 (For Second Medical Examination)
v. Tamil Nadu State and Subordinate Services Rules
vi. Rules of Right to Information Act – 2005
vii. Tamil Nadu Subordinate Police Officer’s Conduct Rules 1964
viii. Tamil Nadu Government Servants Conduct Rules, 1973
ix. Guidelines for various training, issued from time to time.
Confidential and Appeal Wing:-

i. Tamil Nadu Police Subordinate Services (Discipline & Appeal) Rules,


1955,
ii. Tamil Nadu Civil Services (Discipline & Appeal) Rules, 1955,
iii. Vigilance & Anti-Corruption Manual,
iv. Government instructions relating to disciplinary matters / Confidential
Report.
v. Police Standing Orders pertaining to disciplinary matters.
Buildings Wing:-

i. Financial Code
ii. Police Standing Order Volume – IV
iii. Office Manual Order 166(1)
iv. Order of the Government relating to provide of the Telephone to the
Government officers / Officers unit etc.,.
Modernisation of Police Force wing:-
i. The Tamil Nadu Transparency in Tenders Act, 1998.

Motor Transport Wing:-


Rate contract price approved by the DGS & D, New Delhi.
Crime Wing:-
i. Indian Penal Code
ii. Criminal Procedure Code
iii. Indian Evidence Act of Major Acts and all Minor Acts
(9)
Welfare Wing:-
i. Compassionate appointment
ii. Government servant Health insurance Rules
iii. Tamil Nadu Police Benevolent Fund Rules (up to the level Inspectors)
iv. Food subsidy scheme
v. Pension Rules
General Wing:-

i. The Private Security Agencies (Regulation) Act, 2005


ii. Tamil Nadu Private Security Agencies Rules, 2008
iii. Tamil Nadu Home Guards Rules 1963
Accounts wing
i. Fundamental Rules,
ii. Tamil Nadu Financial Code,
iii. Tamil Nadu Treasury Code,
iv. District Office Manual,
v. Tamil Nadu Leave Rules,
vi. Travelling Allowance Rules.
Re-Allocation Wing:-
i. Tamil Nadu Treasury Code Volume – I
ii. Tamil Nadu Treasury Rules
iii. Note under S.R.7 in T.R.16
iv. Various Medal Rules
(vi) A statement of the categories of documents that are held by it or under
its control:-
i. Chief Administrative Officer Wing
ii. Inspection Cell
iii. Budget Wing
iv. Internal Audit Wing
v. Gazetted Branch
vi. Non Gazetted Branch
vii. Recruitment & Training Wing
viii. Confidential and Appeal Wing
ix. Buildings Wing
x. Modernisation of Police Force Wing
(10)
xi. Motor Transports Wing
xii. Crime Wing
xiii. Welfare Wing
xiv. General Wing
xv. Accounts Wing
xvi. Re-Allocation Wing
The above wings are functioning and handing files / Documents as per
the subject allocation.

(vii) The particulars of any arrangement that exists for consultation with, or
representation by the members of the Public in relation to the
formulation of its Policy or implementation thereof:

The following officers of State Police Headquarters Office can be approached


for consultation, or representation by the members of the Public in relation to the
formulation of its policy or implementation with regard to the wings mentioned
hereunder.
I) For any grievance by the Public – Director General of Police
II) For all Establishment service matters – i.e., Administration.

(i) Additional Director General of Police (Administration)


(ii) Inspector – General of Police (Administration)
(iii) Inspector – General of Police (Establishment)
(iv) Assistant Inspector-General of Police (Administration)

III) For all Crime related & Law & Order issues

(i) Additional Director General of Police (Law & Order)


(ii) Assistant Inspector-General of Police (Law & Order)

IV) For all logistic related matters.

(i) Additional Director – General of Police (Head Quarters)


(ii) Inspector – General of Police (Head Quarters)
(iii) Inspector – General of Police (Modernisation)
(iii) Assistant Inspector-General of Police (Head Quarters)

V) For all Welfare related matters:-

(i) Additional Director General of Police (Welfare)


(ii) Inspector General of Police, (Welfare)
(11)

viii. A Statement of the boards, councils, committees and other bodies


consisting of two or more persons constituted as its part or for the
purpose of its advise and as to whether meetings of those boards,
councils, committees and other bodies are open to the public or the
minutes of such meetings are accessible for public:

Gazetted Branch Wing:-

The Police Establishment Board consists of Additional Director General of


Police (Law & Order), Addition Director General of Police (Administration), Additional
Director General of Police (Intelligence) and Additional Director General of Police
(Head Quarters) suggesting / recommending the transfer and postings of officers
and above the rank of Deputy Superintendent of Police and drawl of panel.
Non Gazetted Branch Wing:-
Transfer Committee consists of Assistant Inspector General of Police
(Administration), Assistant Inspector General of Police (Head Quarters) as members
and Inspector General of Police (Administration) as Chairman for considering the
transfer request of the Police personnel up to the rank of Head Constable.
Assistant Inspector General of Police (Administration), Inspector General of
Police (Administration) are members and the Additional Director General of Police
(Administration) is the Chairman for considering the transfer request of the Sub
Inspector of Police.
Additional Director General of Police (Administration), Additional Director
General of Police (Intelligence) are members and the Additional Director General of
Police (Law & Order) is the Chairman for considering the transfer request of the
Inspector of Police.
Inspector General of Police (Administration), Additional Director General of
Police (Administration), Additional Director General of Police (Intelligence) are
members and the Additional Director General of Police (Law & Order) considering
the promotion of the Sub – Inspector of Police to Inspector of Police.
The minutes of the meeting of Police Establishment Board are not accessible
for public.
Buildings wing
Standing Tender Committee and Uniform Quality Control Committee are
constituted by the Director General of Police as per the instructions of the
Government of Tamil Nadu.

(12)
Modernisation of Police Force Wing
Modernisation of Police Force Tender Committee and MPF Working Group
are constituted by the Director General of Police as per the instructions of the
Government of Tamil Nadu.
Motor Transport wing
The Vehicle Purchase Committee is constituted by the Director General of
Police and it is not open to public or the minutes of such meetings are not accessible
for public.
Re-Allocation Wing:-
Medal Board
Director General of Police : Chairman
Additional Director General of Police, Crime Branch, CID.,
Additional Director General of Police, (Law & Order) and : Members
Additional Director General of Police, (Intelligence)
Additional Director General of Police, (Administration) : Member/ Secretary

ix. A Directory of its Officers and Employees: -

Designation Office Phone


Numbers
Director General of Police 044-28447777
Additional Director General of Police (Law & Order) 044-28447799
Additional Director General of Police (Administration) 044-28447705
Additional Director General of Police (Head Quarters) 044-28447706
Additional Director General of Police (Welfare) 044-28446866
Inspector General of Police (Administration) 044-28447709
Inspector General of Police (Head Quarters) 044-28443993
Inspector General of Police (Establishment) 044-28447712
Inspector General of Police (Modernization) 044-28447666
Inspector General of Police (Welfare) 044-28447630
Assistant Inspector General of Police (Law & Order) 044-28448000
Assistant Inspector General of Police (Administration) 044-28447710
Administration (Head Quarters) 044-28446686
Financial Controller 044-28448000
Public Relations Officer “
Assistant Director – Internal Audit “
Assistant Director – Statistics “
Legal Adviser “
(13)

Chief Administrative Officer Wing “


Chief Administrative Officer
Assisted by Superintendents, Assistants, Junior Assistants and
Typists
Inspection Cell
Senior Administrative Officer
Assisted by Superintendent, Assistant
Gazetted Branch Wing
Personal Assistant (Administration)
Assisted by Superintendents, Assistants and Typists
Non Gazetted Branch Wing
Personal Assistant (Administration)
Assisted by Superintendents, Assistants and Junior Assistants
Recruitment & Training Wing
Personal Assistant (Administration)
Assisted by Superintendents, Assistants and Junior Assistants

Confidential and Appeal Wing


Personal Assistant (Administration)
Assisted by Superintendents, Assistants and Junior Assistants
Building Wing
Personal Assistant (Administration)
Assisted by Superintendents, Assistants, Junior Assistants and
Typists
Modernization of Police Force Wing
Personal Assistant (Administration)
Assisted by Superintendents, Assistants and Typists
Motor Transport Wing
Personal Assistant (Administration)
Assisted by Superintendents and Assistants
Crime Wing
Personal Assistant (Administration)
Assisted by Superintendents, Assistants and Typists
Welfare Wing
Personal Assistant (Administration)
Assisted by Superintendents, Assistants, Junior Assistants and
Typists
General Wing
Personal Assistant (Administration)
Assisted by Superintendents, Assistants, Junior Assistants and
Typists
Accounts Wing
Personal Assistant (Administration)
Assisted by Superintendents and Assistants
Re- Allocation Wing
Personal Assistant (Administration)
Assisted by Superintendents, Assistants and Typists
(14)

Modernization of Police Force Wing “


Personal Assistant (Administration)
Assisted by Superintendents, Assistants and Typists
Motor Transport Wing
Personal Assistant (Administration)
Assisted by Superintendents and Assistants
Crime Wing
Personal Assistant (Administration)
Assisted by Superintendents, Assistants and Typists
Welfare Wing
Personal Assistant (Administration)
Assisted by Superintendents, Assistants, Junior Assistants and
Typists
General Wing
Personal Assistant (Administration)
Assisted by Superintendents, Assistants, Junior Assistants and
Typists
Accounts Wing
Personal Assistant (Administration)
Assisted by Superintendents and Assistants
Re- Allocation Wing
Personal Assistant (Administration)
Assisted by Superintendents, Assistants and Typists

(x) The monthly remuneration received by each of its officers and


employees:-

S.No Name of the Post Number Scale of pay + Grade Pay Subsequent
of the (w. e. f. 1.1.2006) revision, if any
Posts
1 Director General of Police 1 80,000 (fixed)
2 Additional Directors General of Police 5 37400-67000+12000 Nil
3 Inspector Generals of Police 5 37400-67000+10000 Nil
4 Assistant Inspector Generals of Police 3 15600-39100+7600 Nil
5 Public Relations Officer 1 15600-39100+5400 Nil
6 Assistant Director – Statistics 1 15600-39100+5700 Nil
7 Legal Adviser 1 15600-39100+5700 Nil
8 Chief Administrative Officer 1 15600-39100+6600 Nil
9 Senior Administrative Officer 1 15600-39100+5700 Nil
10 Personal Assistant 12 15600-39100+5400 Nil
11 Superintendent 77 9300-34800+4800 Nil
(w.e.f.12.12.07)
12 Assistant 162 5200-20200+2400 5200-20200+2800
13 Junior Assistant 14 5200-20200+2000 5200-20200+2400
14 Typist 37 5200-20200+2000 5200-20200+2400
(15)
(xi) The budget allocated to each of its agency, indicating the particulars of
all plans, proposed expenditures and reports on disbursements made:-
Head of Account Budget Estimate 2010-11
Tour Travelling Allowances 25,00,000
Transfer Travelling Allowances 1,05,000
Telephone Charges 24,90,000
Other Contingencies 13,49,000
Electricity Charges 56,58,000
Property Tax 38,000
Water Charges 5,95,000
Leave Travel Concession 8,33,000
Air Travel 56,72,000
Budget allocation are MPF Fund 11,16,16,000
Budget allocation are State Fund 21,89,00,000
2010-2011
Welfare Wing 1,00,00,000
Police Health Fund Scheme 1,00,00,000
New Food Subsidy Scheme 1,00,00,000
Tamil Nadu Police Benevolent Fund 60,00,000

xii) The manner of execution of subsidy programmes, including the


amounts allocated and the details of beneficiaries of such programmes:

Welfare Wing:
New Food Subsidy Scheme to the Police Personnel up to the rank of
Inspectors is executed through the Government fair price shops at the rate of 50%
subsidy. Rs.1,00,00,000/- have been allotted for this scheme and 70,973 Police
Personnel have been benefited under this scheme.
(xiii) Particulars of recipients of concession, permits or authorizations
granted by its:
Does not apply.
(xiv) Details in respect of the Information, available to or held by it reduced in
an electronic form:
Does not apply.
(xv) The Particulars of facilities available to citizens for obtaining information
including the working hours of a library or reading room, if mentioned
for public use:
Nil.
(16)
(xvi) The names, designation and other particulars of the Public Information
Officers:
Name Designation RTI Officer
Thiru Sanjeev Kumar, IPS., Additional Director General of Police (Administration) Appellate Authority
Thiru Sunilkumar, IPS., Inspector General of Police(MPF) i/c (Establishment) Public Information Officer
Thiru M.John Chelliah Assistant Inspector General of Police (Law & Order) Assistant Public Information Officer

(xvii) Such other information as may be prescribed and thereafter update


these publications every years:
Nil

Sd/- Sanjeev Kumar


Additional Director General of Police
(Administration)

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