A.

Vital criteria for acceptance of bids:

 
Bidders are advised not to take any exception/deviations to the bid document.  Exceptions/ deviations, if any, should be
brought out during the Pre-bid conference. In case Pre-bid conference is not held, the exceptions/ deviations along with
suggested changes are to be communicated to ONGC within the date specified in the NIT and bid document. ONGC after
processing such suggestions may, through an addendum to the bid document, communicate to the bidders the changes in
its bid document, if any. 
 

However, during evaluation of bids, ONGC may ask the Bidder for Clarifications/ confirmations/deficient documents of its bid.
The request for clarification and the response shall be in writing and no change in the price or substance of the bid shall be
sought or permitted. If the bidder still maintains exceptions/deviations in the bid, such conditional/ non-conforming bids shall not
be considered and may be rejected.

B. REJECTION CRITERIA

B.1 Technical rejection criteria

The following vital technical conditions should be strictly complied with, failing which the bid will be rejected:

B.1.1 
Bid should be complete in all aspects covering entire scope of job/ supply and should conform to the technical
specifications indicated in the bid document, duly supported with technical catalogues/ literatures, wherever applicable. 
Incomplete and non-conforming bids will be rejected outright..

2. B.1.2. 
Manufacturer’s experience:- In case the bidder is a manufacturer of the offered equipment / item, he should satisfy the following
alongwith documentary evidence, which should be enclosed alongwith the techno-commercial bid: (Work centers to choose and
fill up the blanks as per the requirement of the individual tender wherever required)

(a) Minimum …05. years of experience of manufacturing Air compressor. [For this purpose, the period reckoned shall be
the period prior to the date of opening of the techno-commercial bid].

(b) Should have manufactured and supplied minimum of 02…. nos. of air compressor having Free Air delivery Min @ 500
NM3/hr and Min Pressure of 10 Kg/Cm2 to various companies, during the last…05…. Years for offshore environment.
  
Documentary evidence in respect of the above should be submitted in the form of copies of relevant Purchase Orders
alongwith copies of any of the documents in respect of satisfactory execution of each of those Purchase Orders, such as - (i)
Satisfactory Inspection report (OR) (ii) Satisfactory supply completion / Installation report (OR) (iii) Consignee Receipted
Delivery Challans (OR) (iv) Central Excise Gate Pass / Tax Invoices issued under relevant rules of Central Excise / VAT/ GST
(OR) (v) any other documentary evidence that can substantiate the satisfactory execution of each of the purchase orders cited
above. 
 

[As per requirements of individual case, after due deliberation in TC (while finalizing BEC) and approval of CPA, work center
should suitably modify the following entries appearing in (a) & (b) above:

 
1.1 In case the bidder is not a manufacturer, then the bidder is required to submit documentary evidence in respect of the
above 2 (a) and 2(b) of the concerned manufacturer (having supplied such items either by manufacturer himself or his
distributor), along with the techno-commercial bid.

B.1.3 Bidders should have the required facilities for testing the quoted equipment/material as per International standards at their
premises and also agree to inspection by ONGC or any other agency nominated by ONGC. In case the bidder is not the
manufacturer, a certificate from the manufacturer to the effect that the manufacturer possesses the required facilities for testing
the quoted equipment/ material should be enclosed along with the techno-commercial bid.
OR

The supply of tendered equipment may involve assembling of various major units/components/assemblies/sub-
assemblies whose OEM may be different from the manufacturer of the tendered quoted product. Hence, bidders are required to
furnish following details/undertakings alongwith the techno-commercial bid:

(i) Details of the manufacturer of following major units/components/assemblies/sub-assemblies to be

sourced/manufactured for assembling of final quoted product for supply to ONGC:
……………………….
………………………..
(The list to be provided as identified by user section of the work centre)

(ii) All such major units/components/assemblies/sub-assemblies, shall be inspected stage-wise at their respective OEM's/
OES's works by ONGC or its approved TPI agency and bidder shall provide address of such OEM’s/OES’s works.

(iii) Address and details of the facility where the final assembly, packaging, and testing of such major
units/components/assemblies/sub-assemblies shall be done.

The bidder should confirm acceptance and availability of required testing facilities as per International standards at the
place of final assembly of the unit, for inspection by ONGC or its approved Third Party Inspection Agency.

(iv) The Third Party Inspection Agency shall be nominated by ONGC and inspection shall be carried out strictly as per the
QAP approved by ONGC.

B.1.4 Bidder should furnish an undertaking for the product/ service support along with uninterrupted and timely supply of spare parts for at
least …10 years for the quoted model. The bidder must give details of their after sales service support/ repair services that will be
provided by them. The bidders should indicate the source of their bought out items and clearly indicate the names of the original
equipment manufacturer for the major components.

B.1.5. Applicable in tenders for purchase of capital equipments)

(a) Bidder must furnish the following undertakings from the Original Equipment Manufacturer(s), alongwith his bid:

(i) The OEM shall provide the maintenance / service / calibration facilities in India, for all the equipments to be supplied
under the contract, if awarded to him by ONGC.
(ii) The bidder shall indicate the source of their bought out items and also the names of the original equipment/materials
manufacturer for the major components. The OEM shall guarantee the ‘lifetime supply’ (i.e. 10 years Being a case of
mechanical equipment) of spares for all the equipments to be supplied under the contract, if awarded to him by ONGC.

(iii) The OEM undertakes to enter into Annual Maintenance Contract for ‘lifetime’ (i.e. 7 years in case of electronic
equipment/items and 10 years in case of mechanical equipment/items) for all the equipments to be supplied under the contract,
if awarded to him by ONGC.

In case the OEM declines / fails to honour any of his above commitments, business dealings with such OEM shall be considered
for banning from future business dealings.
B.2 The following vital Commercial Conditions should be strictly complied with failing which the bid will be rejected.

B.2.1 Eligibility of Bidders:

Bidder should preferably be a Manufacturer. In case the bidder is not a manufacturer, its bid can also be considered provided
such bid is accompanied with back-up authority letter from the concerned manufacturer, who authorizes them to market their
product provided further, such an authority letter is valid at the time of bidding and should remain valid during the entire
execution period of the order. Required warranty cover of the manufacturer (as per the warranty clause ………..... of the bid
document) for the product will be provided by such a bidder and an undertaking to this effect shall be provided by the bidder in
the techno-commercial bid. Offers without back-up authority letter from manufacturers will not be considered.

B.2.2 Acceptance of terms and conditions:

The bidder must submit an undertaking along with their techno-commercial bid that all conditions as contained in the ‘Standard
Booklet’ enclosed with the tender document (including the ‘Instructions to bidders’ at Annexure-I and ‘General Terms &
Conditions’ at Annexure-II) are acceptable to them unconditionally.

B.2.3 Bid should be uploaded in Two Bid system in ONGC e-tender site. The Techno Commercial bid shall contain all details but
with the price column of the price bid format blanked out. However, a tick mark (  ) shall be provided against each item of the
price bid format to indicate that there is a quote against this item in the Priced bid. The Priced bid shall contain only the prices
duly filled in as per the price bid format.

B.2.4 The offers of the bidders indicating/disclosing prices in techno-commercial (un-priced bid) or at any stage before opening of
price-bid shall be straightaway rejected.

B.2.5 Offers of following kinds will also be rejected:

a. Offers made without Bid Bond/Bank Guarantee/Earnest money will be straightway rejected.
b. Offers, if not uploaded in e-form in ONGC e-procurement engine
c. Offers which do not confirm unconditional validity of the bid for 90 days from the date of opening of bid.
d. Offers where prices are not firm and /or with any qualifications.
e. Offers which do not conform to ONGC’s on line Price Bid Format as given in the e-bidding engine.

f. Offers which do not conform to the delivery/ completion period indicated in the bid document.
g. Deleted.
h. Offers not accompanied with a copy of valid GST registration certificate under GST Legislations of India.
i. Offers not accompanied with an undertaking to provide all the necessary compliances/ Invoice/documents required
under GST legislation for enabling ONGC to avail Input tax (GST) credit.
j. Offers not accompanied with a declaration that neither the bidders themselves, nor any of its allied concerns, partners
or associates or directors or proprietors involved in any capacity, are currently serving any banning orders issued by
ONGC debarring them from carrying on business dealings with ONGC.
k. Offers not accompanied with the undertaking on the company’s letter head and duly signed by the signatory of the bid
that all the documents/certificates/information submitted by them against the tender are genuine.

l. The “Power of Attorney” or authorization, or any other document consisting of adequate proof of the ability of the
signatory to bind the bidder, in original, when the power of attorney is a special “Power of Attorney” relating to the
specific tender of ONGC only.
A notarized true copy of the “Power of Attorney” shall also be accepted in lieu of the original, if the power of attorney is
a general “Power of Attorney”. However, photocopy of such notarized true copy shall not be accepted.

m. Offers and all attached documents not digitally signed using digital signatures issued by an acceptable Certifying
Authority (CA) as per Indian IT Act 2000 by the person as per power of attorney submitted.
 C. PRICE EVALUATION CRITERIA

C.1.1 Price Evaluation Criteria

I. Bids will be evaluated item-wise on FOR Destination basis.

II. Where services like installation / commissioning, training, AMC etc. are required, the cost of the same needs to be
indicated separately. GST on the cost of goods and on the cost of services as applicable, shall be considered for
evaluation.

III. Optional items, if any, shall not be considered for evaluation.

As GST on the supply of goods and/or services is being taken into account for the purpose of evaluation of bids, the rate of
GST on the supply of goods and/or services as prevailing on the date of bid closing will be taken into consideration for the
purpose of evaluation of bids. However, if there is any change in the rate of GST after the date of bid closing but prior to
award of the contract due to which there is any change in the original ranking of bidders, then the bidder who has emerged
lowest based on the rate of GST as prevailing on the date of bid closing would be considered for award of contract but
subject to matching his prices with the bidder who has emerged lowest as a result of modification in rate of GST. In case
originally evaluated L-1 Bidder fails to match the price (of the bidder who emerges L-1 due to change in rate of GST) then
the award of contract will go to the bidder who subsequently emerges L-1 due to change in rate of GST.

C.1.2 In case ONGC asks the bidder(s) to match their rates, prior to distributing the total quantity among more than one bidder,
the methodology to be adopted for working out the rate to be matched, either based on evaluation methodology (i.e. on ex-works
versus landed CIF basis) or based on FOR destination prices, will be decided based on which alternative leads to less cash
outgo from ONGC.
1.0 PURCHASE PREFERENCE POLICY(IES):

2.1 PURCHASE PREFERENCE TO MICRO AND SMALL ENTERPRISES REGISTERED WITH DISTRICT INDUSTRY
CENTERS OR KHADI AND VILLAGE INDUSTRIES COMMISSION OR KHADI AND VILLAGE INDUSTRIES BOARD OR COIR
BOARD OR NATIONAL SMALL INDUSTRIES CORPORATION OR DIRECTORATE OF HANDICRAFTS AND HANDLOOM OR
ANY OTHER BODY SPECIFIED BY MINISTRY OF MSME.
(Quantity cannot be splitable / divisible)

(a) In case participating MSEs quote price within price band of L1+15%, such MSE shall be allowed to supply a
portion of requirement by bringing down their price to L1 price in a situation where L1 price is from someone other than a
MSE and such MSE shall be allowed to supply upto 25% of total tendered value.

(b) A sub –targets of 4% within 25% has been earmarked for procurement from MSEs owned by the SC or ST
entrepreneurs and 3% from within 25% has been earmarked for supply from the MSEs owned by Women entrepreneurs .
Provided that, in event of failure of such MSEs to participate in tender process or meet tender requirement and L-1 price, 4%
/3% sub-target for procurement earmarked for MSEs owned by SC or ST entrepreneurs and women entrepreneurs
respectively shall be met from other MSEs.

(i) In case of more than one bidder eligible for purchase preference, then the eligible MSE(s) shall be allowed to share
portion of supply in the following manner:

(a) In case of more than one such MSE bidder qualifying for 15% purchase preference, the 25% supply shall be shared
equally amongst such MSEs.

(b) In case 25% quantity cannot be further divided, ONGC shall place the order for supply of 25% quantity to lowest
eligible MSE amongst the MSEs qualifying for 15% Purchase preference.
(ii) In the opinion of ONGC, if tendered goods/services cannot be divided in the ratio of 75% / 25%, then ONGC reserve the
right to award on lowest eligible MSEs for quantity not less than 25% quantity, as may be dividable.

For example

In case tendered quantity is between 1 to 3 (not divisible in the ratio of 75:25), MSE shall get order for 1 no. only and the rest will
go to L-1 (non-MSE bidder). Same analogy shall be applied for quantities which are not dividable in the exact ratio of 75:25

Notes:

(i) In case of any other preferential policy applicable in a tender, distribution of quantities for supply of goods/services
among eligible bidders shall be done in such a manner that eligible bidders get the share of minimum specified percentage for
supply by them.

(ii) in case tendered items cannot be procured from multiple sources or are absolutely non splitable or non-dividable ,
PO/Contract shall be placed for supply of 100% quantity to lowest eligible bidder, if any, amongst the bidders qualifying for
purchase preference.

2.1(d) Provisions for submission of bid based on the financial strength of a supporting company available to large companies in
the tender document shall also be available to MSEs. However in order to avail the benefits reserved for MSEs i.e. exemption
from payment of EMD and purchase preference, the MSE bidder shall have to rely on their own strength or on the strength of
another MSE only to meet the tender requirement of financial evaluation criteria. In cases of support from MSE, the supporting
MSE shall have to fulfill all the obligations prescribed for a supporting company as per BEC conditions.
D. GENERAL

1. Discount: Bidders are advised not to indicate any separate discount. Discount, if any should be merged with the quoted
prices. Discount of any type indicated separately will not be taken into account for evaluation purpose. However in the
event such offer without considering discount is found to be lowest, Corporation shall avail of such discount at the time of
award of contract.
2. The bidder/contractor is prohibited to offer any service / benefit of any manner to any employee of ONGC and that the
contractor may suffer summary termination of contract / disqualification in case of violation.
3. On site inspection will be carried out by ONGC’s officers / representative /Third Parties at the discretion of the ONGC.
4. The BEC over-rides all other similar clauses operating anywhere in the Bid Documents.
5. Bid Submission Matrix: Technical and commercial Matrix are enclosed herewith to be replied in “Confirmed” or “Not
Confirmed” and filled in with the reference page No. of their un-priced bid by the bidders. Bidder should submit this matrix
duly filled in along with Techno-Commercial bid.