Business Expense Management: Invented

BUSINESS EXPENSE MANAGEMENT
REINVENTED
2014 copyright and proprietary. VA Tech Ventures

EXPENSES
One thing all businesses have in common is ‘expenses’
be it petty cash expenses, admin expenses, Travel & Entertainment expenses, etc.
Employee travel Employee Reimbursements: Utility bill Pantry Office Advertising

Flight, hotel, food Food, medical and petrol payments Expenses Supplies
Disbursing money to employees for these expenses and tracking where and how the money is
spent is a task for companies.

THE PROBLEM
1 FOR COMPANIES
Different ways to pay for business expenses, no real control

- Managing and tracking cash advances, monitoring and controlling corporate cards is difficult.
No real-time visibility into employee spending

- Companies have to wait till the end of the month (when expense reports are submitted by employees) to know how much
and where their money was spent.
Expense reconciliation and reimbursement is time consuming and tedious.

- Finance and accounting teams have to physically match expense reports with receipts and manually enter data into their
accounting systems. There is no easy way to spot reporting errors or policy violations.
Lack of reporting and analytical tools for managing budgets and cash-flow
- Lack of access to the right financial information makes it difficult to control and manage cash flows or budgets

THE PROBLEM
2 FOR EMPLOYEES
Expense reporting is time consuming and tedious.

- At the end of every month, employees spend hours filling spreadsheets with expense data, attaching paper receipts and
filing reports for approval.
- Manual data entry is time consuming and prone to errors.
- Creating expense reports takes time away from core job tasks.
Expense approvals take time.

- Employees don’t have immediate access to cash when the need arises.
- Getting approvals for cash advances, many a times, requires permission from multiple people.
Employees have to wait for reimbursements.

- Those who personally cover business expenses out-of-their pockets have to wait till the end of the month to get their
money back.

THE SOLUTION
HAPPAY
THE REINVENTED EXPENSE MANAGEMENT SOLUTION FOR BUSINESSES
With happay VISA expense card that can be remote controlled through a web platform and a mobile app
FOR EMPLOYEES FOR COMPANY

Employees spend using the happay card and Company admins control how the card is being used
capture receipts on mobile app through a web dashboard and admin mobile app

HOW IT WORKS
1 2 3
SIGN UP AS A FUND YOUR
ORDER CARDS FOR
COMPANY ACCOUNT
EMPLOYEES
It takes only 15 minutes to sign Transfer money to your company’s Load money instantly onto
up and setup your account. It’s happay pool account using NEFT cards from your happay
a completely digital sign up. and order happay cards. pool account and issue
No paperwork is required.  No new bank account needed. cards to employees.
 

KEY BENEFITS
FOR MANAGEMENT

CASHLESS, PAPERLESS AND MOBILE EXPENSE MANAGEMENT
Replace cash advances with happay cards. Auto-capture expenses on mobile and generate expense reports in seconds.
No more paper receipts or spreadsheets. Track, control and manage business expenses from anywhere, in real-time.

REAL-TIME EXPENSE TRACKING
See employee expenses as they occur, on web and mobile. Know exactly how much is being spent, in real-time.

LOAD OR REMOVE MONEY INSTANTLY
Load or remove money from individual happay cards, anytime from the web or mobile dashboard, with a single click.
LOAD WITHDRAW

MORE CONTROL WITH SPENDING LIMITS, BUDGETS & POLICIES
Decide budgets for individual cards. Define policies and approval flows. Set hard and soft spend limits.
Get alerts and take action on out-of-policy expenses.
SET LIMITS SWITCH CARDS ON/OFF SET PREFERENCES

Decide how much can be spent Switch cards off with a single click, Allow cards to be used any
on individual happay cards on a when not in use. Switch them on where or restrict usage.
monthly basis. when required, instantly.

RICH REPORTING & ANALYTICS: BUDGETED VERSUS ACTUAL SPEND
We give you reports with numbers that actually matter. You can compare budgeted vs. actual spend at any point in time
and plan your budgets for the upcoming week or month with greater accuracy and confidence.

AUDIT READY EXPENSE REPORTS IN A SINGLE CLICK
• Seamless reconciliation of expenses- Never miss out on a single expense
• Automated policy compliance
• Store receipts on the cloud for up to 7 years
• No manual entry of data from expense to accounting
Export reports in any format

KEY BENEFITS
FOR EMPLOYEES

EFFORTLESS EXPENSE REPORTING FOR EMPLOYEES
Expense reporting is frustrating; we make it a happy experience. Employees can create expense
reports in seconds in 3 easy steps.
1 . RECORD 2 . SNAP 3 . SUBMIT

Auto-capture happay card expenses. Take a picture of the receipt and save it with Select the expenses and click submit.
Cash expenses can be added quickly. the expense immediately. Expense report is generated and
emailed to manager for approval.
HAPPAY ROI
MORE THAN 90% TIME SAVINGS PER MONTH
AVERAGE TIME MANUAL HAPPAY

Creating expense report (Employee) 45 mins 2 mins
Approving expense report (Manager) 11 mins 1 min
Verifying expense reports and

35 mins 2.5 mins
supporting documents (Finance)
TOTAL TIME TAKEN 91 mins* 5.5 mins
*SOURCE

THANK YOU
!
Arijit Roy
[email protected]
Head- BD and Sales,
+91-9980068835

Business Expense Management: Invented

Uploaded by

Copyright:

Available Formats

Business Expense Management: Invented

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Business Expense Management: Invented

Uploaded by

Copyright:

Available Formats

BUSINESS EXPENSE MANAGEMENT

2014 copyright and proprietary. VA Tech Ventures

Employee travel Employee Reimbursements: Utility bill Pantry Office Advertising

2014 copyright and proprietary. VA Tech Ventures

Different ways to pay for business expenses, no real control

No real-time visibility into employee spending

Expense reconciliation and reimbursement is time consuming and tedious.

2014 copyright and proprietary. VA Tech Ventures

Expense reporting is time consuming and tedious.

Expense approvals take time.

Employees have to wait for reimbursements.

2014 copyright and proprietary. VA Tech Ventures

FOR EMPLOYEES FOR COMPANY

2014 copyright and proprietary. VA Tech Ventures

2014 copyright and proprietary. VA Tech Ventures

2014 copyright and proprietary. VA Tech Ventures

2014 copyright and proprietary. VA Tech Ventures

2014 copyright and proprietary. VA Tech Ventures

2014 copyright and proprietary. VA Tech Ventures

SET LIMITS SWITCH CARDS ON/OFF SET PREFERENCES

2014 copyright and proprietary. VA Tech Ventures

2014 copyright and proprietary. VA Tech Ventures

• Seamless reconciliation of expenses- Never miss out on a single expense

• Automated policy compliance

• Store receipts on the cloud for up to 7 years

• No manual entry of data from expense to accounting

Export reports in any format

2014 copyright and proprietary. VA Tech Ventures

2014 copyright and proprietary. VA Tech Ventures

1 . RECORD 2 . SNAP 3 . SUBMIT

AVERAGE TIME MANUAL HAPPAY

Approving expense report (Manager) 11 mins 1 min

Verifying expense reports and

TOTAL TIME TAKEN 91 mins* 5.5 mins

2014 copyright and proprietary. VA Tech Ventures

2014 copyright and proprietary. VA Tech Ventures

You might also like