Banquet Contract - Indonesian Ministry - 25-09-19 PDF

To, 09-13-19
Ardiny Dwi Siswanti - Ms.

Project Coordinator
Indonesia Tourism Ministry
PT. Cemerlang Kreasindo
Pondok Ungu Permai Blok B19 No. 15, Kel. Kaliabang,
Kec. Bekasi Utara, Kota Bekasi, Jawa Barat
Indonesia
E [email protected]
P +62857 8200 5359
Subject: Contract for Room Contract- Indonesia Tourism Ministry-- PT. Cemerlang Kreasindo-25-09-19
Dear Sir/ Madam,
Greetings from Holiday Inn Amritsar Ranjit Avenue!
Thank you for choosing Holiday Inn Amritsar Ranjit Avenue and patronizing our services.
Spacious and refreshingly designed, our Banquets and Conferencing facilities are supported by functional technology and
genuine service. These include a 400-guest capacity Ballroom that can be divided into three large independent areas with an
extended lawn area and four meeting rooms with modern informal seating.
Room Requirement
Guest Name Check in Check out Occupancy Rate No. of nights Total (INR)
Bima 23-09-19 26-09-19 Single 3700+taxes(4366) 3 13098
Lita/ Emma 23-09-19 26-09-19 Twin Double 4000+taxes(4720) 3 14160
Pak Sigit 24-0919 26-09-19 Single 3700+taxes(4366) 2 8732
Shelly 24-0919 26-09-19 Single 3700+taxes(4366) 2 8732
Renu/ Ardiny 24-0919 26-09-19 Twin Double 4000+taxes(4720) 2 9440
Total 54162/-
Banquet Requirement
Minimum Rate Per Pax Total

Dates Venue Timing Seating Style
guarantee
25th Sept’19 GBR 110 9:00 Am to 6:00 Pm Layout will be 950+taxes(18%) INR-123310/-
forwarded to us
Menu Inclusions
2 soup ( 1 Veg and 1 Non- Veg)

· 4 Salad
· 2 Non- Veg (1 Chicken and 1 Mutton)
· 2 Veg
· 1 Dal
· 1 Paneer
· 1 Rice
· Assorted Breads
· 3 Desserts
· One Round of Tea/ coffee with cookies will be stationed at P.F.A at 11:00 AM for 45 mins . It will not be
served inside the hall.
Lunch at 13:00 hrs . Food will be laid in P.FA
Audio Visual and stage by Guest
Note
 100 % Retention will be charged if there will be no- show or cancellation.
Total amount Banquet and rooms=123310+54162=177472/-
Minimum Guarantee Policy

 Please note the above rates are valid for the minimum number of guaranteed guests. 10 % of the minimum number of
guaranteed guests can be reduced 30 days prior to the event. Revised rates will be applicable in case the number of
minimum guarantee reduces than specified.
 If number of guests increases more than 10% of the expected number stated in the contract, every additional person
will be charged additional 15% service charge above the contracted per person rate.
 The hotel reserves the right to revise the pricing and/or change the meeting venue should the number of guests fall
below the minimum guarantee.
 If the number of attendees increases, larger venues will be confirmed only subject to availability .
Master Account
 Settlement of the Group Master Account(s) can be made in the form of Cash or Bank Draft or Telegraphic Transfer.
Credit card settlement of the Group Master Account will only be accepted if previous arrangements have been made
with the Hotel.
 It is agreed upon that if the Company fails to settle the accounts within the agreed credit period, the Hotel will have the
right to demand immediate payment on all outstanding accounts.
Individual Account
 It is agreed that the extras and incidental expenses are on individual account and will be settled by the guests upon
departure from the hotel.
 Individual charges to be settled by guests need to be settled either by cash/travelers’ cheque or by approved credit
cards upon the guests’ checkout
Cancellation Policy
If Holiday Inn Amritsar Ranjit Avenue is advised that the entire event is partially or entirely cancelled, the following cancellation fee will
be applicable. This fee will be a percentage of the total estimated room rental and food and beverage expenses and will be on a
sliding scale as follows:
Period Prior to Expected Arrival Cancellation Fee

Above 90 days 10% of the signed contract value.
Between 60-90 days 25% of the signed contract value.
Between 30-60 days 50% of the signed contract value.
Less than 30 days 100% of the signed contract value.
The retention charges for cancellation of event are charged, irrespective of the re-sellable value of the venue. These amounts
shall constitute full settlement of any and all obligations arising out of the non-performance of this agreement.
Terms and Conditions

1. No welcome signage or banner or poster will be displayed in the lobby, driveway or any other part of the hotel
premises except inside the event venue. However, the hotel will display the necessary signage providing event details
and directions to venues.
2. The Hotel will be able to provide only 5KVA of total electricity supply. Anything over and above this will be
required to be organized by the guest.
3. For all functions with special electricity requirement such as heavy electric load or uninterrupted power
supply, the hotel must be intimated by the organizers at least 72 hours in advance to plan for the same. Any
cost incurred in this process will be charged to the guests/organizers.
4. Set ups involving noisy activities such as hammering, banging, loud cutting etc. will be planned out in compliance with
the banquets team and no such activity will be allowed after 2030 hrs at the venues.
5. Items served in excess of the agreed menu, at the request of the client, will be charged extra.
6. The representative(s) at Holiday Inn Amritsar and the client will jointly count the number of guests or plates and/or the
quantity of food and beverages served at the function and the said number will be binding on the client for the purpose
of bill settlement.
7. Audio visual equipment hired from the hotel will be charged extra. Audio visual requirement has to be informed at least
48 hours prior to the event.
8. Every requirement of the event such as menu, seating arrangement and floral arrangement etc. must be
finalized at least 4 working days prior to the event.
9. The hotel reserves the right to cancel the contract in case “PAYMENT SCHEDULE AND TERMS” are not adhered to.
10. Part from the approved parties/agencies of Holiday Inn Amritsar Ranjit Avenue, no other party/agency will be
permitted to undertake arrangements for stage and dance floor, audio-visual equipment, floral decoration and other
decorations within the hotel premises. The Banquet Manager of the hotel will authorize exceptions, if any, in writing.
11. Food & beverages items must be consumed at the hotel premises only. No left over food and beverage can be
removed from the premises.
12. In case of a deficit between the minimum revenue requirement and the food charges raised, the balance will be raised
as room rental, for allocation of space as per your requirement.
13. Kindly note that the hotel has below vendors as the preferred decorator & DJ. Hence, decoration and DJ must be
arranged through them.
Name of Decorators Contact Person Contact Number
Vishal Tents Mr. Vishal + 91 9815348009
Name of DJ Contact Person Contact Number
Music Waves Mr. Harpreet +91 9814071965
Damages and Liabilities

 The Hotel is not responsible and is not liable for any damage or loss to any merchandise, sample, good or personal
property displayed, exhibited or left in the Hotel prior to, during or following any event.

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To, 09-13-19

Ardiny Dwi Siswanti - Ms.

Dear Sir/ Madam,

Greetings from Holiday Inn Amritsar Ranjit Avenue!

Minimum Rate Per Pax Total

2 soup ( 1 Veg and 1 Non- Veg)

Audio Visual and stage by Guest

Total amount Banquet and rooms=123310+54162=177472/-

Minimum Guarantee Policy

Period Prior to Expected Arrival Cancellation Fee

Terms and Conditions

Name of Decorators Contact Person Contact Number

Vishal Tents Mr. Vishal + 91 9815348009

Name of DJ Contact Person Contact Number

Music Waves Mr. Harpreet +91 9814071965

Damages and Liabilities

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