LOC - 024 Manansik Azahra 25 Jan 24

Karawang, January 12, 2024 Ref. No: SA / LOC / MK / No.
024 / I / 2024
Attention to : Manasik Azahra

Mrs.Kiki
Company Name : Manasik Azahra
WARMEST GREETINGS FROM MERCURE KARAWANG…
Thank you for your interest to Mercure Karawang, we have much pleasure in submitting our final
proposal rates for your upcoming event. As per our discussion, we are pleased to outline the
following quotation below:
Banquet Arrangement Fullday Meeting package

Day and Date of event : 25 Januari 2024
Time : 08.00 - 13:00
Type of Meeting : Halfday Meeting Package
Price : Rp. 175.000.-nett/pax
Venue : Banga2
Number of persons : 40 Pax
Set Up : Round Room
Meeting Package
Inclusions of arrangement:
 1x Lunch and 1x Coffee Break
 Mineral Water
 Free Internet Access
 Standard of Sound System (2 Microphones, LCD Projector, Screen)
 Standard of Meeting Facilities
ESTIMATED BUDGET
(*) Banquet Arrangement :
Halfday Meeting Package On 25 January 2024 :
Rp. 175.000,-nett x 40 Pax = Rp. 7.000.000,-net
===============
TOTAL = Rp. 7.000.000,-net
TERMS OF PAYMENT AND CONDITIONS

The Booking fee of 50 % total amount of Rp. 7.000.000,- shall be payable after signed final letter of
confirmation. (Except Company Payment)
TERMS AND CONDITIONS
1. CONTRACT AMOUNT
1.1 The above rates are inclusive 21% government tax and service charge and non-
commissionable.
1.2 With the above details and menu as per attached to this contract, if there is another
transaction, additional charge will be accumulated to the above amount.
2. GUARANTEED PAX
2.1. If the total guaranteed pax is not reached, the guaranteed pax will be charged without
reimbursement.
2.2. If the total pax is more than the guaranteed without prior information or confirmation from
the hotel, the hotel will not be responsible for any shortage of food or drinks in the function
even if the hotel undertake to provide for the extra covers. The additional request will be
fully charged accordingly.
3 PAYMENT METHOD
3.1. Payment instruction
3.1.1 50% deposit from the total amount.
3.1.2 100% of Total amount should be paid the latest 3 days before the event.
3.2.1 Payment could be done through bank transfer to our account as follow:
PT. Karawang City Development
BCA KCP KARAWANG
Acc # 109.303.0072
4 CANCELLATION AND POSTPONED POLICY FOR FUNCTION ARRANGEMENT

Should a cancellation or Postpone occurred after the confirmation is being signed, a
cancellation fee from the total cost will be applicable as follow:
 After signed final confirmation 50% from the total amount

 30 Days Prior of the event 70% from the total amount
 7 day or on the day event 100% from the total amount
 Cancellation on the day of the event will result in forfeiting the entire estimated cost of the
function.
 The hotel cannot be held responsible for cancellation due to industrial action or disputes
 There should not be any more Re-scheduling of the Group. Should there be a re-scheduling
of the Group, Mercure Karawang has a full rights to charge a 100% cancellation fee from
the total budget estimation without a further discussion.
5. USAGE OF MEETING HALL

5.1. Organizer maximal for 4 (Four) hours, for additional hours meeting room charges at
Rp.1.500.000.-net/hours
5.2. Organizer is not allowed to put up any decorations that would damage or leave print marks
in the hall.
5.3. Organizer is not allowed to fix any stage or platform that would damage the carpet or walls
of the hall.
5.4. Organizer is not allowed to fix any additional lighting that would damage the interior of the
hall.
5.5. All power points are already set with the fix capacity accordingly to avoid any overloading.
Any request for increased wattage must get the hotel's approval in writing except
mentioned in the contract.
5.6. Organizer is responsible for any damages resulting from his staff or participants in the
usage of the hall
5.7. Additional charge Rp.1.000.000net/per hour per 1.000 watt of wattage usage more than
1.000 watt will be borne to the organizer
6. EXHIBITION, SHOW AND TRAINING

6.1. The hotel will not be responsible for any application of official permits, payment of taxes
or any legality related matters with regards to the Organizer's function.
6.2. The hotel will not be responsible for any damages to its participants resulting from the
fixtures done by the Organizer for the purpose of its activity.
6.3. Any late request outside the contract stipulation must have the approval of the hotel or the
F&B Manager
6.4. Any modification has to be requested to undersign of the hotel and not through any other
staff of the hotel.
7. FOOD & BEVERAGES

7.1. Organizer will not allowed to bring foods & beverages from outside of hotel
7.2. If the number of participants is not as stated on the contract, the organizer is not allowed
to take the foods and beverages home.
8. OTHERS
8.1. Any additional equipment which is not includes in the free of charge standard meeting
facilities has to be requested to undersign of the hotel, either F & B Manager or Manager
on Duty and not through any other staff of the hotel and additional charge will be borne
to the organizer accordingly. Price of rental equipment will be given by F & B Manager
according to the price list in F & B Department.
8.2. If additional is needed in the process, there will be another addendum that cannot be
separated from this contract.
9. NON-SMOKING RULE
9.1. Referring to hotel policy regarding non-smoking rule in the building of Mercure Karawang,
therefore by signing this letter of confirmation, you have agreed and understand not
smoking inside the building of Mercure Karawang.
10. IMPORTANT
10.1. By signing this contract agreement, it means you have understand and agreed on the above
Terms and Conditions, any dispute will be refer back to the above contract.
10.2. The hotel should receive this Signed Agreement at the latest by, Tuesday, 16 January
2024 before 16.00 noon. After which this offer should be deemed null and void.
Thank you for your kind interest to Mercure Karawang and we are looking forward to welcome
you soon.
In order to consider this letter confirmed, please sign this confirmation letter to serve as your
acceptance via email to [email protected], +62 812-9403-9288 and looking forward to
welcoming your group at Mercure Karawang.
Yours Truly, Accepted and approved by,
Wisnu Sugianto
Sr. Sales Executive Azahra Manasik
Acknowledge By,
Zaskia Putri Wulandari Dodit Hapsoro

Director Sales & Marketing General Manager

LOC - 024 Manansik Azahra 25 Jan 24

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Karawang, January 12, 2024 Ref. No: SA / LOC / MK / No.

Attention to : Manasik Azahra

Company Name : Manasik Azahra

WARMEST GREETINGS FROM MERCURE KARAWANG…

Banquet Arrangement Fullday Meeting package

TERMS OF PAYMENT AND CONDITIONS

4 CANCELLATION AND POSTPONED POLICY FOR FUNCTION ARRANGEMENT

 After signed final confirmation 50% from the total amount

5. USAGE OF MEETING HALL

6. EXHIBITION, SHOW AND TRAINING

7. FOOD & BEVERAGES

Yours Truly, Accepted and approved by,

Zaskia Putri Wulandari Dodit Hapsoro

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