Mr. Fajar Maulana Kominfo

TO / TITLE : Mr.
Fajar Maulana
COMPANY NAME : KOMINFO

ADDRESS :
MOBILE NO. / EMAIL ADDRESS :
FROM/TITTLE : Ebta Novita Sari / Director Of Sales & Marketing
DATE : 31 Oct 2019
PAGES : 4 Pages
SUBJECT : Quotation event on 31 Oct 2019
Dear Mr. Fajar,
Warmest Greetings from AVIARY BINTARO
Thank you for your interest at AVIARY BINTARO. Further to your inquiry, we are pleased to OFFER
you the following arrangement:
ACCOMMODATION
➢ Period of Stay : -
➢ Total Room : -
➢ Fullboard Residential : -
MEETING ARRANGEMENT
➢ Day / Date of Function : Thursday / 31 October 2019

➢ Type of Function : Fullday Meeting
➢ Time of Function : 08.00-16.00
➢ Set-up / Venue : Executive Room
➢ Package : Rp. 350.000
Guarantee Number of Guest: 16 persons Expected Number of Guest: 16 persons
For Meeting Package

The above rates are extended specifically to KOMINFO a minimum achievement of 16 persons.
Rate, Period of function are a reservation guaranteed by KOMINFO . The charge will be based on the
above itinerary and unable to use as a future reference
1
ESTIMATION COST
DATE OF EVENT DETAILS TOTAL

31 Oct 2019 Fullday Rp. 350.000 x 16 Pax x 1 hari Rp. 5.600.000
TOTAL Rp. 5.600.000
• TERMS & CONDITIONS

➢ The above rates are NET, inclusive of 21% government tax and service charge
➢ Special Meeting Package Rate is inclusive of:
1 Screen –– Sound System with 2 mics –Note pad – Pencil – Candy Hotel sign board –Our meeting
package includes meeting room rental, extended of the time without notice will incur an additional
charge of Rp. 1.000.000 net/room/hour.
➢ Any additional meeting rooms (e.g. for breakout or secretariat room) will be subject to room
availability and will incur an additional charge depends on the room requirement.
• SPECIAL RATE FOR OTHER REQUIREMENTS

➢ Additional Room + Breakfast Rp. 778.000 net/person
➢ Additional Lunch/Dinner Rp 250.000 net/person
➢ Additional 1x Coffee Break Rp 140.000 net/Person
➢ Additional Break Out Room Rp. 3.000.000 net/room/day (deppends on size of room)
• CONFIRMATION / DEPOSIT
Confirmation of the booking must be made in writing by the organizer, and will be confirmed by the
hotel on receipt of the first payment equal to 50% of the total estimated Function &
Accommodation cost. Full Payment to be received 3 Days before event . If the payment is not
received within the agreed period, the hotel reserved the right to release your tentative booking of
Function.
All payments have to be settled in currency stated on contract rate by bank transfer to the bank
references stipulated on the invoice, net of any bank charge. If you wish to deposit the payment by
cash, credit card or bank transfer, our Hotel Bank Account Number is as follows:
RUPIAH ACCOUNT:
SUMAMPAU HOTEL DAN RESOR PT

ACC NUMBER : 6800788887
BCA – KCU BINTARO
• PAYMENT
The balance must be settled on the day of the event then. If your company has filled in an
“Application for Credit” from prior to receipt of the deposit, after received the agreed Credit from
Hotel Credit Manager, we will invoice your company the remaining balance within five (5) days of
the last delegate’s departure, the payment has to be settled in full within 14 days upon receipt of
the invoice. Otherwise the account must be settled in full before your departure date or right after
the event.
2
• CANCELLATION POLICY FOR FUNCTION ARRANGEMENT
In the event of function canceling, the following terms and condition will apply:
Over 15 days notice the deposit will be refunded in full.
Within 5 days 50% of the deposit will be retained.
Within 3 days the deposit will be forfeited to AVIARY BINTARO.
Cancellation on the day of the event will result in forfeiting the entire estimated cost of the function.
The hotel cannot be held responsible for cancellation due to industrial action or disputes.
• GUARANTEE NUMBER
Confirmation of guaranteed numbers of function participants must be received no later than three
(3) working days prior to the commencement of the function. If the number of participants is more
than the guaranteed numbers then the client will be charged for actual number of delegates
attending the function. If the number of participant is less than the guaranteed numbers, then the
client will be charged for the guaranteed numbers. This condition applies to all function including
buffets.
• FOOD AND BEVERAGE

Food and Beverage menus selections are to be received by the hotel no later than five (5) working
days prior to the commencement of the function. If menus are not received before this period, the
hotel reserves the right to change and adjust menus in light of what supplies are available to the
hotel on short notice. All prices for Food and Beverage items are based on the agreed contract rate
conditions after signing by both parties. Food and Beverage are not allowed to be brought into the
hotel premises from any external sources, and Food served on the buffet are not allowed to be
brought outsides the outlet, unless otherwise agreed on by management
• OTHERS
- The hotel cannot be held responsible for circumstances beyond its control such as cancellation
due to new law and regulation, power failures, flooding, civil disorder, force major case and similar
event. The hotel will however, assist the client to make alternative arrangements to the best of its
capacity, unless otherwise agreed on by management.
- The hotel reserved the right to refuse or cancel any functions, which may damage the hotel’s
reputation or may affect its business and security.
- The hotel will not be responsible for the damage or loss or any property brought into the hotel.
- The client agrees not to put any signs, display, steamers or electrical connection without prior
approval and under supervision of the hotel
- The hotel does not accept responsibility for damage, personal injury or loss of materials left in
the hotel prior to, during or after the event
- The client will be fully responsible for damage and losses of equipment or fixtures caused by the
client’s guest to the hotel’s property, which has been put at the disposal of the clients.
- The organizer is fully responsible for any damage sustained to hotel fittings, property or
equipment by client, guest or outside contractors prior to, during or after the event
- All advertising and entertainment using the AVIARY BINTARO must have approval from
Management before distribution. The hotel will not be held responsible for discussion or press
release or entertainment from the meeting. Meeting signage is to be kept to a minimum in public
areas and must have approval from the Banquet Coordinator.
- The exit doors have to remind clear at all times.
- It’s strictly forbidden to smoke at all Hotel Area, except Flaminggo Restaurant
3
SPECIAL REMARKS
➢ This contract supersedes any previous contract rates of AVIARY BINTARO. If all the above
arrangements meet with your approval, please sign and return the copy of this letter indication
your confirmation and acceptance as soon as possible.
➢ The hotel should receive this Signed Agreement at the latest by Wednesday 30 Oct 2019, before
12 Pm, which this offer should be deemed null and void.
Ms.Fajar, we do hope that all the above arrangements will satisfy your requirements. Please do not
hesitate to contact me at Phone. #: 021- 80828384 fax. #: 021-222 133 93 or my mobile #:0813-
1744-6763 for any further information or assistant you may require.
Once again, thank you for considering AVIARY BINTARO, rest assured that we will do everything
possible to make your event a successful one.
Sincerely yours, Agreed and accepted by,
Name: Ebta Novita Sari Name:

Position: Director of Sales & Marketing Position :
Company Name: AVIARY BINTARO Company Name:

Mr. Fajar Maulana Kominfo

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TO / TITLE : Mr.

COMPANY NAME : KOMINFO

Dear Mr. Fajar,

Warmest Greetings from AVIARY BINTARO

➢ Day / Date of Function : Thursday / 31 October 2019

Guarantee Number of Guest: 16 persons Expected Number of Guest: 16 persons

For Meeting Package

DATE OF EVENT DETAILS TOTAL

• TERMS & CONDITIONS

• SPECIAL RATE FOR OTHER REQUIREMENTS

SUMAMPAU HOTEL DAN RESOR PT

• FOOD AND BEVERAGE

Sincerely yours, Agreed and accepted by,

Name: Ebta Novita Sari Name:

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