11-2.3.02 Coshh (Control of Substances Hazardous To Health)

QCS 2014 Section 11: Health and Safety Page 1
Part 2.3.02: Control of Substances Hazardous to Health (COSHH)
2 SAFETY AND ACCIDENT PREVENTION MANAGEMENT /

ADMINISTRATION SYSTEM (SAMAS) 1
2.3 SAFETY, HEALTH AND ENVIRONMENT PROCEDURES 1
2.3.2 COSHH (CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH) 1
2.3.2.1 Responsibilities .................................................................................................. 4
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2.3.2.2 Definitions of terms ............................................................................................ 5
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2.3.2.3 Appointment of COSHH Co-ordinator ................................................................ 5
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2.3.2.4 Appendices .......................................................................................................11
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2.3.2.5 Reference Documents ......................................................................................13
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2.3.2.6 Author ...............................................................................................................13
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2.3.2.7 Approvals ..........................................................................................................13
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Process Map
C/S Manager/
COSHH Sub
Project Manager Procurement Works Package SHE
Co-ordinator Contractors
Manager
Provides support
Ensure procedures are Understand duties. as necessary
in place and COSHH Attend training if
Co-ordinator is necessary
1.3, 3.5 1.7, 3.8
appointed
1.2, 3.1
Control exposure
to hazardous
substances used or
Undertake COSHH Request MSDS for all created by
assessments for all substances ordered by 1.4, 3.11
Company
hazardous substances Company
used and/or created 1.5, 3.12
by
Company
3.3
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Ensure all appropriate information is
obtained/passed over at initial SHE Attend initial SHE
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meetings with sub contractors meeting. Identify
3.6 hazardous
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substances to be
used
1.6, 3.2
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Ensure hazardous
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substances used or
created by sub
contractor has valid Undertake COSHH
Agrees and
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assessments and assessments for all
3.2, 3.5 monitors against
MSDS hazardous
method statements
substances and
1.4, 3.2 submit for
approval
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3.2
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Maintain Register and file

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containing assessments
and MSDS and advise
First Aiders of location
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Control exposure in
Request MSDS for all
3.5 line with COSHH
substances ordered by
assessments
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Company
1.5, 3.12 1.6, 3.4
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When required ensure

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face fit tests have

been carried out and
records maintained
3.6
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Ensure arrangements are

in place for disposal of
hazardous substances
and containers
3.7
Ensure monitoring and

health surveillance is
Review arrangements at carried out where
regular intervals to identified in COSHH
ensure continued assessments
effectiveness
3.2, 3.5 3.8, 3.9
Key:
Activity
Guidance
PURPOSE
1 The purpose of this procedure is to assign responsibilities and establish a system for the
control of substances hazardous to health.
SCOPE
1 This procedure covers all COMPANY Projects and locations under the control of
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COMPANY. A COMPANY is defined as the organization with responsibility for management
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of safety at a construction site.
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COMPETENT AUTHORITIES
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1 Governmental responsibilities regarding COSHH rest with Civil Defense & Environment
Ministry.
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2.3.2.1 Responsibilities
SHE DIRECTOR
1 Authorises this procedure.
PROJECT/MANAGER
2 Ensures the procedure is established and reviewed for effectiveness. Appoints a

COSHH Co-ordinator for the project.
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COSHH CO-ORDINATOR
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3 Carries out duties as defined in the procedure.
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CONSTRUCTION/SITE MANAGER OR WORKS PACKAGE MANAGER
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4 Is aware of COSHH assessment controls along with other risk assessments and method
statement. Monitors work to ensure it is done in line with method statement.
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PROCUREMENT
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5 Requests Material Safety Data Sheet (MSDS) for all substances ordered by COMPANY
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SUB-CONTRACTORS
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6 Provide COSHH assessments and MSDS for all substances. Control exposure in line
with COSHH assessment and method statement.
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FIRST AIDERS
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7 Make themselves aware of location of COSHH assessments and MSDS in case needed
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in an emergency.
SHE MANAGER/ADVISER
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8 Provides advice and support in the application of this procedure and monitors
effectiveness of control measures.
2.3.2.2 Definitions of terms
HAZARDOUS SUBSTANCE
1 Substance means a natural or artificial substance whether in solid or liquid form or in the
form of a gas or vapour (including micro-organisms).
2 A substance hazardous to health is one which, because of the way it is made, stored,
transported, used or disposed of, presents a risk to health in the workplace. The definition of
a hazardous substance is comprehensive. All supplied substances which are classified as
hazardous must by be labelled correctly. Substances will be labelled as Very Toxic, Toxic,
Harmful, Corrosive or Irritant. However, some hazardous substances can be created during
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processes, and these are also covered by the Qatar Regulatory Document (Construction),
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for example dusts of any kind in specified concentrations.
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QATAR WORKPLACE EXPOSURE LIMITS (WEL) (BASED ON UK HSE STANDARDS)
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3 This is the exposure limit approved by the UK Health and Safety Commission for a
substance in relation to the specified reference period of either 15 minutes or 8 hours. A
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list of WELs is available in the HSE Publication EH/40 Workplace Exposure Limits,
which is updated annually. The majority of WELs listed in EH40 are for single compounds
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or for substances containing a common element or radical, for example, 'isocyanates'. A
few of the WELs relate to substances commonly encountered as complex mixtures or
compounds, for example 'rubber fume'. If the Safety Data Sheet lists a substance with a
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WEL, the employer should ensure that the WEL is not exceeded.
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HAZARDOUS DUST
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4 Is a dust of any kind present in the air at concentrations equal to or greater than 10 mg/m
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over an 8 hour period if inhalable (i.e. can be breathed in) or 4 mg/m over an 8 hour
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period if respirable (i.e. small enough to reach to the very base of the lungs).
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2.3.2.3 Appointment of COSHH Co-ordinator

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1 The Project Manager is responsible for appointing a COSHH Co-ordinator

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ASSESSMENT OF RISK
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2 Under COSHH the risk presented by any hazardous substance used, stored, transported,
created or disposed of in the workplace must be assessed.
3 If a substance is supplied or created by COMPANY, the COSHH Co-ordinator is responsible

for ensuring a COSHH assessment has been undertaken. The COSHH Co-ordinator should
ensure that a register of all hazardous substances is maintained, and that each has a valid
COSHH assessment, and where applicable a MSDS.
4 If the substance is supplied or created by a sub-contractor, it is their responsibility to provide

the COSHH assessment along with all other risk assessments submitted for acceptance.
These assessments are likely to accompany a method statement, and should be read as
part of the method statement acceptance process as covered by procedure SHE-PRO-001.
Construction/Site Managers and Works Package
5 Managers must ensure that assessments and method statements have been agreed and
must monitor work to ensure it is undertaken in line with the method statement. The COSHH
Co-ordinator should ensure that all hazardous substances present on a project have a valid
COSHH assessment. For a supplied substance the COSHH assessment should be
accompanied by the manufacturers/suppliers MSDS.
6 NB - a MSDS alone does not constitute a COSHH assessment.
7 In all cases risks to persons other than those using a substance must also be considered
(e.g. those working in adjacent areas). The COSHH Co-ordinator should ensure this is done,
and that suitable measures are taken. These measures may include provision of information
and training to personnel other than those who will use the substance.
COSHH ASSESSMENT PROCEDURE
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8 To enable COMPANY to comply with the requirements of COSHH, an assessment is
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required. This is in two parts:
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9 Firstly, COMPANY must not carry out any work that is liable to expose employees to
any substance hazardous to health, unless a suitable and sufficient assessment of the
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risks created by the work has been made.
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10 Secondly, if the first step indicates that substances hazardous to health will be used or
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created, COMPANY must identify the actions to be taken to comply with COSHH.
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11 The procedure itself is fairly simple but does take time and effort. It involves:
(a) identifying jobs, working processes and procedures that involve the use or generation
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of substances that are hazardous to health

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(b) identifying all the hazardous substances in use in the workplace, very toxic, toxic,
harmful, corrosive or irritant
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(c) identifying how the hazardous substances are stored and used. This means how they
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are used, not how they should be used

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12 Very toxic or toxic: Substances that, in low quantities, cause death or acute or chronic
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damage to health when inhaled, swallowed or absorbed via the skin.

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13 Harmful: Substances that may cause death or acute or chronic damage to health when
inhaled, swallowed or absorbed via the skin.
14 Corrosive: Substances that may, on contact with living tissues, destroy them.
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15 Irritant: Non-corrosive substances that through immediate, prolonged or repeated
contact with the skin or mucous membrane may cause inflammation.
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16 Identifying how these hazardous substances might enter the body. Normally these methods
are classed as:
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(a) inhalation into the lungs, when the substance is in the form of a gas, vapour,
fume, mist, aerosol or dust
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(b) absorption through the skin or eyes by contact with a substance that can
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penetrate unbroken skin, or is absorbed through unprotected cuts or grazes

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(c) injection by contact with contaminated sharp objects or high-pressure equipment,

e.g. water jetting
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(d) ingestion by swallowing particles of a hazardous substance resulting from hand-

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to-mouth transfer identifying the amount of exposure. This involves knowing how
much of the substance will be used, how people will be exposed to it and if there
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are is a workplace exposure limit investigating the possible health effects of such
exposure
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(i) identifying who is at risk, for example the persons using it or anyone who
enters the area within the following 24 hours
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(ii) considering the effectiveness of the control measures already in place, for
example whether the concentration of vapour is likely to be above the WEL
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(iii) identifying the risk to workers if control measures deteriorate or fail or if an

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emergency occurs, for example if a volatile solvent is accidentally spilt

resulting in a high concentration of hazardous vapour in the workplace
(iv) finally, from the above considerations, making a decision upon whether a
substance represents a health risk or not. If the answer is 'no', the findings
should be recorded. If 'yes', action will be necessary to either prevent or
control exposure.
17 Completed assessments must be made available to the person who is going to carry out the
work so that they are aware of the health hazards present and the control measures that
they must use, record COSHH Assessments on SHE-FRM-2-01.
CONTROL OF EXPOSURE TO HAZARDOUS SUBSTANCES
18 The measures which need to be taken to comply with COSHH should be detailed on the
COSHH assessment. The overriding duty is to prevent exposure to hazardous substances.
This may be achieved by using a different process, design or technique which does not
require or create the hazardous substance, or substituting the hazardous substance for a
non-hazardous one. Where it is not possible or practicable to prevent exposure completely,
exposure should be reduced by using an alternative less hazardous substance or version
(e.g. more dilute concentration), using a different form (e.g. pellets instead of powders) or
changing the process (e.g. to use less).
19 If it is not reasonably practicable to prevent exposure, then exposure must be controlled.

This must be achieved as far as possible by controlling the substance at source by
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engineering controls. Other measures may also be needed such as provision of information
and instruction, and hygiene facilities. Personal Protective Equipment (PPE) can only be
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used as a last resort where adequate control cannot be achieved by other means.
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20 Where a substance has been assigned a WEL, this must not be exceeded.
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21 Additional requirements may be necessary if substances have been identified as
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carcinogens, mutagens, asthmagens or are biological agents. These substances may be
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identified by the risk phrases R42, R42/43, R45, R46 or R49. Consult the SHE Advisor for
further information if required.
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22 Control measures should be monitored to ensure that they are effective. Where they prove
ineffective the assessment should be reviewed, and measures modified so far as is
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reasonably practicable.
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DUTIES OF THE COSHH CO-ORDINATOR

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23 The COSHH Co-ordinator should ensure that first aiders know where to access information
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on hazardous substances used on the project. This could be achieved by maintaining a file
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of all MSDS and assessments which is easily accessible by first aiders.

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24 COSHH Co-ordinators should liaise with Safety Co-ordinator / SHE Adviser / Managers /
Environmental Adviser / First Aiders / Emergency Co-ordinators for further advice if
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necessary.
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RESPIRATORY PROTECTIVE EQUIPMENT (RPE) FIT TESTING

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25 COSHH requires fit testing of RPE. Where sub-contractors provide RPE for their workers they
should also provide evidence that a suitable fit test has been carried out for each worker
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required to wear RPE. The COSHH Co-ordinator should ensure that fit tests have been
carried and records are available.
26 Where COMPANY employees are required to wear RPE, COMPANY will be responsible for
ensuring fit tests have been carried out. The SHE Department can undertake fit tests, or it is
possible to have a member of the project staff trained to undertake the tests. Training can be
provided by the SHE Department and takes half a day. Records of training should be kept
on site as well as centrally.
27 Fit testing of individuals must be carried out using the appropriate RPE for the task identified
in the risk assessment, and the results recorded on the Qualitative Fit Test Proforma SHE-
FRM-2-02.
28 Records of fit testing must be kept on the users personnel file for 5 years. If there are any
changes in the wearer, such as significant weight change or dentistry that may affect the size
or shape of the face, then a new fit test should be carried out.
29 Further information on RPE can be found in SHE-PRO-010 Personal Protective Equipment

(PPE).
USE AND DISPOSAL OF HAZARDOUS SUBSTANCES
30 Hazardous must only be used by persons who have received instruction and training, and
must only be issued in quantities sufficient to complete the task. Hazardous substances are
often harmful to the environment, and half empty containers can pose a risk to persons in
the future. Therefore, all containers must be disposed of as hazardous waste, including empty
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containers.
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EXPOSURE MONITORING
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31 The COSHH assessment will identify when exposure monitoring is required. Typically this
will be required if any of the following apply:
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(a) If it is possible that the failure of any control measures could result in a serious health
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effect;
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(e) If a substance has a WEL
(f) If there is doubt whether exposure monitoring should be carried out, consult the SHE
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Dept who will advise on appropriate protocols and details of record keeping.
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HEALTH SURVEILLANCE
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32 Responsibility for health surveillance lies with COMPANY. Many of the tasks carried out in the
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construction environment will not require health surveillance to be carried out. However, if all
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three of the following conditions apply, then health surveillance is required:

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(a) An identifiable disease or adverse health effect may be related to exposure.

(b) There is a reasonable likelihood that the disease or effect may occur under particular
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conditions of work.
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(c) There are valid techniques for detecting indications of the disease or the effect.
ARRANGEMENTS TO DEAL WITH ACCIDENTS, INCIDENTS AND EMERGENCIES

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33 Arrangements to deal with emergency situations (e.g. spillages, accidental release or over
exposure) should be detailed in the appropriate method statement. Emergency arrangements
which cover the project as a whole should also be detailed in the construction phase plan.
INITIAL SHE MEETING
34 At the initial SHE meeting (see procedure SHE-PRO-007) COMPANY will advise sub-
contractors of any substances used by others which could affect their employees. In addition
sub-contractors will be required to advise COMPANY of all hazardous substances they will
use.
PROCUREMENT
35 All orders and requisitions shall clearly identify the product being ordered and shall contain a
requirement to comply with COSHH and to provide the MSDS. The COSHH Co-ordinator
shall ensure MSDS from the supplier are delivered with the product.
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2.3.2.4 Appendices
APPENDIX 1 EXAMPLE OF COSHH RISK ASSESSMENT
Name of hazardous substance: Auto diesel
Substance hazard classification: Flammable, harmful/irritant
Trade name(s): Any auto fuel production company
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Substance used for: Motive power for plant and other diesel powered vehicles
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Potential hazards Safety precautions Emergency procedures
Inhalation: can lead to Avoid inhaling vapour or mist;

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nausea and headaches. ensure good ventilation. Remove attention if conditions severe.
the victim from exposure.
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Skin contact: can be Avoid prolonged/repeated contact. Remove contaminated clothing.

irritating and have a Wear PVC gloves. Do not use as a Wash skin thoroughly with soap and
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defatting effect. cleaning agent. warm water.

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Eye contact: will cause Wear eye protection if splashing can Rinse immediately with plenty of
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irritation. occur. water until irritation subsides. Seek

medical advice.
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Ingestion: will irritate Do not eat, drink or smoke during Do not induce vomiting. Wash mouth
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mouth, throat etc. use. with water. Seek immediate medical

attention.
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Fire: products of Do not smoke during use. Avoid Clear the area. Do not inhale
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combustion are toxic. heat sources and open flames. vapours, smoke etc.
Vapour/air mixture is
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explosive.
Spillage: fumes/vapour Do not allow to enter drains. Contain with sand or granules.
likely to collect in low Eliminate ignition sources. Ensure Remove into a container. Dispose of
areas. good ventilation. as hazardous waste.
Additional information: Environmentally damaging.
Assessment date
Next review date
Approved for use by (print name and

position)
Signature
APPENDIX 2 - COSHH RELATED RECORD KEEPING REQUIREMENTS
COSHH Related Record Keeping Requirements Summary

Issue Document Archive Period
Personal Protective Equipment COMPANY Register entries None specified,
recommended
minimum 3 years
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PPE (various items) Maintenance Records Minimum 5 years
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Respiratory Protective Examination and where appropriate Minimum 5 years
Equipment (RPE) e.g. cartridge test records. Maintenance records.
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type
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Local Exhaust Ventilation (LEV) Examination and test records Minimum 5 years
(including repairs)1
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Exposure Monitoring (Personal) Monitoring results or a suitable Minimum 40 years
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summary2
Exposure Monitoring (Not Monitoring results or a suitable Minimum 5 years
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Personal) summary
Health Surveillance Health record containing particulars 40 years from date
approved by the HSE. of last entry
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Disposable RPE Project specific records Minimum 5 years

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Breathing Apparatus Maintenance, examination and test Minimum 5 years

records. Maintenance log.
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Fit Test Report RPE Qualitative Fit Test Records Minimum 5 years
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All LEV systems must be examined/tested every 12 months. 2 All personal monitoring results
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must be treated as confidential information and consultation must be carried out through the
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SHE Department.
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2.3.2.5 Reference Documents
FORMS
1 COSHH Assessment Form (SHE-FRM-2-01)
2 COSHH RPE Qualitative Fit Test Report (SHE-FRM-2-02)
3 COSHH Training Record (SHE-FRM-2-03)

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REFERENCE DOCUMENTS
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4 Qatar Regulatory Document (Construction) RD1.2.3
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5 UK Workplace Exposure Limits (EH40)
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2.3.2.6 Author
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POSITION IN
SECTION NAME CONTACT DETAILS
COMPANY
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SHE Manager
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2.3.2.7 Approvals
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POSITION IN
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NAME SIGNATURE & DATE

COMPANY
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Approved by: SHEQ Director

COSHH ASSESSMENT
Name of hazardous substance:
Substance hazard classification:
Trade name(s):
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Substance used for:
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Potential hazards Safety precautions Emergency procedures
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Additional information:
Assessment date
NEXT
REVIEW
DATE
Approved for use by (print name and

position)
Signature
Name: Worker No: Report Number:
Employer:
Date of Test: Name of tester:
RPE Model Number:
Size of RPE Tested:
Sensitivity Test Solution Dose? Please circle test solution used.

Complete? Y/N 10 - 20 - 30 (circle)
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Sweet Bitter
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User Seal Test carried out successfully? Y/N
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Exercise Exercise (Duration is 1 minute for each). Pass Fail
1 Normal Breathing.
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2 Deep breathing through mouth
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3 Turn Head side to side breathe in as head looks at
shoulder.
4 Look up and down breathe in looking at ceiling.
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5 Talking for 1 minute.

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6 Jog on the spot OR bend down and then up.

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7 Breathe normally.
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Note - 1 The performance of RPE with a tight fitting facepiece (filtering facepieces, half and full
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face masks) depends on good contact between the wearers skin and the face seal of the
mask. A good face seal can only be achieved if the wearer is clean- in the region of the
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seal and the facepiece is of the correct size and shape to fit the wearers face. Spectacles
with side arms and other items of PPE must not interfere with the correct fitting of the
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facepiece or the face seal

Note - 2 Dosage for Fit test Initially, same dosage as determined in Sensitivity Test when hood is
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in place. Then introduce a dose every 30 seconds during exercises

Note 3 If at any time during the test, the subject tastes the particulate then the test is failed.
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Wait 15 minutes before re-testing. If the retest is failed then test using a different sized
mask.
Notes: (To be used by the employee, Manager, Occupational Hygienist and/or SHE Advisor. )
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I certify that I have carried out the Fit Testing of Respiratory Protective Equipment as required under
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the COSHH Regulations

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Signature of tester Date .

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I certify that I have received Fit Testing for Respiratory Protective Equipment as required under the
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COSHH Regulations
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Signature of employee Date .

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THIS DOCUMENT TO BE RETAINED ON FILE FOR 5 YEARS.

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Contract: Assessment Sheet No:
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Substance: Activity No:
I declare that I am in receipt of training in the precautions required for the safe use of substances list above.
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Name Date Position Held Signature
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Instructor's Signature: Date:
Copy to: Site Register

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QCS 2014 Section 11: Health and Safety Page 1

Part 2.3.02: Control of Substances Hazardous to Health (COSHH)

2 SAFETY AND ACCIDENT PREVENTION MANAGEMENT /

2.3 SAFETY, HEALTH AND ENVIRONMENT PROCEDURES 1

2.3.2 COSHH (CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH) 1

2.3.2.1 Responsibilities .................................................................................................. 4

Maintain Register and file

When required ensure

face fit tests have

Ensure arrangements are

Ensure monitoring and

1 Authorises this procedure.

2 Ensures the procedure is established and reviewed for effectiveness. Appoints a

2.3.2.2 Definitions of terms

2.3.2.3 Appointment of COSHH Co-ordinator

1 The Project Manager is responsible for appointing a COSHH Co-ordinator

3 If a substance is supplied or created by COMPANY, the COSHH Co-ordinator is responsible

4 If the substance is supplied or created by a sub-contractor, it is their responsibility to provide

6 NB - a MSDS alone does not constitute a COSHH assessment.

COSHH ASSESSMENT PROCEDURE

of substances that are hazardous to health

are used, not how they should be used

damage to health when inhaled, swallowed or absorbed via the skin.

penetrate unbroken skin, or is absorbed through unprotected cuts or grazes

(c) injection by contact with contaminated sharp objects or high-pressure equipment,

(d) ingestion by swallowing particles of a hazardous substance resulting from hand-

(iii) identifying the risk to workers if control measures deteriorate or fail or if an

emergency occurs, for example if a volatile solvent is accidentally spilt

CONTROL OF EXPOSURE TO HAZARDOUS SUBSTANCES

19 If it is not reasonably practicable to prevent exposure, then exposure must be controlled.

DUTIES OF THE COSHH CO-ORDINATOR

of all MSDS and assessments which is easily accessible by first aiders.

RESPIRATORY PROTECTIVE EQUIPMENT (RPE) FIT TESTING

29 Further information on RPE can be found in SHE-PRO-010 Personal Protective Equipment

USE AND DISPOSAL OF HAZARDOUS SUBSTANCES

three of the following conditions apply, then health surveillance is required:

(a) An identifiable disease or adverse health effect may be related to exposure.

ARRANGEMENTS TO DEAL WITH ACCIDENTS, INCIDENTS AND EMERGENCIES

INITIAL SHE MEETING

APPENDIX 1 EXAMPLE OF COSHH RISK ASSESSMENT

Name of hazardous substance: Auto diesel

Substance hazard classification: Flammable, harmful/irritant

Trade name(s): Any auto fuel production company

Inhalation: can lead to Avoid inhaling vapour or mist;

Skin contact: can be Avoid prolonged/repeated contact. Remove contaminated clothing.

defatting effect. cleaning agent. warm water.

irritation. occur. water until irritation subsides. Seek

mouth, throat etc. use. with water. Seek immediate medical

Additional information: Environmentally damaging.

Approved for use by (print name and

APPENDIX 2 - COSHH RELATED RECORD KEEPING REQUIREMENTS

COSHH Related Record Keeping Requirements Summary

Disposable RPE Project specific records Minimum 5 years

Breathing Apparatus Maintenance, examination and test Minimum 5 years