DEPARTMENT OF EDUCATION

The 2016 NAT

Test Administration Guidelines

Department of Education
BUREAU OF EDUCATION ASSESSMENT
2016

Edited 2015 NETRC-Admin/TAD

 NAT Acronyms
 SDS - Schools Division Superintendent
 RTC -Regional Testing Coordinator
 DTC -Division Testing Coordinator
 PSS -Private School Supervisor
 SH -School Head
 STC -School Testing Coordinator
 CE -Chief Examiner
 RS -Room Supervisor
 RE -Room Examiner
 LRN -Learner Reference Number
 TMs -Test Materials
 TB -Test Booklet
 AS -Answer Sheet
 EH -Examiner’s Handbook
 SSH -Scannable School Header
 ETRE -Examiner’s Transmittal Report Envelope
 CETRE -Chief Examiner’s Transmittal Report Envelope
2
 COR - Certificate of Rating
 The Testing Staff and
Their Roles and Responsibilities

3
 The Testing Staff at the Division Level
Division Level SDS*

DTC PSS

School Level

School Head/ Chief Examiner –

School Head of the Testing Center

School Testing Coordinator –

Guidance Counselor or designate

Room Supervisors
Coming
from
other
schools
RE 1 RE 2 RE 3 RE 4 RE n

4 Notes: 1. Assignment of the testing staff shall be done by the SDS.

2. The NAT is administered in the respective school of the examinees.
 The Schools Division Superintendent (SDS)
1. Responsible for the smooth conduct of the test
in the division;
2. Assigns a qualified division personnel as DTC;
3. Designates REs from the teaching staff who
are reliable, competent, experienced in the
conduct of the NAT, and have no history of lost
TBs; and
4. Assigns the PSS to manage the tardiness of
some private school teachers on examination
5
day.
 The Division Testing Coordinator (DTC)
1. Prepares accurately, with the assistance of PSS, the
enrolment data using the prescribed format and
corresponding guidelines
2. On behalf of the SDS, the DTC chooses REs who are
credible, trustworthy and with testing experience
3. Orients the SHs or STCs prior to test administration
4. Maintains the security and confidentiality of test
materials received from BEA through a courier and
issues an Oath of Confidentiality for the SHs on this
regard
5. Examines the packing guide of TMs upon receipt
6. Notifies BEA on the condition of TMs received
7. Accounts all the TMs before final packing
6
 The Private School Supervisor (PSS)
1. Disseminates information and latest issuances
regarding the NAT to private schools in the
division
2. Coordinates with private school principals
regarding the test and its proper administration
3. Checks closely that private schools operating
without permit were EXCLUDED in the NAT
administration vis-à-vis the official list from the
region
4. Ensures that listed schools with permit are still
operating
7
 The Private School Supervisor (PSS)
4. Prepares and provides the DTC with the enrolment
data on private schools to be tested, which will be
used in the budget preparation and allocation of
TMs
5. Assists the DTC in the echo-orientation of private
schools in the division level*
6. Closely supervises the delivery and retrieval of
TMs on testing day and assists the DTC in the
accounting of TMs
7. Oversees the conduct of the test in private schools

*No extra funding from BEA is alloted for this

8
activity.
 The Chief Examiner (CE)
1. Maintains the security and confidentiality of the TMs upon
receipt from the DTC (test boxes are opened on examination
day);
2. Has the accountability and responsibility for all the TMs received
and this ends when the TMs are returned to the DTC;
3. Assigns a Distribution Room where all REs can be met before
and after the test administration;
4. Counts all packs of TBs and ASs before releasing them to the
REs;
5. Records pertinent data about the TMs released to and received
from the REs in the Accounting Form (Form 3) and Forms 4, 5,
6 and in the SSH.
Note: The School Head is the Chief Examiner of his/her
9
respective school.
The Chief Examiner (continuation)
6. Distributes the TBs to each RE and instructs him/her to
count these without opening the pack before
leaving the room;
7. Monitors the REs’ proper accomplishment of the
different forms while the test proper is in progress;
8. Follows the instructions in the Accounting and Packing
of TMs found at the latter part of the EH.
9. Has full awareness of the details of the testing program
to be conducted; and
10. Orients every teacher in his/her respective school on
the guidelines and EH relative to the test
10
administration.
 The Room Examiner (RE)
1. Counts the TBs in front of the CE in the
Distribution Room while the plastic bag is still
sealed and before proceeding to the testing room;
2. Signs Form 3 as he/she receives the TMs from the
CE/STC while still inside the Distribution Room.
3. Checks if the examinees have lead pencils to use
and a sheet of blank paper for computation
purposes;
4. Facilitates the recording of the Examinee Number
and TB Number of the Examinees in the BEA Form
2 (Seat Plan);
11
 The Room Examiner (continuation)
5. Supervises closely the shading of bubbles in the Name Grid,
LRN and other data/non-test items in the AS;
6. Follows strictly the EH during test administration;
7. Keeps custody of all the used and unused TBs but are NOT
allowed to read the contents; otherwise, he/she will be
given corresponding sanctions based on DECS Order No.
85, s. 1999;
8. Checks the contents of the ETRE before he/she seals it
while still inside the testing room; and
9. Accomplishes Form 7.
Notes: 1. Teachers from private schools will be assigned in public schools as
REs.
2. Likewise, teachers from public schools will be assigned in private
schools.
3. If teachers are not enough, those from other districts can be
12 assigned.
 Insufficient number of Private School
Teachers to Serve as REs in Public Schools
1. Public school teachers from other districts may
serve as REs when there is insufficiency on the
number of private school teachers.

2. For divisions with only few public and private high

schools, elementary school teachers from public
schools may serve as REs.

3. Teachers from big schools may be dispersed in

small private schools.
13
14
 The Room Supervisor (RS)
1. Monitors the conduct of the test in a testing center
with 5 or more testing rooms for Grade 6 and
Grade 10, and 10 or more rooms for Grade 3;*
2. Checks if the REs adhere to the instructions in the
EH;
3. Collects from the REs the unused ASs when the
examinees are answering the last subtest;
4. Facilitates the completion in filling out the data in
Form 3;
*NAT Grade 3 will be administered to Grade 4
*NAT Grade 6 will be administered to Grade 7
*NAT Grade 10 will be administered to Grade 11
15
 The Room Supervisor (continuation)
5. Reminds every RE that the ETREs should be sealed
inside the testing room; and
6. Counts and double counts the TBs per pack and the
number of ETREs.

16
 Assignment of Room Supervisors:
1. The RS must come from another school
other than those schools where REs shall be
assigned.
2. The number of RSs assigned in a testing
center will depend on the number of
examinees in a testing room.

Below is the ratio:

 1 RS is assigned in every 10 rooms if there
are 20 examinees/room
 1 RS is assigned in every 5 rooms if there
are 30 examinees/room
17
The School Testing Coordinator (STC)*
1. Double checks the enrolment data of the school prior
to submission to the DTC;
2. Attends the orientation at the division level in the
absence (or on behalf) of the SH;
3. Accomplishes the SSH;
4. Assists the CE in all the testing activities; and
5. Double checks the TMs before final packing, being
accountable also on these materials.

Note: The STC stays in his/her respective school to

assist the Chief Examiner in all testing
18 activities.
 The Monitors
1. BEA staff-monitors will be assigned to any testing
center(s) nationwide, unannounced in the field.

2. The expenses incurred by external-volunteers are

NOT chargeable to BEA funds.

19
 Orientation at the Division Level
 This primarily aims to orient all the testing staff in the
NAT administration. However, due to budgetary
constraints only one representative per school is
authorized to attend - either the SH or the STC.
 The school representative is required to attend the
orientation. Sanctions should be meted out for non-
attendance.
 A mechanism should be devised to ensure all testing
staff are properly oriented; one of which is preparing all
the teaching force in the school by the SH/STC to serve
as REs so that in case of shortage in other testing
centers they can be sent to act as REs.

20
 Guidelines on the Use of School IDs
1. BEIS and BEA are using similar School IDs both
recognized by DepEd;

2. New schools without School IDs are given temporary ones

ONLY by BEA to avoid duplication and to facilitate
allocation of TMs;

3. The School IDs issued by BEA will be used temporarily for

future test administrations until such time BEIS issues
permanent IDs

21
 4. What School ID should be used in the cases
below?

A. students who already transferred:

The School ID of the present/new school

B. schools affected by the calamities and

those who are temporarily relocated:
Same School ID

22
 Discrepancy in the School ID (NAT and NCAE)
(School Header vs. EBEIS)

1. Update the School ID

2. Cross out the temporary
School ID
3. Write the EBEIS School ID
below the bar code

23
 Guidelines on the Use of
Learner Reference Number (LRN)
1. Use the LRN provided by the Office of the
Planning Service, DepED Central Office.

2. The LRN must be reflected on each of the

examinees’ AS and in Form 1.

3. In case the LRN is still not available, leave it

blank.
24
 Test Administration Guidelines

25
 Pre-Test Guidelines
Concern Guidelines
Distribution of 1. Early in the morning of exam day in nearby schools
TMs 2. A day before the test to far schools or even earlier to far flung schools
3. DTC issues the Oath of Confidentiality to each SH
Information To Examinees:
Dissemination 1. Inform the examinees to bring pencils (lead#2) on exam day.
2. Inform the students taking NAT-10 to bring snacks/lunch on exam day.
They are not allowed to leave the campus.
3. Inform the examinees that they should know the curriculum / program
they belong to (BEC, ESEP/STEM, TVE, SPA and OHSP)
4. Inform the examinees to have a copy of their ratings in the third grading
period: Math, English, Science, Filipino and HeKaSi/Araling
Panlipunan.
5. Advise the examinees to have a copy of their LRN.
6. The coverage of NAT Y-10 includes the core subjects and the Critical
Thinking Skills Test.
7. Only the Grade 6 examinees are issued with individual CORs.
Hence, their ASs are provided with Examinee Stubs.
26
 Concern Guidelines
Information To Schools:
Dissemination 1. The list of examinees must be alphabetically arranged in the
whole school. All males first then females.
2. Each listed examinee should have his/her corresponding LRN.
3. Inclusion Policies
a. Examinees with Hearing Impairment (HI) may take the test
and may be included in the regular testing room
4. Non-testing officials are not allowed to stay in the vicinity of
the testing rooms.
Preparation of 1. Well lighted and conducive for testing.
Classrooms 2. For Grade 6 and Grade 10, 30 armchairs should be provided.
3. The arrangement of the seats must be well-spaced & spread
out; first and last rows should be close to the walls.

27
 Concern Guidelines
Merging of 1. In case there are five or less examinees in excess in a large testing
Excess center, they can be integrated in the last five rooms, each
Examinees accommodating an examinee. The examinee will be the last in the
and list/seat plan. Customize Forms 1 and 2 in order to include the
Testing additional examinee. Add another box/space in the forms.
Centers 2. Examinees from small-size private schools can be merged and tested
in one testing center in a city or in a municipality. A Master Teacher
shall be assigned as the CE.
3. There should be separate C/ETREs for each school in case there is
merging of small size schools into one testing center.
4. In case merging with other small testing center is not possible, e.g.
35 registrants only, all examinees maybe accommodated in one
testing room. Another set of Forms 1 and 2 will be used for the 5
examinees.
5. No integration of excess examinees will be done if there are enough
testing rooms and room examiners (coming from other schools) to
serve in the testing center.
28
 Concern Guidelines
On Checking the 1. Countercheck the identity of each examinee through his/her
Identity of the School ID.
Examinee 2. If ID is not available, ask the examinee to present a notebook
or any personal belonging bearing his/her name.
3. In the absence of # 1 and # 2 identification proof, any
students inside the testing room to attest his/her identity.

Test Materials NAT Grade 6

Allocation 1. Schools with more than 90 examinees – The allocation
should be 50% TBs and 100% ASs of the total enrolment
 There will be 2 testing sessions for schools allocated with
only 50% TBs

2. Schools with 90 examinees and below – The allocation

should be 100% TBs and ASs of the total enrolment

NAT Grade 10
29  100% allocation of TBs and ASs based on the total enrolment
 Board Work : NAT Grade 6
Time Started Time to End
General Directions
& Sample Items 5 mins __________

Part I (EDQ) 1 – 15 5 mins __________

Part II (Test Proper)

Filipino 1 – 40 ___________
Mathematics 1 – 40
English 1 – 40 __________
Break 15 mins
Science 1 – 40 ____________
HEKASI 1 – 40
__________

Total time limit: 3 hrs & 50 mins

Notes: 1. Use same board work for the second session.

30 2. There is only one TB for Filipino, Mathematics, English, Science and HeKaSi
 Filling Out the Scannable School
Header (SSH)
1. Data must be prepared by the STC days ahead before
exam day.
2. Transcribe the data in the SSH using a PENCIL (lead# 2)
during exam day.
3. Every variable is labeled with S if a school concern
and G/Y if a grade/year concern.
4. There are variables specific only for private schools
(such as GASTPE) and for the public schools (CFSS,
etc.)
5. GASTPE grantees must be properly identified by year
31 level and type of grant (EVS or ECS).
 Filling Out the SSH
6. Observe the place values in filling in boxes requiring
nominal data. The right most box is for ones followed by
tens, hundreds and thousands. Empty boxes have to be
filled in with zeroes.

Ex. Actual number of examinees: 203

0 2 0 3

An actual number of 94 examinees is filled out as:

0 0 9 4

7. In NAT, there is an inclusion of a checklist on teachers’

trainings / staff development activities on raising
learners’ achievement level in the core subjects at the
32 school level.
 Instructions for the Recording of Time
1. Time allocation serves as guide in the
recording of time but the corresponding actual
time in answering each subject should be
written in the Time Started and Time to End.

2. The recording of time is done by cluster of

subjects answered before and after breaks
(snacks and lunch); for which the time records
should be written in the blanks provided.

33
 Pretest : Entrance and Seating Arrangement
LAPG - Grade 3: NAT Grade 6 and Grade 10:
20 examinees in a room 30 examinees in a room
Seats are 4 rows of 5 Seats are 6 rows of 5

1. Count the TBs before opening the package in front of examinees.

2. Do not allow electronic devices (calculator & cell phones), references
(dictionaries) and rulers in the exam room.
3. All belongings shall be placed in front below the chalkboard. Only
pencils, sharpeners and a computation paper shall be with the
examinees while the test is going on.
4. Seat Assignment must be strictly based on the Seat Plan.
5. Seats of late comers/absentees must be left vacant.
6. Count the TBs and ASs in front of the examinees prior to distribution

Note: No other persons should be allowed in the premises of the Examination Rooms
34
except the testing staff and authorized monitors.
Pretest : Distributing and Checking the TBs and ASs
1. TBs and ASs must be distributed correspondingly
by Serial Number based on the Seat Plan. Hence,
TMs of absentees must remain in the plastic bag
under the custody of the RE.
2. Distribute TMs from right to left and from lowest
serial number.
3. Check page by page.
4. Place defective/unused TB and AS, if any, in the
plastic bag.

35
Pretest : Distributing and Checking the TBs and ASs
5. Check and double check if all examinees have
shaded the correct circles pertaining to the NAME
GRID and all the necessary information about the
examinee.
6. Remind examinees to use eraser for pencils. Tape
or liquid erasers are NOT allowed.
7. No examinees should start accomplishing the
NAME GRID unless they have shown their pencils.
8. Do not start the Test Proper unless each examinee
has properly shaded the NAME GRID.
36
 Test Proper
1. Read verbatim the information in boxed portions
of the handbook. Do NOT translate in local
language/dialect.
2. Always record the time started and the time when
clustered subject tests will end.
3. Do NOT add nor subtract minutes in the time
allocated.
4. Accomplish the Seat Plan while the examinees are
answering the EDQ.
5. Accomplish Form 7 while test is in progress.
6. Closely supervise the examinees in accomplishing
the AS so that reliable data can be generated.
37
 Post Test
1. Give five (5) minutes to inspect and
clean the ASs.

2. The Examinee Stubs should be turned

over by the RE to the Guidance
Counselor or SH.

3. Count the TBs and ASs before allowing

examinees to leave the testing room.
38
 Post Test : Accounting of Test Materials
and Preparation of Reports
1. Count and arrange the TBs and ASs consecutively
by serial number.
2. Accomplish the ETRE’s data. Indicate the number
of registrants and the actual number of
examinees.
3. After the contents have been accounted for, SEAL
the ETRE with the DepED-BEA tape and sign
across it while still inside the testing room.
4. Account for and submit to the CE the TMs used.

39
 Post Test : Contents of ETRE
1. Report on time test started and ended by cluster
of subjects (Board Work on Actual Time Record)
2. Used ASs placed in original plastic bag
3. Form 1 and Form 2
4. Form 7

Post Test : Contents of CETRE

1. Unused ASs
2. Form 3
3. Form 4
4. Scannable School Header
40
Note: Forms 5 & 6 shall be submitted separately to the DTCs
 Post Test : Materials for Submission to
the Division Offices
1. Bundles of ETREs and CETREs placed in the
original boxes
2. Bundles of used and unused TBs placed in the
original boxes
3. Examiner’s Handbook
4. BEA Form 5 to be placed inside Box No. 1 for
the TBs of the Division (on top of the TBs)
5. BEA Form 6 to be placed inside Box No. 1 of
ETRE’s/CETRE’s of the Division (on top of the
CETREs)
41
 Post Test : Materials for Submission to
the Division Office
Reminders:
1. The SHs have to return the TMs within 24
hours.
2. Take note of the guidelines regarding the time
and date of the Forwarder’s retrieval of the
TMs.
3. Accomplish the Questionnaire on Forwarder’s
Performance.
4. Notify BEA if TMs are ready for retrieval or if
they were not retrieved promptly.
42
 The Forms

Oath of Confidentiality
Form 1 – List of Actual Examinees
Form 2 – Seat Plan
Form 3 – Test Materials Accounting Form
Form 4 – Chief Examiner’s Report Form
Form 5 – Test Booklet Quantity and Completeness Verification Sheet
Form 6 – Answer Sheet Quantity and Completeness Verification Sheet
43
Form 7 – Room Examiner’s Test Administration Evaluation Report
 Oath of Confidentiality
As part of the testing staff nationwide, tasked to receive, administer
and retrieve the Test Materials for the National Achievement Test (NAT), I
hereby solemnly swear that I will strictly observe security measures to
maintain the confidentiality of said materials.

Received from: Received by:

(The Division Testing Coordinator) (School Head/School Testing Coordinator)

________________________ ________________________
Printed Name and Signature Printed Name and Signature

____________________ ____________________
Date Date

44
 The Generic Forms
Form 1

45
 Form 2

46 Note: Only 20 examinees for NAT-Grade 3.

 Form 3

47
 Form 4 Post Test

Describe the procedure adopted by the Examiner in the retrieval of test Evident Not Evident
booklets and Answer Sheets
1. Examiners required each examinee to insert first the Answer Sheet in the test
booklet before he/she submits to the examiner ...................................................... .................... …………….
2. Examiners checked the number of test booklets and Answer Sheets before
he/she dismisses the examinees ……………………………………………….……… .................... …………….
3. Examiners arranged the TBs and ASs according to serial numbers …………… …………… …………….
4. Examiners placed the used Answer Sheets in original plastic bags……………. …………… …………….
5. Examiners sealed the ETRE while still inside the examination room .…………. …………… …………….

E. Specify the problem(s) encountered, solution(s) you gave and recommend measures to
improve the conduct of future national test.

Problem 1: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________

Problem 2: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________

Problem 3: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________

Problem 4: ___________________________________________________________________________
______________________________________________________________________________________
Solution/s made: ______________________________________________________________________
______________________________________________________________________________________
Recommendation/s: ___________________________________________________________________
______________________________________________________________________________________

Prepared by: Attested by:

_______________________________ _________________________________
Name of the Chief Examiner Name of the Monitor (NETRC Rep.)
(Signature over Printed Name) (Signature over Printed Name)

________________________________ __________________________
School Designation/Position

_________________________
48 Designation/Position
 Forms 5 and 6

49
 Form 7 – This will suffice the narrative report of the RE

50
 Room Examiner’s Transmittal Report Envelope

51
 Chief Examiner’s Transmittal Report Envelope

52
 On Photocopied Answer Sheets
 In case there will be a shortage of Answer Sheets (ASs) in
one testing center, Scannable Answer Sheets (SASs)
may be photocopied.
 The photocopied ASs SHOULD BE PLACED INSIDE THE
RESPECTIVE ETRE corresponding with the list of actual
examinees in Forms 1 and 2.
 No Examinee Number should be written in Form 2 (Seat
Plan) for the examinees with photocopied ASs. Instead,
indicate in the blank “(Photocopied).”
Sample:
Name Kristina M. Dela Cruz

Exam. No. (Photocopied)

TB No. 016657
53
 On Photocopied Answer Sheets

 Using a red marker, indicate at the upper

right corner of the ETRE this note:
With _______Photocopied Answer Sheets
(quantity)

ROOM EXAMINER’S TRANSMITTAL REPORT ENVELOPE (ETRE)

(Brown Envelope)

 The instructions above are important in order

for BEA to locate, transcribe and electronically
process the photocopied ASs.
54
 On the Storage of Examiner’s Handbook,
Replicas of Name Grid and Board Displays
1. EHs will be stored in the Division Office. Name
Grid replicas and Board Works will be stored
in the schools or testing centers. These
documents are for future use.

2. Replicas of the name grid intended for each

testing program should be properly stored and
utilized in school. These are generic to all
testing programs; hence, may be used in
future testing activities in case no reprints will
55
be provided.
TMs for Retrieval by BEA thru Courier
1. All TBs packed in original boxes;

2. All used ASs in ETREs (Forms 1, 2 and 7 inside);

3. All unused ASs in CETREs (Forms 3 and 4, and School

Headers inside) packed in original boxes for ASs ; and

4. Forms 5 and 6 submitted to DTCs for proper placement in

respective boxes

Reminder: Do NOT mix up TBs with ASs. There are two

separate warehouses for these TMs. Otherwise,
56 misplaced TMs will not be accounted for properly.
 The Scannable School Header

57
 NATIONAL ACHIEVEMENT TEST FOR GRADE SIX (G6)

NAT Grade 6 NAME OF SCHOOL

School Header

ADDRESS OF SCHOOL
SCHOOL ID
NUMBER OF ACTUAL EXAMINEES
REG DIV WHEN WAS YOUR
(G6)
SCHOOL
1 A MALE FEMALE
2 B 0 0
ESTABLISHED?
3 C 1 1
4A D1 2 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0
4B D2 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1
5 E 4 2 2 2 2 2 2 2 2 2 2 2 2 2 2
6 F 5 3 3 3 3 3 3 3 3 3 3 3 3 3 3
7 G 6 4 4 4 4 4 4 4 4 4 4 4 4 4 4
8 H 7 5 5 5 5 5 5 5 5 5 5 5 5 5 5
9 I 8 6 6 6 6 6 6 6 6 6 6 6 6 6 6
10 J 9 7 7 7 7 7 7 7 7 7 7 7 7 7 7
11 K 8 8 8 8 8 8 8 8 8 8 8 8 8 8
12 L 9 9 9 9 9 9 9 9 9 9 9 9 9 9
NCR M
CAR N SCHOOL LOCATION
ARM M P WITHIN THE CITY PROPER OUTSIDE THE TOWN PROPER COASTAL AREA
CARAGA R OUTSIDE THE CITY PROPER HINTERLAND ON AN ISLET
WITHIN THE TOWN PROPER

ELEMENTARY SCHOOL TYPE HEADED BY NUMBER OF TEACHERS

CENTRAL/PILOT ELEMENTARY SCHOOL TEACHING BY GRADE LEVEL
NON-CENTRAL ELEMENTARY SCHOOL PRINCIPAL I GRADE 1 GRADE 2 GRADE 3 GRADE 4 GRADE 5 GRADE 6
PRIMARY SCHOOL PRINCIPAL II
MULTI-GRADE SCHOOL PRINCIPAL III 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
STATE COLLEGE/UNIVERSITY ES PRINCIPAL IV 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1
PRIVATE SECTARIAN TIC/OIC 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2
PRIVATE NON-SECTARIAN HEAD TEACHER I 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3
MADARIS SCHOOL HEAD TEACHER II 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4
HEAD TEACHER III 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5 5
HEAD TEACHER IV 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6 6
LEGISLATIVE/CONGRESSIONAL DISTRICT
7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7
LONE DISTRICT 4th DISTRICT SHIFTS/DAY 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8
1st DISTRICT 5th DISTRICT (G6) 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9 9
2nd DISTRICT 6th DISTRICT
1 2 3 4
3rd DISTRICT

IS THE SCHOOL SUPPORTED/SPONSORED BY IS YOUR SCHOOL CLASSIFIED AS (Y FOR YES; N FOR NO)
LOCAL GOVERNMENT Y N ALIVE Y N ANNEX SCHOOL
NON-GOVERNMENT ORG. Y N TEEP Y N WITH SPECIAL SCIENCE CURRICULUM
PRIVATE COMPANIES Y N CHILD-FRIENDLY (PUBLIC) Y N WITH MOTHER TONGUE INSTRUCTION
INDIVIDUAL DONOR Y N STRIVE Y N WITH SPED CLASSES

If your School is Multigrade, how many teachers are there? Shade the column that applies.

Cluster Grade Level Number of Teachers

Grade 1 - 4 1 2 3 4 5 6 7 8 9
Combination of Primary Grades/Intermediate Grades
Grade 5 - 6 1 2 3 4 5 6 7 8 9
Grade 1 - 3 1 2 3 4 5 6 7 8 9
Combination of 3 Grade Levels
Grade 4 - 6 1 2 3 4 5 6 7 8 9

58 Combination of 2 Grade Levels

Grade 1 - 2
Grade 3 - 4
1
1
2
2
3
3
4
4
5
5
6
6
7
7
8
8
9
9
Grade 5 - 6 1 2 3 4 5 6 7 8 9
NAT Grade 10

59
 Test Results Dissemination

60
 Test Results Dissemination
1. No hardcopy will be provided to all Division Offices. This in line
with the DepEd Secretary’s mandate to utilize ICT in education.
2. Explore the BEA website to avail of the test results.
3. Schools can only log in by using their own School ID as
Username and Password.
Example: Username: 702406
Password: 702406
4. The results will be posted for six (6) months only.
5. Secure soft copy of the results, which is convertible to Excel
file, from the Website.

NETRC Website Homepage:

http://netrc.sysportal.net/HomePage.aspx

Log In Page:
61 http://netrc.sysportal.net/signin.aspx
 The Forwarder of Test Materials

62
 Dealing with the Forwarder of TMs
1. Exact addresses of Division Offices or drop-off points
should be provided to BEA to be turned over to the
Forwarder.

2. Forwarder must provide to BEA the contact persons

and numbers as well as the itineraries of delivery and
retrieval for ready reference.

3. Each Division should designate at least two

authorized staff to receive the TMs other than the
DTC.

4. The neighboring Divisions in the Region should

63 establish a network of communication.
 Dealing with the Forwarder of TMs
4.1 Every receiving Division should take note of Forwarder’s
contact number and the date and time TMs will be
retrieved

4.2 The next division to receive the TMs from the Forwarder
should be alerted by the Division immediately after
receiving its TMs while informing also the Forwarder that
the next division to receive has been alerted already.

4.3 The same procedure will be followed in the retrieval of

TMs.

4.4 Accomplish the evaluation form on the

Performance of Forwarder and submit thru email
64 ([email protected]/[email protected]).
 Evaluation Sheet on Forwarder’s Performance
Delivery and Retrieval Phase
(To be accomplished by the DTC)

Division: ____________________

A. Delivery Phase B. Retrieval Phase

1. Receipt of Test Materials (TMs) 1. Information about the Forwarder:

Date ____________ Time _____ A.M. /P.M. Name of Representative _______________
Received by whom? ___________________ Contact No. __________________________
Designation __________________________ Date and Exact time of Forwarder’s
Retrieval _____________________________

2. The Division’s designate to release the 2. Release of Test Materials (TMs)

Test Materials to the school Date ____________ Time _____ A.M. /P.M.
representative ________________________ Released by whom? ____________________
_______________________________________ Designation ____________________________

3. Were there problems encountered in the 3. Was the schedule of the Forwarder in
release of test materials? retrieval of test materials followed?
Yes _____ No _____ Yes _____ No _____
If no, what was the reason?
________________________________________

4. If yes, Please cite them: ________________ 4. How many days were the TM’s in the
_______________________________________ division ready for retrieval by the Forwarder?
__________________________________________

5. In the delivery of TM’s, how would you 5. Was the forwarder informed beforehand that
rate the Forwarder in a scale of 1-5 the TM’s are ready for pick up?
where 5 is the highest? _______________ Yes _____ No _____

6. In the retrieval of TM’s, how would you rate

the Forwarder in a scale of 1-5 is where 5
is the highest? _________________

7. Strengths of the Forwarder: (Good Points)

________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

8. Weakness of the Forwarder: (Weak Points)

________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________

9. What are your recommendations to improve in the service of Forwarder?

-in the Delivery Phase -in the Retrieval Phase
65 ________________________________________ _________________________________________
________________________________________ _________________________________________
________________________________________ _________________________________________
 Other Concerns

66
 Utilization of the Certificate of Ratings
(COR)
The utilization of the COR is stipulated
in the following issuances:

 DepEd Memo NO. 228, s. 2007

 DepED Memo No. 278, s. 2010

67
 Practices in Some Divisions Relative
to the Utilization of the COR
1. Attach the COR in the Form 137 in Grade 6 as
part of the student’s credentials prior to
enrolment.

2. The COR is photocopied. One copy is for the

school where the student intends to enrol
while the original COR is given to him/her.

68
 Refusal of State Univ./Colleges
(SUCs) to Take National Exams
 Send a communication to BEA
regarding SUCs which refused the
administration of national exams
(NCAE, NAT, etc.).

 The communication will be endorsed

to the DepEd Secretary.
69
 Good Practices as Reflected in a
School Culture
 Region/Division Codes and School ID

Posting permanently in every classroom (near the

chalkboards) the information on the Region and
Division Codes and the School ID
 Learner Reference Number

The LRN is used by the examinee in any form of

school and classroom-based assessments. This
practice may be adopted not only during national
70 examinations.
 OTHER CONCERNS
1. Use armchairs during the test. It should be placed wall to
wall.
2. Please accomplish board the work. Make sure that the time
allotment for each activity must be record correctly in the
board work.
3. Examiners are not allowed to read the test booklets.
4. Unused test booklets should be placed inside the plastic
bag.
5. PLEASE RETURN THE TEST MATERIALS PROPERLY.

71
 FAQ
1. Private Schools which will open classes beyond June 15 and
JUNE 17
*PTCA consultation to allow students to take
examinations on the schedule date.
2. Schools operating without government permit
* BEA will utilize PEPT as a validating tool
3. Delivery of Test Booklets
* 30 TBs in pack (NAT 6)
* 20 TBs in pack (LAPG)

72
 ACTS AS VIOLATION OF SECURITY
PERTAINING NATIONAL EXAMINATIONS
1. Reading test booklets other than the examinees.
2. Supplying answers to examinees.
3. Cheating
4. Plagiarizing
5. Loss of Test booklets
6. Photocopying of Test Booklets
7. Capturing the test items through gadgets
8. Distribution and posting of photos of the test materials in any form of media
9. Opening of the test materials prior to testing schedule
10. Allowing substitute examinees
11. Failure to closely monitor test procedures which resulted to test
irregularities.

73