VQHSE MS Procedure

CNOOC SES Ltd.
VQHSE MS
Vendor QHSE Management System
BACKGROUND
LEGAL ASPECT :
UU No. 1 / 1970
CNOOC - HSE Policy & Philosophy
SMK3 : PERMENAKER 05/MEN/96
SK KPTS-1048/L0000/99-SO
SK KPTS-13/BP00000/2006-S8
VQHSE-MS Objective
To provide guideline to contractors to meet
the objectives of CNOOC SES Ltd
(CNOOC) Health, Safety and
Environmental Management System and the
relevant policies.
To ensure that contractors understand and
implement CNOOC HSE policy, procedures,
guidelines, standards and system.
VQHSEMS Structures & Procedures
Contracted Work
Administration Phase : Select A Qualified Contractor
Pre-Qualification
Risk Assessment
Selection
VQHSE-MS
Contract Award
Field Implementation Phase : Ensure Field Safe Work
Data Bank
QHSE-HSE
orientation-new
Final Evaluation
Pre Job Activity Work In Progress
employee-rev2-03.2006
VQHSEMS STRUCTURES &

PROCEDURES
USER Dept.
QHSE Dept.
PROCUREMENT Dept.
CONTRACTOR
Contracted Work
Risk Assessment
(L/M/H)
Received Work
Specification and
Risk Assessment
result and inform to
Contractor
Pre-Qualification
Document
Pre-Qualification
Administration
phase
Received PreQualification
Result
Selection
Technical View
HSE View
Commercial View
CONTRACT ASSIGNMENT
Pre Job Activity
Pre Job Activity
Work in Progress
Work in Progress
Final evaluation
Final evaluation
Entry the Final

Evaluation result
to VQHSE MS
Database
QHSE-HSE orientation-new
Field implementation
phase
ADMINISTRATION PHASE
Risk Assessment:
Risk Assessment, a step to classify the contracted service
into
the following risk categories: Low (L), Medium (M) or High (H). The
risk category shall then determines the necessity of the subsequent
VHSE steps
Risk Assessment shall carry out by User Department prior to
performing pre-qualification
The evaluation result from the risk assessment must be approved
from User Department Manager, and copies of the risk assessment
result must be submitted to QHSE Department and Procurement
Department.
Prequalification performed for medium and high risk only
PHASE 1 : RISK ASSESMENT

Contract
Classified
User Dept.
Proposed
Contract
Work
Classification (*)
Not Classified
Risk Assessment
Guideline
Next Phase
Risk Assessment
Risk Assessment:
A step to classify the contracted work into one of the following
risk categories: Low (L), Medium (M) or High (H).
Prequalification performed for medium and high risk only
Pre-Qualification process:
Containing HSE topic questionnaires (VQHSE-MS) that they are
required to fill and submit to CNOOC HSE Group
Contractors who obtain a pass the pre qualification shall
automatically entered into the CNOOC Database with one-year
validity
Contractors who do not pass the pre qualification after the 2nd
attempt shall not be participated in any bidding process for a of
one (1) year period
Pre-Qualification (1)
VQHSEMS Admin:
Check Database
Vendor Attending QHSE Briefing
By QHSE, Procurement
Vendor Fill & Submit

3 Folder of QHSE Topic
(VQHSEMS Questionnaire)
Fill & Submit
3 Folder of QHSE Topic
Document Evaluation Passed Evaluation N

By QHSE
Y
QHSE Heads:
Approve Evaluation
2nd Opportunity
1 year suspend
QHSE Heads:
Approve Evaluation
VQHSEMS Admin:
Evaluation Result Compilation
Inform to Procurement
Record in:
VQHSEMS Database
Selection, a step to review the Contractors with
coordination to Procurement Department shall
choose the best candidate(s) based on technical
evaluation (HSE view, technical view and commercial
view).
Field inspection and auditing could be conducted to
ensure the compliance between bid document and
the reality in the field.
Contract Award
FIELD IMPLEMENTATION PHASE

Pre Job Activity, is the First Step in the Field
Implementation phase of VQHSE Management
System, after Contract Award. The purpose of Pre Job
Activity (PJA) step is to establish the first
communication between Contractors and CNOOC
before job implementation.
Document that shall to carry out by user dept. while
starting the job/project :
work method (HSE Analysis, Standard Operating
Procedure, etc)
HSE planning

Process to conduct PJA :
Responsibility : USER Dept.
PJA meeting in the office (include kick off meeting)
covers of :
KPI (Key Performance Indicator)
Work Plan
All Potential Hazards and HSE issues from each work plan,
check all equipment,
tools readiness,
develop emergency response plan and procedures, review the conditional
acceptance, if any, and
obtained during the Pre-Qualification
PJA meeting - Job Site
covers of : Contractor Site Orientation and Finalization of all HSE
Requirements
PRE JOB ACTIVITY FLOWCHART
Contract Award
Post-Mobilization
(PJA Meeting on Site):
Communicating HSE Plan, Audit,
Finalization of all HSE
Requirements, HSE Briefings
Pre-Mobilization
(PJA Meeting Office) *:
Work & HSE Plan, Review all
Potential Hazard and Other HSE
Issues, Check all equipment, PPE
and tools for readiness, Develop
Emergency Procedures, Review List
of Conditional Acceptance and
propose personnel qualification
Mobilization
Contract Execution
No
Is preparation
Complete ?
Yes

Work In Progress Period is a period where the service is
carried out on the job site.
Responsibility : User Department
shall be conducted during the contract period (or annually if the
contract period is more than one year)
User Department may ask for assistance of QHSE Team for
conducting the WIP Evaluation
to develop and giving some advises to contractors
to ensure compliance with the contract document, proposed HSE
Plan, Company rules, Regulations and Procedure.
to verify that the contractor implements the Contractual HSE
Obligation
and Conditional Acceptance items.
WORK IN PROGRESS FLOWCHART

Internal Evaluations:
Execution
HSE Inspection Checklist,

Audit, HSE Program.
Initial Visit
Internal Evaluation
Reports
Accidents/Incidents
Reports
HSE Scope & Standards:

Contractual Obligation
Conditional Acceptance List
Yes
Scope of Work
Changes Additional
hazards?
No
Contractor HSE
Performance
Report
Corrective Action
taken ?
Yes
No
Job
Completed ?
No
Yes
QHSE-HSE orientation-new
Disciplinary
Action
Final Evaluation

Final Evaluation is a step to conclude the contractors HSE
performance during the Pre Job Activity and Work In Progress. This
evaluation shall be stored in VQHSE Administrator and shall be used
as a consideration when deciding to employ the contractor or not for
future projects.
Upon completion of the contract, User Department and QHSE
Team shall carry out a final evaluation to ascertain how the
contractor carried out the work/project.
Final Evaluation shall be based on result of Pre-Job Activity and
Work In Progress Evaluation Reports.

The contractor shall present and submit final HSE Report (with
evidences) to User Department and QHSE Team, as follows:
- KPI
- HSE performance
- HSE issues
- Injuries, damage, incident and near misses reports
- Training conducted.
- Follow-up of WIP Evaluation results
The results from Final Evaluation shall be communicated to
contractor.
The final evaluation document shall be submitted to QHSE
department to be filed in the VQHSE database.
The recommendation based on the final evaluation document is used
as reference for the next/other bidding program.
FINAL EVALUATION FLOWCHART

Gather all Internal
Evaluation Reports
Summarize into Final
Evaluation Report
Communicate & Discuss the

Result with Contract Owner
and Contractor.
Compile Report into Data
Bank Records.
Reward & Punishment (*)

VQHSE MS Procedure

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CNOOC SES Ltd.

VQHSEMS Structures & Procedures

VQHSEMS STRUCTURES &

Pre Job Activity

Pre Job Activity

Entry the Final

PHASE 1 : RISK ASSESMENT

Prequalification performed for medium and high risk only

Vendor Fill & Submit

Document Evaluation Passed Evaluation N

Evaluation Result Compilation

FIELD IMPLEMENTATION PHASE

FIELD IMPLEMENTATION PHASE

PRE JOB ACTIVITY FLOWCHART

FIELD IMPLEMENTATION PHASE

WORK IN PROGRESS FLOWCHART

HSE Inspection Checklist,

HSE Scope & Standards:

FIELD IMPLEMENTATION PHASE

FIELD IMPLEMENTATION PHASE

FINAL EVALUATION FLOWCHART

Communicate & Discuss the

Reward & Punishment (*)

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