Scribd Logo
Upload

Welcome to Scribd!

  • 1 views

    Letter Writing Guide For Mains Exam

    Uploaded by

    mayanksharma14600

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Letter Writing Guide For Mains Exam

    Uploaded by

    mayanksharma14600
    1 views16 pages

    Copyright

    © © All Rights Reserved

    Available Formats

    PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    1 views16 pages

    Letter Writing Guide For Mains Exam

    Uploaded by

    mayanksharma14600

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 16

    Formal Letter Writing

    Letter to Editor

    1. Write a letter to the editor of a newspaper regarding noise


    pollution in festive season.
    572 Sector G,
    Ashiyana, Lucknow,
    U.P

    23rd May 2017

    The Editor,
    The Times of India,
    Milap Bhawan, Delhi

    Sub: Noise Pollution posing a threat to health of people.

    Sir,

    I would like to draw the kind attention of the concerned


    authorities towards increasing problem of noise pollution.
    Increasing noise pollution is a big threat to the health the
    people; if it is allowed to go unchecked it may rob the people
    of their hearing capacity. Creasing number of vehicles on the
    roads, rising growth of factories, loudspeakers etc. are various
    factors responsible for causing noise pollution.
    20
    It is the time that the authorities should strictly enforce the
    noise control laws. The noise producing factories located in
    the residential areas should be shifted to far-off places
    without any delay. The use of loudspeaker should be stopped
    after specific time.
    I hope that you‘ll voice my concerns through your esteemed
    newspaper and then the concerned authorities will take
    necessary action against those responsible for noise pollution
    to relieve the people from the harmful effects of it.
    Yours faithfully,
    Supriya Pathak

    21
    2. Write a letter to the editor expressing your concern as
    many stray animals are on the road during busy hours of
    day causing traffic jams as well as accidents. You've already
    written to the concerned authorities but no action was taken
    so far.

    21-B, Aishbagh,
    Lucknow, U.P - 226004

    23rd May 2017

    The Editor,
    The Hindu,
    Hazratganj, Lucknow

    Sub: Noise Pollution posing a threat to health of people.

    Sir,

    Through the columns of your esteemed Daily, I would like to


    draw the attention of the civic authorities towards the
    increasing cattle menace on the roads of Aishbagh area of the
    city. The stray animals wandering on the busy road are
    causing frequent traffic jams, as well as accidents.
    They have, hence become a traffic bottleneck causing untold
    misery to the road users. I have written many times to the

    22
    concerned authorities but unfortunately no steps have been
    taken so far.
    I urge that the civic authorities catch the stray cattle and send
    them for proper rehabilitation. I hope the authorities will take
    appropriate measures to find a solution to help us get the city
    roads rid of this menace.

    Thanking you,

    Yours faithfully,
    Dheeraj

    23
    Complaint Letter
    3. Write a letter to the SHO of your area complaining against the
    violation of traffic rules by the people.

    17-B, Sadar,
    Nagpur

    13th February 2017

    The SHO,
    Sadar, Nagpur,
    Maharashtra

    Sir,

    I wish to draw your kind attention towards the increasing incidents


    of road accidents in our area. The major cause of such incidents is the
    violation of traffic rules and absence of traffic police on signals.
    People are in a habit of breaking laws. Everybody on the road seems
    to be in a hurry.
    It is very common that many people talk over mobile while drive
    and also jump red lights. Over speeding is another cause of road
    accidents. All these have contributed to the increase in the road
    accidents. Pedestrians do not feel safe while moving on the road. It
    is, requested to take immediate necessary action to check the
    incidence of road accidents. Traffic police may be deployed on every
    street to punish those who dare to break the traffic rules.

    Yours faithfully,
    Imraan Malik
    24
    Grievance Redressal Letter

    4. You have ordered a digital camera online form a reputed


    company, but when the article was delivered you found that
    the article was not the same as you had ordered. Write a
    grievance redressal letter to the concerned company.
    21, Rajendra Marg
    Delhi
    [email protected]

    30th May 2017

    The Manager,
    Zapbuy.Inc,
    ITO, Delhi

    Sub: Regarding faulty product delivery. Order ID: 1435B004

    Sir,

    I would like to bring to your notice that on 17 th May‘17, I


    placed an order of Cannon 350 Camera through your
    esteemed website (Order ID: 1435B004) and I was delivered a
    product on 20th May‘17.
    Unfortunately, the product that I found upon opening the
    package was not the same as the one I‘ve placed an order
    25
    for. I am extremely disappointed that even after reporting
    this issue with your customer care representative, I‘ve not yet
    received any revert or e-mail regarding replacement of the
    product.
    To resolve the issue, I look forward to your reply and a
    resolution to my problem at the earliest. Please contact me at
    the above address or e-mail ID and initiate the process for
    replacement of the product.

    Sincerely,
    Ashish Garg

    26
    Formal Invitation
    5. You are the Principal of Vidya Mandir School. Write a letter to
    the District Magistrate of your locality requesting him to preside
    over the annual function of your school and distribute prizes to the
    meritorious students.

    The Hon'Ble District Magistrate,


    Allahabad

    20th February 2017

    Sir,

    You are requested to kindly preside over the annual function which
    will be held on the 11th March 2017 in the school premises. The Chief
    Guest on the occasion will be Shri Anand Mittal, the standing M.L.A.
    of our locality. Prizes will also be distributed by you on the said
    occasion to the meritorious students for their successful performance
    in the school.
    We propose to start the function at 5:00 PM. Apart from the prize
    distribution function; the programme will include a few culture
    items and musical concert.
    We hope that your gracious presence will surely encourage the
    students. On receiving a note of confirmation from your end, your
    name will be printed on the Invitation Cards to be sent to the
    guardians of the students. An early consent is earnestly requested.

    Yours faithfully,
    Meghna Shukla,
    Principal,
    Vidya Mandir School
    27
    6. You are the Chairperson of Shikha Mitra NGO for
    children and you were invited to a formal dinner on
    occasion of 21st anniversary of Delhi Institute for Social
    Sciences. However, due to your prior commitment you are
    unable to attend the event. Write a letter to the Principal
    stating your reason to turn down the invitation.

    The Principal,
    Delhi Institute for Social Sciences

    24th May 2017

    Dear Mrs. Mehta,

    I am honoured by the invitation to your institute‘s 21 st


    anniversary dinner on June 12th, 2017. Please accept my
    heartiest congratulations on your institute‘s upcoming
    celebration. I must apologise for the slight delay in replying
    to your letter. I have just returned from Pune after a seminar.
    However, allow me to decline this invitation for I have a prior
    meeting schedule which requires my presence to present a
    seminar on awareness on child abuse and child labour on the
    occasion of world day against child labour.
    Hence, it is a highly crucial meeting that I cannot avoid.

    28
    Please accept my sincere apologies. If circumstances have
    been otherwise, it would be my honour to be present at your
    institute‘s prestigious event.

    Thank you for your kind understanding.

    Yours sincerely,
    Shiksha Aggarwal,
    Chairperson,
    Shikha Mitra NGO

    29
    Letter to Manager for Account Transfer

    7. Write a letter to your branch requesting them to transfer


    your savings account from Hari Nagar, Delhi branch to
    Gomti Nagar, Lucknow branch because of your transfer.
    B-90, Gomti Nagar,
    Lucknow, UP -226012

    4th January 2017

    The Manager,
    SBI, Hari Nagar,
    Delhi - 110064

    Sub: Regarding transfer of savings account.

    Dear Sir,

    I am having a savings account bearing number - 1410001201


    with your branch at Hari Nagar, New Delhi. I have recently
    been relocated to Lucknow due to transfer of my job.
    I would be obliged if you can please transfer my account with
    your bank to your bank's branch at Gomti Nagar, Lucknow,
    Uttar Pradesh. This would ease of the maintaining of the
    account at my end. Appropriate charges may kindly

    30
    be debited to my account in this regard for transfer of my
    account.
    I am enclosing herewith a copy of the Address Proof of my
    current residence for your information and records.
    Kindly do the needful.

    Thanking you.

    Yours faithfully,
    Vaishali Pant

    31
    Enquiry Letter
    8. You are the manager of Resonance Publishing House and you
    had a telephonic conversation with the manager of Ashoka
    Enterprise regarding some equipment needed by your firm. Write
    a letter to the manager of Ashoka Enterprise enquiring about the
    same and requesting a catalogue of that equipment.

    Resonance Publishing House,


    Laxmi Nagar, Delhi

    12th April 2017

    The Manager,
    Ashoka Enteprises,
    98, Model Town,
    Ghaziabad

    Sub: Request for the catalogue of equipment.

    Dear Sir,

    This is with reference to our telephonic conversation last week. We


    had discussed on various equipment which your company
    manufactures. Now we are writing to you to know if your company
    can send a catalogue with details of latest equipment. We want to
    see which ones will suit the requirement of our organisation. Could
    you provide us with more details about their range, quality, prices
    etc.
    32
    In case we find suitable products, we look forward to place an order
    with you. We would also like to know whether you can offer
    discount on the replacement our out-dated equipment.
    We shall discuss all the matters after you send your catalogue. We are
    eagerly waiting for an early response from you.

    Yours sincerely,
    Mohit Vishwas,
    Manager

    33
    Formal Request Letter

    9. Write a letter to the principal of your college requesting


    him for fee concession stating the reason of bad financial
    situation of your family.

    The Principal,
    Jaipur Engineering College

    10th July 2016

    Sub: Requesting for concession in college of fee.

    Respected Sir,

    With due regards, I beg to say that I am a student of electrical


    engineering 3rd year with an outstanding academic record. I
    would like to inform you that my family‘s financial condition
    is not stable as my father is now retired from his job and he
    gets a monthly pension of mere 10,000 Rupees, which are not
    sufficient for us to meet the household expenses. Thus, I
    cannot afford to pay the college fee. Hence, I request you to
    waiver my fee on humanitarian grounds to enable me to
    pursue my studies further. I shall remain highly obliged to
    you for this.
    34
    Kindly consider my case with a positive outlook and help me
    to study further, I shall not disappoint you.

    Thanking You,

    Yours obediently,
    Kunal Rai,
    3rd Year Electrical Engineering

    Practice Exercise

    • You are the principal of Mira Public School and you are
    concerned about increasing usage of mobile phone by students
    in school premises. Write a letter to parents expressing your
    concern as this may pose a distraction which may affect
    students‘ academic performance.
    • Write a letter to the District Magistrate of your locality
    regarding increasing incidents of Cyber Crime.
    • Write a letter to your branch manager requesting him to
    transfer your endowment policy from Mysore branch to Pune
    branch because of your transfer.
    • You are the manager of a firm dealing in automobile parts.
    Earlier you've placed a bulk order for some automobile parts
    with a manufacturer and it was delivered to you recently.
    However in you've found that a box had damaged parts in it
    and you wish to seek replacement or refund from the
    manufacturer. Writing a letter to the manufacturer for the
    35

    You might also like