SAEP-1021

Engineering Procedure 09 December 2021
SAEP-1021
Geomatics Products & Services Control Procedures
Document Responsibility: Geomatics Standards Committee
Previous Revision: 11 December 2014 Next Revision: 09 December 2026

Contact: (MAKRAH0A)
© Saudi Arabian Oil Company, 2021
Saudi Aramco: Company General Use

Document Responsibility: Geomatics Standards Committee SAEP-1021
Issue Date: 09 December 2021
Next Revision: 09 December 2026 Geomatics Products & Services Control Procedures
Contents
Summary of Changes ..................................................................................................... 3
1 Scope ....................................................................................................................... 6
2 Conflicts and Deviations ............................................................................................ 6
3 References ............................................................................................................... 6
3.1 Saudi Aramco Documents .................................................................................. 6
3.2 Industry Codes and Standards ........................................................................... 7
4 Terminology .............................................................................................................. 7
4.1 Acronyms ........................................................................................................... 8
4.2 Definitions .......................................................................................................... 9
5 Forecasted and Un-forecasted Survey Requests ...................................................... 9
6 GSD On-line Spatial Information Database Access ................................................... 9
7 Proponent Responsibilities ...................................................................................... 12
7.1 Work Supervised by GSD ................................................................................. 12
7.2 Work Supervised by Proponent ........................................................................ 12
7.3 Work contracted/sub-contracted by Proponent ................................................. 12
8 GSD Responsibilities .............................................................................................. 13
8.1 Handling Survey Work Order (SWO) ............................................................... 13
8.2 Control and Protection of Survey Information.................................................... 14
8.3 Responsibilities..................................................................................................... 14
8.4 Delays in Project Completion/Delivery ................................................................. 15
8.5 Scope of Work Changes and Estimate Revisions ............................................... 15
8.6 Job Completion and Delivery ............................................................................... 15
9 Time Reporting ....................................................................................................... 16
10 Cost Reports ........................................................................................................... 16
11 Geomatics Products and Services .......................................................................... 16
11.1 Land Survey ..................................................................................................... 16
11.2 Aerial Imagery and Mapping ................................................................................ 17
11.3 Hydrographic Survey ............................................................................................ 18
11.4 Geographic Information System........................................................................... 19
Document History .......................................................................................................... 20
Page 2 of 20
© Saudi Arabian Oil Company, 2021.

Paragraph Number Change Type

Previous Revision Current Revision Addition, Modification, Deletion, Technical Change(s)
New)
( 11 December 2014) (09 December 2021)
General changed to scope. Give more detail
1 1 Modification
about the intent of this procedure.
Added a new paragraph on “Conflicts and
2 Addition
Deviations”
“Applicable Documents” has been changed
2 3 Modification to “References”. Saudi Aramco documents
list has been updated.
Added the enginering standard “SAES-A-600
2 3.1 Addition
Hydrographic Surveying Standards”
“Definitions of Terms and Acronyms”
3 4 Modification
changed to “Terminology”
3.2 4.1 Addition Added “ CADD Computer-Aided Design”
Deleted “PMOD Project Management Office
3.2 4.1 Deletion
Department”
3.1 4.2 Modification Updated definition of “Proponent Liaison”
4 5 Modification Changed “Operating Plan” to “Business Plan”
4.1.1 5.1.1 Addition Added “RSSG”
Added “only include the contractor’s invoice
4.1.3 5.1.3 Modification costs for expense jobs in its next year
business plan:
4.1.4 5.1.4 Modification Changed “ his” to “their”
New Paragraph on matching forecasted
5.1.5 Addition requests estimated hours with the approved
business plan resources.
New paragraph on following up with
5.1.6 Addition proponent forecasted requirements and
given proiority to forecasted jobs.
New paragraph on unutalized forecasted
5.1.7 Addition requests shall be filled with company critical
un-forecasted requests.
4.2.1 5.2.1 Addition Added “LUP and RSSG”
New paragraph on rejected un-forecasted
5.2.3 Addition
requests and proponent options.
New paragraph on proponent liaisons shall
5.2.4 Addition
provide a quarterly report of their projects.
Added “Satellite imagery acquisition order
Table I Table I Addition
up”
Added a hyperlink “Geo-Spatial Information

5.1 6.1 Addition
Services page”
Page 3 of 20


Previous Revision Current Revision Addition, Modification, Technical Change(s)
( 11 December 2014) (09 December 2021) Deletion, New)
A more clear statement on how the corporate GIS

5.2 6.2 Modification application must be registered to authorize access
through CRM.
Instead of singling out images, added a statement

5.3 6.3 Modification ” as defined in the approval level section of the
authorization role in MyAccess system.
Validity of GIS application and GSD databases

5.4 6.4 Modification
changed from 3 years to 1 year.
Changed “Surveying and Geospatial Information”

6.1.1 7.1.1 Modification
to Geomatics Services”
Changed the 4 weeks notice to mandatory. All
6.1.2 7.1.2 Modification services required in less than (4) weeks shall be
endorsed by the proponent’s department head.
Added reponsiblities of proponent when work
7.3 Addition
contracted/sub-contracted by Proponent.
Changed “operating plan” to “business plan”. Also
changed “ Computer Based System Approval
7.1.1 8.1.1 Modification
Authority Engine” to “ERP Approval Authority
Engine:
Added to Note 3 “Which are in alignment with GI-
7.1.1 8.1.1 Addition
0710-002”
Added “Geospatial Info Services Requests” and
7.1.2 8.1.2 Addition
“for the planned activities”.
7.1.5 8.1.5 Addition Added “ of GSD:.
7.2.1 8.2.1 Modification Changed “SAEP-127” to “SAEP-334”
Added “all the communication related to the
8.2.3 Addition product/service is exclusively with Saudi Aramco
Proponent’s”
7.3.1 8.3.1 Addition Added “Group”
Added “ for Release Purchase Order for GSS
7.3.2.5 8.3.2.5 Addition
Contracts:
Added “ For Surveying Services”. And added “For
Geospatial Info Services: The proponent’s request
for a change in the scope of work shall be
submitted in a ew CRM request that includes the
7.5 8.5 Addition
changed or additional requirements. GSITU will
assess and determines the impact of the changes
and decide whether to proceed with them or defer
their implementation to next year’s plan.
Deleted “Procedure 22 of Saudi Aramco
8.2 9.2 Deletion
Contracting Manual”.
Changed the completion letter to completion
e-mail.
Page 4 of 20


Previous Revision Current Revision Addition, Modification, Technical Change(s)
( 11 December 2014) (09 December 2021) Deletion, New)
Changed the “group leader of the Onshore

8.3 9.3 Modification Operations Group (OOG)” to “Offshore
Operation Coordinator”.
Changed to write up to cover charges of
surveying and mapping servies.
Charges will be submitted to Operation
Accounting Department/ Payables
Accounting Division instead of Industrial
Services Accounting.
Changed approval of “Service Authorzation,
9.3 10.3 Modification timesheets, and invoices” to “RPOs,
timesheets and Service Entry Sheets”.
10 11 Modification Changed “Surveying” to “Geomatics”
Added “ Raw and processed satellite
images”, “ Remote sensing interpertation and
10.3 11.2.2 Addition
Geospatial analysis” and “3D reality
modelling”.
Changed “ Hydrographic Surveys” to
“Hydrographic Survey Products and their
minimum specifications are stated in SAES-
A-600”
Removed “Buoy drops” and “Well/platform
11.3.6 Deletion
fixing”.
Changed “Contract procedures review” to
11.3.6 Modification
“Survey documents’ review”.
Added “New Map Service Development”,
“Data Integration or Customization”,
“New Navigation Device Data Development”,
“Existing Navigation Device Data
10.4 11.4 Addition Development”,
“Geospatial Analysis and Geo-processing”,
“Application Registration for Map Services
Consumption”and
“Building Number Assignment”.
Page 5 of 20

Scope
This document describes the requirements and areas of responsibility necessary to request
and receive geomatics products and services from the Geomatics Services Division (GSD).
GSD provides geospatial data, geospatial services, geospatial consultancy, and geospatial
governance across the company in support of Saudi Aramco emergency responses, projects
planning, engineering, projects construction, safety and operational needs. GSD manages
Saudi Aramco’s onshore and offshore base maps, charts, and imagery; conducts and manage
Kingdom-wide land, aerial, satellite remote sensing, LUP coordination and offshore surveys;
and provides photogrammetric, geodetic, satellite remote sensing and geographic information
systems (GIS) services. All requests for such services should be directed to this organization.
The following sections detail the requirements and areas of responsibility necessary to request
and receive Geomatics services in an effective and controlled manner.
Conflicts and Deviations
Any conflict between this document and any Mandatory Saudi Aramco Engineering
Requirements (MSAERs) shall be addressed in writing to the EK&RD Coordinator.
Any deviation from the requirements herein shall follow internal company procedure SAEP-
302, Waiver of a Mandatory Saudi Aramco Engineering Requirement.
References
All referenced specifications, standards, codes, drawings, and similar material are considered
part of this engineering procedure to the extent specified, applying the latest version, unless
otherwise stated
Saudi Aramco Documents
Saudi Aramco Engineering Procedures
SAEP-302 Waiver of a Mandatory Saudi Aramco Engineering Requirement
SAEP-334 Saudi Aramco Engineering Drawings
Saudi Aramco Engineering Standards
SAES-A-600 Hydrographic Surveying Standards
Geomatics Services Division Procedures
Internal Administration Procedures for Release Purchase Order for GSS Contracts
Saudi Aramco General Instructions
GI-0710.002 Classification and Handling of Sensitive Information

Page 6 of 20

GI-002.716 Land Use Permit Procedures
GI-216.965 Cost Distribution Rates
Industry Codes and Standards
None
Terminology
Acronyms
AAE Approval Authority Engine (ERP application)
AMS Aerial Mapping Section
CADD Computer-Aided Design
CRM Customer Relationship Management
ERP Enterprise Resource Planning
GI General Instruction
GSD Geomatics Services Division
GSITU Geospatial Information Technology Unit
GSS General Surveying Services
HSU Hydrographic Survey Unit
IAP Internal Administration Procedure
LSS Land Survey Section
OOG On-shore Operations Group
PO Purchase Order
ROV Remotely Operated Vehicle
RSSG Remote Sensing Services Group
SAEP Saudi Aramco Engineering Procedure
SAES Saudi Aramco Engineering Standard
SIR Survey Information Request

Page 7 of 20

SMIS Survey Management Information System
SWO Survey Work Order
SWR Survey Work Request
Definitions
Capital Project Program: Capital projects are included in the Capital Program which is the
overall plan for capital investment during the Business Plan cycle and consists of the
aggregate of facilities, additions and improvements required to accomplish corporate strategic
imperatives.
Customer Relationship Management (CRM): Management software within ERP.
General Instruction (GI): A compilation of instructions and information of general interest to

Saudi Aramco departments that is maintained on the Saudi Aramco Intranet. The on-line
documents at https://sharek.aramco.com.sa/cop/gi/Pages/Home.aspx are the current and
official General Instructions.
General Surveying Services (GSS): Contractor resources, acquired through General

Surveying Services (GSS) contracts, utilized by GSD and its proponents.
Proponent: For the purpose of this document, the Proponent is any Saudi Aramco
organization or its representative requesting work from Geomatics Services Division (GSD).
Proponent Liaison: For the purpose of this document, the Proponent Liaison is the GSD
customer care center or a position in one of GSD’s operational (production) sections or unit
handling the requests and communicate with the Proponents.
Release Purchase Order (Release PO, RPO): A written direction to the contractor to perform
specified work under the terms and conditions of the contract.
Saudi Aramco Engineering Procedure (SAEP): A procedure that establishes a systematic

method or process of accomplishing an engineering related activity. Saudi Aramco
Engineering Procedures are mandatory and apply company-wide.
Saudi Aramco Engineering Standard (SAES): Standards that establish minimum

mandatory requirements for selection, design, construction, maintenance and repair of
equipment and facilities. The requirements in these standards apply Company-wide.
Scope of Work: A detailed, precise description of what needs to be done to fulfill a project’s
requirements.
Survey Work Order: The number created by CRM after the services request approval. All
the activities on the survey requests will be reccorded and controled under the Survey Work
Order (SWO).
Page 8 of 20

Forecasted and Un-forecasted Survey Requests
The forecasted Survey Requests are geared to the Business Plan and therefore they will be
placed in a higher priority than un-forecasted requests. In addition, approval levels are
different for both types of requests.
Forecasted Survey Requests
Forecasted Survey Requests can be accessed through Geomatics Services’ module

in the CRM catalog. Proponents shall provide detailed information about the survey
service work in the Survey Request. These Survey Requests also allow selection of
the proper GSD organizations (LSS, AMS, HSU , LUP, GSITU and RSSG) to
perform the appropriate type of survey work (e.g. mapping, geospatial information,
photogrammetric, remote sensing, hydrographic or land survey, etc.) for a specific
type of a project (capital or expense).
Proponents may submit a single Survey Request covering several small

miscellaneous projects that are not considered long term. This Survey Request
must be forecasted as per instruction in paragraph 5.1.1 and will also be limited to
one calendar year. The proponent’s department head must approve this forecasted
Survey Request.
GSD will analyze the input from proponents to determine future allocation of its
resources. GSD will only include the contractor’s invoice costs for expense jobs in
its next year business plan. Contractor’s invoice costs for capital work will be
charged to capital projects under cost element 7403074.
The following year, proponents shall confirm their need for the approved forecasted
Survey Requests through CRM. Once confirmed, SWOs will be automatically
generated. (No SWO will be initiated until the proponents confirms their needs
through CRM).
All surveying operating sections shall match their forecasted requests estimated
hours with the approved business plan resources.
The section proponent liaison shall follow up with proponent forecasted

requirements and give priority to forecasted jobs.
Unutilized forecasted requests shall be filled with company critical un-forecasted

requests.
Un-Forecasted Survey Requests
Similar to forecasted Survey Requests, un-forecasted Survey Requests can be

accessed through Geomatics Services’ module in the CRM catalog. Proponents
shall provide detailed information about the Un-forecasted survey or service work in
the Survey Request. These Survey Requests also allow for selection of the proper
Page 9 of 20

GSD organizations (LSS, AMS, HSU GSITU, LUP and RSSG) or to perform the
appropriate type of survey work (mapping, geospatial information, photogrammetric,
remote sensing, hydrographic or land survey) for a specific type of a project (capital
or expense).
CRM will automatically send notification of an initiated Survey Request to the

relevant GSD Proponent Liaison for review. The Proponent Liaison shall study the
Survey Request and search for available data.
If necessary, the Proponent Liaison shall contact the proponent for clarification of the
scope of work. After reviewing the request, the Proponent Liaison shall send the
request for approval to the appropriate authority as specified in Table-1. The SWO
will be automatically created once the Survey Request is approved.
For rejected un-forecasted request, a proponent has the option to utilize GSD
general survey services contract and charges will be against the requester own
organization, or forecast the request in the next business cycle.
All GSD operating section proponent liaisons shall provide a quarterly report of their
forecasted/un-forecasted projects.
Proponent Liaison shall provide the following information to estimators:
Name of the responsible person (Group Leader) the job has been assigned to
Job Scope of Work and instructions/comments
Reference jobs
Estimators shall provide:
Total estimated hours (the CRM will auto calculate the cost) (rough estimate)
Estimated completion date
• The Proponent Liaison shall send cost estimates to the proponent for review,
acceptance and required approvals (for capital projects) as indicated in Table-1.
Page 10 of 20

Table 1: Approval Authority Matrix
Type of work requested Requestor Signature Authority* Requested Form(s)
Division Head or equivalent

Survey Request through
A Products and services
(Except Proj. Mgmt: Sr. Proj. CRM
Engineer)
Copies of existing data (aerial 11+ employee with concurrence

image and mapping) products from appropriate GSD Section Survey Information
B
where <2 man-hours are Head otherwise user Division Request (SIR)
required to prepare Head
On-line geospatial database Division Head or equivalent with GSD On-line Access
C
access concurrence from GSD Request
GSD Section Head.

Products, services and on- SWO or SIR for copies of
line geospatial database existing data where
D (For new aerial photography,
access in support of GSD <4 man-hours are required
concurrence by the Chief Geodetic
internal operations to prepare
Surveyor is also required)
Contract Release
Satellite imagery acquisition
E Division Head or equivalent Purchase Order (CRPO)
order up
authorization letter
* Signature by requestor authority verifies intended user has a business need to know for the requested product and/or service.
GSD will not accept any work request, scope of work changes and other correspondence
directly from contractors. These must be initiated by the proponent in charge of the project.
Delivery of aerial and non-aerial imagery products to a contractor must be approved in writing
by the proponent Department Head.
GSD On-line Spatial Information Database Access
GSD databases may be accessed via GSD-provided applications or through Geographic

Information System (GIS) applications developed by Saudi Aramco. More detailed information
about GSD’s online access products and procedures can be found under Geo-Spatial
Information Services page.
All corporate GIS applications desktop and web solutions utilizing GSD's geospatial
information must be registered to authorize access through Application Registration for Map
Service Consumption CRM service in Geospatial Info Services.
Access to GSD data requires approval from the requestor’s Division Head or higher as
defined in the approval level section of the authorization role in MyAccess system.
Access authorization to GIS applications and GSD's databases will be valid for up to one year
contingent on the user belonging to the same organization that approved access.
Page 11 of 20

Organizations must take necessary action to cancel the access of users who no longer need it
or if they are transferred to other organizations.
The user organization shall be fully responsible for the security of this data as per GI-
0710.002. This data should only be distributed to others on a need-to-know basis. All existing
Company regulations will apply to the use and security of this data.
Proponent Responsibilities
Work Supervised by GSD
Annual forecasts of requested Geomatics Services shall be submitted for the

following year based on the Capital Program and the Business Plan using Saudi
Aramco’s CRM Portal/ Geospatial Services > Geomatics Services > Forecast
Request. The timing of the submission is based on the Operating Plan timetable.
Forecasted Survey Requests with a detailed scope of work shall be confirmed early
enough to allow GSD to complete the work by the requested target completion date.
A minimum notice of four (4) weeks is Mandatory. All services required in less than
(4) weeks shall be communicated through manager to manager correspondence.
If the scope of the SWO requires work to be done by more than one GSD
section/unit, the proponent will be requested to issue separate SWOs to all GSD
sections/units involved in completing the request.
Work Supervised by Proponent
Proponents requiring contractor survey personnel to work under their direct

supervision must follow the procedures as outlined in GSD’s internal procedure,
“Internal Administration Procedures for Release Purchase Order for GSS Contracts”.
If GSD concurs, the service authorization will be signed and approved by the
proponent.
Supervision of the work and certification of work completion will be the responsibility
of the proponent.
Invoices will be approved by the proponent and charged to their account.
Work contracted/sub-contracted by Proponent
GSD shall provide onsite Quality Control and Quality Assurance survey’s
services/activities on approval of SWO request from Proponent.
Saudi Aramco Primary Network control shall be utilized by contractors to establish

secondary site benchmarks and survey control.
Proponents shall request GSD verification of Benchmarks and secondary control

points, prior to construction works commencing.
Page 12 of 20

All contracted/sub-contracted surveyors shall have their resumes and qualifications
examined prior to commencing work. GSD shall assist in reviewing resumes and on-
site testing of surveyors on a request basis.
GSD shall provide consultancy services (i.e. review) on survey documentation

related to Scope of Work definition, Survey Procedures and Survey Reports
Proponent shall allocate enough time for the review of survey documents throughout
the different project phases
LUP Submittal by proponent should be as described in GI-002.716 Land Use Permit

Procedures
GSD Responsibilities
Handling Survey Work Order (SWO)
GSD will prioritize projects based on its business plan, workload and commitments
to other proponents’ projects. The Survey Request approval is in accordance with
the ERP Approval Authority Engine.
Note 1:
Survey Work Order (SWO) – Normally, requested survey information, mapping, charts,
Geospatial Information and aerial/satellite photo products, including digital files, will be
transmitted to and received by the originator (Saudi Aramco personnel only) or approver
of the SWO unless otherwise directed in writing by the approver of the SWO. A letter or
e-mail authorizing an individual other than originator or approver must identify the
receiver (Saudi Aramco employee or contractor) by name, badge number and e-mail
address. For any aerial products, this letter must be signed by the proponent’s
department head.
Note 2:
Survey Information Request (SIR) – This form is used for requesting existing survey
information, mapping, charts and aerial photo products including digital files, and is
limited to two (2) hours of work.
Note 3:
Distribution of survey products shall be done in accordance with GSD internal operating
procedures for handling and distribution of survey products which are in alignment with
GI-0710-002
Handling Un-forecasted Work – Any un-forecasted Survey or Geospatial Info

Services requests will be done on a lower priority basis depending on work in
progress for the planned activities and available GSD resources.
Setting up Work Priority – Normally, work will be performed in the order of received
requests.
Page 13 of 20

The Proponent Liaison reviews the SWO and determines the most cost-effective
means of providing the service. The Proponent Liaison then establishes
communication with the proponent and explains GSDs internal procedures for
handling an SWO.
The Contracts & Cost Control Group (C&CCG) of GSD processes the required
release purchase order as described in GSD’s internal procedure, “Internal
Administration Procedures for Release Purchase Order for GSS Contracts”.
Control and Protection of Survey Information
Classification of sensitive documents shall be in accordance with

GI-0710.002. Distribution of survey information, including digital data and
aerial/satellite imagery, shall be in accordance with SAEP-334 and GSD’s internal
procedure, “Handling and Distributing of Sensitive Survey Products”.
Protection and proper distribution of this information is the responsibility of the

receiving organization.
All the communication related to the product/service is exclusively with Saudi

Aramco Proponent/s.
Responsibilities
Section/ Unit/ Group Head
Oversees all production against SWOs.
Maintains and controls access to all survey data and documents except
for the cost reports.
Approves in-house SWOs.
Proponent Liaison
Obtains an internal GSD SWO number and legacy number and then
assigns a Project Supervisor to manage production.
Clarifies the scope of work with the proponent.
Provides detailed project instructions to the Project Supervisor who shall

ensure that the project specifications will be met and that the required work
standards will be performed by all groups and segments involved in the
project. These instructions shall be typed in the “Notes” section of the SWO
in CRM.
Requests that the project’s cost estimates shall be done by estimators in

all groups involved in the project.
Page 14 of 20

The Proponent Liaison is responsible for sending the completed cost
estimate to the proponent for approval.
The complete cost estimate of the survey work against capital project will
be sent automatically to the proponent’s approval authority. If it has been
determined that the work will be done through lump sum bidding, a
Release Purchase Order will be prepared in accordance with GSD’s
Internal Administration Procedures for Release Purchase Order for GSS
Contracts.
Cost Estimators
Cost Estimators shall compare the work requirements of the project to be estimated
with their historic templates. The cost estimate is performed on-line in ERP and also
in spreadsheet for automatic calculations of project hours. The estimate provides
the start and finish dates and the number of hours the group will need to perform the
work. To ensure smooth workflow, the cost estimate will be sent to the groups in
sequence starting with the group which will initiate the work on the project.
Delays in Project Completion/Delivery
In the case of delay of completion and consequently delivery of the project, the
Proponent Liaison will provide information about and justification for the delay.
Proponent Liaison will request an SWO revision in terms of the dates and/or project
hours.
After section/unit head’s concurrence, information about the project’s delay and new
expected completion date will be sent to the proponent.
Scope of Work Changes and Estimate Revisions
For Surveying Services: The proponent’s request for a change in the scope of work shall be
submitted in writing to the appropriate GSD Proponent Liaison by the approver of the SWO. If
this change requires re-estimating the cost and/or a change in the estimated completion date,
then the section/unit shall issue a Revision Notification Memo to the proponent.
For Geospatial Info Services: The proponent’s request for a change in the scope of work shall
be submitted in a new CRM request that includes the changed or additional requirements.
GSITU will assess and determines the impact of the changes and decide whether to proceed
with them or defer their implementation to next year’s plan.
Job Completion and Delivery
An automated completion e-mail is addressed to the originator of the SWO upon the
completion of all work. The completion date of the SWO will be the most recent delivery date
stated in the e-mail.
Page 15 of 20

Time Reporting
Saudi Aramco crews and office personnel performing work on an SWO are required to submit
weekly time sheets.
Contractor crews and office personnel performing work on an SWO under a Release PO
(RPO) will submit timesheets in CRM, as regulated by their representative contracts, by the
terms of GSD’s Internal Administration Procedure for Release Purchase Order for GSS
Contracts.
For Saudi Aramco and contractor hydrographic vessel(s), the Party Chief reports the daily
activities of the vessel to the Hydrographic Survey Unit (HSU) office via e-mail. Hard copies of
daily log sheets are printed at the HSU office on a daily basis. The daily log sheets are
checked by the Offshore Operation Coordinator and then entered into CRM and SMIS for
charging and other purposes.
Cost Reports
Geomatics Services costs will be charged to the proponent department as follows:
The charges will be based on total surveying hours spent on proponent’s job
multiplied by the respective service rate as per GI-216.965.
The cost of geomatics services for surveying services will be charged under cost
element 8000500.
The cost of geomatics services for mapping services will be charged under cost
element 8000501
Capital project work will be charged for the contractor invoice costs under cost
element 7403074.
Charges will be submitted to Operations Accounting Department/ Payables Accounting

Division on a monthly basis within sixty (60) days of the provided services. Project proponents
will be furnished with a monthly cost report listing the hours and charges for each SWO.
Proponents who directly supervise contractor survey personnel will be required to approve
their RPOs, timesheets and Service Entry Sheets.
Geomatics Products and Services
Land Survey
• Alignment survey
• As-built survey
• CADD, plotting or drawing compilation

Page 16 of 20

• Construction checks (quality assurance)
• Coordinates and elevation transformation
• Deformation survey
• Earthwork volume determination
• Horizontal or vertical control for construction
• Land use permit survey
• Planimetric survey
• QA and QC on PMT contractor data drawings
• Route survey
• Site visit with proponent or project team
• Staking of points
• Structure settlement survey
• Subdivision design and layout
• Tank settlement
• Topographic survey
• Well location survey
• Boundary (property) survey
• Land claim survey
• Land encroachment survey
• Reservation surveys
Aerial Imagery and Mapping
Aerial imagery
• Aerial photo enlargements
• Mosaics
Page 17 of 20

Aerial orthophotos base maps
• Planimetric maps
• Topographic maps
• Thematic maps
• Plan & profiles map (for pipelines, roads, power lines, etc.)
• Strip topographic map
• Digital terrain models (DTM), digital surface mode (DSM)
• Aerial Orthophoto map
• Land user permit (LUP) maps
• Raw and processed satellite images
• Remote sensing interpretation and Geospatial analysis
• 3D reality modelling
Hydrographic Survey Products and their minimum specifications are stated in SAES-A-
600
Site surveys
• Site specifics
• General bathymetric
• As-laid
Hazard surveys
• Platform debris
• Sea floor inspections
• Navigation hazard
Subsea inspection surveys
• Pipeline inspection
• ROV inspections
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• Subsea details
Proposed route surveys
• Proposed pipeline route
• Proposed cable route
Dredging/siltation surveys
• Siltation surveys
• Pre-dredging surveys
• Post-dredging surveys
Positioning services
• Rig moves
Cartographic services
• Volume computation
• Special charting requirements
• Digital data
Support services
• Offshore data center
• Tidal data
• Vessel inspections
• Survey documents’ reviews
Geographic Information System
• New Map Service Development
• Data Integration or Customization
• New Navigation Device Data Development
• Existing Navigation Device Data Development
Page 19 of 20

• Geospatial Analysis and Geo-processing
• Application Registration for Map Services Consumption
• Building Number Assignment
• GSD’s digital database containing land, photogrammetric and hydrographic

data.
Note:
GSD’s digital database can be accessed by proponents with prior approval for use in engineering design,
planning, maintenance, operations, etc.
Document History
09 December 2021 Revised the general notes. Updating related documents based on the new standards, procedures
and GIs, In Acronyms, Change the Aerial Mapping Section (AMS) name from the old name
G&PSS, adding Remote Sensing Services Group (RSSG) and adding Land Use Permit (LUP).
Adding points 5.1.5, 5.1.6 and 5.1.7 under forecast request to streamline proponent liaison
responsibility about executing and monitoring forecasted requests. Adding points 5.2.3 and 5.2.4
showing the proponents their option in case of rejected un-forecasted requests. In Table-1,
adding the Satellite imagery approval authority level. Adding point 7.3 explaining proponent
responsibility during contracting or sub-contracting survey work. Revised the cost reports
reflecting the new methodology of cost reporting after e-Site. In Survey Products and Services,
adding the remote sensing products under AMS and adding the list of services under GIS
11 December 2014 Editorial revision due to the document name change from Surveying Services Division (SSD) to
Geomatics Services Division (GSD).
11 June 2013 Revised the “Next Planned Update.” Reaffirmed the content of the document and reissued with
minor revision that includes; GI-0710.002 has a new title, GI-0299.223 has been added, and also
the Scope and Definitions of Terms and Acronyms have been added. Current version includes
responsibilities of both proponent and SSD. The document now includes Time Reporting
procedures. Due to introduction of Computer Based System /CRM applications, the workflow of
SWO has changed significantly.
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Engineering Procedure 09 December 2021

Previous Revision: 11 December 2014 Next Revision: 09 December 2026

Saudi Aramco: Company General Use

Saudi Aramco: Company General Use

Paragraph Number Change Type

Added a hyperlink “Geo-Spatial Information

Saudi Aramco: Company General Use

Paragraph Number Change Type

A more clear statement on how the corporate GIS

Instead of singling out images, added a statement

Validity of GIS application and GSD databases

Changed “Surveying and Geospatial Information”

Saudi Aramco: Company General Use

Paragraph Number Change Type

Changed the “group leader of the Onshore

Saudi Aramco: Company General Use

Conflicts and Deviations

Saudi Aramco Documents

Saudi Aramco Engineering Procedures

SAEP-302 Waiver of a Mandatory Saudi Aramco Engineering Requirement

SAEP-334 Saudi Aramco Engineering Drawings

Saudi Aramco Engineering Standards

SAES-A-600 Hydrographic Surveying Standards

Geomatics Services Division Procedures

Saudi Aramco General Instructions

GI-0710.002 Classification and Handling of Sensitive Information

Saudi Aramco: Company General Use

GI-216.965 Cost Distribution Rates

Industry Codes and Standards

AAE Approval Authority Engine (ERP application)

AMS Aerial Mapping Section

CADD Computer-Aided Design

CRM Customer Relationship Management

ERP Enterprise Resource Planning

GSD Geomatics Services Division

GSITU Geospatial Information Technology Unit

GSS General Surveying Services

HSU Hydrographic Survey Unit

IAP Internal Administration Procedure

LSS Land Survey Section

OOG On-shore Operations Group

ROV Remotely Operated Vehicle

RSSG Remote Sensing Services Group

SAEP Saudi Aramco Engineering Procedure

SAES Saudi Aramco Engineering Standard

SIR Survey Information Request

Saudi Aramco: Company General Use

SWO Survey Work Order

SWR Survey Work Request

Customer Relationship Management (CRM): Management software within ERP.

General Instruction (GI): A compilation of instructions and information of general interest to

General Surveying Services (GSS): Contractor resources, acquired through General

Saudi Aramco Engineering Procedure (SAEP): A procedure that establishes a systematic

Saudi Aramco Engineering Standard (SAES): Standards that establish minimum

Saudi Aramco: Company General Use

Forecasted Survey Requests

Forecasted Survey Requests can be accessed through Geomatics Services’ module

Proponents may submit a single Survey Request covering several small

The section proponent liaison shall follow up with proponent forecasted

Unutilized forecasted requests shall be filled with company critical un-forecasted