T. L. E.

COMPUTER SYSTEMS SERVICING

9
EDUCATION
Technology and Livelihood Education– Grade 9
Quarter 2 – Module 17: Inventory of Technical Drawing
First Edition, 2020

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Published by the Department of Education - Schools Division of Pasig City

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 T. L. E.
COMPUTER SYSTEMS SERVICING
9
Quarter 2
Self-Learning Module 17
Title: Inventory of Technical
Drawing
Introductory Message

For the Facilitator:

Welcome to the Technology and Livelihood Education 9 Self-Learning Module

on Computer Systems Servicing!

This Self-Learning Module was collaboratively designed, developed and

reviewed by educators from the Schools Division Office of Pasig City headed by its
Officer-in-Charge Schools Division Superintendent, Ma. Evalou Concepcion A.
Agustin, in partnership with the City Government of Pasig through its mayor,
Honorable Victor Ma. Regis N. Sotto. The writers utilized the standards set by the K
to 12 Curriculum using the Most Essential Learning Competencies (MELC) in
developing this instructional resource.

This learning material hopes to engage the learners in guided and independent
learning activities at their own pace and time. Further, this also aims to help learners
acquire the needed 21st century skills especially the 5 Cs, namely: Communication,
Collaboration, Creativity, Critical Thinking, and Character while taking into
consideration their needs and circumstances.

In addition to the material in the main text, you will also see this box in the
body of the module:

Notes to the Teacher

This contains helpful tips or strategies that
will help you in guiding the learners.

As a facilitator you are expected to orient the learners on how to use this
module. You also need to keep track of the learners' progress while allowing them to
manage their own learning. Moreover, you are expected to encourage and assist the
learners as they do the tasks included in the module.
 For the Learner:

Welcome to the Technology and Livelihood Education Self-Learning Module

on Computer Systems Servicing!

This module was designed to provide you with fun and meaningful
opportunities for guided and independent learning at your own pace and time. You
will be enabled to process the contents of the learning material while being an active
learner.

This module has the following parts and corresponding icons:

Expectations - This points to the set of knowledge and skills

that you will learn after completing the module.

Pretest - This measures your prior knowledge about the lesson

at hand.

Recap - This part of the module provides a review of concepts

and skills that you already know about a previous lesson.

Lesson - This section discusses the topic in the module.

Activities - This is a set of activities that you need to perform.

Wrap-Up - This section summarizes the concepts and

application of the lesson.

Valuing - This part integrates a desirable moral value in the

lesson.

Posttest - This measures how much you have learned from the
entire module.
 EXPECTATIONS

At the end of the lesson, the students should be able to:

A. discuss how Inventory of materials is done;
B. describe various forms used in requesting, purchasing and receiving of tools
and equipment;
C. create sample Requisition form for building a PC; and
D. appreciate the importance of knowing how to make inventory of tools and
equipment.

PRETEST

Directions: Read each question carefully and select the best answer. Write only the
letter.

___1. It is an idle stock of physical goods containing economic value.

a. Form b. Inventory c. Slip d. Requisition
___2. It is an internal document staff uses to request the organization purchase
goods or services.
a. Delivery Receipt Form c. Purchase Requisition Form
b. Inventory Form d. Requisition Slip Form
___3. It is an official paper in the form of a printed document for which a request
has been made.
a. Delivery Receipt Form c. Purchase Requisition Form
b. Inventory Form d. Requisition Slip Form
___4. It shows proof or receipt of goods or services.
a. Delivery Receipt Form c. Purchase Requisition Form
b. Inventory Form d. Requisition Slip Form
___5. It contains information about the items that any business purchases for
sale, tracks the inventory and displays on the balance sheet.
a. Delivery Receipt Form c. Purchase Requisition Form
b. Inventory Form d. Requisition Slip Form
 RECAP

Directions: Select the reasons why you need to consider the Do’s and Don’ts in
maintaining drawing instruments/materials and CAD hardware/software.
Choose the answer on the callouts below and write it on the space provided.

It helps prevent tangles It produces It can speed up the

and stresses on your sharp and neat performance of your
computer ports. 1 lines. AutoCAD software and
.1 also your PC.

It extends the life It might

and service of your It might cause a mark
contaminate the
instruments. 1 on some parts of the
drawing paper and
instruments. 1
it will make the
surface unclean. 1

1. Keep your pencil points sharp at all times.

_______________________________________________________________________

2. Store your instruments in a dry, clean and safe place.

_______________________________________________________________________

3. Do not drop compass, ruling pen and divider.

_______________________________________________________________________

4. Clean up your cabling.

_______________________________________________________________________

5. Disable startup programs.

_______________________________________________________________________
 LESSON

Inventory of Technical drawing in computer system servicing and other fields

is very important because it optimizes efficiencies and improves access to information
across every aspect of logistic enterprise and helps develop realistic plans for the
future because you know your current equipment situation and you do not waste
funds procuring new equipment while neglecting the replacement of existing
essential items. Through inventory it becomes possible to analyze whether a
computer laboratory has sufficient functioning tools and equipment for it to function
satisfactorily at its intended level of care. The tools and equipment should be
thoroughly recorded in the receiving department as it is the first unit to accept tools
and equipment.

Receiving department. This department has the purpose of unloading and

removing incoming materials. It is the central receiving point for the distribution of
goods and is responsible for checking deliveries, inspecting damaged goods,
arranging the delivery of goods to the ordering departments and facilitating the
necessary paperwork for proper receipt and eventual payment to the merchant
received.

The form also includes a field for the inspection department to show either
the complete approval of the shipment or the amount rejected and the cause for the
rejection, which does not take effect directly upon delivery of the goods, the receiving
report is distributed as follows:

• The receiving department retains one copy and assigns another copy to the
purchasing department as notification of the delivery of the supplies.
• The remaining copies shall be submitted to the inspection department and are
distributed when inspection is completed.
• After inspection, a copy of the receipt report with the result of the inspection
shall be issued. It is sent to the accounting department, where it corresponds
to the sales order, the invoice of the vendor and the invoice paid.
• Other copies are submitted to specific agencies, such as materials and
production planning.
• One copy accompanies the items, so that the storekeeper knows the amount
and kind of materials received.

Inventory. It is an idle stock of physical goods containing economic value. It

is held in a number of ways by an organization in its custody awaiting packaging,
processing, shipment, use or selling at a future point of time.

Inventory form. It contains information about the items (name, number,

sales and purchase information, and cost of goods sold and account information)
that any business purchases for sale, tracks the inventory and displays on the
balance sheet.
Accurate entry in different forms used in drafting works is of particular
important for the purchase of the correct, accurate and complete number of drawing
materials, equipment and software required for the actual drafting work.
Here are sample forms used in drafting:

A. Requisition Slip Form

It is an official paper in the form of a printed document for which a request

has been made. This is a text that is mainly used to inform the party of specific
requests that needs to be addressed immediately. The slip should be filled out only
by the authorized person of the organization to whom the request is to be made.
You need this document when you formally ask (request) for a particular
service, material or an item. You need a special form to complete this request
formally. The requisition method is a common way to track and account for any
requests of this type made within the company / school.

Sample Requisition Slip Form

Project: Installation of Local Area Network

Classification: School-based
Purpose: To link computers together and provide shared access to printers, file
servers, and other services.

No. Quantity Unit Description Unit Price Total Price

1 1 Pc. Cat6 24 Port Patch Panel 2,760.00 2,760.00

6 Pc. Cabling and trunking 2,855.20 17,131.20

2 charge per point Cat6
3 15 Mtr. Cat6 Patch Cord 1 Mtr. 60.00 900.00

4 15 Mtr. Cat6 Patch Cord 3 Mtr. 108.00 1,620.00

Total 22,411.20

Juan Dela Cruz Mike Torres Antonio Cruz Philip Santos

Requisitioner Teacher Department Head Principal

The sample form above shows the project’s name, its classification and the
purpose of the request. It also shows the specific number, quantity, unit, description
of the item, unit price and the total price. At the bottom part of the requisition slip
form is the complete name of the Requisitioner, Teacher, Department Head and the
Principal with their corresponding signature.
Advantages of a Requisition Process

There are several advantages to a requisition process:

• Transparency. The requisition process requires employees and their
supervisors to justify a purchase. The simple process of describing why a
particular product is needed can reduce unnecessary purchases. It can also
minimize overspending on expensive items when a less costly product meets
the needs of the company.
• Functionality and compatibility. Some products, in particular software
electronics, may be incompatible with the existing equipment and systems of
the company. Through allowing the heads of other related divisions to sign up
for a purchase, a company reduces or eliminates the need to return a product
until it is found that it is not a good fit for a company.
• Getting the best deal. Purchasing departments, or a purchasing officer, may
establish partnerships with suppliers and ensure desired prices for certain
goods.

B. Purchase Requisition Form

It is an internal document that staff uses to request the organization
purchase goods or services. In the case of regular products, no detail other
than stock numbers may be needed and, in the case of other transactions,
specific specifications, blueprints, inventory numbers, weights, standards,
brand names, exact quantities to order and suggested prices may be
requested.

Sample Purchase Requisition Form

To: Purchasing Department

Deliver to: ASTF School Date Required:

February 12, 2020

Suggested Supplier: AITF Computer Systems Inc.

Qty Item No. Description Unit Price Amount

1 1 Cat6 24 Port Patch Panel 2,760.00 2,760.00

6 Cabling and trunking 2,855.20 17,131.20

2 charge per point Cat6
15 3 Cat6 Patch Cord 1 Mtr. 60.00 900.00

15 4 Cat6 Patch Cord 3 Mtr. 108.00 1,620.00

 Budget Control

Allowance for Balance Available _____________ Ordered By: _____________

Period: ____________
Amt This Purchase ____________ Approved By:____________

Remaining Balance ___________

The Requisition Process

The requisition process is internal and varies between companies. However,
the standard purchase requisition process may work as follows:

1. An employee wants a new laptop computer and obtains a requisition form.

2. She describes the laptop she wants and, if necessary, explains why she needs
it.
3. She then asks the head of the department to sign the requisition form.
4. After the document has been signed by the supervisor, it can be forwarded to
the IT department so that the department's specialists can ensure that the
computer is compatible with the company's systems and meets data security
standards.
5. Upon the approval of the IT, the requisition goes to the purchasing
department.
6. Department staff source out the computer from a range of suppliers and opt
to buy it from a retailer that offers the best price.
7. The purchasing department shall issue a purchase order to the vendor.

The requisition form is a form that is used inside a company. It is not

a contract, so it has no formal responsibilities. On the other hand, a purchase
order is a contract that has been issued between a company and some
outside vendor. It is a real contract, which means that both sides have serious
obligations.

For example, when a company needs some desktop computers, it signs

a contract with an external vendor that can supply the items requested. The
purchase order will contain all the details of the purchase, the number, and
names of all the items, their prices, payment details and terms, delivery
conditions and dates. A purchase requisition means employees of the
company request something from the existing company’s supply and do it in
a formal way to sustain discipline.
 C. Delivery Receipt Form
It shows proof or receipt of goods or services. The receiver acknowledges
receipt of the consignment of goods from the supplier. The buyer must sign it before
it is returned to the seller. It formally takes care of the uncertainty on the part of the
supplier who is aware on the safe and timely delivery of the goods at their destination.
To write a delivery receipt, ask for the necessary information. A delivery
receipt typically requires a recipient to provide personal details for proper
identification. The receipt should ask for a receiver's signature for appropriate
verification as well.

Sample Delivery Receipt Form

Name of Supplying Company: AITF Computer Systems Inc.

Delivery Receipt: 20176552
Supplier’s Address: Cyberzone Megamall, Mandaluyong City
Date: February 12, 2020

No. Quantity Description Unit Price Total Price

1 1 Cat6 24 Port Patch Panel 2,760.00 2,760.00

6 Cabling and trunking charge 2,855.20 17,131.20

2 per point Cat6
3 15 Cat6 Patch Cord 1 Mtr. 60.00 900.00

4 15 Cat6 Patch Cord 3 Mtr. 108.00 1,620.00

Total 22,411.20
I hereby acknowledge receipt of the following in perfect condition as per the
set of conditions of our supply contract from the firm of AITF Computer Systems Inc.
(Name of supplying company).

Order No.: 24679

Quantity Description Remarks

1 Cat6 24 Port Patch Panel Good condition

6 Cabling and trunking charge per point Good condition

Cat6
15 Cat6 Patch Cord 1 Mtr. Good condition
15 Cat6 Patch Cord 3 Mtr. Good condition

Invoice No.: 23584 Date actually received: February 13, 2020

 D. Inventory Form of Drafting/CAD Tools and Instruments
This inventory form can be used to check the current status of the
drawing tools and equipment. This form is a great tool to draw list of tools that
are available, need to be replaced, need to be condemned, and the status of
their availability.

Sample Inventory Form

Name: Mike Torres

Year & Section assigned: 10 - Bicol
School/Department: ASTF School/TVL
Laboratory/Shop: Computer Lab
Purpose: Annual Inventory of Tools and Instruments

Tools/ Qty. No. of No. of Not No. of No. of No. of

Instruments Usable Usable But Condemn- Borrowed Missing
Repair-able able
Drawing Board 25 22 2 1 0 0
Set of Squares 25 21 0 4 1 0
Drawing Sets 25 22 0 0 3 0
PC 25 20 4 1 0 0
Printer 2 2 0 0 0 0

Mike Torres Antonio Cruz Philip Santos

Teacher Department Head Principal

E. Borrower’s Slip
It is a form used in borrowing tools and equipment in a laboratory or
other offices that contains the list of things borrowed.

Sample Borrower’s Slip

Name of Borrower: Francis Co Date: February 20, 2020

Description Quantity Remarks

Set of Squares 1
Drawing Sets 3

________________________________ Noted by:

Signature of Borrower

Date Returned: ___________________ Celine Diones

Personnel In-Charge
 ACTIVITIES

Activity No. 1

A. Directions: Column A are jumbled words associated on various forms used in

inventory of needed materials and equipment. Arrange it and write the answer on
Column B.

Column A Column B
1. ELVEDIRY RTEEICP 1. ________________________________
2. RCHPAUSE REUQISIITON 2. ________________________________
3. RBOROR’SWE LIPS 3. ________________________________
4. QUREISITINO SILP 4. ________________________________
5. IVNENRTOY OFMR 5. ________________________________

B. Select two (2) from your answer and discuss it briefly below.

1. _______________________________

__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

2. _______________________________

__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________

Activity No. 2

Building a PC
In this activity, you will go online and purchase your computer parts as if you
are going to assemble and build your own computer. The results should be placed in
the sample requisition form below. Write the description of the part that you want to
buy, and the price as well. You will be graded based on the rubric below.
Sample Requisition Slip Form

Project: Building a PC
Classification: Home-based
Purpose: Build my own computer that allows complete customization.

No. Description Price

Total

__________________ _______________ __________________ ________________

Requisitioner Teacher Department Head Principal

Building a PC Rubric
Poor Fair Good Score
0 pt 1 pt 2 pts
Case Description Is missing one Contains all the price
and price of the criteria. and product
completely information needed.
missing.
Motherboard Description Is missing one Contains all the price
and price of the criteria. and product
completely information needed.
missing.
CPU Description Is missing one Contains all the price
and price of the criteria. and product
completely information needed.
missing.
RAM Description Is missing one Contains all the price
and price of the criteria. and product
completely information needed.
missing.
Video Card Description Is missing one Contains all the price
and price of the criteria. and product
completely information needed.
missing.
Power Supply Description Is missing one Contains all the price
and price of the criteria. and product
completely information needed.
missing.
 Hard Drive Description Is missing one Contains all the price
and price of the criteria. and product
completely information needed.
missing.
Optical Drives Description Is missing one Contains all the price
and price of the criteria. and product
completely information needed.
missing.
Form Overview Information is Is missing one Contains total price,
completely of the criteria. and all the needed
missing. information of the
person involved.

WRAP-UP

To sum up today’s lesson, answer the two questions below.

• What did I learn today?

___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
• How can I apply it?
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________

VALUING

Complete the statement.

Inventory of tools and equipment is important because _____________________

__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
 POST-TEST

Fill in the blanks.

Directions: Fill each blank with the correct answer and write it on the space
provided.

1. _______________ department has the purpose of unloading and removing

incoming materials.
2. Purchase _______________ Form is an internal document staff uses to request
the organization purchase goods or services.
3. _____________ form can be used to check the current status of the tools and
equipment.
4. Delivery _________ Form shows proof or receipt of goods or services.
5. Requisition ______ Form is an official paper in the form of a printed document
for which a request has been made.
 learning-module (accessed July 24, 2020)
https://www.slideshare.net/kenjoyb/k-to-12-mechanical-drafting-
Dr. Joy Kenneth Sala Biasong, Mechanical Drafting LM. •
68894.html (accessed July 24, 2020)
https://smallbusiness.chron.com/purchase-requisition-form-
Lainie Petersen. What Is a Purchase Requisition Form? •
samples.html (accessed July 24, 2020)
https://www.legit.ng/1220911-requisition-form-meaning-purpose-
Requisition form •
References
Pre-Test Post-Test
1. b 1. Receiving
2. c 2. Requisition
3. d 3. Inventory
4. a 4. Receipt
5. b 5. Slip
Recap
1. It produces sharp and neat lines.
2. It extends the life and service of your instruments.
3. It might cause a mark on some parts of the instruments.
4. It helps prevent tangles and stresses on your computer ports.
5. It can speed up the performance of your AutoCAD software and also your
PC.
Activity No. 1
1. DELIVERY RECEIPT
2. PURCHASE REQUISITION
3. BORROWER’S SLIP
4. REQUISITION SLIP
5. INVENTORY FORM
KEY TO CORRECTION