Digital Classs - Keonjhar

Digital Class @ Schools
Request for Proposal (RFP) for Selection of

System Integrator for Establishment of Digital
Class Room for Govt. and Govt. aided High
Schools in the District of Keonjhar
Government of Odisha
RFP Enq. No.: OCAC-SEGP-INFRA-0019-2021-21031
(RFP RESPONSE TO BE SUBITTED IN e-TENDER MODE

ONLY THROUGH e-NIVIDA PORTAL:
https://enivida.odisha.gov.in)
ODISHA COMPUTER APPLICATION CENTRE

[TECHNICAL DIRECTORATE OF E&IT DEPARTMENT, GOVERNMENT OF ODISHA]
OCAC Building, Acharya Vihar Square, Bhubaneswar-751013, Odisha, India
W: www.ocac.in | T: 0674-2567295/2567283 | F: 0674-2567842
Instruction to Bidders for Online Bid Submission
e-Nivida is the complete process of eTendering, from publishing of tenders online,

inviting online bids , evaluation and award of contract using the system. You may
keep a watch of the tenders floated under https://enivida.odisha.gov.in
The will invite for online Bids. Bidder Enrolment can be done using “Bidder
Enrollment”.
The instructions given below are meant to assist the bidders in registering on the e-
Nivida Portal, and submitting their bid online on the portal as per uploaded bid.
More information useful for submitting online bids on the eNivida Portal may be
obtained at: https://enivida.odisha.gov.in
GUIDELINES FOR REGISTRATION:
1. Bidders are required to enrol themselves on the eNivida Portal

https://enivida.odisha.gov.in or click on the link “Bidder Enrollment”
available on the home page of e-tender Portal by paying the Registration fee of
Rs.2,500/- + Applicable GST.
2. As part of the enrolment process, the bidders will be required to choose a unique
username and assign a password for their accounts.
3. Bidders are advised to register their valid email address and mobile numbers as
part of the registration process. These would be used for any communication
with the bidders.
4. Upon enrolment, the bidders will be required to register their valid Digital
Signature Certificate (Only Class III Certificates with signing + encryption key
usage) issued by any Certifying Authority recognized by CCA India (e.g. Sify / TCS
/ nCode / eMudhra etc.), with their profile.
5. Only valid DSC should be registered by a bidder. Please note that the bidders
are responsible to ensure that they do not lend their DSC’s to others which may
lead to misuse.
6. Bidder then logs in to the site through the secured log-in by entering their user
ID /password and the password of the DSC / e-Token.
7. The scanned copies of all original documents should be uploaded in pdf format
on e-tender portal.
8. After completion of registration payment, bidders need to send their
acknowledgement copy on our help desk mail id [email protected] , for
activation of the account.
SEARCHING FOR TENDER DOCUMENTS
1. There are various search options built in the e-tender Portal, to facilitate bidders
to search active tenders by several parameters.
2. Once the bidders have selected the tenders they are interested in, then they can
pay the Tender fee and processing fee (NOT REFUNDABLE) by net-banking /
Debit / Credit card then you may download the required documents / tender
schedules, Bid documents etc. Once you pay both fee tenders will be moved to
the respective ‘requested’ Tab. This would enable the e- tender Portal to intimate
the bidders through SMS / e-mail in case there is any corrigendum issued to the
tender document.
PREPARATION OF BIDS
1. Bidder should take into account any corrigendum published on the tender
document before submitting their bids.
2. Please go through the tender advertisement and the tender document carefully
to understand the documents required to be submitted as part of the bid.
3. Bidder, in advance, should get ready the bid documents to be submitted as

indicated in the tender document / schedule and generally, they can be in PDF
formats. Bid Original documents may be scanned with 100 dpi with Colour option
which helps in reducing size of the scanned document.
4. To avoid the time and effort required in uploading the same set of standard
documents which are required to be submitted as a part of every bid, a provision
of uploading such standard documents (e.g. PAN card copy, GST, Annual reports,
auditor certificates etc.) has been provided to the bidders. Bidders can use “My
Documents” available to them to upload such documents.
5. These documents may be directly submitted from the “My Documents” area
while submitting a bid, and need not be uploaded again and again. This will lead
to a reduction in the time required for bid submission process. Already uploaded
documents in this section will be displayed. Click “New” to upload new
documents.
SUBMISSION OF BIDS
1. Bidder should log into the website well in advance for the submission of the bid
so that it gets uploaded well in time i.e. on or before the bid submission time.
Bidder will be responsible for any delay due to other issues.
2. The bidder has to digitally sign and upload the required bid documents one by
one as indicated in the tender document as a token of acceptance of the terms
and conditions laid down by Department.
3. Bidder has to select the payment option as per the tender document to pay the
tender fee / Tender Processing fee & EMD as applicable and enter details of the
instrument.
4. In case of BG bidder should prepare the BG as per the instructions specified in

the tender document. The BG in original should be posted/couriered/given in
person to the concerned official before the Online Opening of Financial Bid. In
case of non-receipt of BG amount in original by the said time, the uploaded bid
will be summarily rejected.
5. Bidders are requested to note that they should necessarily submit their financial
bids in the format provided and no other format is acceptable. If the price bid has
been given as a standard BOQ format with the tender document, then the same
is to be downloaded and to be filled by all the bidders. Bidders are required to
download the BOQ file, open it and complete the yellow Coloured (unprotected)
cells with their respective financial quotes and other details (such as name of the
bidder). No other cells should be changed. Once the details have been
completed, the bidder should save it and submit it online, without changing the
filename. If the BOQ file is found to be modified by the bidder, the bid will be
rejected.
6. The server time (which is displayed on the bidders’ dashboard) will be considered
as the standard time for referencing the deadlines for submission of the bids by
the bidders, opening of bids etc. The bidders should follow this time during bid
submission.
7. The uploaded bid documents become readable only after the tender opening by
the authorized bid openers.
8. Upon the successful and timely submission of bid click “Complete” (i.e. after
Clicking “Submit” in the portal), the portal will give a successful Tender
submission acknowledgement & a bid summary will be displayed with the unique
id and date & time of submission of the bid with all other relevant details.
9. The tender summary has to be printed and kept as an acknowledgement of

the submission of the tender. This acknowledgement may be used as an
entry pass for any bid opening meetings.
For any clarification in using eNivida Portal:
1. Any queries relating to the tender document and the terms and conditions
contained therein should be addressed to the Tender Inviting Authority for a
tender or the relevant contact person indicated in the tender.
2. Any queries relating to the process of online bid submission or queries

relating to e-tender Portal in general may be directed to the Helpdesk
Support.
Please feel free to contact eNivida Helpdesk (as given below) for any
query related to e-tendering.
Phone No. 011-49606060
Mail id: - [email protected]

Contents
1 Request for Proposal.................................................................................................................................... 6
2 Structure of the RFP ..................................................................................................................................... 6
3 Background Information ............................................................................................................................ 7
3.1 Basic Information ................................................................................................................................... 7
3.2 Project Background............................................................................................................................... 7
3.2.1 About the Department ............................................................................................................... 7
3.2.2 Introduction of OKCL and its activities for the Digital Class Project ......................... 7
3.2.3 Project Profile ................................................................................................................................. 8
4 Instructions to the Bidders......................................................................................................................... 8
4.1 General....................................................................................................................................................... 8
4.2 Compliant Proposals/ Completeness of Response ................................................................... 9
4.3 Code of integrity .................................................................................................................................... 9
4.4 Pre‐Bid Queries & Clarifications .................................................................................................... 10
4.4.1 Pre‐bid Queries........................................................................................................................... 10
4.4.2 Responses to Pre‐Bid Queries and Issue of Corrigendum ......................................... 10
4.5 Key Requirements of the Bid .......................................................................................................... 10
4.5.1 Right to Terminate the Process ............................................................................................ 10
4.5.2 RFP Document Fees .................................................................................................................. 11
4.5.3 Earnest Money Deposit (EMD) ............................................................................................. 11
4.5.4 Submission of Proposals ......................................................................................................... 11
4.5.5 Contents of the technical bid ................................................................................................ 12
4.6 Preparation and Submission of Proposal .................................................................................. 12
4.6.1 Proposal Preparation Costs ................................................................................................... 12
4.6.2 Language ...................................................................................................................................... 13
4.6.3 Venue & Deadline for Submission of Proposals ............................................................ 13
4.6.4 Late Bids ........................................................................................................................................ 13
4.7 Evaluation Process .............................................................................................................................. 13
4.7.1 Tender Opening ......................................................................................................................... 14
4.7.2 Tender Validity ............................................................................................................................ 14
4.7.3 Tender/Proposal Evaluation .................................................................................................. 14
5 Criteria for Evaluation ............................................................................................................................... 14
5.1 Prequalification Criteria (General Bid) ......................................................................................... 15
5.2 Technical Evaluation Criteria........................................................................................................... 18
Digital Class Room for High Schools in Keonjhar District of Odisha Page 1 of 56
5.3 Financial bid Evaluation Criteria .................................................................................................... 19
6 Appointment of System Integrator or Service Provider .............................................................. 19
6.1 Award Criteria ...................................................................................................................................... 19
6.2 Right to Accept Any Proposal & Reject Any / All Proposal(s) ........................................... 20
6.3 Purchaser’s Procurement Rights ................................................................................................... 20
6.4 Notification of Award ........................................................................................................................ 20
6.5 Contract Finalization and Award ................................................................................................... 20
6.6 Signing of Contract ............................................................................................................................ 21
6.7 Performance Guarantee ................................................................................................................... 21
6.8 Failure to Agree with the Terms and Conditions of the RFP .............................................. 21
7 Scope of Work ............................................................................................................................................. 21
7.1 Brief Background................................................................................................................................. 21
7.2 Provision of Internet .......................................................................................................................... 23
7.3 Manpower Requirements ................................................................................................................ 23
7.4 Setting up Helpdesk .......................................................................................................................... 23
7.5 Insurance ................................................................................................................................................ 23
7.6 Timeline .................................................................................................................................................. 24
7.7 Warranty ................................................................................................................................................. 24
7.7.1 Service Level Change Controls ............................................................................................. 24
7.8 Payment Terms and service level penalty terms: .................................................................... 25
7.9 Other General Clauses of payment to be noted ..................................................................... 26
7.10 Exit Management ........................................................................................................................... 27
7.11 Bill of Quantity (BOQ) ................................................................................................................... 27
7.12 Minimum Technical Specifications .......................................................................................... 29
8 Formats for Submission of Proposal ................................................................................................... 33
8.1 Bidder’s Organisation (General Details) ..................................................................................... 33
8.2 Self-Declaration: Not Blacklisted .................................................................................................. 34
8.3 Bidder’s Authorisation Certificate ................................................................................................. 35
8.4 Acceptance of Terms & Conditions ............................................................................................. 36
8.5 Technical Bid Cover Letter ............................................................................................................... 37
8.5.1 Project Citation Format ........................................................................................................... 38
8.5.2 Proposed Solution ..................................................................................................................... 39
8.5.3 Proposed Work Plan ................................................................................................................. 40
8.5.4 Team Composition .................................................................................................................... 41
8.5.5 Deployment of Personnel ....................................................................................................... 42
8.6 Undertaking on Pricing of Items of Technical Response ..................................................... 43
8.7 Manufacturers’ Authorization Form (MAF) ............................................................................... 44
8.8 Format for Bank Guarantee for Earnest Money Deposit ..................................................... 45
8.9 Financial Bid Letter ............................................................................................................................. 47
8.9.1 Commercial Bid .......................................................................................................................... 49
10.1 Performance Security .................................................................................................................... 50
Fact Sheet
This Fact Sheet comprising of important factual data on the tender is for quick reference of
the bidder.
Clause
Topic
Reference
Section 4.3.1 A pre‐bid meeting will be held on 13.08.2021 at 12:00 Noon through VC
mode. Only the prospective bidders who have deposited the prescribed RFP
document fee shall be allowed to participate in Pre-bid.
The link of VC shall be shared through the mail to the prospective bidders
those have submitted the pre-bid queries along with proof of payment
of RFP document fee.
Contact Person
General Manager (Admin)
Email: [email protected]
All the queries should be received on or before 12.08.2021 by 12:00

Noon through email only to [email protected] (with a copy to
[email protected]) at the above-mentioned address. The bidder has to
send the proof of payment of RFP document fee along with the pre-bid
queries.
Section 4.4.2 RFP can be Downloaded from www.odisha.gov.in or www.ocac.in. The bidders
are required to submit the document Fee of ₹ 20,720/-(inclusive of 12%
GST) in shape of Bank Draft in favour of Odisha Computer Application
Centre and payable at Bhubaneswar from any of the scheduled commercial
banks along with the Proposal (General Bid).
Section 4.4.3 The bidder is required to submit Earnest Money Deposit amounting to
₹10,00,000/- in shape of Bank Draft / Bank Guarantee in favour of Odisha
Computer Application Centre, Bhubaneswar or Bank Guarantee issued from
any of the Scheduled Banks as per the prescribed format in this RFP.
Section 4.4.4 Bidders must submit response eNivida portal (https://enivida.odisha.gov.in/)
only
Section 4.5.2 The Proposal should be filled in by the Bidder in English language only.
Section 4.5.3 The bidder should quote price in Indian Rupees only. The offered price must
be exclusive of taxes and duties. The taxes as appropriate & applicable would
be paid at the prevalent rates.
Section 4.5.4 The proposal submission address is:
General Manager (Admin)
Clause
Topic
Reference
Odisha Computer Application Centre
N-1/7-D, Acharya Vihar Square
P.O.- RRL, Bhubaneswar - 751013
Proposals must be submitted on or before 27.08.2021 by 12:00 Noon
electronic mode only.
Section 4.6.2 Proposals/ Bids must remain valid 180 days from the date of opening of
Commercial Bid.
Section 5 Least Cost Selection (LCS) i.e., L1 method shall be used to select the software
firm for this tender. The bidder is required to submit the bids General (Pre‐
qualification), Technical & Financial bid in eNivida portal
(https://enivida.odisha.gov.in/) . Technical bid of those bidders who qualify in
General Bid shall be opened. Financial bid of those bidders who qualify in
Technical Bid by scoring 80% or above shall be opened. Consortium is not
allowed.
Section 7 This project includes deliverables relating to site preparation as well as
supply, installation and commissioning of hardware and equipment required
for establishment of Digital Class at specified schools in Keonjhar District in
Odisha. Also Provide facility management services for a period of 5 years
from the date of commission/FAT.
Section 7.7.5 Total project period is 5 years and 2 months. The System Integrator must
setup the Digital Classes and complete delivery and installation of equipment
within time frame of 2 months from the date of work order/PO.
The Bid document may be purchased by any interested Bidder by paying the
document fee of Rs. 20,720/- & Tender Processing fee of Rs. 5,900/-/-online on the
eNivida portal through e-Payment Gateway, at any time before Tender Closing. The
complete bid document has also been published on the website www.ocac.in, &
www.odisha.gov.in, https://enivida.odisha.gov.in (Online Bid submitted on e-Nivida
portal will be valid only).
1 Request for Proposal
Sealed proposals are invited from eligible, reputed, qualified Selection of System Integrator
for Establishment of 140 Digital Classes for Govt. and Govt. aided High Schools in the District
of Keonjhar, Odisha. This invitation to bid is open to all bidders meeting the minimum
eligibility criteria as mentioned in this RFP Document.
2 Structure of the RFP
This RFP document for Selection of Selection of System Integrator for Establishment of 140
Digital Classes for Govt. and Govt. aided High Schools in the District of Keonjhar, Odisha
comprises of the following.
a) Instructions on the Bid process for the purpose of responding to this RFP. This broadly
covers:
i) General instructions for bidding process
ii) Bid evaluation process including the parameters for Pre‐qualification, Technical
Evaluation and Commercial Evaluation for determining bidder’s suitability as the
system integrator
iii) Commercial bid and other formats
b) Functional and Technical Requirements of the project. The contents of the document
broadly cover the following areas:
i) About the project and its objectives
ii) Scope of work
iii) Functional and Technical Requirements
iv) Project Schedule
v) Service levels for the implementation partner
vi) Timeline of Project implementation
The bidders are expected to respond to the requirements as completely and in as much
relevant detail as possible, and focus on demonstrating bidder’s suitability to become the
implementation partner of OCAC for this project.
The bidders are expected to examine all instructions, forms, terms, project requirements and
other information in the RFP documents. Failure to furnish all information required as
mentioned in the RFP documents or submission of a proposal not substantially responsive to
the RFP documents in every respect will be at the bidder's risk and may result in rejection of
the proposal.
3 Background Information
3.1 Basic Information
OCAC the Technical Directorate of E&IT Department, Government of Odisha invites

responses (“Tenders”) to this Request for Proposals (“RFP”) from System Integration firms
(“Bidders”) for Selection of Selection of System Integrator for Establishment of Digital Classes
for Govt. and Govt. aided High Schools in the District of Keonjhar, Odisha as described in this
RFP, “Terms of Reference”.
Proposals must be received not later than time, date and venue mentioned in the Fact Sheet.
Proposals that are received late will not be considered in this procurement process.
OCAC will award the Contract to the successful bidder whose proposal has been determined
as the best value proposal based on Technical and Financial evaluation criteria and accepted
by the Tender Accepting Authority.
3.2 Project Background
3.2.1 About the Department
The Department of Electronics & Information Technology is the nodal department for
Government of Odisha in the matters of IT, ITES and Communication. The department plays
a vital role in formulating and implementing policy matters in Information Technology, ITES,
Electronics and Telecom; promotion of Odisha as an ultimate ICT destination for investment
and facilitating ICT industries; assisting other department for effective e-Governance and
capacity building; Promotion of ICT based education in the State.
Odisha Computer Application Centre (OCAC), the Technical Directorate of Electronics &
Information Technology Department, Government of Odisha, has evolved through years as a
centre of excellence in IT solutions and e-Governance. It has contributed significantly to the
steady growth of IT in the state. It helps IT to reach the common citizen so as to narrow
down the Digital Divide and widespread applications of IT in establishing a system where the
citizens are receiving good governance in addition to ensuring speed of decisions from a
transparent Government through an effective e-Governance System.
3.2.2 Introduction of OKCL and its activities for the Digital Class Project
Odisha Knowledge Corporation Limited (OKCL), a Special Purpose Vehicle (SPV) under
administration of the Department of Electronics and Information Technology, Government of
Odisha, will monitor the implementation of ‘Digital Class Project’. DEO Keonjhar has decided
to engage the services of OKCL to provide ICT services in all the Govt. and Aided schools in
the district through implementation of “Provision of Digital Learning Technology in the high
schools of Keonjhar district under DMF” (hereafter to be referred to as ‘Digital Classes’)
project in the district.
The tendering process for procurement of hardware equipment / maintenance/Installation

services of equipment, furniture, provision of related services will be executed by Odisha
Computer Application Centre (OCAC), Technical Directorate of E & I.T. Department,
Government of Odisha. However, monitoring of all the activities related to Digital Class shall
be carried out by OKCL.
3.2.3 Project Profile
Odisha Computer Application Centre (OCAC) on behalf of District Education Officer (DEO),
Keonjhar inviting proposals on TURNKEY BASIS from the reputed bidders towards
Procurement, Supply, Installation, Commissioning and Maintenance of newly proposed 140
Digital Classes at 28 no’s of Government and Government aided High Schools (each School
with 5 Digital Classes) in the district of Keonjhar for a period of 5 years.
The focus is on enhanced interactivity in a classroom using Information and Communication

Technologies (ICTs) on multi-media-based content resources platform known as Digital
Classes. Digital Classes are technology enhanced classrooms that encourage opportunities
for teaching and learning by integrating technology solutions to enable educators to
develop and share content in real-time/off-line, and empower student to play an active role
in learning.
The purpose of this RFP is to establish the Digital Classes for Government and Government
aided High Schools were included under district Keonjhar, Odisha. This RFP is issued by
OCAC, which is the sole point of contact during selection process. The officer
responsible for entire process is General Manager (Admin). The purpose of this RFP is to
provide interested System Integrator (SI) / Bidders with information to enable them to
prepare and submit a proposal for Procurement, Supply, Installation, Commissioning &
Maintenance of 140 Digital Classes at 28 nos of Government and Government aided High
Schools (each School with 5 Digital Classes) in the district of Keonjhar for a period of 5 years.
4 Instructions to the Bidders
4.1 General
a) While every effort has been made to provide comprehensive and accurate background
information and requirements and specifications, Bidders must form their own
conclusions about the solution needed to meet the requirements. Bidders and recipients
of this RFP may consult their own legal advisers with regard to this RFP.
b) All information supplied by Bidders may be treated as contractually binding on the
Bidders, on successful award of the assignment by OCAC on the basis of this RFP.
c) No commitment of any kind, contractual or otherwise shall exist unless and until a formal
written contract has been executed by or on behalf of the OCAC. Any notification of
preferred bidder status by OCAC shall not give rise to any enforceable rights by the
Bidder. OCAC may cancel this public procurement at any time prior to a formal written
contract being executed by or on behalf of the OCAC.
d) This RFP supersedes and replaces any previous public documentation & communications,
and Bidders should place no reliance on such communications.
4.2 Compliant Proposals/ Completeness of Response
a) Bidders are advised to study all instructions, forms, terms, requirements and other
information in the RFP documents carefully. Submission of the bid shall be deemed to
have been done after careful study and examination of the RFP document with full
understanding of its implications.
b) Failure to comply with the requirements set out in this RFP may render the Proposal
noncompliant and the Proposal may be rejected. Bidders must:
i) Include all documentation specified in this RFP;
ii) Follow the format of this RFP and respond to each element in the order as set out
in this RFP
iii) Comply with all requirements as set out within this RFP.
4.3 Code of integrity
No official of a procuring entity or a bidder shall act in contravention of the codes which
includes
a. prohibition of
i. making offer, solicitation or acceptance of bribe, reward or gift or any material
benefit, either directly or indirectly, in exchange for an unfair advantage in the
procurement process or to otherwise influence the procurement process.
ii. Any omission, or misrepresentation that may mislead or attempt to mislead so
that financial or other benefit may be obtained or an obligation avoided. iii. any
collusion, bid rigging or anticompetitive behavior that may impair the
transparency, fairness and the progress of the procurement process.
iv. improper use of information provided by the procuring entity to the bidder
with an intent to gain unfair advantage in the procurement process or for
personal gain.
v. any financial or business transactions between the bidder and any official of the
procuring entity related to tender or execution process of contract; which can
affect the decision of the procuring entity directly or indirectly.
vi. any coercion or any threat to impair or harm, directly or indirectly, any party or
its property to influence the procurement process.
vii. obstruction of any investigation or auditing of a procurement process.
viii. making false declaration or providing false information for participation in a
tender process or to secure a contract;
b. disclosure of conflict of interest.
c. Disclosure by the bidder of any previous transgressions made in respect of the
provisions of sub-clause (a) with any entity in any country during the last three years
or of being debarred by any other procuring entity.
In case of any reported violations, the procuring entity, after giving a reasonable
opportunity of being heard, comes to the conclusion that a bidder or prospective
bidder, as the case may be, has contravened the code of integrity, may take
appropriate measures.
4.4 Pre‐Bid Queries & Clarifications
4.4.1 Pre‐bid Queries
a) The Bidders will have to ensure that their queries for Pre‐Bid meeting should reach to
General Manager (Admin) only by email ([email protected] ) with a copy to
[email protected] on or before 12.08.2021 by 12:00 Noon.
b) The queries should necessarily be submitted in the following format (Soft copy in MS
Word or MS Excel file to be attached):
Sl# RFP Document Reference(s) Content of RFP requiring Points of
(Section & Page Number(s)) Clarification(s) clarification
c) OCAC shall not be responsible for ensuring receipt of the bidders’ queries. Any
requests for clarifications post the indicated date and time may not be entertained by
OCAC.
4.4.2 Responses to Pre‐Bid Queries and Issue of Corrigendum
a) The Nodal Officer notified by the OCAC will endeavour to provide timely response to all
queries. However, OCAC neither makes representation or warranty as to the
completeness or accuracy of any response made in good faith, nor does OCAC undertake
to answer all the queries that have been posed by the bidders.
b) At any time prior to the last date for receipt of bids, OCAC may, for any reason, whether
at its own initiative or in response to a clarification requested by a prospective Bidder,
modify the RFP Document by a corrigendum.
c) The Corrigendum (if any) & clarifications to the queries from all bidders will be posted on
www.ocac.in and www.odisha.gov.in.
d) Any such corrigendum shall be deemed to be incorporated into this RFP.
e) In order to provide prospective Bidders reasonable time for taking the corrigendum into
account, OCAC may, at its discretion, extend the last date for the receipt of Proposals.
4.5 Key Requirements of the Bid
4.5.1 Right to Terminate the Process
a) OCAC may terminate the RFP process at any time and without assigning any reason.
OCAC makes no commitments, express or implied, that this process will result in a
business transaction with anyone.
b) This RFP does not constitute an offer by OCAC. The bidder's participation in this process
may result OCAC selecting the bidder to engage towards execution of the contract.
4.5.2 RFP Document Fees
RFP document can be downloaded from www.ocac.in or www.odisha.gov.in. The bidders are
required to submit the document Fee of ₹20,720/- (₹18,500/-+12% GST) in shape of Bank
Draft in favour of Odisha Computer Application Centre and payable at Bhubaneswar from
any of the scheduled commercial banks along with the General Bid Proposal. Proposals
received without or with inadequate RFP Document fees shall be rejected.
4.5.3 Earnest Money Deposit (EMD)
a) Bidders shall submit, along with their Bids, EMD of ₹ 10,00,000/- (Rupees Ten Lakhs) in
the shape of Bank Draft OR Bank Guarantee (in the format specified in this RFP) issued by
any scheduled bank in favour of Odisha Computer Application Centre, payable at
Bhubaneswar, and should be valid for 180 days from the due date of the tender / RFP.
The EMD should be submitted in the General Bid.
b) EMD of all unsuccessful bidders would be refunded by OCAC within 60 days of the
bidder being notified as being unsuccessful. The EMD, for the amount mentioned above,
of successful bidder would be returned upon submission of Performance Bank
Guarantee.
c) The EMD amount is interest free and will be refundable to the unsuccessful bidders
without any accrued interest on it.
d) The bid / proposal submitted without EMD, mentioned above, will be summarily rejected.
e) The EMD may be forfeited:
i) If a bidder withdraws its bid during the period of bid validity.
ii) In case of a successful bidder, if the bidder fails to sign the contract in accordance
with this RFP.
iii) If found to have a record of poor performance such as having abandoned work,
having been black‐listed, having inordinately delayed completion and having
faced Commercial failures etc.
iv) The Bidder being found to have indulged in any suppression of facts, furnishing
of fraudulent statement, misconduct, or other dishonest or other ethically
improper activity, in relation to this RFP
v) A Proposal contains deviations (except when provided in conformity with the RFP)
conditional offers and partial offers.
4.5.4 Submission of Proposals
a) The bidders should submit their responses as per the format given in this RFP in the
following manner
i) Response to Pre‐Qualification Criterion: (1 Original in hard copy+ 1 CD) in first
envelope
ii) Technical Proposal ‐ (1 Original in hard copy + 1 CD) in second envelope
iii) Commercial Proposal ‐ (1 Original in hard copy) in third envelope
b) The Response to Pre‐Qualification criterion, Technical Proposal and Commercial Proposal

(as mentioned in previous paragraph) should be covered in separate sealed envelopes
superscripting “Pre‐Qualification Proposal”, "Technical Proposal" and “Commercial
Proposal” respectively.
c) Please Note that Prices should not be indicated in the Pre‐Qualification Proposal or
Technical Proposal but should only be indicated in the Commercial Proposal.
d) The three envelopes containing copies of Pre‐qualification Proposal, Technical Proposal
and Commercial Proposal should be put in another single sealed envelope clearly
marked “Response to RFP for Selection of System Integrator for Establishment of Digital
Classes for Govt. and Govt. aided High Schools in the District of Keonjhar, Odisha” ‐ RFP
Enq. No.: OCAC-SEGP-INFRA-0019-2021-21031 and the wordings “DO NOT OPEN
BEFORE 27.08.2021 by 12:00 Noon.
e) The outer envelope thus prepared should also indicate clearly the Name, Address,
Telephone Number, Email Address and Fax Number of the bidder to enable the Bid to be
returned unopened in case it is declared "Late".
f) All the pages of the proposal must be sequentially numbered and must contain the list of
contents with page numbers. Any deficiency in the documentation may result in the
rejection of the Bid.
g) The proposal/ bid shall be prepared in indelible ink. It shall contain no interlineations or
overwriting, except as necessary to correct errors made by the bidder itself. Any such
corrections must be initialled by the person (or persons) who sign(s) the proposals.
h) All pages of the bid shall be initialled and stamped by the authorized person or persons
who sign the bid.
i) In case of any discrepancy observed by OCAC in the contents of the submitted original
paper bid documents with respective copies, the information furnished on original paper
bid document will prevail over others.
j) Bidder must ensure that the information furnished by him in respective CDs is identical to
that submitted by him in the original paper bid document. In case of any discrepancy
observed by OCAC in the contents of the CDs and original paper bid documents, the
information furnished on original paper bid document will prevail over the soft copy.
4.5.5 Contents of the technical bid
The bidder should give details of the project methodology to be followed, technology
architecture, project plan, resource plan, application support, operation management plan
with team structure in technical bid document.
4.6 Preparation and Submission of Proposal
4.6.1 Proposal Preparation Costs
The bidder shall be responsible for all costs incurred in connection with participation in the
RFP process, including, but not limited to, costs incurred in conduct of informative and other
diligence activities, participation in meetings/ discussions/ presentations, preparation of
proposal, in providing any additional information required by OCAC to facilitate the
evaluation process, and in negotiating a definitive contract or all such activities related to the
bid process.
OCAC will in no case be responsible or liable for those costs, regardless of the conduct or
outcome of the bidding process.
4.6.2 Language
The Proposal should be filled by the Bidder in English language only. If any supporting
documents submitted are in any language other than English, translation of the same in
English language is to be duly attested by the Bidders. For purposes of interpretation of the
Proposal, the English translation shall govern.
4.6.3 Venue & Deadline for Submission of Proposals
Proposals, in its complete form in all respects as specified in the RFP, must be submitted to
OCAC at the address specified below:
Addressed To General Manager (Admin)

Odisha Computer Application Centre,
N-1/7-D, Acharya Vihar
P.O.- RRL, Bhubaneswar – 751013, Odisha, India
Submission Schedule 27.08.2021 by 12:00 Noon
4.6.4 Late Bids
a) Bids received after the due date and the specified time (including the extended period if
any) for any reason whatsoever, shall not be entertained and shall be returned unopened.
b) The bids submitted by telex/ telegram/ fax/ e‐mail etc. shall not be considered. No
correspondence will be entertained on this matter.
c) OCAC shall not be responsible for any postal delay or non‐receipt/ non delivery of the
documents. No further correspondence on the subject will be entertained. It is the
responsibility of the bidder to ensure that its bid/proposal is received by OCAC within the
prescribed timeline.
d) OCAC reserves the right to modify and amend any of the above‐stipulated condition /
criterion depending upon project priorities vis‐à‐vis urgent commitments.
4.7 Evaluation Process
a) OCAC will constitute a Proposal Evaluation Committee to evaluate the responses of the
bidders
b) The Proposal Evaluation Committee constituted by OCAC shall evaluate the responses to
the RFP and all supporting documents / documentary evidence. Inability to submit
requisite supporting documents / documentary evidence, may lead to rejection of the
bid.
c) The decision of the Proposal Evaluation Committee in the evaluation of responses to the
RFP shall be final. No correspondence will be entertained outside the process of
negotiation/ discussion with the Committee.
d) The Proposal Evaluation Committee may ask for meetings with the Bidders to seek
clarifications on their proposals, if required.
e) The Proposal Evaluation Committee reserves the right to reject any or all proposals on
the basis of any deviations.
f) Each of the responses shall be evaluated as per the criteria and requirements specified in
this RFP.
4.7.1 Tender Opening
The Proposals submitted up to 27.08.2021 by 12:00 Noon will be opened on 27.08.2021 at

1:30 PM by Proposal Evaluation Committee, in presence of those Bidders or their
representatives who may be authorized by the bidder to be present at the time of opening.
The representatives of the bidders should be advised to carry the identity card or a letter of
authority from the tendering firms to be identified as bona-fide for attending the opening of
the proposal.
4.7.2 Tender Validity
The offer submitted by the bidders should be valid for minimum period of 180 days from the
date of submission of Tender. However, validity of the price bid of selected bidder will be for
60 months from the date of agreement.
4.7.3 Tender/Proposal Evaluation
a) Initial Proposal scrutiny will be held to confirm that Proposals do not suffer from the
infirmities detailed below. Proposals will be treated as non-responsive, if a Proposal is
found to have been:
 submitted in manner not conforming with the manner specified in the RFP
document
 Submitted without appropriate EMD as prescribed herein
 received without the Letter of Authorization
 containing subjective/incomplete information
 submitted without the documents requested in the checklist
 non-compliant with any of the clauses stipulated in the RFP
 having lesser than the prescribed validity period.
The EMD of all non-responsive bids shall be returned to the bidders.
b) All responsive Bids will be considered for further processing as below:
OCAC will prepare a list of responsive bidders, who comply with all the Terms and Conditions
of the Tender. All eligible bids will be considered for further evaluation by a Committee
according to the Evaluation process defined in this RFP document. The decision of the
Committee will be final in this regard.
5 Criteria for Evaluation
Tenders for this contract will be assessed in accordance with Least Cost Selection (LCS i.e.
L1) system i.e. the bidder who have quoted lowest total quote (i.e. Lowest quote in Grand
Total column in Commercial bid) will be awarded the work. All bids will primarily be
evaluated on the basis of Prequalification Criteria. The Proposal Evaluation Committee will
carry out a detailed evaluation of the proposals, only those who qualify all Prequalification
criteria, in order to determine whether the technical aspects are in accordance with the
requirements set forth in the RFP Documents. In order to reach such a determination, the
Proposal Evaluation Committee will examine and compare the technical aspect of the
proposals on the basis of information provided by the bidder, taking into account the
following factors:
a) Overall completeness and compliance with the requirement

b) Proposed solution, work‐plan and methodology to demonstrate that the bidder will
achieve the performance standards within the time frame described in RFP documents
c) Any other relevant factors, if any, listed in RFP document or the OCAC deems necessary
or prudent to take into consideration
In order to facilitate the technical proposal evaluation, the technical criteria laid down along
with the assigned weights have been presented in subsequent section. The marking scheme
presented here is an indication of the relative importance of the evaluation criteria. Bidders
securing a minimum of eligible marks in the technical evaluation will only be considered for
further financial bid evaluation. Bids of Tenders which don’t secure the minimum specified
technical score will be considered technically non‐responsive and hence debarred from being
considered for financial evaluation.
5.1 Prequalification Criteria (General Bid)
Keeping in nature of the work involved, following criteria are prescribed as pre‐qualification
criteria for the Bidder interested in undertaking the project. Technical Bids of only the
successful pre‐qualifiers will be opened for evaluation.
Basic Documents
Sl# Specific Requirement
Requirement required
a) Legal Entity The bidder should be a company registered in India - Copy of
under the Companies Act 1956/2013, or a partnership Certificate of
firm registered under the relevant and prevailing law Incorporation
relating to partnership in India, and operating for the - Copy of GST
last 5 years in business as of 31st March 2020. Must Registration
Registered in GST and Income Tax. Certificate
- Copy of PAN
b) Sales Turnover Average Turnover of the System Integrator from IT/ITES - Audited
in system must be ₹ 20 Crores (Rupees Twenty Crore) in last Balance sheet
Integrator three financial years ending at 31st March 2020. - Certificate
from the
Statutory
Auditor/CA
c) Net worth The company must be positive net worth in last three - Certificate
financial years ending at 31st March 2020. Net-worth from the
should be as per the definition mentioned in the section Statutory
2 (57) of Companies Act 2013. Auditor
d) Certifications The bidder must have valid ISO 9001 & ISO 20000 - Copy of
Certificate as on date of submission of this RFP. certificate
e) Local Presence The bidder should have an office in Odisha. However, if -Documents for
the presence is not there in the state, the bidder should supporting
give an undertaking for establishment of a project office
office, within one month of award of the contract. addresses/
Undertaking
f) Technical The bidder must have successfully undertaken at Copy of Work
Capability - I least the following numbers of similar assignments Order + Project
of value specified herein: - completion/
Continuation
One project of similar nature in system integration, certificate
not less than the amount ₹5,60,00,000/- (Five Crores
Sixty Lakhs Only)
OR
Two projects of similar nature in system integration)

not less than the amount ₹ 4,20,00,000/- (Four
Crores Twenty lakhs Only)
OR
Three projects of similar nature in system integration,

n o t less than the amount ₹ 2,80,00,000/- (Two Crores
Eighty Lakhs Only)
“Similar Nature” is defined as: Supply, Installation &

Commissioning of IT & Non-IT Components for a
multi-location project in Government/Semi
Government/Reputed Schools / Colleges / Universities
/ Organizations in last five years.
g) Technical The bidder must have setup/implemented minimum Copy of the
Capability - II 100 numbers of similar nature of work (i.e., supply Work Order
and installation of IT & Non-IT Components at
Schools/Colleges/Universities OR any other
Educational Institutes Geographically spread across
India in last five years.
h) OEM The bidder must attach Manufactures MAF as per

Authorization Authorization certificate specific to this tender & Annexure
Back-to- back support letter from major OEMs for
providing Comprehensive support and services
covered under this RFP.
- Interactive Smart Panel with OPS
- UPS
i) OEM Quality All below mentioned certificates for major Copy of the
Certificates components for the solution to be submitted: certifications
Interactive Panel ISO 9001, ISO 14001
Eye Care TuV Certified Low Blue Light

TuV Certified Flicker Free
Screen
Others BIS, UL/FCC, CE/CB, Energy
Star, RoHS certified
UPS BIS
Servo Stabilizer ISO
j) OEM Criteria Interactive Panel
OEM Direct OEM to be Registered in India
presence in Certificate of Incorporation to
India be Enclosed
150 Cr or Higher every year for
OEM
last 3 Financial years - 2018,
Turnover
2019, 2020
OEM
Last 5 years or more, 2015
Operations in
onwards & ongoing
India
Minimum 3 projects x 500 units
each or more Won by
Education
OEM/OEM Authorized partners
Segment
in India for Interactive Flat
Experience
Panels (Work Order/Contract
Copy to be enclosed)
k) Blacklisting The bidder should not be under blacklist by any Self-declaration
Government Department / Government Agency / PSU duly signed by
in India as on date of submission of bid authorized bid
signatory
l) Authorized A power of attorney / board resolution in the name of Original Power
Representative the person signing the bid. of attorney on
from Bidder legal paper/
Board
resolution copy
5.2 Technical Evaluation Criteria
The Proposal evaluation committee will evaluate the proposals submitted by the bidders
with a detailed scrutiny. During evaluation of proposals, OCAC, may, at its discretion, ask the
bidders for clarification of their Technical Proposals. Only those proposals meeting the above
qualification criteria will be evaluated as per the criteria mentioned
Max Documents
Sl. No. Evaluation Criterion
Score Required
a) ORGANIZATION PROFILE 10
i) Annual turnover from IT/ITES in last 3 years 10
> ₹ 21 Cr to <=₹30 Cr = 06 Marks
> ₹ 30 Cr = 10 Marks
b) RELEVANT STRENGTH 50
i) Technically Compliance to all IT & Non-IT items 20 Technical data
asked in this RFP sheet/ Compliance
document
ii) Experience in supply and installation of IT & 10
Non-IT Components for multi-location sites for
any Govt./PSU/Semi-Govt. project in India in
last five years.
- 1 Project of 4 Crores = 5 Marks
- 1 Projects of 6 Crores = 8 Marks
- 1 Project above 8 Crores = 10 Marks
iii) The bidder must have implemented similar 20 Work Order/
nature i.e., “Supply, installation and Completion
commissioning of Smart/Digital/Virtual Certificates from
Classrooms/ ICT Labs at Government or Semi the client/
or Reputed Govt. Schools/ Colleges/
Universities/ Organizations in last five years."
 50 Smart/Digital Classrooms setup - 5

Marks
 >50 and <= 100 Smart/Digital Classrooms
setup - 10 Marks
 >200 Smart/Digital Classrooms setup - 20
Marks
c) APPROACH & METHODOLOGY 40
i) Presentation on the proposed solution 30 Quality of Technical
capturing the major features: - Proposal and
- Understanding of the project (how the Presentation
solution proposed is relevant to the
Max Documents
Sl. No. Evaluation Criterion
Score Required
understanding)
- Solution Proposal with detailed work‐plan
and methodology submitted along with the
technical proposal.
- Implementation, Operation & Maintenance
Support plan with team structure.
ii) - Service level matrix with demonstration of 10
tool for ticketing and monitoring.
Note: The product quoted for must comply to the technical specifications. Otherwise, the
bidder will technically disqualify and bids will not be considered for further evaluation.
All the bidders who secure a Technical Score of 80% or more will be declared as
technically qualified
5.3 Financial bid Evaluation Criteria
a) The bid with lowest Financial (L1) i.e., “lowest price quoted” in Grand total as mentioned
in the Financial Bid/Commercial Table (as above) will be considered as the Successful bid
i.e. Lowest Bid (L1 Bid)
b) Only fixed price financial bids indicating total price for all the deliverables and services
specified in this bid document will be considered.
c) The bid price will be inclusive of all taxes and levies and shall be in Indian Rupees.
d) Any conditional bid would be rejected.
e) Errors & Rectification- Arithmetical errors will be rectified on the following basis:
i. If there is a discrepancy between the unit price and the total price of any item
that is obtained by multiplying the unit price and quantity, the unit price shall
prevail and the total price shall be corrected accordingly.
ii. In case of multiple items, grand total price shall be corrected adding the sub-
total costs of each item.
iii. If there is a discrepancy between words and figures in respect of unit price, the
amount in words will prevail.

6 Appointment of System Integrator or Service Provider
6.1 Award Criteria
OCAC will award the Contract to the successful bidder whose proposal has been determined
to be substantially responsive and has been determined as the most responsive bids as per
the process outlined above.
6.2 Right to Accept Any Proposal & Reject Any / All Proposal(s)
OCAC reserves the right to accept or reject any proposal, and to annul the tendering process
/ Public procurement process and reject all proposals at any time prior to award of contract,
without thereby incurring any liability to the affected bidder or bidders or any obligation to
inform the affected bidder or bidders of the grounds for such action.
6.3 Purchaser’s Procurement Rights
Without incurring any liability, whatsoever to the affected bidder or bidders, the Purchaser
reserves the right to:
a) Amend, modify, or cancel this tender and to reject any or all proposals without assigning
any reason.
b) Change any of the scheduled dates stated in this tender.
c) Reject proposals that fail to meet the tender requirements.
d) Exclude any of the module(s)
e) Remove any of the items at the time of placement of order.
f) Increase or decrease quantity of materials
g) Increase or decrease no. of resources supplied under this project.
h) Should the Purchaser be unsuccessful in negotiating a contract with the selected bidder,
the Purchaser will begin contract negotiations with the next best value bidder in order to
serve the best interest.
i) Make typographical correction or correct computational errors to proposals
j) Request bidders to clarify their proposal.
6.4 Notification of Award
Prior to the expiry of the validity period, OCAC will notify the successful bidder in writing or
by fax or email (in shape of issuing Letter of Intent), that its proposal has been accepted. In
case the tendering process / public procurement process has not been completed within the
stipulated period, OCAC may like to request the bidders to extend the validity period of the
bid.
The notification of award will constitute the formation of the contract. Upon the successful
bidder's furnishing of Performance Bank Guarantee, OCAC will notify each unsuccessful
bidder and return their EMD.
6.5 Contract Finalization and Award
OCAC shall reserve the right to negotiate with the bidder(s) whose proposal has been ranked
best value bid on the basis of Technical and Commercial Evaluation to the proposed Project.
On this basis the contract agreement would be finalized for award & signing.
6.6 Signing of Contract
After OCAC notifies the successful bidder that its proposal has been accepted, OCAC shall
issue purchase order and a tripartite contract shall be executed among OCAC, OKCL and
successful bidder taking into account the relevant clauses of RFP, pre‐bid clarifications,
Corrigenda, the proposal of the bidder in addition to other agreed clauses.
6.7 Performance Guarantee
On receipt of a letter of intent from OCAC, the successful Bidder will furnish a bank
guarantee, by way of performance security, equivalent to 3% (THREE Percent) of the total
contract value excluding tax, on or before the signing of the subsequent contract, typically
within 15 days from notification of award, unless specified to the contrary (Performance
Guarantee). In case the successful Bidder fails to submit Performance Guarantee within the
time stipulated, the Purchaser may at its sole discretion cancel the letter of intent without
giving any notice and encash the EMD furnished by the Bidder, in addition to any other right
available to it under this RFP.
The Performance Guarantee furnished by the successful Bidder shall be in the manner
prescribed at point no. 8.8. The successful Bidder shall ensure, the Performance Guarantee is
valid for 64 months i.e., at all times during the Term of the subsequent contract (including
any renewal) and for a period of 60 days beyond all contractual obligations, including
warranty terms.
The Purchaser may invoke the Performance Guarantee in the event of a material breach by
the successful Bidder leading to termination for material breach.
6.8 Failure to Agree with the Terms and Conditions of the RFP
Failure of the successful bidder to agree with the Terms & Conditions of the RFP and the
Proposal submitted by the successful bidder, despite the deviations submitted by the Bidder
are adequately considered and mutually agreed, shall constitute sufficient grounds for the
annulment of the award, in which event OCAC may award the contract to the next best value
bidder or call for new proposals from the interested bidders. In such a case, the OCAC shall
invoke the PBG or the EMD as the case may be, of the most responsive bidder.
7 Scope of Work
7.1 Brief Background
Odisha Computer Application Centre (OCAC) on behalf of District Education Officer

(DEO), Keonjhar inviting proposals on TURNKEY BASIS from the reputed bidders
towards Procurement, Supply, Installation, Commissioning and Maintenance of newly
proposed 140 Digital Classes at 28 no’s of Government and Government aided High
Schools (each School with 5 Digital Classes) in the district of Keonjhar for a period of 5
years.
The entire scope of work is divided in following categories for ease of understanding
and compliance by the bidder. The scope of work primarily focuses on
Implementation of Digital Classrooms in the selected schools of Keonjhar district
which includes supply, installation, commission, operation & management support of
Digital Classrooms for a period of five (5) years. The major components factored for
the project are listed below: -
a.) Site survey & feasibility is to be undertaken for identification of the classrooms at
each school for the establishment of Digital Classroom at respective site.
b.) Handing/taking over the site for physical possession.
c.) Supply and installation of Digital class hardware, operating system, application
software and digital teaching learning material in select schools provided by the
State.
d.) Configuration & setup of Digital class hardware and software.
e.) The bidder while designing and implementing the Digital class systems, needs to
take into consideration that the schools are not air-conditioned and are not
acoustically designed. The electrical connections for Digital class will need to be
provided by the bidder, the electricity provisioning would be provided by the
respective School Authority.
f.) The Bidder shall ensure the safe delivery of the equipment up to the designated
place of installation. Any transit insurance, labour, road permits etc., if required
for the same, shall be arranged by the Bidder at no extra cost to OCAC/OKCL.
g.) Testing of the equipment commissioned and ensuring proper
functioning at all levels.
h.) Training of teachers will be conducted at the district level in batches (40
teachers each batch)
i.) The bidder needs to submit the successful completion of training along with the
attendance sheet and acknowledgment of the teachers.
j.) The proposed solution should have latest technology features and standards.
k.) Overall operation and management of the entire system for a period of 5 years.
l.) Deployment of requisite manpower with requisite qualification & experience.
m.) The Bidder will be required to operate and maintain the entire IT Infrastructure
Equipment with its associated software and is responsible for entire Operation &
Management Support of the project during the contract period for 5 years.
However, the school’s premises upkeep and the electrical maintenance will be
the provision of the department.
n.) The Bidder must ensure that the IT equipment and accessories supplied and
delivered by them to each school are in good condition. Each IT equipment and
accessories shall be packed in a non-hazardous packing of appropriate size. If
any defect is found pursuant to the post-supply test in respect of the supplied
quantity of the IT equipment and accessories, the Bidder shall replace the
rejected equipment and accessories for the particular School with the new ones
as per the instructions of OCAC.
o.) The bidder is responsible to maintain documentation on the progress of the

Digital classrooms work and will have to update the same on regular basis to
OCAC/OKCL Management Team.
p.) Device Management including remote device management.
q.) Training for teachers/headmaster on how to use the Digital classroom.
r.) Helpdesk and onsite support for repair and maintenance of Digital class
hardware and software.
7.2 Provision of Internet
Internet services will be taken from Smart lab via LAN wire to the Switch in Digital Class.
7.3 Manpower Requirements
Project Coordinator: The bidder will have to appoint One Project coordinator for
monitoring and managing the. The Project Coordinator will be responsible for
providing a help desk and maintaining sufficient stock of spares and consumables.
The roles & responsibilities of Project Coordinator:
•To verify maintenance of registers

•To verify equipment uptime.
•To collect and verify all reports.
•To coordinate maintenance work by vendors.
•To send periodic reports.
Educational Qualifications of Project Coordinator:

1.Graduate in any discipline.
2. Qualification in Basic Computer Proficiency through any of the below: OS-CIT of
OKCL, or DCA/PGCDA from universities / AICTE recognized institution, or NIELIT ‘O’
Level
3.Diploma in Hardware engineering preferred4.Minimum 1 year experience (H/W
engineering / customer support preferred)
7.4 Setting up Helpdesk
The bidder will have to establish a help desk, which shall remain open from 9 AM to 5
PM besides this at least ONE dedicated number should be provided to lodge
complaint during the mentioned working hours. At the time of signing of
agreement, the bidder will have to provide the information of manpower deployed
along with the telephone numbers. The bidder has to maintain a stock point of
all spare parts of hardware used in the project for immediate replacement.
7.5 Insurance
The equipment at the Digital Class is to be fully insured against any loss or damage
caused to it including theft, burglary, fire or any physical damage. The period of
insurance shall be from the” Go Live Date” till the end of contract. The insurance
document should be submitted to CEO, OCAC before 7 days of “Go-Live Date”.
Note:- In case of theft/burglary/fire or any physical damage, the bidder will have to
provide replacement of the equipment with same or higher configuration within 30
working days from the date of Non-Tracing Report (NTR) received from concerned
local police authority In case of non-repairable equipment , the bidder will have to
provide the replacement of the equipment with same or higher configuration within
30 working days from the logging of issue and identifying the equipment as non-
repairable..
7.6 Timeline
The site preparation, replacement/repair, installation, & commissioning of all the

materials in Digital Classes should be completed within time duration of 2 months from
the date of issue of Purchase Order.
7.7 Warranty
All the equipment supplied under this RFP must have 5 years on-site comprehensive
warranty with spare and labour
7.7.1 Service Level Change Controls
a) General
i) It is acknowledged that this Service levels may change as Purchaser’s business
needs evolve over the course of the contract period. As such, this document also
defines the following management procedures:
ii) A process for negotiating changes to the Service Levels
iii) An issue management process for documenting and resolving particularly
difficult issues.
b) Purchaser and Bidder management escalation process to be used in the event that an
issue is not being resolved in a timely manner by the lowest possible level of
management.
c) Any changes to the levels of service provided during the term of this Agreement will
be requested, documented and negotiated in good faith by both parties. Either party
can request a change.
d) Service Level Change Process: The parties may amend Service Level by mutual
agreement in accordance. Changes can be proposed by either party. Unresolved
issues will also be addressed. The bidder’s representative will maintain and distribute
current copies of the Service Level document as directed by Purchaser. Additional
copies of the current Service Levels will be available at all times to authorized parties.
e) Version Control: All negotiated changes will require changing the version control
number. As appropriate, minor changes may be accumulated for periodic release or
for release when a critical threshold of change has occurred.
7.8 Payment Terms and service level penalty terms:
Sl. No. Project Payment (%) Documents Required

Milestone
1 Delivery, 70% of the contract value 1. Original Delivery Challan
Installation, 2. Original Invoice (In triplicate)
Configuration 3. Installation Certificate from the school.
& Integration
of Equipment.
2 Training & 10 % of the contract value 1. Training to the user/teacher
UAT 2. Warranty Certificate for FIVE (5)
Years from the date of User Acceptance
Test (UAT)
3 Day-to-Day 1 % of the contract value x 20 On submission of manpower
Operation Nos of QGRs Payable on attendance sheet with seal and
Maintenance Quarterly Basis (Total 20% of signature of the successful bidder. after
and the contract value)
the end of respective quarter. (Total
Management
20 Quarters)
Support
Additional considerations:
1. All payments will be made in INR only.
2. No advance will be paid, or no letter of credit will be issued.
3. Any upward/downward revision of taxes (GST) shall be applicable at the time of invoicing.
However, to arrive at the bid value of the respective bidder, bidder has to quote the charges
inclusive of all taxes mentioning the prevailing tax rates.
4. The Successful Bidder will have full and exclusive liability for payment of all Duties, Taxes and
other statutory payments payable under any or all of the Statutes/Laws/Acts etc. now or hereafter
imposed.
5. The invoice may only be raised by the bidder if necessary, documentation supporting the
acceptance of required good and related services is provided by the department in writing.
These supporting evidences along with the invoice is mandatory to get the payment processed by
the TIA. Payment shall be made within 30 days of the submission of invoices.
6. The payment will be subject to fulfilment of warranty obligations.
Service Levels and Penalty Terms:
Sl.No. Description Service Level Applicable Penalty
60 to 90 days No Penalty
0.5 % (the value of

undelivered and / or not
accepted quantity) per
1. Supply and complete acceptance
90 to 150 days week or part thereof, for
testing for 100% of the ordered
every subsequent week
quantity at all locations of
subject to a max of 8
device(s) within 90 days of
The Contract shall be
issuance of Work Order by the
> 150 days terminated and the
Department
PBG shall be forfeited.
Within 2 working days No Penalty
from the date of reporting
of issue
The vendor shall provide
temporary replacement of
2. Resolution of any hardware or device(s) in which the issue
software issue related to the > 3 - 14 working days has been reported. Failing
Device(s) during the maintenance to do so will attract penalty
period through helpdesk support. of Rs. 200 per day per
reported device
Rs. 200 per day per
reported device, maximum
upto 60 days, post that the
> 14 working days department shall reserve
the right to terminate the
contract and forfeit the
PBG
Note - Public Holidays as declared by Government of Odisha will be excluded for

the above downtime calculation.
7.9 Other General Clauses of payment to be noted
 No advance payment shall be made to the bidder under any circumstances

 Payment will be made within 30 days of submission of invoice along with all required
supporting documents.
 All payments will be made subject to TDS (Tax deduction at Source) as per the
income- Tax Act, 1961 and other taxes if any as per Government of India rules.
 All tax will be calculated and paid as per prevailing rates.

 In case the bidder fails to execute the contract, OCAC shall be at a liberty to get it
done through any other agency with full cost recoverable from the bidder in addition
to damages and penalty.
 All above reports and certificates are to be signed by the concerned School head
master and countersigned by OKCL field representatives.
7.10 Exit Management
a) The bidder shall submit a systematic Exit Management Plan, Six(6)months prior to the
end of the contract period.
b) The Exit Management Plan should be discussed with OCAC & Department and
finalized prior to its execution.
c) In case of termination, the Exit Management Plan will be executed within the minimum
period to transfer the knowledge till the next successor has been selected to operate
the Contact Centre without affecting its services.
d) The bidder needs to submit the following deliverables as part of the Exit Management
Process.
 Exit Management Plan
 Updated Status of the Project with entire equipment details & User Manuals, if any
 Knowledge transfer and handover/takeover of documents and other relevant
materials between the outgoing and the new bidder.
7.11 Bill of Quantity (BOQ)
Offered
Make &
Sl. No. Item Details Model (to UoM Qty
be filled in
by the
bidder)
1 Frame/ Housing for Interactive Display with No 01
sliding Board
2 Vertical Cabinet No 01
3 Web Camera No 01
4 Microphone with Speaker No 01
5 Wireless Keyboard and Mouse No 01
6 UPS with 30 minutes backup No 01
7 Servo Stabilizer No 01
8 Interactive Smart Panel No 01
9 OPS (Open Pluggable Specification) with No 01
licensed MS Windows OS and Office
10 2 KG Portable Fire Extinguisher No 01
11 CCTV camera to be provisioned for one school No 02
12 24 Port Network Switch for One School No 01
Note:
 The bidder is responsible for minimal electrical work viz. Electrical Wiring, Earthing,
MCB for smooth installation of items mentioned in the BOQ.
 The bidder is responsible for Delivery, Installation, Commissioning of all the IT
Components at each school.
 The bidder is responsible to maintain all the IT (Hardware & Software) and Non-IT
components including the site preparation work at each school Class for a period of
five years.
 All the equipment supplied under this RFP must have 5 years on-site
comprehensive warranty with spare and labour
7.12 Minimum Technical Specifications
Technical Specification Panel Based Classroom

1. Frame/ Housing Structure Wall mounting double layered structure and 2 Boards – 1
for Interactive sliding white board with fixed green board (or vice versa)
Display with Locking Lock to be equipped on sliding frame to keep the
sliding board facility interactive display safe
White Board CRCA Steel surface material
Surface
Frame Should be of high-quality aluminum material
2. Vertical Wall Lockable Enclosure with durable quality
Mount Cabinet Aluminium beading
Sturdy & compact product design
Secure key-operated housing for speakers and other accessories.
3. Web Camera  Minimum 4 MP Camera with 4x zoom.
 Support for Full HD Video Calling (1920x1080 pixels).
 It should have at least 80 degrees or more field of view.
 USB 2.0 or better interface.
 It should be USB Powered.
 Should support Windows/Linux.
 There should be a status LED to indicate various condition like calling
mute etc.
4. Microphone with Speaker:
Speaker
Power output – 25W + 15WX2; Impedance – Main unit: 4Ω Satellite: 4Ω, S/N
Ratio - >65dB, Power supply – AC220V-240V/50-60 Hz
Features: 2.1 channel multimedia speakers with USB/SD/FM/FM/BT/AUX,
fully functional remote control, LED Display, Volume, Bass control Input, Play/
pause
Wireless Mic:
Receiver – Dual channel non diversity, Hand and lapel mic; High quality UHF
band frequency duet wireless mic
5. Keyboard and Wireless Keyboard and USB mouse
Mouse
6. UPS Capacity – 1 KVA, Online UPS with minimum 30 minutes backup
7. Servo Stabilizer Capacity: 1.5 KVA (1 Phase Servo Motor Operated Line Voltage Corrector),
Input Range: 50V-270V, Output Voltage: 220V to 240V
8. Interactive Flat Panel Screen Size 65'' or more
Panel with 65" Light Source Direct LED
Diagonal Size or Panel Type IPS
More Display Orientation Landscape
Usage (hrs/days) 18 hrs / 7 days
Resolution (pixel) UHD 3840 x 2160

Aspect Ratio 16:9
Brightness (typical)
400 Nits or Higher
(nits; cd/m2)
Response Time
8 ms or Faster
(ms)
Frame Rate 60Hz
Viewing Angle 178° I 178°
Light Life (typical)
50000 hrs or higher
(hrs)
Panel Bit (8 or 10) 10 bit
Platform System on Chip
1.5GHz or Higher
Solution Processor
System Memory 3GB or Higher
System Storage 32 GB or Higher
System OS Android 8.0 or later
Power Maximum (Watt)
<250 W
Consumption
Touch Technology Infrared
Capacity Minimum 10 Points
Accuracy ±2.0mm over 90% of touchable area
Touch Output USB-B Type Ports x 2 or more
OS Supported Windows, Linux, Mac, Android
Glass Tempered Glass
4mm or Higher
(Thickness)
Tempered Glass
9H or Higher
(Hardness)
Anti-Glare Coating Yes
Input/Output VGA Input/Output x1 or more
Ports HDMI
Input x 3 or more, Output x 1 or more
Input/Output
Audio Input
x1 or more
(3.5mm)
Audio out (3.5mm) x1 or more
RJ45 Port x1 or more
USB (Type A) USB A type Port x 4 or more
RS232 Input x1 or more
Slot-in computer
x1 or more
port - OPS
Internal Speaker 2 x 15W or more
Package/Acce VGA / HDMI / DVI VGA x 1 (3m)
ssory / DP / USB(for HDMI x 1 (3m)
touch) Cable USB (for touch) x 1 (3m)
Stylus x2 or more
Wall Mount (with x1 Standard with the Unit from OEM
shipment)
IR Based remote x1 Standard with the Unit from OEM

Software The touch interactive display must have
inbuilt onboard writing software
replacing the tradional Boards
Facility of send the written contents by
mail, take printout and transfer to pen
drive as well
Capability to write (Annotate) on top
Inbuilt Software
the contents that are shown from Pen
features
drive direct / External PC / Any such
sources
Active Directory Integration for
Individual account login & Email
configuration for Panel
The display must have the facility of
screen sharing & Casting wirelessly.
Applications other than loaded on
panel should be available - Direct or
thru Pen drive for installing
External software
Touch interactive display shall also have
Free White Board Software for
Windows to be installed in PC/Laptop.
Processor Intel i3 or Higher
RAM 4GB or Higher
Storage 1TB HDD or Higher
9. OPS OPS
Resolution Max 3840 x 2160 @30 Hz
Configuration Configuration
USB 2.0 x 2, USB 3.0 x 2, HDMI x 1, RJ45
OPS Ports
x 1 or more
Antivirus Reputed Antivirus of any OEM
10. Fire 2 KG Portable Fire Extinguisher
Extinguisher
11. CCTV Dome Camera: -
Surveillance  2MP IP Dome Camera
 Image Sensor 1/2.8” CMOS,
 Support Dual Stream Encoding H.265+/H.265
 Lens 2.8 mm fixed lens (3.6 mm optional)
 IR: IR Range of 30 Meter or Better
OEM Certificate: -
 CCTV OEM should have ISO 9001 & 27001 Certifications
Note: The CCTV Camera (required 2 numbers per school) and the cameras
are to be positioned inside the schools for surveillance of the path towards
Digital Classes using the same network.
12. Networking 24 Port Unmanaged Switch with CAT-6 cabling (in casing capping) for all the
Switch nodes
Note
 Installation, Commissioning and Maintenance of all the above-mentioned IT
Infrastructure is for 5 Years in the Digital Class. All devices should have a 5 years
onsite warranty from the date of installation, commissioning and demonstration.
 Equipment Configurations are to be followed as per latest Industry Standards.
 All electrical work should be carried out in accordance with the Indian Electricity rules,
Fire, Insurance Regulation.
8 Formats for Submission of Proposal
8.1 Bidder’s Organisation (General Details)
(To be submitted on the Letterhead of the Bidder)
SL# Information Details

1. Name of Bidder
2. Registered Address of Bidder
3. Address for Communication
Name, Designation and Address of the
4. contact person to whom all references shall be
made regarding this Tender
5. Telephone no. of contact person:
6. Mobile no. of contact person:
7. Fax no. of contact person:
8. E-mail address of contact person:
9. GST Number of the Firm
10. PAN No. of the firm
11. EPF Registration No
12. ESIC Registration No.
13. Address of local office in Odisha, if any
Name and contact details of the contact
14.
person in Odisha, if any
Turnover
FY 2017-18
15.
FY 2018-19
FY 2019-20
16. Net Worth
Authorized Signatory with Date and Seal:
8.2 Self-Declaration: Not Blacklisted
To (Company letter head)

The General Manager (Admin)
(Technical Directorate of I.T. Dep’t, Govt. of Odisha)
N-1/7-D, Acharya Vihar P.O. - RRL, Bhubaneswar - 751013
Sub: Selection of Selection of System Integrator for Establishment of Digital Classes

for Govt. and Govt. aided High Schools in the District of Keonjhar, Odisha – Self
Declaration for not Blacklisted
Sir
In response to the RFP Enq. No.: OCAC-SEGP-INFRA-0019-2021-21031 for RFP titled

“Selection of Selection of System Integrator for Establishment of Digital Classes for Govt. and
Govt. aided High Schools in the District of Keonjhar, Odisha ”, as an owner/ partner/ Director
of (organisation name)___________________________________ I/ We hereby declare that presently
our Company/ firm is not under declaration of ineligible for corrupt & fraudulent practices,
blacklisted either indefinitely or for a particular period of time, or had work withdrawn, by
any State/ Central government/ PSU.
If this declaration is found to be incorrect then without prejudice to any other action that
may be taken, my/ our security may be forfeited in full and the tender if any to the extent
accepted may be cancelled.
Thanking you,
Signature
(Authorised Signatory)
Seal:
Date:
Place:
Name of the Bidder:
8.3 Bidder’s Authorisation Certificate


for Govt. and Govt. aided High Schools in the District of Keonjhar, Odisha –
Bidder’s Authorization Certificate
Sir,
With reference to the RFP Enq. No.: OCAC-SEGP-INFRA-0019-2021-21031, Ms./Mr. <Name>,

<Designation> is hereby authorized to attend meetings & submit pre-qualification, technical
& commercial information as may be required by you in the course of processing the above
said Bid. S/he is also authorized to attend meetings & submit technical & commercial
information as may be required by you in the course of processing above said application.
Her/his contact mobile number is _______________ and Email id is__________________. For the
purpose of validation, his/ her verified signatures are as under.
Thanking you,
Signature Verified Signature by

(Authorised Signatory) Director/CEO
Seal:
Date:
Place:
Name of the Bidder:
8.4 Acceptance of Terms & Conditions


Acceptance of Terms & Conditions
Sir,
I have carefully and thoroughly gone through the Terms & Conditions along with scope of
work contained in the RFP Enq. No.: OCAC-SEGP-INFRA-0019-2021-21031 regarding
“Selection of Selection of System Integrator for Establishment of Digital Classes for Govt. and
Govt. aided High Schools in the District of Keonjhar, Odisha”.
I declare that all the provisions/clauses including scope of work of this RFP/Tender
Document are acceptable to my company. I further certify that I am an authorized signatory
of my company and am, therefore, competent to make this declaration.
Thanking you,
Signature
Seal:
Date:
Place:
Name of the Bidder:
8.5 Technical Bid Cover Letter


Technical Bid Submission
Sir,
We, the undersigned, offer to provide solution to OCAC, for Selection of Selection of System
Integrator for Establishment of Digital Classes for Govt. and Govt. aided High Schools in the
District of Keonjhar, Odisha in response to the RFP Enq. No.: OCAC-SEGP-INFRA-0019-2021-
21031.
We are hereby submitting our Proposal, which includes the Pre-Qualification Bid, Technical
bid and the Commercial Bid sealed in a separate envelope.
We hereby declare that all the information and statements made in this Technical bid are
true and accept that any misinterpretation contained in it may lead to our disqualification.
We undertake, if our Proposal is accepted, to initiate the implementation services related to

the assignment not later than the date indicated in the RFP Document.
We agree to abide by all the terms and conditions of the RFP document. We would hold the
terms of our bid valid for 180 days as stipulated in the RFP document.
We understand you are not bound to accept any Proposal you receive.
Thanking you,
Signature
Seal:
Date:
Place:
Name of the Bidder:
8.5.1 Project Citation Format
Relevant IT / e-Gov Project Experience
General Information
Name of the project
Client for which the project was executed
Name and contact details of the client
Date of award and date of completion
Project Details
Description of the project
Scope of services
Service levels being offered/ Quality of service

(QOS)
Technologies used
Outcomes of the project
Other Details
Total cost of the project
Total cost of the services provided by the

respondent
Duration of the project (no. of months, start date,
completion date, current status)
Other relevant Information
Copy of Work Order
8.5.2 Proposed Solution
Technical approach, methodology and work plan are key components of the Technical
Proposal. It is suggested to present Approach and Methodology divided into the following
sections:
a) Solution Proposed
b) Understanding of the project (how the solution proposed is relevant to the
understanding)
c) Technical Approach and Methodology
Thanking you,
Signature
Seal:
Date:
Place:
Name of the Bidder:
8.5.3 Proposed Work Plan
Sl# Activity1 Weeks

1 2 3 4 5 6 7 n
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
l)
m)
n)
o)
p)
q)
r)
s)
t)
u)
v)
w)
x)
y)
z)
1. Indicate all main activities of the assignment, including delivery of reports (e.g.:
inception, interim, and final reports), and other benchmarks such as Purchaser
approvals. For phased assignments indicate activities, delivery of reports, and
benchmarks separately for each LOT.
2. Duration of activities shall be indicated in the form of a bar chart.
8.5.4 Team Composition
Name of Staff with

Time committed for
qualification and Area of Position Task
the engagement
experience Expertise Assigned Assigned
8.5.5 Deployment of Personnel
Sl# Name of the Staff input in Months (in the form of a bar Total staff man-
Staff chart)2 months proposed
1 2 3 4 5 6 n Total
Total
1. For Professional Staff the input should be indicated individually; for Support Staff it
should be indicated by category
2. Months are counted from the start of the assignment.
Full time input Part time input
8.6 Undertaking on Pricing of Items of Technical Response


Undertaking on Pricing of Items of Technical Response
Sir,
I/We do hereby undertake that Commercial Proposal submitted by us (against RFP Enq. No.:
OCAC-SEGP-INFRA-0019-2021-21031) is inclusive of all the items in the technical proposal
and is inclusive of all the clarifications provided/may be provided by us on the technical
proposal during the evaluation of the technical offer. We understand and agree that our
Commercial Proposal is firm and final and that any clarifications sought by you and provided
by us would not have any impact on the Commercial Proposal submitted by us.
Thanking you,
Signature
Seal:
Date:
Place:
Name of the Bidder:
8.7 Manufacturers’ Authorization Form (MAF)
(To be submitted in OEM letter head)

To

for Govt. and Govt. aided High Schools in the District of Keonjhar, Odisha - OEM
Authorization Form (RFP Enq. No.: OCAC-SEGP-INFRA-0019-2021-21031)
We who are established and reputable manufacturers / producers of

________________________ having factories / development facilities at (address of factory /
facility) do hereby authorize M/s ___________________ (Name and address of bidder) to submit
a Bid, and sign the contract with you against the above Bid Invitation.
We hereby extend our full guarantee and warranty for the Solution, Products and services
offered by the above firm against this Bid Invitation.
We also undertake to provide any or all of the following materials, notifications, and
information pertaining to the Products manufactured or distributed by the Supplier:
a. Such Products as the Purchaser may opt to purchase from the Supplier, provided,
that this option shall not relieve the Supplier of any warranty obligations under the
Contract; and
b. in the event of termination of production of such Products:
i. advance notification to the Purchaser of the pending termination, in sufficient
time to permit the Bank to procure needed requirements; and
ii. Following such termination, furnishing at no cost to the Purchaser, the
blueprints, design documents, operations manuals, standards, source codes
and specifications of the Products, if requested.
We duly authorize the said firm to act on our behalf in fulfilling all installations, Technical
support and maintenance obligations required by the contract.
Yours faithfully,
(Name)
(Name of Producers/Manufacturer)
Note: This letter of authority should be on the letterhead of the manufacturer and should
be signed by a person competent and having the power of attorney to bind the
manufacturer. The Bidder in its Bid should include it.
8.8 Format for Bank Guarantee for Earnest Money Deposit
To

for Govt. and Govt. aided High Schools in the District of Keonjhar, Odisha - RFP
Enq. No.: OCAC-SEGP-INFRA-0019-2021-21031
Whereas <<Name of the bidder>> (hereinafter called 'the Bidder') has submitted the bid for
Submission of RFP Enq. No.: OCAC-SEGP-INFRA-0019-2021-21031 for Selection of Selection
of System Integrator for Establishment of Digital Classes for Govt. and Govt. aided High
Schools in the District of Keonjhar, Odisha (hereinafter called "the Bid") to OCAC
Know all Men by these presents that we <<Name of the Bidder>> having our office at
<<Address>> (hereinafter called "the Bank") are bound unto the <<Nodal Agency>>
(hereinafter called "the Purchaser") in the sum of Rs. <<Amount in figures>> (Rupees
<<Amount in words>> only) for which payment well and truly to be made to the said
Purchaser, the Bank binds itself, its successors and assigns by these presents. Sealed with the
Common Seal of the said Bank this <<Date>>
The conditions of this obligation are:
1. If the Bidder having its bid withdrawn during the period of bid validity specified by the
Bidder on the Bid Form; or
2. If the Bidder, having been notified of the acceptance of its bid by the Purchaser during
the period of validity of bid
a. Withdraws his participation from the bid during the period of validity of bid
document; or
b. Fails or refuses to participate in the subsequent Tender process after having been
short listed;
We undertake to pay to the Purchaser up to the above amount upon receipt of its first
written demand, without the Purchaser having to substantiate its demand, provided that in
its demand the Purchaser will note that the amount claimed by it is due to it owing to the
occurrence of one or both of the two conditions, specifying the occurred condition or
conditions.
This guarantee will remain in force up to <<insert date>> and including <<extra time over
and above mandated in the RFP>> from the last date of submission and any demand in
respect thereof should reach the Bank not later than the above date.
NOTHWITHSTANDING ANYTHING CONTAINED HEREIN:
i) Our liability under this Bank Guarantee shall not exceed Rs. <<Amount in figures>>
(Rupees <<Amount in words>> only)
ii) This Bank Guarantee shall be valid upto <<insert date>>)
iii) It is condition of our liability for payment of the guaranteed amount or any part thereof
arising under this Bank Guarantee that we receive a valid written claim or demand for
payment under this Bank Guarantee on or before <<insert date>>) failing which our
liability under the guarantee will automatically cease.
(Authorized Signatory of the Bank)
Seal:
Date:
8.9 Financial Bid Letter


Financial Bid Submission
Sir,
We, the undersigned, offer to provide the service for Selection of Selection of System
Integrator for Establishment of Digital Classes for Govt. and Govt. aided High Schools in the
District of Keonjhar, Odisha as per RFP Enq. No.: OCAC-SEGP-INFRA-0019-2021-21031 and
our Proposal (Technical and Financial Proposals). Our attached Financial Proposal is for the
sum of <<Amount in words and figures>> exclusive of taxes and duties.
1) PRICE AND VALIDITY

All the prices mentioned in our Tender are in accordance with the terms as specified in the
RFP documents. All the prices and other terms and conditions of this Bid are valid for a
period of 5 years from the date of opening of the Bid.
We hereby confirm that our prices do not include any taxes and duties.
We understand that the actual payment would be made as per the existing tax rates during
the time of payment.
2) UNIT RATES
We have indicated in the relevant forms enclosed, the unit rates for the purpose of on
account of payment as well as for price adjustment in case of any increase to / decrease from
the scope of work under the contract.
3) TENDER PRICING
We further confirm that the prices stated in our bid are in accordance with your clauses in
RFP/Tender document.
4) QUALIFYING DATA
We confirm having submitted the information as required by you in your RFP. In case you
require any other further information/ documentary proof in this regard before/during
evaluation of our Tender, we agree to furnish the same in time to your satisfaction.
5) BID PRICE
We declare that our Bid Price is for the entire scope of the work as specified in the <Refer
Section No.>. These prices are indicated Commercial Bid attached with our Tender as part of
the Tender. In case there is substantial difference between the component wise price
approved by OCAC and the price quoted by the bidder, OCAC will have the rights to ask the
bidder to realign their cost without impacting the total bid price. We hereby agree to submit
our offer accordingly.
6) PERFORMANCE BANK GUARANTEE

We hereby declare that in case the contract is awarded to us, we shall submit the
Performance Bank Guarantee as specified in the clause 6.7 of this RFP document.
Our Financial Proposal shall be binding upon us subject to the modifications resulting from
Contract negotiations, up to expiration of the validity period of the Proposal, i.e., [Date].
We understand you are not bound to accept any Proposal you receive.
We hereby declare that our Tender is made in good faith, without collusion or fraud and the
information contained in the Tender is true and correct to the best of our knowledge and
belief.
We understand that our Tender is binding on us and that you are not bound to accept a
Tender you receive.
Thanking you,
Signature
Seal:
Date:
Place:
Name of the Bidder:
8.9.1 Commercial Bid

Digital Class Room : 1A
SL# Particulars Quantity Price per Digital Classl

(in Rs.)
Before GST Total
Taxes (Rate) Price
1 Digital Class Room 01 ___ (___%)
Solution as per the BoQ
items from 1 to 10.
Total Cost Per Digital Class 01
Total cost for 140 Classes
(1A)
School-wise items: 1B
SL# Particulars Quantity Price per School

(in Rs.)
Before GST Total
Taxes (Rate) Price
01 CCTVs Camera for one 02 ___ (___%)
School
02 24 - Port Switch 01 ___ (___%)
Total Cost Per School
Total cost for 28 Schools
(1B)
Other Cost: 1C
SL# Description Cost
1 3 Nos of Manpower Cost for 140 Digital Class
Rooms i.e., for total 28 Schools. (1 manpower for
60 Digital Class Room)
2 Any other cost bidder required for smooth execution
of project (bidder may specify)
Total cost for 28 Schools (1C)
Grand Total Cost with GST for a period of 5 years i.e. (1A + 1B + 1C) =
1.1 Performance Security
To

for Govt. and Govt. aided High Schools in the District of Keonjhar, Odisha - RFP
Enq. No.: OCAC-SEGP-INFRA-0019-2021-21031
Whereas, <<name of the supplier and address>> (hereinafter called “the bidder”) has
undertaken, in pursuance of contract no. <Insert Contract No.> dated. <Date> to provide
services for Selection of Software firm for Selection of Selection of System Integrator for
Establishment of Digital Classes for Govt. and Govt. aided High Schools in the District of
Keonjhar, Odisha (hereinafter called “the beneficiary”)
And whereas it has been stipulated by in the agreement that the bidder shall furnish you
with a bank guarantee by a recognized bank for the sum specified therein as security for
compliance with its obligations in accordance with the agreement;
And whereas we, <Name of Bank> a banking company incorporated and having its head
/registered office at <Address of Registered Office> and having one of its office at <Address
of Local Office> have agreed to give the supplier such a bank guarantee.
Now, therefore, we hereby affirm that we are guarantors and responsible to you, on behalf of
the supplier, up to a total of <<Cost of Service>> in (words) and we undertake to pay you,
upon your first written demand declaring the supplier to be in default under the agreement
and without cavil or argument, any sum or sums within the limits of <<Cost of Service>> (in
Words) as aforesaid, without your needing to prove or to show grounds or reasons for your
demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the bidder before
presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the
agreement to be performed there under or of any of the agreement documents which may
be made between you and the Bidder shall in any way release us from any liability under this
guarantee and we hereby waive notice of any such change, addition or modification. This
Guarantee shall be valid until <<<insert date>>
Notwithstanding anything contrary contained in any law for the time being in force or
banking practice, this guarantee shall not be assignable or transferable by the beneficiary i.e
OCAC. Notice or invocation by any person such as assignee, transferee or agent of
beneficiary shall not be entertained by the Bank.
NOTHWITHSTANDING ANYTHING CONTAINED HEREIN:
i) Our liability under this bank guarantee shall not exceed <<amount>> (Amt. in words).
ii) This bank guarantee shall be valid up to <<insert date>>.
iii) It is condition of our liability for payment of the guaranteed amount or any part thereof
arising under this bank guarantee that we receive a valid written claim or demand for
payment under this bank guarantee on or before <<insert date>> failing which our
liability under the guarantee will automatically cease.
(Authorized Signatory of the Bank)
Seal:
Date:

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Digital Class @ Schools

Request for Proposal (RFP) for Selection of

(RFP RESPONSE TO BE SUBITTED IN e-TENDER MODE

ODISHA COMPUTER APPLICATION CENTRE

e-Nivida is the complete process of eTendering, from publishing of tenders online,

GUIDELINES FOR REGISTRATION:

1. Bidders are required to enrol themselves on the eNivida Portal

3. Bidder, in advance, should get ready the bid documents to be submitted as

4. In case of BG bidder should prepare the BG as per the instructions specified in

9. The tender summary has to be printed and kept as an acknowledgement of

For any clarification in using eNivida Portal:

2. Any queries relating to the process of online bid submission or queries

Mail id: - [email protected]

All the queries should be received on or before 12.08.2021 by 12:00

1 Request for Proposal

2 Structure of the RFP

3.1 Basic Information

OCAC the Technical Directorate of E&IT Department, Government of Odisha invites

3.2 Project Background

3.2.1 About the Department

The tendering process for procurement of hardware equipment / maintenance/Installation

3.2.3 Project Profile

The focus is on enhanced interactivity in a classroom using Information and Communication

4 Instructions to the Bidders

4.2 Compliant Proposals/ Completeness of Response

4.3 Code of integrity

4.4 Pre‐Bid Queries & Clarifications

4.4.1 Pre‐bid Queries

4.4.2 Responses to Pre‐Bid Queries and Issue of Corrigendum

4.5 Key Requirements of the Bid

4.5.1 Right to Terminate the Process

4.5.2 RFP Document Fees

4.5.3 Earnest Money Deposit (EMD)

4.5.4 Submission of Proposals

b) The Response to Pre‐Qualification criterion, Technical Proposal and Commercial Proposal

4.5.5 Contents of the technical bid

4.6 Preparation and Submission of Proposal

4.6.1 Proposal Preparation Costs

4.6.3 Venue & Deadline for Submission of Proposals

Addressed To General Manager (Admin)

4.6.4 Late Bids

4.7 Evaluation Process

4.7.1 Tender Opening

The Proposals submitted up to 27.08.2021 by 12:00 Noon will be opened on 27.08.2021 at

4.7.2 Tender Validity

4.7.3 Tender/Proposal Evaluation

5 Criteria for Evaluation

a) Overall completeness and compliance with the requirement

5.1 Prequalification Criteria (General Bid)

Two projects of similar nature in system integration)

Three projects of similar nature in system integration,

“Similar Nature” is defined as: Supply, Installation &

h) OEM The bidder must attach Manufactures MAF as per

Eye Care TuV Certified Low Blue Light

5.2 Technical Evaluation Criteria

 50 Smart/Digital Classrooms setup - 5

5.3 Financial bid Evaluation Criteria

prevail and the total price shall be corrected accordingly.

total costs of each item.

amount in words will prevail.