TENDER FOR MESS RUNNING CONTRACT AT

INDIAN INSTITUTE OF TECHNOLOGY JAMMU

Tender Enquiry No IITJMU/SP-057/2018 Dated: 04/12/2018

INDIAN INSTITUTE OF TECHNOLOGY JAMMU

JAGTI, P.O. NAGROTA,
NH-44, JAMMU-181 121, J&K, INDIA
Tel: 8082828215
Email: [email protected]
 Tender Notice
The Indian Institute of Technology Jammu (IIT Jammu) invites technical bids and financial
bids in 2 bid format from reputed vendors/bidders having a good working strategy in
accordance with the relevant clause of the tender document for “Mess Running Contract”.

1. SCHEDULE
Date of Issue/Publishing 04/12/2018 (17:30 Hrs)
Last Date and Time for 26/12/2018 (15:00 Hrs)
Uploading of Bids
Last Date and Time for receipt of 14/12/2018 (15:00 Hrs)
queries
Date and Time of Opening of 27/12/2018 (15:00 Hrs)
Technical Bids
EMD Rs. 30,000 (Rupees Thirty Thousand Only)
Security Deposit Rs. 50,000 (Rupees Fifty Thousand Only)
Bid Validity days 90 days (From the last date of opening of
tender)

1 | Page
Signature of Bidder with Seal of
Agency
2. Instructions to Tenderers
2.1 Instructions for Online Bid Submission
a) Department of Expenditure has issued the directive to publish the tender document on the
Central Public Procurement Portal (URL: http://eprocure.gov.in/eprocure/app). The bidders
are required to submit soft copies of their bids electronically on the CPP Portal using valid
Digital Signature Certificates. Below mentioned instructions are meant to guide the bidders
for registration on the CPP Portal, prepare their bids in accordance with the requirements and
submit their bids online on the CPP Portal. For more information, bidders may visit the CPP
Portal http://eprocure.gov.in/eprocure/app
2.2 Registration Process
a) Bidders to enroll on the e-Procurement module of the portal
http://eprocure.gov.in/eprocure/app by clicking on the link "Click here to Enroll". Enrolment
on the CPP Portal is free of charge.
b) The bidders to choose a unique username and assign a password for their accounts.
Bidders are advised to register their valid email address and mobile numbers as part of the
registration process. These would be used for any communication from the CPP Portal.
c) Bidders to register upon enrolment their valid Digital Signature Certificate (Class II or
Class III Certificates with signing key usage) issued by any Certifying Authority recognized
by CCA India with their profile.
d) Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSCs to others which may lead to misuse.
Foreign bidders are advised to refer “DSC details for Foreign Bidders” for Digital Signature
requirements on the portal.
e) The bidder then logs in to the site through the secured log-in by entering their user
ID/password and the password of the DSC / E-Token.
2.3 Tender Documents Search
a) Various built-in options are available in the CPP Portal to facilitate bidders to search
active tenders by several parameters. These parameters include Tender ID, organization,
location, date, value, etc.
b) There is also an option of advanced search for tenders, wherein the bidders may
combine a number of search parameters such as organization name, a form of contract,
location, date, other keywords etc. to search for a tender published on the CPP Portal.
c) Once the bidders have selected the tenders they are interested in; they may download
the required documents/tender schedules. These tenders can be moved to the respective ‘My
Tenders’ folder. This would enable the CPP Portal to intimate the bidders through SMS / e-
mail in case there is any corrigendum issued to the tender document.
d) The bidder should make a note of the unique Tender ID assigned to each tender, in case
they want to obtain any clarification/help from the Helpdesk.
2.4 Bid Preparation
a) Bidder should consider any corrigendum published on the tender document before
submitting their bids.
b) Please go through the tender advertisement and the tender document carefully to
understand the documents required to be submitted as part of the bid.
c) Please note the number of covers in which the bid documents have to be submitted, the
number of documents - including the names and content of each of the document that needs to
be submitted. Any deviations from these may lead to rejection of the bid.
d) Bidder, in advance, should get ready the bid documents to be submitted as indicated in
the tender document/schedule and generally, they can be in PDF / XLS / RAR / DWF formats.
Bid documents may be scanned with 100 dpi with a black and white option.
e) To avoid the time and effort required in uploading the same set of standard documents
which are required to be submitted as a part of every bid, a provision of uploading such
standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been
provided to the bidders. Bidders can use “My Space” area available to them to upload such
documents. These documents may be directly submitted from the “My Space” area while
submitting a bid, and need not be uploaded again and again. This will lead to a reduction in
the time required for the bid submission process.
2.5 Bid Submission
a) Bidder to log into the site well in advance for bid submission so that he/she upload the
bid in time i.e. on or before the bid submission time. The bidder will be responsible for any
delay due to other issues.
b) The bidder to digitally sign and upload the required bid documents one by one as
indicated in the tender document.
c) Bidder to select the payment option as “on-line” to pay the tender fee/ EMD wherever
applicable and enter details of the instrument.
d) A standard BoQ format has been provided with the tender document to be filled by all
the bidders. Bidders to note that they should necessarily submit their financial bids in the
prescribed format and no other format is acceptable. In some cases, Financial Bids can be
submitted in PDF format as well.
e) The server time (which is displayed on the bidders’ dashboard) will be considered as
the standard time for referencing the deadlines for submission of the bids by the bidders,
opening of bids etc. The bidders should follow this time during bid submission.
f) All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data, which cannot be viewed by
unauthorized persons until the time of bid opening.
g) The uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
h) Upon the successful and timely submission of bids, the portal will give a successful bid
submission message & a bid summary will be displayed with the bid no. and the date & time
of submission of the bid with all other relevant details.
I) Kindly add scanned PDF of all relevant documents in a single PDF file of compliance
sheet.
2.6 Assistance to Bidders
a) Any queries relating to the tender document and the terms and conditions contained
therein should be addressed to the Tender Inviting Authority for a tender or the relevant
contact person indicated in the tender.
b) Any queries relating to the process of online bid submission or queries relating to CPP
Portal, in general, may be directed to the 24x7 CPP Portal Helpdesk. The contact number for
the helpdesk is 1800 233 7315.
2.7 General Instructions to The Bidders
a) The tenders will be received online through portal https://eprocure.gov.in/eprocure/app.
In the Technical Bids, the bidders are required to upload all the documents in .pdf format.
b) Possession of Valid Class II/III Digital Signature Certificate (DSC) in the form of smart
card/ e-Token in the company’s name is a prerequisite for registration and participating in the
bid submission activities through https://eprocure.gov.in/eprocure/app. Digital Signature
Certificates can be obtained from the authorized certifying agencies, details of which are
available on the website https://eprocure.gov.in/eprocure/app under the link `Information
about DSC’.
c) Tenderers are advised to follow the instructions provided in the `Instructions to the
Tenderers for the e-Submission of the bids online through the Central Public Procurement
Portal for e-Procurement at https://eprocure.gov.in/eprocure/app.
3. SUBJECT: NOTICE INVITING TENDER
For “Tender for Mess Running Contract at IIT Jammu, Jagti, Jammu”
1. Owner: Indian Institute of Technology Jammu, Jagti, Jammu.
2. Site Address: Jagti, P.O. Nagrota, NH-44, Jammu-181 221, J&K, India
3. Description of work: Tender for Mess Running Contract at IIT Jammu, Jagti,
Jammu

4. Schedule of work: The contract will be initially for a period of 1 year.

The contract may be further extended for a period of one
year, if the performance of the contractor is found
satisfactory.

5. A form of Contract: Mess Running Contract

6. Acceptance / Rejection of Tenders:

Tenders missing or with incorrect, inaccurate calculations or generally not complying with the
conditions will be rejected. Each document must be stamped and signed as a token of
acceptance. The tenderer must fill the all the documents in tender documents. Each tenderer
will be evaluated on the basis of their technical bid and those who will qualify in
technical bid will be eligible to take part in the financial bid. No blank spaces shall be left.
No overwriting or cutting will be accepted. In such cases, the quote will be rejected without
any other consideration. No alterations, amendments or modifications shall be made by the
tenderer in the Notice Inviting Tenders, Terms and Conditions of the Mess Running Contract
and if any such alterations are made or any special conditions attached, the tender is liable to
be rejected without reference to the tenderer.
The acceptance of a tender shall rest with the Owner or it's authorized representative who does
not bind itself to accept the lowest tender and reserves to itself the right to reject any or all the
tenders received without assigning any reason(s) whatsoever. Non-acceptance of any tender
shall not make the Owner liable for compensation or damages.

At any time prior to the tender submission date, the owner may, for any reason, whether on its
own initiative or in response to a clarification requested by a tenderer amend the tender
documents by an addendum (The “Addendum”) or issue clarification memo.

The addendum, as well as clarification memo, will be notified in writing to all tenderers.
Tenderers shall promptly acknowledge receipt thereof to the same person at the same address.
Only amendments and clarifications to the tender documents made through addendum or
clarification memo will form part of the tender document.
This notice inviting tender will form part of the tender document and the agreement executed
by the successful tenderer.

Please note that there is an emphasis on completion of all works by the scheduled date of
completion with strict adherence to quality and safety norms.

For further information or clarifications, the tenderer may contact the undersigned or IIT
Jammu.
Mess Manager
Indian Institute of Technology Jammu, Jagti,
P.O. Nagrota, NH-44, Jammu-181 221
J&K, India
[email protected]
4. GENERAL CONDITIONS FOR THE MESS RUNNING CONTRACT AT IIT
JAMMU
1. The tender form must be accompanied by (refundable) earnest money of Rs.30,000/-
(Rs. Thirty thousand only) in the form of Bank Draft/Banker’s cheque drawn in favor of
‘Indian Institute of Technology Jammu’ payable at Jammu. Tender form without earnest
money will be rejected.
2. The Firm shall not employ any person below 18 years of age.
3. Late, conditional and incomplete tenders shall be rejected.
4. The Firm should have requisite licenses/permits; GST, Relevant documents should be
attached.
5. The maintenance of kitchen/cooking equipment will be the sole responsibility of the
Contractor. The same will be accounted back in working condition failing which the
amount on account of loss and/or repair thereof will be recovered from the final bill(s)
at the time of termination of the contract. Initially, the license could be given for 1 year,
renewable subject to satisfactory performance. The Mess Management Committee will
judge the performance of the establishment after the completion of every semester.
6. If at any stage the involvement of the Contractor in any uncalled-for activity is found,
inside or outside the premises of the Institute, which may bring disrepute to the institute,
the license is liable to be terminated by the Competent Authority by giving 1 months’
notice. In case the Contractor wants to terminate the contract, he/she must give a
minimum of two months’ notice.
7. The contractor shall be liable to pay the license fee regularly by 7th of each successive
month. The monthly license fee is of Rs. 3000/-(Including tax) per month for the
canteen space (inclusive of water charges) which however, shall be subject to change
from time to time at the discretion of the Institute.
8. The premises of the mess will be used only for the purpose, for which the allotment will
be made and not for any other purpose without the written permission of the Competent
Authority.
9. The Licensee will not be permitted to franchise the Hostel Mess for any other
commercial activity.
10.The Person with any adverse/offensive police record will not be allowed to work in the
Hostel Mess.
11.After Two months of operation, the caterers will be evaluated on the basis of the
guidelines and rules detailed in this document. If the caterer fails to maintain the quality
and variety of the food as decided by the hostel
council, then license agreement can be cancelled at any time without any prior notice.
12.The use of monosodium glutamate (Ajinomoto) is strictly prohibited violation of this
may impose very high Fine.
13.Food should be served and maintained warm always.
14.Caterer should maintain a complaint and suggestion register and all
complaint should be responded by taking corrective measures in consultation with
hostel council.
15.Catering services for institute events held within the premises of the hostel may be
undertaken only after obtaining a written permission from the mess council at least
three days’ prior to the event.
16.The full rebate will be given to students for a minimum period of three days with prior
notification to caterer of at least three days before. A student, in this case, would get a
rebate for each day applied for the rebate.
17.The Contractor will have to execute and sign a License Deed on Rs. One hundred only
Non-Judicial Stamp Paper as per Institute format.
18.All safety measures are to be provided by the Contractor himself/themselves.
19.Any change like the timing of operation, rates of items and any additional item to be
included in the Mess will require the permission of the Mess Secretary.
20.The Contractor will ensure and comply with the provisions of various municipal and
other Rules/Regulations/Laws of the Government in respect of wages and other benefits
to his employees.
21.It is mandatory to have 1 helper per 25 residents and 1 cook per 100 residents.
This work force should be divided into two teams, so as to operate in two shifts of the
duration of eight hours each. The supervisor must be present in each shift and ensure q
uality control and hygiene.
22.This Institute shall not be the party in case of any dispute that takes place between the
Contractor and his employees.
23.Vegetarian and Non-Vegetarian food will be cooked and served separately and in the
hygienic manner.
24.The dispute, if any, shall be subject to the jurisdiction of Jammu Courts only.
25.The health of workers shall be the responsibility of the Licensee. Labour employed shall
not have any communicable disease. A certificate to this effect shall be submitted
annually by the licensee.
26.Authorities of IIT Jammu reserve the right to reject any Bid Applications without
assigning any reason therefore.
27.Guest Messing will be allowed through coupon system only; no cash system is allowed
at mess counter.
28.The contractor will comply all the laws of land. In case of any default then contractor
will be liable for penalty or damage.
29.Security Deposit
a. The contractor shall have to deposit a security of Rs. 50,000/- (Rs. Fifty
Thousand only) through FDR drawn in favor of "Indian Institute of Technology
Jammu" payable at Jammu, of any commercial bank and which should be valid
till three months after the completion of the contract duration.
 b. If at any time, due to any reasons as mentioned in the foregoing clauses or
otherwise, any short fall is caused to the security deposit money, the contractor
shall be liable to make good such short fall within fifteen days of the receipt of
notice in this behalf, through another FDR deposit as aforesaid.
c. In case of, in which under no clause(s) of this contract, the contractor shall have
rendered himself liable to pay compensation amounting to the whole of his
Security Deposit, the Director shall have the power to adopt the following course
as may be deemed by him best suited to the institute. To rescind the contract (of
which decision, notice in writing to the contractor by him through competent
authority, shall be conclusive evidence) in which case, the security deposit of the
contractor shall stand forfeited and be absolutely at the disposal of the institute.
Besides, for the recovery of any amount in excess of the security money, the
Institute shall be at liberty to adopt such legal recourse, as it may deem
appropriate at the time.
d. If the contractor breaches any terms and conditions of the agreement which is
deemed to be serious by the Institute, its security deposit may be forfeited either
in part or in full as the Institute may deem appropriate, at its discretion.

5. Issues related to Hygiene in the Mess and the Kitchen

a) Cleaning and Housekeeping of Kitchen and dining area will be the sole responsibility
of the caterer. Cleaning of utensils, cutlery, crockery, kitchen equipment, furniture,
mess water cooler is also the responsibility of the caterer. The highest possible
standards are expected in this regard.
b) All possible measures must be taken to ensure hygiene in the kitchen and mess. These
include the provision of ample Liquid soap for hand wash at the basin, provision of
clean towels to dry hand, hand gloves for mess workers who handle items like
salad, chapatti etc, head caps for mess workers and other measures as directed by the
council.
c) Highest levels of hygiene must be maintained in the mess workers' toilet, with
provisions for soap, towels etc.
d) Mess workers should be provided with the necessary training so as to maintain the
the highest possible standard of hygiene, as is expected.
e) IIT Jammu Mess Committee would reserve the right to check on cleanliness and
upkeep of premises and quality of the food.
6. Mode of Operation:
1. The number of students present in the hostel is approximately 317. This number may
increase or decrease based on the actual strength of the student for the period and the
service provider may deploy workforce accordingly as per the ratio mentioned.
2. The contractor would provide breakfast, lunch, evening tea/Beverage and dinner.
 3. If a resident has not signed up for a given meal, he can take the meal on payment basis,
if so desired.
4. Rebate for minimum three days at a stretch in a semester because of wholemeal or part
there of i.e. breakfast, lunch, dinner will be available to the students only if the
concerned student informs the Supervisor/Mess Committee through minimum 02 (two)
days in advance.
5. For extra items, the number of residents interested in the extra items will be identified a
day before. Only if the number of residents interested in the items is more than 50%,
the same will be made available by the contractor.
6. Only residents of the hostel and authorized guests will be allowed to dine in the mess.
The residents can pay for the meal of their guests.
7. For each of the meals or extra items, it will be mandatory for the contractor to serve the
items of a fixed weight/size at a price decided by mutually consulting with Council of
Wardens, IIT Jammu.
8. Most of the items will be cooked in the kitchen of the hostel, some items can be brought
from outside with permission from the Mess Committee.
9. On special occasions, the menu will be identified by the Hostel Mess Committee and
the rates for the same will be approved by the official Mess Manager of IIT Jammu
Before the actual event. The payment for the special meal will be made as per the
approved rates after deducting the rates of the corresponding regular meal.
10.One Supervisor (of the Mess Contractor) will always be present during breakfast, lunch,
dinner time. It is desirable that the same supervisor continues at least for one semester.
In case of any change, the Mess Committee and Mess Manager should be informed.
11.Working days of the mess in vacations will be decided by the institute.

7. Infrastructure:
1. Cooking equipment will be made available in the hostel Kitchen. The items will be
issued to the contractor in working condition. Subsequent maintenance of this
equipment will be the Contractor’s responsibility. Procurement and payment of
commercial LPG cylinder will be the responsibility of the contractor.
2. Cooking utensils as well as plates, tumblers, spoons etc. will also be made available to
the contractor. However, the maintenance of these utensils will be the Contractor’s
responsibility.
3. Any equipment’s brought by the Contractor into the hostel premises must be registered
with the Caretaker/Mess Manager.
4. The Contractor will be responsible for the cleaning of the kitchen and the dining area,
including the wash basins and the dustbins for maintaining proper hygiene.
5. The contractor should procure all licenses etc. before starting the mess.

8. Employees:

10 |
Page Signature of Bidder with Seal of
Agency
1. The Contractor will have to register all his employees who will be working in the hostel
premises along with a copy of their photograph, government id and residential details
for clearance by the IIT Security.
2. The Contractor will have to ensure that the employees are in a clean and proper uniform
and maintain personal hygiene.
3. No person below 18 years of age will be employed by the Contractor.
4. The contractor should submit the Health/medical report of each Employee including
TB/HIV report.
5. Two small room will be provided in mess area for the stay of 3 persons (two employees
and one supervisor). The Contractor will have to ensure for the stay of rest of their
employees. The Licensee/his employee/his nominee will NOT be permitted to stay
overnight in the hostel premises. In the special condition, it may be allowed by written
permission from the Director.
9. Menu Details:
1. Breakfast: The contractor would provide the following mandatory items for breakfast:
Everyday:
Brown Bread/White Bread 4 Pieces
Butter 15 Gms.
Jam 15 Gms.
Milk (3% Fat i.e. Single Toned) 250 ml.
Sprouts Unlimited
Only Butter if no Jam 15 Gms.
Only Jam if no Butter 20 Gms.
Tea and Coffee 150ml.
Dalia, Oat, Corn Flakes and chocos will be served in unlimited quantity alternatively every
day.
The contractor will provide at least 3 items from list 1, list 2 and list 3 one item from each
list.
List-1: Veg Paratha, Besan Chilla, Pav Bhaji, Kachori, Omelet, Black Chana Chaat, Veg
Cutlets, Aloo Puri, MethiDaal Paratha, Pasta, Fried Idli, Idli Sambhar, Upma, Chole Kulcha,
Vada Sambhar, Uttapam, Aaloo toast, Dosa.
List-2: Poha, Jalebi, Samosa, Sevaiyan, AalooPyazpakode, Bread Pakoda, Dhokla, Halwa.
List – 3: Banana, Watermelon, Muskmelon, Papaya, Apple, Mousambi Juice, Kinnu Juice,
Orange, Grapes, Fruit Salad (Including Pineapple), Any Other Seasonal Fruits.

Note
Boiled Eggs(2pcs) will be served with List-3 Items but the student can opt only one of them.

Further items in the list can also be introduced in consultation with the mess committee.
2. Lunch/Dinner: The contractor shall cook and provide the following mandatory items
during lunch and dinner:

a. Lunch: -
Curd/Raita (Either Lunch or Dinner) 100g
Rice Unlimited
Green Salad Unlimited
Roti Unlimited
Dal Unlimited
Vegetable Unlimited

 For lunch, Seasonal drinks like Rasna, Ampanna, Jalzeera, lassi, chhanch
must be served 4 times a week.
 For lunch, Papad will be served thrice in a week
 For lunch, Dry Vegetable will be served along with Vegetable Curry for 3 days a week.

b. Dinner: -
Rice Unlimited
Green Salad Normal
Roti Unlimited
Dal Unlimited
Vegetable Unlimited

i. For Dinner, Dry Vegetable will be served along with Vegetable Curry for 3 days a week.
ii. For Dinner, Fryums will be served thrice a week.
iii. Paneer items (containing 100gm paneer) will be served three days in a week / Non-veg
will be served of equivalent cost to the paneer twice a week (Students must opt for any
one of these).
iv. Desert will be served 5 days in a week include Banana/ Mango Shake, Rasgulla, Gulab
Jamun, Ice-Cream, Custard, Fruit cream, rasmalai or any other item with the mutual
consultation of contractor and Hostel Mess Committee such that the total cost of the
desert for the week should be about Rs. 100/- (Rupees Hundred only) per person.

List of Vegetables: Veg Kofta,Malai Kofta, Soybean Chop, Chhola, PindiChhole,

Mushroom, AalooGobhi , Mix Veg, Green Vegetable, Arbi/Ghuiyan, PattaGobhi,
PhoolGobhi, Aloo Matar Tamatar(Dry), MatarGaajar, Loki Chana, Karela, Shimla Mirch,
Parwal, Baingan, Nandru, Palak, Methi, KadhiPakoda, Bhindi, Beans, Karela,
MithaKaddusabji and other seasonal vegetables.

List of Dal: Moong dal, Masoor dal, Chana dal, Arhar dal, Rajma, Urad dal, Daal Tadka,
Soyabean Daal.

Salad: Cucumber, Onion, Carrot, Beetroot, Tomato.

3. Tea Time/ Beverages:

Tea (150ml) should be served regularly during winters and cold beverages from the following
list should be served during summers accordingly. The contractor might serve both if want
after mutually discussing with Mess Committee Members:

Lemonade Not more than thrice a 250ml.

week
Iced Tea/Lemon Tea Not more than thrice a 250ml.
week
RoohAfza/Rasna Once a week 250ml.
Watermelon Squash Once a week 250ml.

Note on the Menu:

1. Variety and culture must be ensured during the meal.
2. The sam dal must not be served more than twice during a week.
3. The same vegetable must not be served more than twice during a week.
4. The detailed daily meal-wise menu specifying the dals and vegetables to be served will
be identified at the beginning of each month by the Hostel Mess Committee in
consultation with the contractor. It will be mandatory for the contractor to serve this
menu. In case of any difficulty in the same, Mess Committee must be informed well in
the time.
 5. The contractor will be required to provide khichadi or any other suitable item including
boiled vegetables etc. for sick resident(s) in lieu of the regular meal.
6. Mouth freshener (Fennel seeds and sugar) and Pickle to be provided with every meal.
7. Coconut chutney will be served with all south Indian dishes (like idli, dosa, uttapam.)
8. The menu, as decided by the mess council, will be strictly followed.
9. The use of monosodium glutamate ((Ajinomoto) is strictly prohibited violation of this
may impose very high Fine.
10.Food shouldn’t be recycled.
11.Extra items e.g. non-veg. items over and above the decided mess menu can
be sold at prices decided by the Mess Council in consultation with the caterer.
12.The caterer should provide special Dinner or Lunch on occasions like festivals foresight
to ten days in a year, as decided by the mess council, at no extra cost.
13.Food should be served and maintained warm always.
14.Enough counters, as decided by the Mess Council, should be operational.
15.The caterer should maintain a complaint and suggestion register and every complaint
should be responded by taking corrective measures in consultation with hostel council.
16.Paper napkin should be provided when fried food is served.
17.Catering services for institute events held within the premises of the hostel may be
undertaken only after obtaining a written permission from the mess council at least
three days prior to the event.
18.Papad to be served minimum of 3 times a week
19.Unlimited good quality Pickle, Fryums, Chutney to be served as mentioned in the menu.

Quality of ingredients and other items: The ingredients used must be of reputed brand or
high quality (in case of ordering from locals), The mess committee has full right to check the
make and quality of the products used. Some of the brands are listed below:
1. Butter will be Amul/Mother Dairy brand.
2. The jam will be of Kissan/ Tops.
3. Oil will be of Dhara/Saffola/Fortune/Patanjali.
4. Rice will be good basmati (choice of brands to be pre-approved by the Competent
Authority/ Hostel Mess Committee).
5. Wheat flour (Aashirvad/Patanjali/other brands with prior permission from Mess
Committee)
6. Coffee will be of Tata/ Nescafe/ Bru brand.
7. Tea must be of Tata brand or as decided by consultation of Hostel Mess Committee.
 8. Milk must be daily supply toned milk (48-72 hrs. validity) of Mother Dairy/ Amul
brand or any other (with permission of Mess Committee) but at least with 3 % fat and
8% SNF.
9. Ketchup and pickles will be of Tops/ Nafed/ MTR/ Tasty Treat/ Del Monte brand.
10.Salt will be iodized branded salt and masalas will be of either MDH or Catch or any
other approved brand.
11.Flakes will be of Kelloggs/Begry’s/ Top/ Lawrence/ Tasty Treat brand.

Brand of any other item required or any of the above items, in case of non-availability of
above brands, will be mutually decided by the Hostel Mess Committee and the contractor
and approved by the competent authority.

Timings: The following timings will be followed:

Breakfast: 7.30a.m. to 9:00 a.m on weekdays (Mon to Fri)

8.00a.m. to 10.00a.m. on Sat, Sun and Institute Holidays.

Lunch: 12.00 noon to 2:00 p.m. on all days

Tea: 5.00p.m. to 6.00 p.m. on all days

Dinner: 7.30 p.m. to 9.00 p.m. on all days

Note: The above schedule is subject to change by the order of Mess Committee/Mess Manager
IIT Jammu.

Disposal of Waste food: Disposal of the left-over/waste food/material in mess premises

should be responsibility of Contractor to be cleaned every day.
Monitoring/Penalty: The quality of ingredients, as well as cooked items and the hygiene
level, will be checked randomly by the dean of students, associate dean of students, wardens,
assistant wardens, registrar, members of mess committee, mess manager and if any fault is
found then following penalties will be imposed.
PENALTIES FOR VIOLATION OF RULES, TERMS, AND CONDITIONS:
The caterer will be fined/cancellation of the contract or both will be decided by Mess
Council IIT Jammu in case of any violation of the following rules:
1. Insects cooked along with food.
2. Any complaint of soft objects like hair, rope, plastic, cloth, stones/pebbles of diameter
more than 2mm etc.
3. Hard and/or sharp objects like glass pieces, nails, hard plastic etc.
 4. Three or more complaints of unclean utensils in a singe day and any case of food
poisoning.
5. If food for any meal gets over within timings of mess and waiting time is more than
15 minutes.
6. Changes in the menu without prior notice to Mess Council.
7. If the quality of milk is not found up to be appropriate, or it is diluted.
8. Using brands not mentioned in the contract without prior permission and adulteration.
9. Mess must be opened for inspection by Government authorities as required under mess
rules.
Annexure A

Technical Bid
APPLICATION FOR CONTRACT FOR MESS IS TO BE SUBMITTED TO THE UNDERSIGNED ON SEPARATE SEALED
ENVELOPE :

Proforma for the Technical Bid

Name of the party:-

1.Name (s) of the proprietor(s)/partner(s):

2.Contact Address:

3.Contact number:

Email address: fax :

Cell phone:

4 Major establishments in/around Jammu:

1. 2._

3. 4.
SIGNATURE OF THE PROPRIETOR (S)/PARTNER(S) OR AUTHORIZED REPRESENTATIVE

Date :
Name of the signatory:
Place :
Designation:
 Declaration to be submitted with Technical Bid

I, s/o want to take

part in technical bid on behalf of for the tender of
“Mess Running Contract at IIT Jammu, Jagti, Jammu”. I find myself eligible for the
bidding process and I can provide the asked services/facilities to the owner “IIT Jammu, Jagti,
Jammu” on their site.

Signature of the Contractor or

his authorized signatory with
Seal of the Agency Date: / /
 Annexure B

Information to be provided with the Technical Bid (Annexure A)

1. Details of Experience of handling large institutional/corporate cafeteria/food outlet:

Current and Earlier (during last 5 years).
Please include copies of work orders for values of Rs. 40 lakhs and above for contract
periods of one year. For the purpose of evaluation, it is necessary that the caterer must have
executed 1 work order of 80 Lakhs or 2 work orders of 60 Lakhs or 3 work orders of 40
Lakhs over one-year period in last 5 years.
2. Any other pertinent information.
Documents to be provided with the Technical Bid
a. Income Tax Registration Certificate/PAN No.
b. Firm/Company Registration Certificate.
c. GST Registration Certificate/No.
d. EPF Registration Certificate/Code No.
e. ESI Registration Certificate/Code No.
f. Other Statutory Registrations/Licenses, if any.
g. Bank Solvency Certificate.
h. Details/particulars of the firm submitting the bid in Annexure-1.
i. Audited balance sheet and profit and loss accounts along with gross turnover and
profit for the last three financial years.
j. Authority/Resolution in favor of the person signing the bid on behalf of the partnership
firm/ company submitting the tender.
k. FDR/DD of Rs. 30,000/- (Thirty Thousand Only) towards EMD.
l. Address proof.
m. Aadhar Card of individual applicant/person signing the bid.
n. Application/declaration in Annexure-I.
o. Other documents as may be deemed necessary and as is required under any other
provision of the bid document and not mentioned herein above.

Please note that bids without the information and documents mentioned above will be
rejected without further consideration

20 |
Page Signature of Bidder with Seal of
Agency
 ANNEXURE-I
<< Organization Letter Head >>
DECLARATION SHEET

We, hereby certify that all the

information and data furnished by our organization about these tender specifications are
true and complete to the best of our knowledge. I have gone through the specifications,
conditions and stipulations in details and agree to comply with the requirements and
intent of specification.
We further specifically certify that our organization has not been Black Listed/De-Listed
or put to any Holiday by any Institutional Agency/ Govt. Department/ Public Sector
Undertaking in the last three years. The prices quoted in the financial bids are subsidized
due to academic discount is given to IIT Jammu.

NAME & ADDRESS OF

THE Vendor/ Manufacturer / Agent
Phone
Fax
E-mail
Contact Person Name
Mobile Number
GST Number
PAN Number

UTR No. (For Tender Fee)

UTR No. (For EMD)

Signature of the Bidder

Name:

Seal of the Organization

 ANNEXURE-II

LIST OF ORGANIZATION/DEPARTMENT.

List of Organizations for whom the Tenderer has undertaken such work during the
last three years (must be supported with work done orders)
Name of the organization Name of Contact Contact
Person No.

Signature of Bidder
Name:
Designation:
Organization Name:
Contact No.:

FINANCIAL BID
Financial Bid: Please fill the rates including GST.
A: Mandatory Items
1. The residents taking all the meals will pay Rs. per Dining day.
2. The casual guests or the resident’s guests staying in the hostel will pay at the rate
of Rs. per day regardless of whether they take a given meal or
 not.
3. For the resident’s guests not staying in the hostel, the rates will be as follows:
Breakfast: Rs.
Lunch: Rs.
Tea: Rs.
Dinner: Rs.

● The above rates will remain in force at least for one year and CANNOT be
revised until with the prior approval of the Dean of Students or as and when
there is a genuine requirement that too after one year.
● The rates of all food services will be increased as per the Food Inflation Rate
in India up to a maximum of 5% per year.

Signature of the Contractor or

his authorized signatory with
Seal of the Agency
Dated: / /

Accounting and Payment:

● The bills for a given month will be submitted by the contractor to the caretaker at
the beginning of the next (following) month, which will be cleared within 10
days of their submission. The rates for all the items for which the bills are raised
must be approved by the Dean of Students/IIT Jammu Mess manger beforehand.

Please signed and seal the Financial Bid in a separate envelope marked as
‘Financial Bid’ and enclose this envelope with other tender documents.