1

TAMIL NADU GENERATION & DISTRIBUTION CORPORATION LIMITED

TENDER SPECIFICATION FOR SUPPLY OF

STAY CLAMP FOR RSJ POLE (200X100) B SIDE - 5000Pairs

THROUGH E-TENDER

(Through TAMILNADU GOVERNMENT E PROCUREMENT Portal)

SPECIFICATION NO. M.26/2023-24

OFFICE OF THE CHIEF ENGINEER /

MATERIALS MANAGEMENT,
TNEB AVENUE /NPKKR MAALIGAI,
144, ANNA SALAI,
4TH FLOOR WESTERN WING,
CHENNAI – 600002.
TAMILNADU.

E Mail : [email protected]

Website for online bid submission: https://tntenders.gov.in/nicgep/app

Service Provider: National Informatics Centre
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INSTRUCTIONS FOR ONLINE BID SUBMISSION:

The bidders are required to submit soft copies of their bids electronically on the
TAMILNADU GOVERNMENT E PROCUREMENT Portal, using valid Digital Signature
Certificates. The instructions given below are meant to assist the bidders in registering
on the TAMILNADU GOVERNMENT E PROCUREMENT Portal, prepare their bids in
accordance with the requirements and submitting their bids online on the TAMILNADU
GOVERNMENT E PROCUREMENT Portal. More useful information for submitting online
bids on the TAMILNADUE GOVERNMENT PROCUREMENT Portal may be obtained at
:https: //tntenders.gov.in/nicgep/app.

A.REGISTRATION:
Bidders are required to enroll on the e-Procurement module of the Tamil Nadu
Government E procurement Portal (URL: https://tntenders.gov.in/nicgep/app

1) By clicking on the link “Online bidder Enrollment” on the TAMILNADU

GOVERNMENT E -PROCUREMENT Portal which is free of charge.

2) As part of the enrolment process, the bidders will be required to choose a unique
username and assign a password for their accounts.

3) Bidders are advised to register their valid email address and mobile numbers as
part of the registration process. These would be used for any communication from the
TAMILNADU E PROCUREMENT Portal.

4) Upon enrolment, the bidders will be required to register their valid Digital
Signature Certificate(DSC) (Class II or Class III Certificates with signing key
usage) issued by any Certifying Authority recognized by CCA India (e.g. Sify /nCode /
eMudhra etc.), with their profile.

5) Only one valid DSC should be registered by a bidder. Please note that the bidders
are responsible to ensure that they do not lend their DSC’s to others which may lead to
misuse.

6) Bidder then logs in to the site through the secured log-in by entering their user ID
/ password and the password of the DSC / e-Token.

B. SEARCHING FOR TENDER DOCUMENTS:

1) There are various search options built-in in the TAMILNADU GOVERNMENT

E PROCUREMENT Portal, to facilitate bidders to search active tenders by several
parameters. These parameters could include Tender ID, Organization Name, Location,
Date, Value, etc. There is also an option of advanced search for tenders, wherein the
bidders may combine a number of search parameters such as Organization Name,
Form of Contract, Location, Date, Other keywords etc. to search for a tender published
on the TAMILNADU GOVERNMENT E PROCUREMENT Portal.
 3

2) Once the bidders have selected the tenders they are interested in, they may
download the required documents / tender schedules. These tenders can be moved to
the respective ‘My Tenders’ folder. This would enable the TAMILNADU GOVERNMENT E
PROCUREMENT Portal to intimate the bidders through SMS / e-mail in case there is
any corrigendum issued to the tender documents.

3) The bidder should make a note of the unique Tender ID assigned to each tender, in
case they want to obtain any clarification / help from the Helpdesk.

C. PREPARATION OF BIDS:

1) Bidder should take into account any corrigendum published on the tender
document before submitting their bids.

2) Please go through the tender advertisement and the tender document carefully to
understand the documents required to be submitted as part of the bid. Please note the
number of covers in which the bid documents have to be submitted, the number of
documents - including the names and content of each of the document that need to be
submitted. Any deviations from these may lead to rejection of the bid.
3) Bidder, in advance, should get ready the bid documents to be submitted as
indicated in the tender document / schedule and generally, they can be in PDF / XLS /
RAR / DWF/JPG formats. Bid documents may be scanned with 100 dpi with Black and
White option which helps in reducing size of the scanned document.

4) To avoid the time and effort required in uploading the same set of standard
documents which are required to be submitted as a part of every bid, a provision of
uploading such standard documents (e.g. PAN card copy, annual reports, auditor
certificates etc.) has been provided to the bidders. Bidders can use “My Space” or
‘’Other Important Documents’’ area available to them to upload such documents. These
documents may be directly submitted from the “My Space” area while submitting a bid,
and need not be uploaded again and again. This will lead to a reduction in the time
required for bid submission process.

D. ELECTRONIC SUBMISSION OF BIDS:

The bidder shall submit online the requirements under qualification criteria and
technical documents required and SCHEDULE OF PRICE /BOQ vide ANNEXURE-A. All
the documents are required to be signed digitally by the bidder. After electronic
online bid submission, the system generates a unique bid reference number which is
time stamped. This shall be treated as acknowledgment of bid submission.

E. PROCEDURE FOR SUBMISSION OF BIDS:

1) Bidder should log- in to the site well in advance for bid submission so that they
can upload the bid in time i.e. on or before the bid submission time. Bidder will be
responsible for any delay due to other issues.
2) The bidder has to digitally sign and upload the required bid documents one by
one as indicated in the tender document.

3) Bidder should prepare the EMD as per the instructions specified in the tender
document.
 4

4) Bidders are requested to note that they should necessarily submit their financial
bids in the format provided and no other format is acceptable. If the price bid has been
given as a standard BoQ format with the tender document, then the same is to be
downloaded and to be filled by the bidder. Bidders are required to download the BoQ
file, open it and complete the white coloured (unprotected) cells with their respective
financial quotes and other details (such as name of the bidder etc). No other cells
should be changed. Once the details have been completed, the bidder should save it
and submit it online, without changing the filename. If the BoQ file is found to be
modified by the bidder, the bid will be rejected.

5) The server time (which is displayed on the bidders’ dashboard) will be

considered as the standard time for referencing the deadlines for submission
of the bids by the bidders, opening of bids etc. The bidders should follow this
time during bid submission.

6) All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data. The data entered cannot be
viewed by unauthorized persons until the time of bid opening. The confidentiality of the
bids is maintained using the secured Socket Layer 128 bit encryption technology. Data
storage encryption of sensitive fields is done. Any bid document that is uploaded to the
server is subjected to symmetric encryption using a system generated symmetric key.
Further this key is subjected to asymmetric encryption using buyers/bid openers public
keys.

7) The uploaded bid documents become readable only after the tender opening by
the authorized bid openers.

8) Upon the successful and timely submission of bids (ie after Clicking “Freeze Bid
Submission” in the portal), the portal will give a successful bid submission message & a
bid summary will be displayed with the bid no. and the date & time of submission of
the bid with all other relevant details.

9) The bid summary has to be printed and kept as an acknowledgement of the

submission of the bid. This acknowledgement may be used as an entry pass for any bid
opening meetings.

10) In all cases, bidder should use their own ID and Password along with Digital
Signature certificate at the time of submission of their bid.

11) During the entire e-tender process, the bidders will remain completely anonymous
to one another and also to everybody else.

12) The e-tender floor shall remain open from the pre-announced date & time and for
as much duration as mentioned above.

13) All electronic bids submitted during the e-tender process shall be legally binding
on the bidder. Any bid will be considered as the valid bid offered by that bidder and
acceptance of the same by the Buyer will form a binding contract between Buyer and
the Bidder for execution of supply.
 5

14) It is mandatory that all the bids are submitted with digital signature certificate
otherwise the same will not be accepted by the system.

15) TANGEDCO reserves the right to cancel or reject or accept or withdraw or

extend the tender in full or in part as the case may be without assigning any reason
thereof.

16) The server time shall be treated as final and binding. Bids recorded in the
server before the bid closing time will only be treated as valid bid. Bidders are,
therefore, advised to submit their bids well before the closing time of e-tender. If any
bid reaches the server after the bid closing time as per server time, the same will not
be recorded and no complaint in this regard shall be entertained. The Tender
Inviting Authority (TIA) will not be held responsible for any sort of delay or the
difficulties faced during the submission of bids online by the bidders due to local
issues.

17) Bidders are advised to exercise caution in quoting their bids in e-tender and
e-reverse auction as the case may be to avoid any mistake. Bids once submitted can’t
be recalled.

18) Any order resulting from this bidding process shall be governed by the terms
and conditions mentioned in the tender documents.

19) No deviation to the technical and commercial terms & conditions are allowed.

F. ASSISTANCE TO BIDDERS:
1) Any queries relating to the tender document and the terms and conditions
contained therein should be addressed to the Tender Inviting Authority for a tender or
the relevant contact person indicated in the tender.

2) Any queries relating to the process of online bid submission or queries relating
to TAMIL NADU GOVERNMENT E PROCUREMENT Portal in general may be directed
to the 24x7 TAMIL NADU GOVERNMENT E PROCUREMENT Portal Help desk.
 6

TAMIL NADU GENERATION AND DISTRIBUTION CORPORATION LIMITED

1) Tender Specification No. M.26/2023-24

2) Name of the work E-tender for procurement of
STAY CLAMPS FOR RSJ POLE (200X100)
B SIDE
3) Tendered Quantity STAY CLAMP B SIDE FOR RSJ POLE
(200X100) : 5,000Pairs.

4) Method of Tender e-Tender Two Part System

(Techno – Commercial and Price bid) through
https://tntenders.gov.in/orhttps://tntende
rsgov.in/nicgep/app

5) (a) Earnest Money Deposit

I) (EMD) I) Rs.15,000/- (Rupees Fifteen Thousand
only) to be paid through Online mode to the
Common pool account created by the
Finance Department , Government of Tamil
Nadu by integrating the payment Gateway
services of State Bank of India.
(or)
II) Bank Guarantee in Lieu of EMD for
Rs.15,000/-.

(b) Permanent EMD PEMD holders of Rs.20 lakhs and above are
eligible to participate in the tender.
(c) SSI Units Micro and Small enterprises located within the
State of Tamil Nadu are eligible for exemption of
EMD against submission of documents as detailed
in Section-I.
The SSI Units located outside the State of Tamil
Nadu are not eligible for exemption from payment
of EMD as detailed in Section-I.
6) URL for online bid submission for https://tntenders.gov.in/or
e-tender. https://tntenders.gov.in/nicgep/app

7) Last date and time for (a) The EMD amount has to be paid through
submission of EMD Online mode to the Common pool account
created by the Finance Department ,
Government of Tamil Nadu by integrating
the payment Gateway services of State
Bank of India before the due date of
submission of tender ( i.e on or before
[email protected])
or
(b) In case of BG, the original BG should be
submitted to the O/o the SE/MM-I by the
bidders before the due date and time of
tender opening.
 7

8) Date of closing of online e-

tender for submission of Techno 09.08.2023 @ 14.00 Hrs
Commercial Bid & Price Bid.
9) Date & time of opening of
10.08.2023 @ 15.00 Hrs
tender electronically
10) Specification at website The tender specification will be placed at
TANGEDCO web site (www.tangedco.gov.in),
TN Govt. website (www.tenders.tn.gov.in)
and https://tntenders.gov.in/nicgep/app.

11) Documents to be duly filled & EMD documents, BQR evidences, Price bid ( Filled
uploaded by the Tenderers up BoQ), Technical & Commercial documents,
during e-submission Schedules–(A to J), Annexures and other
documents whichever is applicable.

12) Tenderers during e-submission The Chief Engineer/Material Management,

Clarification to be sought for 4th Floor/ Western Wing, NPKRR Maaligai,
from 144, Anna Salai, Chennai-600002.
Email:[email protected]

13) Place at which tenders will be The Superintending Engineer,

opened Material Management-I,
4th Floor/Eastern Wing/NPKRR Maaligai,
144 Anna Salai, Chennai 600002.
Email: [email protected]

14) Samples One Number of Sample for the tenderered

materials should be submitted to the Central
Stores/ Mylapore / Chennai EDC/ Central of “The
Superintending Engineer / Chennai EDC /Central /
Chennai before the due date & time of bid
submission specified in the tender. i.e. before
09.08.2023 @ 17.00 Hrs. Samples received
after the due date & time will not be accepted
and offers without Sample will be summarily
rejected.

Remarks : If the due date for opening the tenders happens to be declared holiday,
then the tender will be opened on the next working day, for which no prior intimation
will be given.
 8

SPECIFICATION NO. M.26/2023-24

E-TENDER FOR SUPPLY OF
STAY CLAMP FOR RSJ POLE (200X100) B SIDE,5,000Pairs.

Sl. PAGE
DESCRIPTION
No.
1 SECTION – I EARNEST MONEY DEPOSIT 9

2 SECTION – II BID QUALIFICATION REQUIREMENTS 13

3 SECTION – III REJECTION OF TENDERS 15

4 SECTION – IV INSTRUCTION TO TENDERERS 17

27
5 SECTION – V COMMERCIAL
45
6 SECTION – VI TECHNICAL
48
7 SCHEDULE – A SCHEDULE OF PRICES (BOQ)
GUARANTEED TECHNICAL PARTICULARS,
8 SCHEDULE – B,
DRAWING 49,50
9 SCHEDULE-B-1 DELIVERY SCHEDULE 51
10 STATEMENT OF SUPPLY ORDERS EXECUTED/ 52
SCHEDULE – C UNDER EXECUTION DURING THE PAST TEN
YEARS AS ON THE DATE OF ORDER
11 SCHEDULE – D DECLARATION FORM 53
UNDERTAKING TOWARDS JURISDICTION OF 54
12 SCHEDULE – E
LEGAL PROCEEDINGS
13 SCHEDULE – F QUESTIONNAIRE A & B 55,59

14 SCHEDULE – G COMMERCIAL AND TECHNICAL DEVIATION 60

DECLARATION PURSUANT TO SECTION 206AB 61

15 SCHEDULE –H
OF IT ACT
DECLARATION TOWARDS BENEFIT OF ITC 62
16 SCHEDULE –I
UNDER GST
17 SCHEDULE – J TENDER ACCEPTANCE LETTER 63
GUIDELINES FOR RELEASING GST PORTION TO 64
18 ANNEXURE - 1
SUPPLIERS/CONTRACTORS
FORMAT FOR BANK GUARANTEE IN LIEU OF 65
19 ANNEXURE - 2
EMD
UNDERTAKING IN LIEU OF PAYMENT OF EMD 67
20 ANNEXURE- 3
FOR LOCAL SSI UNITS OF TAMIL NADU
 9

SECTION – I
EARNEST MONEY DEPOSIT
(1) Tenderer should pay the specified amount towards Earnest Money Deposit as
follows :
Earnest Money Deposit : Rs. 15,000/- (Rupees Fifteen Thousand
only)

(2) The Earnest Money Deposit of Rs.15,000/- (Rupees Fifteen Thousand

only) should be paid through Online mode to the Common pool account
created by the Finance Department , Government of Tamil Nadu by
integrating the payment Gateway services of State Bank of India
Scanned copy of the E-receipt generated shall be uploaded. The EMD
amount has to be paid before the due date of submission of tender ( i.e on
or before [email protected]).
OR
(3) Tenderers Should furnish a Bank Guarantee Rs. 15,000/- (Rupees Fifteen
Thousand only) in lieu of EMD amount with a validity for a period of one year,
obtained from the Nationalised or Scheduled Bank as per the format enclosed in
ANNEXURE-2.

The Scanned copy of the BG shall be uploaded in the EMD document and the
original BG which was uploaded should be submitted to the O/o the SE/MM-I
by the bidders before the due date and time of tender opening.

Note:
If the copy of the BG uploaded in the EMD / bid documents differs from
the original BG submitted in the office of SE/MM-I, their offer will be summarily
rejected.
OR
(4) PEMD holder of Rs.20 Lakhs and above are eligible to participate in this
tender.
Firms who have PEMD less than specified above are not eligible to participate on
the basis of the PEMD even for lesser quantity and value. If the Tenderer desires
to become a Permanent E.M.D. holder, he is advised to deposit the required
amount with the TANGEDCO as Permanent E.M.D. well in advance, obtain a
certificate from the Financial Controller / Purchase and upload copy of the same
along with the tender. PEMD for TANTRASCO will not be considered. PEMD
holder shall also upload an undertaking in a nonjudicial stamp paper not less
than Rs.80/-.
5.0. EMD does not carry any interest.
 10

6.0 Only Online payment to the Common pool account created by the
Finance Department , Government of Tamil Nadu by integrating the
payment Gateway services of State Bank of India shall be accepted
and the tenders shall be rejected if EMD is not paid in the prescribed
manner.

6.1 The Small Scale Industrial Units outside Tamil Nadu registered with
Udyam (NIC Code 25119/24105) shall pay EMD amount as discussed
in above Para No. 2 & 3.

6.2 The SSI units located outside State of Tamil Nadu are not eligible for
exemption from payment of EMD in TANGEDCO tenders against Udyam
Registration Certificate even though registered in Udyam Portal for
tendered items. The offers of the Tenders (i.e.) SSI Units located
outside state of Tamilnadu without payment of EMD will be summarily
rejected.
7.0. EXEMPTION FOR PAYMENT OF EARNEST MONEY DEPOSIT (EMD) :-

7.1 Micro and Small Enterprises located within the State of Tamil Nadu are
exempted from payment of Earnest Money Deposit against the production of a
copy of ‘Udyam Registration Certificate’ (NIC Registration Code :
25119/24105) or any other valid registration certificate / proof as notified by
the Government of India in respect of the items manufactured by them for
participation in the tenders floated by TANGEDCO.
7.2 The bidders who are exempted from payment of EMD against PEMD or SSI
units, shall upload an undertaking in a non-judicial stamp paper of value not
less than Rs. 80/- in lieu of EMD as per Annexure-3, otherwise offer will be
summarily rejected. The original undertaking shall be submitted to the O/o
SE/MM-I by the bidders after opening of the tenders if their bids are accepted.

7.3 Micro / SSI units having provisional registration certificate are not eligible for
exemption.
7.4 The Tenderer shall pay the amount equivalent to EMD along with applicable
GST immediately when a demand is raised by Board against the Tenderer
without any demur in the event of the following.
1. If he withdraws his tender or backs out after acceptance of the tender or
fails to remit the Security Deposit.
2. If he revises any of the terms quoted during the validity period.
3. If he violates any of the conditions of the tender specification.

8.0 Registration of existing enterprises:

i) All existing enterprises registered under Udyam Registration portal.
ii) An enterprise registered with any other organization under the
Ministry of Micro, Small and Medium Enterprises shall register itself
under Udyam Registration.
 11

8.1 If it is found at a later stage that the bidder has availed EMD exemption by
hiding facts, it will be construed that such a bidder has not complied with the
EMD requirements, as mentioned in Section III, Clause-I (a) and suitable action
deemed fit will be taken including summarily rejection of offer, blacklisting /
banning the firm from participating in future TANGEDCO / TANTRANSCO
tenders.

9.0 Others viz. Central and other State Government Departments / Undertakings
and Corporations other than those in Tamil Nadu shall have to pay Earnest
Money Deposit and Security Deposit cum performance Guarantee.

10.1 The MSME units with Micro and Small category who have registered under
UDYAM Portal for the tendered item shall upload self attested Photocopy of
UDYAM Registration certificate as a proof of eligibility for exemption from
payment of EMD.
10.2 The firm registered in Udyam Portal under Medium Scale is not eligible for
exemption of EMD.
10.3 The State Government, Public Sector Undertakings who are exempted from
payment of EMD should also pay as penalty an amount equivalent to the
amount fixed as Security Deposit in the event of non-fulfillment or non-
observance of any of the conditions stipulated in the contract.
10.4 The tenderers shall upload the audited, attested copy of Profit and Loss
account/ Balance Sheet and Investment value in Plant and Machinery certified
by a Chartered accountant along with the proof for exemption from payment of
EMD. If the Plant and Machinery value certified by a Chartered accountant
differs from the Plant and Machinery value from Udyam registration certificate,
the higher value will be taken for accounting Plant and Machinery value. Based
on that, the category of the enterprises will be defined and EMD exemption will
be considered.
11.0 REFUND OF EMD :-
(i) The Earnest Money Deposit paid by the unsuccessful bidders will get
refunded from the Common pool account created by the Finance
Department , Government of Tamil Nadu after finalizing the
tender.
(ii) The EMD deposit will be refunded to the successful tenderers on receipt
of the detailed Purchase order and also after acceptance of Security cum
Performance Guarantee.

12.0. The following should be uploaded by the bidder during submission of

Techno-commercial bid for payment of EMD failing which the offer will
be SUMMARILY REJECTED.
i) The proof for payment of EMD / Bank Guarantee.
ii) The proof for PEMD holder along with Undertaking in lieu of EMD
iii)The proof of exemption of EMD along with Undertaking in lieu of
EMD
 12

13.0. The Earnest Money Deposit (EMD) made by Tenderer will be forfeited
after e-tender opening if:
(a) he withdraws his tender or backs out after acceptance.
(b) he withdraws his tender before the expiry of validity period stipulated in
the Specification or fail to remit the Security Deposit cum Performance
Guarantee.
(c) he violates any of the provisions of these regulations contained herein.
(d) he revises any of the terms quoted during the validity period.
(e) The documents furnished with the offer is found to be bogus or the
documents contain false particulars, the EMD paid by the tenderers will be
forfeited in addition to blacklisting them for future tenders/contracts in
TANGEDCO/ TANTRANSCO.
(f) If it is found at a later stage that the bidder has availed EMD exemption by
hiding facts, it will be construed that such a bidder has not complied with
the EMD requirements and suitable action deemed fit will be taken
including summarily rejection of the offer, blacklisting/ banning the firm
from participating in future TANGEDCO/ TANTRANSCO tenders.

(g) In case of any non fulfillment of or non observance of any of the

conditions stipulated in the contract, the supplier / contractor
shall pay an equivalent amount to EMD / SD or an amount equal
to the actual loss incurred by the Board whichever is less. The
successful bidder / supplier shall furnish an Undertaking in a
Non-Judicial Stamp Paper of Rs.80/- in this regard.

*****
 13

SECTION – II
BID QUALIFICATION REQUIREMENTS (BQR)

 The Bidders shall become eligible to bid on satisfying the following Bid
Qualification Requirements and uploading of the required documentary evidences

1. The bidders should be an actual manufacturer of HT / LT Line materials.

Necessary proof for being the manufacturer viz., manufacturing License/ ISO
certificate / BIS License (Bureau of Indian Standards)/ UDYAM Registration
Certificate etc., ( Registration Code 25119/24105) shall be uploaded.

2. The bidders should have manufactured and supplied satisfactorily a minimum of

500 Pairs of aggregate quantity of tendered materials or any other HT / LT iron
fabricated Line materials such as cross arms / structure materials / clamps / Stay
set / TI fitting / Cross Bracing / HG Fuse unit / Open Type fuse unit / AB switch
put altogether during the preceding ten years as on the date of opening of
tender to State Electricity Boards / Power Utilities / Central / State Public Sector
undertaking. Self attested Copies of purchase orders for the above shall be
furnished along with end user’s certificate for satisfactory execution of the
contract and performance of the above material supplied for the respective
Purchase Order.
3. The Annual Turnover of the tenderer shall be more than Rs. 3,77,000 /-
(Rupees Three Lakhs seventy seven thousand Only) during any one of
the last three years ( i.e.) 2019-20, 2020-21 & 2021-22 ).
In case of bidders who happen to be the companies registered under companies
Act-1956, Self attested copy of Audited financial statements like Profit and Loss
Account and Balance sheet for the immediately preceding 3 years may be
furnished and in case of others, Self Attested Copy of the Annual turnover
certified by the practicing Chartered Accountant or Self attested copy of
Income Tax statements for all the three years may be enclosed as documentary
proof to ensure the turnover criteria prescribed in the tender Specification.
4. If the Bids are received through consortium, the same will not be considered and
the bids will be rejected. Tenders received from Agents / Dealers will not be
considered.
 14

 The Bidders who are previous supplier to TNEB / TANGEDCO

will be considered for further evaluation, even though they have
not enclosed copies of Purchase Orders or End User Certificate,
etc., after ensuring with concerned Purchase Orders placing
authorities.

 The Bidders not satisfying any of the above “ Bid Qualification

Requirements ” will be summarily rejected.

*******
 15

SECTION – III
REJECTION OF TENDERS

I. Tenders will be SUMMARILY rejected if

a. The EMD requirements are not complied with.
b. If the bids are received through Consortium or Joint venture, the same will not
be considered and the bids will be rejected. Tenders received from
Agents/Dealers will not be considered.
c. The Bid Qualification Requirements (BQR) as per Section-II of this
Specification are not satisfied.
d. Not providing documentary evidence in support of Bid Qualification
Requirements.
e. If it is found that there is no adequate infrastructure facilities to carry out
manufacturing activities of tendered material during the factory inspection
carried out by TANGEDCO, in case of new entrants
f. The offer of bidder who have quoted a quantity lesser than the minimum
quantity prescribed in clause 5.4 under section IV of the specification shall
be summarily rejected.

g. The documents furnished with the offer are found to be bogus or the documents
contains any false particulars, the EMD paid by the tenderer will be forfeited in
addition to blacklisting them for future tenders in TANGEDCO.
h. The BOQ (Price bid) file is found to be modified by the bidder.

i. Sample not furnished as per requirements of the tender

j If the copy of the BG uploaded in the Techno-commercial bid differs from the
original BG submitted in the office of SE/MM I. their offer will be summarily
rejected.
II Tender is LIABLE to be rejected, if it is :
a. Not covering the entire scope of supply of materials.
b. If the declaration as specified in Schedule D is not signed and enclosed.
c. With validity period less than that stipulated in this specification.
d. Not in conformity with TANGEDCO’s Commercial terms and Technical
Specifications (Section - V & VI).
e. Received from a tenderer who is directly or indirectly connected with Government
service or Board Service or services of local authority.
f. From any black listed Firm or Contractor.
g. Received by Telex / Telegram / E-Mail/ Fax.
h. From a tenderer whose past performance / Vendor rating is not satisfactory
i. Not containing all required particulars as per Schedule A to J.
 16

j. Questionnaire as per schedule-F Questionnaire-A & B are not duly filled up

and properly signed by the tenderer.
k. Documents furnished by the Tenderers along with their offer being found to be
bogus or contain false particulars.
l. The offer of bidders who have not furnished the GSTIN Number in the offers.

m. Sample with minor discrepancies.

***********
 17

SECTION – IV
INSTRUCTION TO TENDERERS.

1.1. The tender is in Two Part System with i. Technical Bid with Commercial terms &
conditions and ii. Price Bid (BOQ). All the tenders shall be prepared and uploaded
strictly in accordance with the instructions set forth herein.

1.2. The Tamil Nadu Transparency in Tender Act 1998 and the Tamil Nadu Transparency
in Tender Rules 2000 and subsequent amendments thereof are applicable to this
tender.

1.3. THE TENDERERS WHO DO NOT FULLFILL THE "BID QUALIFICATION

REQUIREMENT" AS PER SECTION-II NEED NOT PARTICIPATE IN THE
TENDER. OFFERS NOT SATISFYING THIS "BID QUALIFICATION
REQUIREMENTS" WILL NOT BE CONSIDERED AND WILL BE SUMMARILY
REJECTED.

1.4. All the documents submitted by the tenderer shall be serially numbered.

2.0. SCOPE OF SUPPLY :

2.1. The Scope of supply (described in Schedule-A) includes design, manufacture,
inspection, testing, packing, forwarding, and delivery of the materials detailed
herein, at TANGEDCO stores anywhere in Tamil Nadu.

2.2. The quantity indicated in schedule of requirement is approximate. The quantity

finally ordered may vary to the extent of 25 % either way of the approximate
quantity indicated in the Schedule of requirement.

3.0. SUBMISSION OF TENDER OFFER:

3.1. The tenderer is expected to examine all instructions, Schedules and Annexures
detailed in the Specification and submit the Schedule of Prices and other required
particulars in the Schedules and Annexures called for in this Specification, only as
per the formats prescribed herein.

3.2. TWO PART E-TENDER:

1. The e-tender shall have Techno-Commercial Bid and Financial Bid.
2.Techno-Commercial Bid shall contain Technical Bid with Commercial Terms
(i.e.) BQR document and other documents (PAN, GSTIN,ESF,PF and GST
Registration etc.) called for in this specification except Price Schedule.
3. Financial Bid shall contain the Financial Bid (BOQ format).

4. The Tenderers are requested to quote price & HSN code only in the BOQ
template available in the e-tender. The bidder shall download the same and
upload after filling relevant columns. The BOQ template must not be modified /
replaced by the bidder, else the bid is summarily to be rejected. Bidders are
allowed to enter the Bidder Name and rates only.
 18

4.0. QUESTIONNAIRE FILLING:

4.1. A Questionnaire is appended as Schedule-F -Questionnaire-A & B in
this specification for Bid Qualification Requirements, Commercial and
Technical details. It is obligatory on the part of the tenderer to furnish
all details as per the "Questionnaire" . In case, this is not filled up and
signed at the bottom of each page of the questionnaire and enclosed
with the offer, the Bid will be liable for rejection.

5.0. SUBMISSION OF TENDERS : -

5.1 The Tender Offer consisting of Schedules-A to J should be filled up and
signed by the Tenderer or any person holding Power of Attorney authorizing him
to sign on behalf of the Tenderer before submission of the Tender. The tender
shall contain the name, residence and place of business of person or persons
submitting the tender.
5.2. In the event of tender being submitted by other than a firm, it must be signed
by a partner (copy of partnership deed should be enclosed) and in the event of
the absence of any Partner, it shall be signed on his behalf by a person holding
a Power of Attorney authorising him to do so, Certified copies of which shall be
enclosed.

5.3. Tender submitted on behalf of companies registered under the Indian

Companies Act, shall be signed by person duly authorised to submit the tender
on behalf of the company and shall be accompanied by certified true copies of
the resolutions, extracts of the Articles of Association, special or general Power
of Attorney etc. to show clearly the title, authority and designation of persons
signing the tender on behalf of the company.

5.4. The tenderer shall quote not less than 10% of the tendered quantity.
i.e.
STAY CLAMP FOR RSJ POLE (200X100) B SIDE-5,000Pairs.

The offer of the bidders who have quoted for lesser quantity than the
minimum quantity prescribed above shall be summarily rejected.

5.5. The tenderer should furnish the GSTIN numbers in the offer.

5.6. Bidders are not required to sign in each page of the tender specification.
Instead bidders are required to sign a declaration document as specified in
Schedule-J of the specification.
5.7 The bidder shall maintain the total weight of each Number as per drawing and
Specification. In case of supplies received lesser than prescribed weight, the
payment for the supplied materials will be passed proportionate to the weight
of the materials supplied on par with the above TANGEDCO’s weight
requirement. If the weight of the material supplied is above the standard
weight as per the TANGEDCO’s requirement (within/over and above the
positive tolerance) the payment will be made as per PO rate.
 19

6.0. Modifications / Clarifications to Tender Documents:

6.1. At any time after the commencement of e-Tender and before the closing of the
event, TANGEDCO may make any changes, modifications or amendments to the
tender documents and same will be intimated to the concerned Vendors through
corrigendum which can be downloaded from the Vendor login .
6.2. In case any tenderer asks for a clarification to the tender documents before 48
hours of opening of tenders, the Chief Engineer /Material Management /
TANGEDCO/ Chennai-2 will clarify the same.

6.3. If any tenderer raises clarifications after the opening of the tender, the clarified
reply issued by the Chief Engineer/Material Management, TANGEDCO, Chennai-
600 002 on the clarifications in tender portal/by e-mail will be final and binding on
the Tender.

6.4.
1.1. All tender offers shall be prepared by typing or printing in the formats enclosed
with this specification.
6.5.
1.2. All information in the tender offer shall be in ENGLISH only. It shall not contain
interlineations, erasures or overwriting except as necessary to correct errors made
by the tenderer. Such erasures or other changes in the tender documents shall be
attested by the persons signing the tender offer.
1.3.
7.0 QUOTATION OF RATES:
7.1 Rates should be quoted in BOQ (Schedule-A ) only.
7.2 Offers giving lump sum price, without giving their breakup as per details required
in the attached Price Schedule-A shall be liable for rejection.

8.0. PRINTED TERMS AND CONDITIONS IN TENDERS:

Supplier's printed terms and conditions will not be considered as forming part of
the tender under any circumstances.
9.0. INCOMPLETE TENDERS:
Tender, which is incomplete, obscure or irregular is liable for rejection.
10.0. AMBIGUITIES IN CONDITIONS OF TENDERS:
10.1. In the case of ambiguous or contradictory terms / conditions mentioned in the bid,
interpretation as may be advantageous to the purchaser may be taken without any
reference to the Tenderer.
10.2. The tender offer shall contain full information asked for in the accompanying
schedules and elsewhere in the specification.
10.3. Tenderers shall bear all costs associated with the participation in the e-Tender
and the purchaser will not be responsible or liable for these costs.
10.4. No offer shall be withdrawn by the Tenderer in the interval between the deadline
for submission and the expiry of the period of validity specified / extended validity
of the tender offer.
10.5. ONLY MANUFACTURERS MUST QUOTE. Tenders received from
Agents/Dealers will not be considered. If the bids are received through
Consortium, the same will not be considered and the bids will be rejected.
 20

10.6 The Tenderers are requested to furnish the exact location of their factories with
detailed postal address and pin code, contact person, Phone, Mobile , Fax Nos.
etc. in their tenders so as to arrange inspection by the TANGEDCO, if considered
necessary.

11.0. DESTINATIONS-WHERE MATERIALS ARE REQUIRED:

The prices quoted should be on FOR Destination basis for delivery at anywhere
in Tamil Nadu.
12.0. TENDER OPENING :

12.1 OPENING OF COMMERCIAL & TECHNICAL BIDS WITHOUT PRICE: (PART –I)
The Tender offers except price Bid will be opened electronically at
[email protected] on the date notified at the Office of the
SuperintendingEngineer / Material Management-I, 4th Floor, Eastern
Wing, NPKRR Maaligai, 144, Anna Salai, Chennai-600 002, through
https://tntenders.gov.in/nicgep/app.

12.2. OPENING OF THE PRICE BIDS : (PART –II)

The date and time of opening of Price Bids shall be later notified
through registered e-mail/tender portal to the Bidders who full fill the
BQR criteria and whose bids are found to be commercially and
technically acceptable.
12.3. If the last date for tender opening happens to be a holiday, the tenders will be
opened on the succeeding working day without any changes in the timings
indicated.
12.4 In all cases, the amount of bid security and validity of the bid shall be
scrutinized. Thereafter, the bidder’s names and such other details as the Tender
Inviting Authority may consider appropriate, will be recorded as bid opening
summary and the same will be uploaded on the e-procurement portal.
13.0. INFORMATION REQUIRED AND CLARIFICATIONS:

13.1. In the process of examination, evaluation and comparison of tender offers, the
TANGEDCO may at its discretion, ask the Tenderer for a clarification of his offers.
All responses to requests for clarifications shall be in writing to the point only. No
change in the price or substance of the offer shall be permitted.
13.2. The TANGEDCO will examine the tender offers to determine whether they are
complete, whether any computational errors have been made, whether required
sureties have been furnished, whether the documents have been properly signed
and whether the offers are generally in order.

13.3. Prior to the detailed evaluation, the TANGEDCO will determine the substantial
responsiveness of each offer to the Bidding Documents.
13.4. The Tender offers shall be deemed to be under consideration immediately after
they are opened and until such time official intimation of award / rejection is
made by the Tender Accepting Authority to the tenderers. The Tenderers shall
not make attempts to establish unsolicited and unauthorized contact
with the Tender Inviting Authority, Tender Accepting Authority or
Tender Scrutiny Committee after the opening of the tender and prior to
the notification of the award and any attempt by any tenderers to bring
to bear extraneous pressures on the Tender Accepting Authority shall
be sufficient reason to disqualify the tenderer.
 21

13.5. After acceptance of the tender by the Tender Accepting Authority, the details will
be arranged to be published in the Tender Portal.

13.6. Mere submission of any Tender offer connected with these documents and
Specification shall not constitute any agreement. The tenderer shall have no
cause of action or claim, against the TANGEDCO for rejection of his offer, except
as mentioned in Clause-18.0 of Section-IV. The TANGEDCO shall always be at
liberty to reject or accept any offer or offers at its sole discretion and any such
action will not be called into question and the Tenderer shall have no claim in that
regard against the TANGEDCO.

14.0 EVALUATION AND COMPARISON OF THE TENDER OFFERS:

14.1 The tenders will be evaluated strictly as per the Tamil Nadu Transparency in
Tenders Act, 1998 and the Tamil Nadu Transparency in Tender Rules, 2000 and
its subsequent amendments till date.

14.2. The tender offers received will be examined to determine whether they are in
complete shape, all required Data have been furnished, properly signed and
generally in order and conforms to all the terms and conditions of the
Specification without any deviation.

14.3. For the purpose of evaluation of tender offers, the following factors will be taken
into account for arriving the evaluated price:
a) The price will be quoted appropriately in the BOQ format.
b) The rate of CGST, SGST and IGST as applicable both in percentage and
amount shall be indicated in the offer along with HSN code.
c) The evaluated price shall be arrived in compliance with the provisions of GST
on the Transaction value ie. (Ex works price + P&F +Freight and Insurance) +
GST. In case of import of goods would be treated as interstate supplies and
would be subject to IGST in addition to applicable Customs duty.
d) Since GST is enacted wherein all taxes & duties are subsumed price evaluation
shall be inclusive of applicable GST in all cases, i.e. even if the bidders are
only within the state or bidders are within the state and outside TN.
e) The bidders should have registered under GST Act and furnish GSTIN.
f) In the event of bidder is within TN, SGST & CGST shall apply and if the
bidder is outside TN, IGST shall apply.
g) The offer of the tenderer will be rejected, if it has determined that the financial
bid in combination with other constituent elements of the tender is abnormally
low or abnormally high in relation to the subject matter of the procurement as
per the Clause 29.A of Tamil Nadu Transparency in Tender Rules 2000.

14.4. The rates quoted by the eligible lowest tenderer in the open tender shall be
compared with the prevailing market rate and the rates of previous period and if
the Tender Accepting Authority is of the view that the quoted rates are too high,
the rates will be negotiated and the rate will be determined. All eligible bidders
who accept the rate shall be enlisted.

In the event of L1 bidder offered a quantity less than the tendered quantity, the
quantity allocation will be made as per the provisions specified in the Tamil Nadu
 22

Transparency in Tender rules 2000.

14.5. No changes, amendments which materially alter the tendered prices shall be
permitted after the opening of the tender, except as per the procedure prescribed
in sub-section (3) of section 10 of the Act the Tamil Nadu Transparency in Tender
ACT 1998.

14.6. The TANGEDCO also reserves the right to allocate the quantity is as per Cl. No.
31.4 of Tamil Nadu Transparency in Tender rules, 2000.

15.0 TIE BREAKER :

When more than one bidder have quoted same value during bid
submission and accepted in Finance Evaluation, TANGEDCO is allowed
to select any one combination of bidder value (i.e. the L1 bidder) to
initiate for Finance bid resubmission for Tie Break.

16.0 Online Negotiation:

The negotiation with L1 tenderer will be done by TANGEDCO through Online. The
online negotiation process in the ”portal is similar to the process for negotiation
under tie breaker process. However, financial rebid submission can be invited from
only one bidder. (Chart to be enclosed)
 23

17.0. PURCHASE PREFERENCE:

17.1. Purchase preference may be extended to the Domestic enterprises, Government
departments, Public Sector Undertakings, Statutory Boards and other similar
institutions as per the provisions in 30-A & 30-B of Tamil Nadu Transparency in
Tender Rules 2000.
17.2. PURCHASE PREFERENCE TO DOMESTIC ENTERPRISES :
In case of procurement of goods or services, where it is possible for the
procuring entity to divide the award of tenders to more than one supplier or
service provider, the tender document shall clearly indicate that up to twenty five
percent of the total requirement in the procurement may be awarded to domestic
enterprise, not being the lowest tender, in respect of only goods manufactured or
produced or services provided or rendered by them, if the following conditions
are satisfied-
(a) the lowest tender is not a domestic enterprise;
(b) the preferential award shall extend only to the lowest tender among the
domestic enterprises who are substantially responsive and technically
 24

qualified; and
(c) Such domestic enterprise is willing to match the price of the lowest
tender:
Provided that where the Tender Inviting Authority is of the view that in the
interest of the participation of domestic enterprise in the tender to avail the
above benefit, a less stringent set of technical qualification parameters are
required, he shall specify a separate set of technical qualifications for domestic
enterprises in the tender documents with the approval of the Government.
17.3 PURCHASE PREFERENCE TO GOVERNMENT DEPARTMENTS, PUBLIC
SECTOR UNDERTAKINGS, STATUTORY BOARDS AND OTHER SIMILAR
INSTITUTIONS:
In case of procurement of goods or services, where it is possible for the
procuring entity to divide the award of tenders to more than one supplier or
service provider, the tender document shall clearly indicate that up to forty
percent of the total requirement in the procurement may be awarded to
Government departments, Public Sector Undertakings, Statutory Boards and
other similar institutions as may be notified by the Government, in respect of
only of goods manufactured or produced or services provided or rendered by
them, if such tenderer is willing to match the price of the lowest tender.”
18.0. VALIDITY :
18.1. Tender offer shall be kept valid for acceptance for period of 90 days from the
date of opening of offers. The offers with lower validity period are liable for
rejection.
18.2. Further, the tenderer shall agree to extend the validity of the Bids without
altering the substance and prices of their Bid for further periods, if any, required
by the TANGEDCO.
19.0 TANGEDCO will issue Purchase Order/AoC to the bidder through
portal.
20.0. RIGHTS OF THE TANGEDCO :-
20.1. Rights to reject the tenders :-
20.1.1 After negotiation with the Tenderer and before passing the order accepting a
tender, if the Tender Accepting Authority decides that the price quoted by such
tenderer is higher by the percentage as may be prescribed over the schedule of
rates or prevailing market rates, the tender shall be rejected.

20.1.2. The Tender Accepting Authority before passing the order accepting a tender,
may also reject all the tenders for the reasons such as changes in the scope of
procurement, lack of anticipated financial resources, court orders, accidents or
calamities and other unforeseen circumstances.

20.2. Notwithstanding anything contained in this Specification, the TANGEDCO reserves

the rights :

(a) to vary the quantity finally ordered to the extent of 25% either way of the
quantity indicated in the Tender document, as the quantity indicated in the
schedule of requirement is approximate. The purchaser reserves the right to
place order for additional quantity during the period of contract.
 25

(b) to split the Tendered Quantity and place orders on one or more than one firm as
per the Tamil Nadu Transparency in Tender Rules 2000 since the tendered
material is so vital in nature and the failure in supply would affect the public
interest.
(c) to recover penalty an amount equivalent to EMD/SD (or) an amount equal to
actual loss incurred by the TANGEDCO whichever is less in the event of non
fulfillment or non observation of any of the conditions stipulated in the
Contract/PO.
(d) to cancel the orders for not keeping up the delivery schedule
(e) to vary the delivery period based on the requirement and contingencies at the
time of placing the Purchase order.
(f) to accept the lowest eligible tender.
(g) to reject any or all the tenders or cancel without assigning any reasons therefor.
(h) to relax or waive or amend any of the conditions stipulated in the tender
Specification wherever deemed necessary in the best interest of the TANGEDCO.
20.3. The purchaser reserves the right to request for any additional information and
also reserves the right to reject or accept the proposal of any tenderer, if in the
opinion of the purchaser, the qualification data is incomplete or in the opinion of
the TANGEDCO the bidder is found not qualified to satisfactorily perform the
contract.
20.4 To cancel the order along with the forfeiture of EMD if SD cum Performance
guarantee is not furnished within 30 days from the date of receipt of PO. In that
event, the award may be made to subsequent eligible tenderer. The belated
payment of Security Deposit shall not be accepted.

20.5. TANGEDCO reserves the right to reject the tenderer if the sample received with
discrepancy and not suitable for works.
TANGEDCO also reserves the right to accept the samples received with minor
discrepancies, subject to acceptance of the bidder / supplier to rectify the minor
discrepancies, which can be rectified in the bulk supplies and the supply shall
comply with the technical specifications without deviations incase order issued to
the bidder.
21.0. DEVIATIONS:

21.1 The offers of the Tenderers with Deviations in Commercial terms and Technical
Terms of the Tender Document are liable for rejection. Such deviations if any may
be furnished in the Schedule - G.
21.2. No alternate offer will be accepted.

22.0 BAR OF JURISDICTION:

Save as otherwise provided in the Tamil Nadu Transparency in Tenders Act

1998, taken by any officer or authority under this Act shall be called in question in
any court, and no injunction shall be granted by any court in respect of any action
taken or to be taken by such officer or authority in pursuance of any power
conferred by or under this Act.
 26

23.0 APPEAL:

Any Tenderer aggrieved by the order passed by the Tender Accepting Authority
under Section-10 of the Tamil Nadu Transparency in Tenders Act 1998 may appeal
to the Government within 10 (Ten) days from the date of receipt of order.

24.0. TENDER DOCUMENT :

“All the intending e-tenderers are informed that in the event of the
documents furnished with the offer being found to be bogus or the
documents contain false particulars, the EMD paid by such tenderers will
be forfeited in addition to blacklisting them for future tenders / contracts
in TANGEDCO” and also cancelling the award of contract issued to them.”

25.0. The successful bidder should execute an undertaking with CE/MM in a non judicial
stamp paper of Rs.80/- that they would pay an amount equivalent to EMD/SD or an
amount equal to the actual loss incurred by the TANGEDCO whichever is less in the
event of non-fulfillment or non observance of any of the conditions stipulated in
the contract.

*********
 27

SECTION - V

COMMERCIAL

1.0. SCOPE :

The scope of supply of the materials includes design, manufacture, inspection,

testing, packing, forwarding, insuring and delivery of the materials detailed
herein, at TANGEDCO Stores anywhere in Tamil Nadu.
2.0. PERIOD OF CONTRACT :
The period of contract is 12 MONTHS from the date of receipt of award of
Purchase Order.
3.0. DETAILS OF CONSTITUTION OF FIRM :-

The tenderers shall furnish documentary evidence for the constitution of the firm
such as Memorandum and Articles of Association, Partnership Deed etc. with
details of Name, Address, Telephone No., Mobile No., FAX No. E-Mail, Electricity
Board Service Connection No., etc. of the manufacturing plants.

4.0. LEGAL STATUS OF THE FIRM :

The Tenderer should furnish necessary document evidencing their legal status of
the firm along with their offer.

5.0. DETAILS OF PURCHASE ORDERS ALREADY EXECUTED :

The tenderers shall furnish documentary evidence with details of various
Purchase Orders placed on them by other State Electricity Boards/ Powe Utilities/
Central/State Public Sector and executed during the last ten years as on date of
tender in the Schedule :C.
6.0. PLACING OF ORDERS :

6.1. It is not binding on TANGEDCO to accept the lowest or any tender. TANGEDCO
reserves the right to split and place orders for the items with different tenderers
and for revising the quantities at the time of placing the orders. TANGEDCO
reserves the right to vary the quantity finally ordered to the extent of 25% either
way of the requirement indicated in the tender documents.
6.2. The award of contract will be issued to the successful tenderer with all
TANGEDCO's terms and conditions, duly indicating the approved rates of the
material and the approximate quantity allotted to them. The approved rates will
be FIRM and valid for 12 MONTHS from the date of receipt of award of
contract.
6.3. The delivery schedule will be indicated in the purchase order.

7.0. PRICE:
7.1. The Tenderers are requested to quote FIRM price only, valid for 12 MONTHS
from the date of award of contract.
7.2. The Tenderer’s shall quote the Ex-works price, Packing & Forwarding charges
 28

and Freight & Insurance charges with applicable rate of GST separately for
Delivery to TANGEDCO Stores anywhere in Tamilnadu. A format for price
schedule is given in Schedule ‘A’. (Pl . Refer Bill of Quantity- BOQ in
Excel format in the specification documents)
7.2.1. The Freight and Insurance charges shall be applicable for delivery to any stores
of TANGEDCO in Tamil Nadu. Unloading the materials at destination stores
should be done by the supplier at his own cost.
7.2.2. The above breakup details should be clearly indicated in the Schedule-A, in
the absence of which the offer shall be liable for rejection.
7.3. It is the responsibility of the tenderer to make sure about the correct rates of
duty / tax leviable on the materials at the time of tendering. If the rates
assumed by the Tenderers are less than the current rates prevailing at the time
of tendering, the TANGEDCO Ltd will not be responsible for the mistake.
7.4. All Type Tests and other tests specified and required in the tender documents
shall be conducted at TENDERER’S COST.
7.5.0. INPUT TAX CREDIT :

7.5.1. The benefit of Input Tax Credit (ITC) if any availed by the bidder shall
be passed on to TANGEDCO. Necessary GST ITC undertaking as per
SCHEDULE-I shall be submitted by the L1 tenderer after evaluation for
compliance with section 171 of GST Act by the bidder.

7.5.2. In the event of eligible evaluated bidders submitting the declaration as NIL ITC
benefit, a certificate from Chartered Accountant has to be submitted certifying
the same since the bidder may be ignorant of provisions of GST Act.
7.6. PERMANENT ACCOUNT NUMBER AND GSTIN NUMBER:
The Tenderer shall indicate the Permanent Account No. in Schedule ‘F’ of the
specification and should enclose the details of PAN issued by Government of
India, Income Tax Department and GSTIN number of the firm with proof with
the tender.
8.0. GOODS AND SERVICES TAX [GST]:

8.1.i. Goods and Services Tax [GST] as a modern law, has been brought after Article
366(12A) of the Constitution as amended by 101st Constitutional Amendment
Act, 2016. GST is an indirect tax system, commonly used by both the Central
Government and the State/UT to final consumption with credit of taxes paid at
previous stages available as set off. In a nutshell, only value addition will be
taxed and burden of tax Governments on goods and services. GST is a
destination based tax on consumption of goods and services. It is proposed to
be levied at all stages right from manufacture up is to be borne by the final
consumer. GST has been rolled out w.e.f. 01.07.2017, across India.
ii. The GST to be levied by the Centre on intra-State supply of goods and /or
services would be called the Central GST (CGST) and that to be levied by the
States/ Union territory would be called the State GST (SGST)/ UTGST. Similarly,
Integrated GST (IGST) will be levied and administered by Centre on every inter-
state supply of goods and services.
 29

iii. Any supplier of goods and service Provider of services who makes a taxable
supply with an aggregate turnover of over Rs.20 lakhs in a financial year is
required to obtain GST registration. In special category states, the aggregate
turnover criteria are set at Rs.10 lakhs. In simple words every business whose
taxable supply of goods or services under GST (Goods and Service Tax) and
whose turnover exceeds the threshold limit of Rs. 20 lakhs / 10 Lakhs as
applicable will be required to register as a normal taxable person.

iv. GST Registration Number:

TANGEDCO has migrated into GST regime on 15.06.2017 by duly uploading

various mandatory data as required by the GST portal. The provisional ID
issued to TANGEDCO is 33AADCT4784E1ZC. The details are also posted in
TANGEDCO web portal.
v. GST Registration Number or GSTIN is 15 Digit identification number which is
allotted to each applicant who applied for GST Registration. GST Number is
completely based on the Pan Number and State code. First two digits represent
the state code and another 10 digit represent the PAN number of the client, one
digit represent the entity code (Like proprietorship or partnership etc), one digit
is blank and last one is representing check digit.
vi. Transaction Value:The value of supply of goods or services or both shall be
the transaction value, which is the price actually paid or payable for the said
supply of goods or services or both where the supplier and the recipient of the
supply are not related and the price is the sole consideration for the supply. Sec
15(1) states that value of supply of goods and service shall be the transaction
value i.e. the price actually paid or payable.
The conditions for accepting the transaction value are –

a) Supplier and the recipient of the supply are not related.

b) Price is the sole consideration for the supply.

vii. Composition Scheme: Composition scheme specifies that registered person

whose turnover in the preceding financial year is below certain specified limit
(Currently RS.75 lakhs) may intimate the proper officer to pay in lieu of tax
payable by him an amount calculated at such rate may be specified.

Eligibility for composition scheme:Sec10(2) of the central Goods and Services

Tax Act, 2017 states that the registered person shall be eligible to opt under
sub- section (1), if-

 He is not engaged in the supply of services other than supplies referred

to in clause (b) of paragraph 6 of Schedule II;
 He is not engaged in making any supply of goods which are not leviable
to tax under this Act;
 He is not engaged in making any inter-State outward supplies of goods;
 He is not engaged in making any supply of goods through an electronic
commerce operator who is required to collect tax at source under
section 52; and
 30

 He is not a manufacturer of such goods as may be notified by the

Government on the recommendations of the Council.
viii. SUPPLY OF SERVICE AND GOODS : When there is a combined supply of
many goods / services, it has to be determined whether it is a Composite
supply or mixed supply of goods or services

(a) COMPOSITE SUPPLY: A composite supply is one where all the goods or
services or a combination has to supplied together i.e., naturally bundled and
there would be a Principal Supply that could be identified (Ex. Supply of
Machinery with packaging, insurance and freight – the principal supply is
machinery). In this case, the rate of principal supply will be applied on entire
value.
(b) MIXED SUPPLY: A mixed supply is one where the goods or services or a
combination thereof which could be individually supplied (like Pizza and Coke)
but sold together at a single price. In this case, the highest rate to the good in
that mix is applied on all the goods. The GST shall be applicable at appropriate
prevailing rates as notified by GST Act. In the event of delay in execution of
contract, the GST rate prevailing on the scheduled period or on the actual date
of execution, whichever is less only will be admitted.
The bidders should have registered under GST Act and furnish GSTIN. In
the event of Supplier/contractor is within TN, SGST & CGST shall apply and if
the supplier/contractor is outside TN, IGST shall apply.
8.2. The Goods and Services Tax will be paid extra as applicable. The amount of
CGST, SGST, and IGST as applicable shall be indicated in percentage payable
and amount separately in the tender offer.
8.3. The TANGEDCO has been registered as a dealer under GST Act 2017
(Registration No. 33AADCT4784E1ZC)
In case of delayed delivery, the GST prevailing on the date of despatch or on
the last day of the contractual delivery period whichever is LESS will be
admitted. For both the cases, the supplier shall furnish documentary evidence
while submitting the bills for payment.
It is the responsibility of the tenderer to make sure about the correct
rates of duty leviable on the material at the time of tendering. If the
rates assumed by the Tenderer are less than the current rates
prevailing at the time of tendering, the TANGEDCO Ltd will not be
responsible for the mistake. If the rates assumed by the tenderer are
higher than the current rates prevailing at the time of tendering, the
GST prevailing at the time of tendering will only be paid.
8.4. Any increase in GST consequent to the suppliers coming into different duty slab
during the execution of the contract shall have to be taken into account and the
all inclusive firm price shall be quoted accordingly by the Tenderers. Any
Variation in GST due to statutory Variation within the contract delivery date shall
be considered by the TANGEDCO Ltd.
8.5. In case of delayed delivery, the GST prevailed on the date of actual delivery or
applicable on the date of contractual date of delivery whichever is less shall be
admitted.
8.6. GSTR-2A of TANGEDCO will be verified to ensure the remittance of GST to
Govt., by the supplier in respect of this PO. If the GST remitted by the supplier
is found lesser than that claimed from TANGEDCO, the excess GST paid by
TANGEDCO will be recovered from the supplier, duly adhering regular
 31

procedures. The supplier is requested to file the GST returns promptly to avoid
delay in processing/payment of invoices. In case of non-filing of GSTR1 by
supplier, the SD, EMD and other payments, if any, due to the supplier may be
withheld.
8.7. GST- E-Way Bill :
E-Way Bill is an electronic document to be generated to cover movement of goods
more than 1,00,000 and such generation needs to be done in e way bill portal.
Consequently, transporters of goods are required to carry an e way bill under GST
provisions for the movement of such goods. The value of goods shall be the value
declared in an invoice, a bill of supply or a delivery challan and also includes the Central
tax, State or Union territory tax, Integrated tax and cess charged, if any. But it will not
include value of freight charges for the movement charged by the transporter.
It is the responsibility of Supplier/Contractor to ensure the delivery at the destination
stores /sites of TANGEDCO. Therefore, it is the responsibility of the Supplier/Contractor
or their transporters to generate e-way bill before transporting goods for delivery at
TANGEDCO’s premises.
8.8. TDS under GST as per Section 51 of the CGST Act, 2017: -
The Central Government vide Notification No.50/2018 dated 13th September 2018 has
notified 1st day of October, 2018 as the date from which the provisions of Tax Deducted
at Source (TDS) under GST as per Section 51 of the CGST Act, 2017 shall come into
force.
Accordingly, Tax at the rate of 2% ( i.e. CGST 1% and SGST 1% ) or (IGST 2%) will be
deducted from the payment made or credited to the supplier (i.e deductee) of taxable
goods or services or both from the invoices raised by the suppliers or service providers.
The Standard Operating Procedure (SOP) issued by CBIC is available in
www.cbic.gov.in/resources//htdocs-cbec/gst/28092018 SOP_ON_TDS.pdf which can be
referred to for further clarification.
8.9. GST on Forfeiture of Security deposits (SD) : -
GST @18% shall be applicable on Forfeiture of Security Deposit (SD) and shall
be recovered additionally from the Supplier / Contractor.
8.10. Provision of Section -194Q of IT Act :
1. Any person, being a buyer, who is responsible for paying any sum to any
resident for purchase of goods of value (or) aggregate value exceeding Rs.50
lakhs in any previous year, shall, at the time of credit of such sum to the account of
the seller (or) at the time of payment, whichever is earlier, shall deduct an amount
equal to 0.1% of such sum exceeding Rs.50 Lakhs as TDS under Section-194Q of IT
Act. The supplier of goods is required to furnish the PAN to TANGEDCO for making
the payment. In case the suppliers do not have PAN, TANGEDCO is required to
deduct tax at higher rate as per the provisions of section 206AA. In case of
specified person i.e., Any person who has not filed Income Tax return for two
previous years immediately before the previous year in which TDS is required to be
deducted and the time limit for filing of income tax return u/s 139(1) of the Income
Tax Act, 1961 has expired provided the total TDS & TCS in INR is Rs.50,000 (or)
more in each of the two previous years the TDS rate u/s 194Q will apply at higher
rate u/s.206AB.
2. The provisions of this section shall not apply to the transactions on which tax is
deductible under any other provisions of the Income Tax Act 1961 and also on the
transactions in which Tax is collectible under the provisions of Section 206C.
3. On purchase of goods/materials, TANGEDCO shall have the primary and foremost
obligation to deduct Tax at source and no tax shall be collected on such transaction
u/s.206C(1H). TDS u/s 194Q is also applicable on the Advance paid for purchase of
goods.
4. In case of works contract wherein supply and erection portions are separable,
 32

the value of supply of goods exclusive of GST will be subject to deduction of TDS
under section 194Q. On the other charges i.e. erection, testing, commissioning and
maintenance charges, TDS under section 194C will apply and hence TDS u/s 194Q
will not apply.
5. The above provisions comes into effect from 01.07.2021 onwards and hence no
TCS under Section 206C(1H) has to be paid by TANGEDCO on purchase of Goods.
Accordingly, TANGEDCO will deduct TDS under section 194Q on all the purchase of
goods exceeding the threshold limit i.e. aggregate credit (or) payment exceeds
Rs.50 Lakhs. It is mandatory for vendor to submit the declaration format in
Schedule-H to determine the applicability of TDS rate u/s 206 AB.
6. In case any procurement of goods/materials are made by TANGEDCO from
overseas supplier and the payment is not taxable to the overseas supplier in India,
the TDS under section 194Q will not apply.
8.11 e- INVOICES :-
TANGEDCO cannot avail input tax credit from suppliers whose turnover exceeds
Rs.10 crores without an e-invoiced debit note or e-invoiced credit note. E-invoice is
a system in which B2B invoices are authenticated electronically by GSTN for further
use on the common GST portal. Under the electronic invoicing system, an
identification number will be issued against every invoice by the Invoice
Registration Portal (IPR) to be managed by the GST Network (GSTN). The bidders
who are having annual turnover exceeding Rs.10 Crores who participates in this tender
shall claim payment by raising e- invoice only on placement of purchase order if
any.
9.0. INSURANCE:
Contracting firms shall arrange insurance for the equipment and all its accessories being
supplied by them, through any of the Nationalized Insurance Companies. It will be the
responsibility of the supplier to replace the defective/damaged materials and make
good the shortages and other losses in transit, free of cost, lodge and recover claim
from insurance Under-writers/Carriers.
10.0. PAYMENT :
10.1. Payment will be made to the suppliers by NEFT/RTGS / Bank transfer.
Hence, it is requested to furnish the following details immediately on receipt of LOA
and before issue of P.O.
1. Name of the Account holder.
2. Name of the Bank, Branch and account number.
3. IFSC Code.
The bank charges involved in making payment will be to the account of the
tenderer/supplier.
10.2. Payments will not be made for materials damaged during transit. All defective
materials shall be replaced by the supplier free of charge.

10.3 The payment will be made directly to the supplier based on submission of
bills/claims to the Accounts branch of EDCs against passing of bills by the
concerned Superintending Engineer/EDCs through central payment@ TANGEDCO
Head Quarters.

The bidder shall maintain the total weight of each materials as per drawing
and Specification. In case of supplies received lesser than prescribed weight, the
payment for the supplied materials will be passed proportionate to the weight of the
materials supplied on par with the above TANGEDCO’s weight requirement.. If the
weight of the material supplied is above the standard weight as per the
TANGEDCO’s weight requirement (within / over and above the positive
 33

tolerance) as stipulated in the Section VI Para 2.2, the payment will be made
only as per the PO rate per each.
10.3.1 For the materials delivered within contractual delivery period :
100% of the All-inclusive price (including GST) of the materials of each
consignment shall be released to the vendors of SSI units and non-SSI units
within a time frame of 45 days from the date of submission of bills against the
bills passed by the Superintending Engineer/ EDCs concerned based on the
copy of the SRB received from the respective consignee EDC Stores after
deducting recoveries, if any. The invoice in duplicate shall be sent to the office
of the Superintending Engineer / EDCs concerned, for passing the bills.
In the event of TANGEDCO fails to keep the stipulated time frame for releasing
payment to SSI units and non-SSI units against satisfactory acceptance of
materials, the simple interest will be paid for the delayed period at SBI three
months MCLR.
(The simple interest shall be calculated for the delayed period by adopting the
3 months MCLR of SBI prevailed at the time of date of PO shall be taken as base
date to ascertain the interest rate.)

10.3.2 For the materials delivered beyond contractual delivery period :

100% of the All-inclusive price (including GST) of the materials of each
consignment shall be released to the vendors of SSI units and non-SSI units
within a time frame of 45 days from the date of submission of bills against the
bills passed by the Superintending Engineer/ EDCs concerned based on the
copy of the SRB received from the respective consignee EDC Stores after
deducting LD and other recoveries, if any. The invoice in duplicate shall be sent
to the office of the Superintending Engineer / EDCss concerned, for passing the
bills.
In the event of TANGEDCO fails to keep the stipulated time frame for releasing
payment to SSI units and non-SSI units against satisfactory acceptance of
materials, the simple interest will be paid for the delayed period at SBI three
months MCLR.
(The simple interest shall be calculated for the delayed period by adopting the
3 months MCLR of SBI prevailed at the time of date of PO shall be taken as base
date to ascertain the interest rate.)

10.4. In case of delay in supply, the materials will be accepted subject to

the following conditions.
(a) There should be no declining trend in prices.
(b) Payment will be released as per the latest purchase order rates or lowest rates
obtained during the recent tenders opened subject to levy of liquidated damage
for belated supplies.
(c) TANGEDCO reserves the right to accept or reject the delayed supplies without
assigning any reason therefore and take action as per the other terms and
conditions of this specification.
10.5. 100% payments will be made only on receipt of the supplier's bills in duplicate
and passing of bills by the Superintending Engineer / EDCs concerned after
approval / acceptance of the following :
 34

10.6.1 Acceptance / Approval of PO issuing Authority (CE/MM) :

(a) Security Deposit cum Performance Guarantee for 5% value of the order .
(b) GST Registration Certificate.
(c) Undertaking towards jurisdiction for legal proceedings
(d) Guarantee Certificate for the ordered quantity
(e) Undertaking towards Input tax credit benefit passed on to TANGEDCO
(f) Approval of Test reports ( Acceptance & Routine tests carried out as per
IS) after carrying out inspection for the offered / inspected quantity of
material / Waiver of inspection and issue of Despatch Instruction.
(g) After the acceptance of the agreement from the successful bidders as
detailed in the section IV - para 22.
10.6.2 Acceptance of Bill Passing Authority.: ( SE / EDCs)
(a) Invoices / Bills/e-invoice in case of the suppliers whose Turn over exceeds
Rs.10 Crore.
(b) Guarantee Certificate for the supplied materials against DI issued by
CE/MM
(c) e-way bill as per GST norms for the transport of material against DI issued
by CE/MM
10.7. The supplier should despatch only after getting despatch instructions from the
Chief Engineer/ Materials Management/ Superintending Engineer /MM-I. If the
supplier despatches the materials without the prior approval of the purchaser,
then the purchaser shall not be responsible for any demurrage or wharfage or
both and only the supplier should bear any expenditure arising out of such
unapproved despatches.
10.8. The tenderers/suppliers are requested to contact CFC/General/TANGEDCO in
regard to the release of payment.
11.0. SECURITY DEPOSIT CUM PERFORMANCE GUARANTEE :-
The successful tenderer will have pay to the Security Deposit cum Performance
Guarantee as detailed below :
11.1. The successful tenderer / Supplier will have to furnish 5% of the P.O value (All
inclusive price) as Security Deposit cum Performance Guarantee and to remit the
amount in the form of Electronic Mode of Payment or DD / Banker's Cheque /
Irrevocable Bank guarantee within 30 days from the date of receipt of
Purchase Order. If the successful tenderer / supplier fails to remit the amount
/ furnish the Security Deposit cum Performance Guarantee within the above
stipulated time, the EMD paid by the tenderer / supplier shall be forfeited and
Purchase Order will be cancelled without any further reference and order will be
placed on the next eligible bidder.
11.2. If the PO value is less than Rs.10 lakhs, then the suppliers have to furnish the
SD cum Performance Guarantee in the form of Electronic mode of payment or
DD/Banker’s Cheque.
11.3 The Bank Guarantee should be a single Bank Guarantee of 5% of the purchase
order value and valid for a continuous period of 36 months from the
anticipated date of receipt of last consignment of goods / materials at
site in good condition. In case of delay in supply, the Guarantee should be
 35

extended suitably.
11.4 The Security Deposit cum Performance Guarantee will not carry any interest.
11.5 The Security Deposit Cum Performance Guarantee will be returned /refunded to
the supplier after the expiry of the guarantee period ensuring that defects/
damages during the guarantee period are rectified /replaced. If the purchaser
incurs any loss or damages on account of breach of any of the clauses or any
other amount arising out of the contract becomes payable by the supplier to the
purchaser, then the purchaser will in addition to such other dues that he shall
have under law, appropriate the whole or part of the security deposit and such
amount that is appropriated will not be refunded to the supplier.
11.6 If the performance period of the supplied material over and some quantity of
within guarantee period defective materials are still pending for want of
repair/replacement then fresh BG equal to the cost of such defective material is
to be furnished by the vendor for releasing original SD cum PBG by TANGEDCO
(purchaser).
11.7 In case of the requirement arising for extension of the Bank Guarantee, the
extended Bank Guarantee shall have to be submitted to TANGEDCO within the
date of expiry of the existing Bank Guarantee. In case of failure to submit such
extended Bank Guarantee within the due date (expiry date), TANGEDCO shall
invoke the Bank Guarantee by addressing the Bank directly.

11.8 In case of any break in the validity of the Bank Guarantee submitted towards SD
cum performance guarantee, TANGEDCO will invoke the BG on the last working
day of its expiry of its validity and such proceeds shall be remitted to the
TANGEDCO’s collection account

12.0 DELIVERY SCHEDULE :

12.1 The following delivery schedule shall be adhered to :
(a) 1. The commencement period is 15 days from the date of receipt of the PO.
2. Thereafter the delivery of the ordered quantity of material shall be
completed 6 equal monthly installments.
3. The quantity to be supplied in 6 installments i.e month wise quantity will
be furnished in the Purchase order to be issued to the successful bidders.
Based on the requirements and contingencies, TANGEDCO has the right to
advance / postpone the delivery schedule at the time of placing Purchase order.
The quantity due to be supplied in each month will be taken into consideration
for the purpose of liquidated Damages clause.
(b) Board reserves the right to cancel the quantities not supplied as per delivery
schedule. The unsupplied quantities that lapse in the schedule, may be placed
on other firms who have ensured timely delivery of material.
(c) The inspection call should be given not less than 20 days advance with the
details of date of readiness, and the quantity of materials that will be ready for
inspection by TANGEDCO's officers. The arrangement for inspection shall be
made by suppliers in such a way that the delivery schedule is kept up. The
materials shall not be despatched without instruction from TANGEDCO.
It is the responsibility of the supplier to give advance information for
inspection, despatch of materials and other obligations under the terms and
conditions of this tender/contract in order to deliver the material within the
contractual delivery period quoted /agreed.
 36

12.2 Tenderers should agree for delivery of materials anywhere in Tamil Nadu to be
stipulated by the Board based on the schedule furnished. The delivery so
specified shall be guaranteed by the tenderers under liquidated damages clause.
12.3. TANGEDCO reserves the right to revise this delivery schedule depending on the
actual requirement at the time of placing the purchase order.
12.4. TANGEDCO also reserves the right to cancel the order if the delivery schedule is
not kept up, without any further notice to the supplier.
12.5. To ensure sustained supply without any interruption, TANGEDCO reserves the
right to place orders among more than one tenderer.
12.6. The Board will be at liberty to cancel the Purchase order if the supply is not
made as per the delivery schedule, notwithstanding its right to claim liquidated
damages for the belated supplies and the quantity outstanding to be supplied as
on the date of cancellation.
The defaulting Suppliers/contractors will be liable to pay to the Board in addition
to the liquidated damages for delay, would pay penalty an amount equivalent to
EMD/SD or an amount equal to the actual loss incurred by the TANGEDCO
whichever is less in the event of non-fulfillment or non observance of any of the
conditions stipulated in the contract.
12.7. The actual date of receipt of each material with all accessories will be reckoned
as the date of delivery for the purpose of calculation of liquidated damages in
respect of that material.
12.8. The delivery period will not normally be extended. Hence all efforts shall be
taken to deliver the materials within the contractual delivery period.
12.9. After the issue of Despatch Instruction, if any delay is caused by the supplier in
arranging timely despatches, their poor performance will be taken note of
while ordering in future.
12.10 If supplies to be rendered against the contract are made by the supplier
beyond the period of delivery stipulated in the contract and they are accepted
by the TANGEDCO such acceptance is without prejudice to TANGEDCO’s right
to levy liquidated damages for the delay in supply as per the liquidated
damages clause. The TANGEDCO will also be at liberty to cancel the order, if
the supply is not completed within the stipulated delivery period not
withstanding its rights to claim liquidated damages for the belated supplies and
quantity outstanding to be supplied as on the date of cancellation.
12.11 All supplies should be strictly as per schedule. Any advance supply will be
accepted by TANGEDCO only based on the requirement.
12.12 At the time of issuing Purchase Order, the quantity allocation and delivery
period will be appropriately indicated so as to enable the bidder to supply the
material within the said delivery period.
12.13 The supply shall be effected in such a way that the materials reach the
destination stores within the stipulated delivery period.
13.0. INSPECTION :-
13.1. Tenderers are requested to furnish in their tenders the exact location of their
factory with detailed address, contact phone/ Mobile No, e-mail id etc. to enable
inspection by Board if considered necessary.
 37

13.2. For New entrants factory inspection will be done by the Board’s officers to
assess the genuineness in manufacturing the tendered materials and to assess
whether the firm have infrastructural facilities to manufacture the same.

13.3. The inspection call should be given not less than 20 days in advance with the
details of date of readiness and the quantity of materials that will be ready for
inspection by TANGEDCO's officers. The arrangement for inspection shall be
made by suppliers in such a way that the delivery schedule is kept up. The
materials shall not be despatched without instruction from TANGEDCO.

13.4. The quantity offered by the firm shall be manufactured and readily available at
the time of inspection by TANGEDCO officials. If the quantity offered are not
available at the time of inspection, the available quantity will be inspected and
the balance quantity will be inspected separately after submission of written
confirmation by the supplier to the PO placing authority.
13.5. The authorized representatives of the purchaser shall have access to the
supplier’s works at any time during working hours, for the purpose of inspecting
the manufacture of the materials and for testing the selected samples from the
materials covered by this specification. The supplier shall provide facilities for
the above.

13.6. The supplier shall provide all the documents which is necessary to complete the
inspections. TANGEDCO’s representatives shall be allowed to inspect the
Supplier’s / Contractor’s Quality assurance standards, procedures and records.

13.7. The manufacturer shall offer all the reasonable facilities for inspection and
testing at suppliers cost to the inspector representing the purchaser for the
inspection of the material in accordance with this specification.

13.8. The Purchaser’s right to inspect, test the materials wherever necessary after
arrives at purchaser’s store, shall no way limited by the reason for having
tested and passed already by the Purchaser’s representative prior to materials
despatch.

13.9 The tender inviting authority is empowered to waive the inspection during
urgent requirement.

14.0. TESTS :-
TEST CERTIFICATE :
14.1. Raw Materials used for manufacturing the tendered materials shall be tested in
a NABL accredited Lab / Government Lab as per relevant IS and submitted for
approval before offering inspection for the first lot.
14.2. The inspection report shall be furnished and got approved before the materials
are despatched. In addition to the tests called for in the specification, the
purchase reserves the right for conducting such tests as he desires carried out
at his own cost to satisfy himself that the materials conform to the requirements
of this specification. The materials will be rejected if the test results are not
satisfactory
 38

15.0. DESPATCH INSTRUCTIONS :-

The details of allotment to consignee and destination stores will be furnished
at the time of issue of Despatch Instructions.

15.1. The supplier should despatch only after getting despatch instructions from the
CE/MM (or) SE/MM-I. If the supplier despatches the materials without the prior
approval of the purchaser, then the purchaser shall not be responsible for any
demurrage or wharfage or both and only the supplier should bear any
expenditure arising out of such unapproved despatches.
16.0 WEIGHMENT:
16.1 Weighment will be on the basis of Board’s weighing Bridge available at the
consignee stores/ Regional Stores and the weights recorded thereon will be final.
16.2 If the Board’s weighing Bridge is not available, weighment will be made in the
Weighing Bridge available locally. In that case, the availability and validity of the
Certificate issued by the Weights and Measures Department for the correctness
of the local Weigh Bridge may be ensured.
16.3 A representative may be deputed for witnessing the weighments at the
destination stores/Local Weigh Bridge Station.
16.4 The bidder shall maintain the total weight of each number as per drawing and
Specification. In case of supplies received lesser than prescribed weight, within
the negative tolerance; and accepted as suitable for the works, the payment for
the supplied materials will be passed proportionate to the weight of the materials
supplied on par with the above TANGEDCO’s weight requirement. If the weight
of the material supplied is above the standard weight as per the TANGEDCO’s
weight requirement (within / over and above the positive tolerance ) as
stipulated in the Section VI para 1.0., the payment will be made only as per the
PO rate per each number.
17.0. TEST AT SITE: (Random Sample test)

If required random samples of materials supplied will be tested (both, Routine &
Type Tests) departmentally or through approved Govt. Laboratory at
purchasers cost and for any non-conformity to relevant ISS, full supplies will be
rejected. If initial payment had already been made, the balance payment will
be forfeited and any other losses or damages including testing charges will also
be claimed. Future supplies in such cases will be accepted and paid for only
after the results of the samples tested are satisfactory. In addition, the
guarantee period will also be extended for subsequent supplies at the discretion
of the purchaser.

18.0. LIQUIDATED DAMAGES :

The delivery as specified should be guaranteed by the supplier under the

Liquidated Damages Clauses given below:

18.1. If the supplier fails to deliver the materials within the time specified in the PO or
any extension thereof, the purchaser shall recover from the supplier as
liquidated damages, a sum of half a percent (0.5%) of the All-inclusive price of
the undelivered Materials for each completed week of delay. The total liquidated
damages shall not exceed ten percent (10%) of the All-inclusive price of the
 39

materials so delayed. The actual date of delivery of materials with all its
accessories at destination stores will be reckoned as date of delivery for this
purpose. Liquidated damages will also be recovered for the quantity not supplied
as is done for the belated supply. It is the responsibility of the suppliers to
arrange for inspection, despatch etc. in time to keep up the delivery schedule.
18.2. If supplies to be rendered against the PO are made by the supplier beyond
the period of delivery stipulated in the order and if they are accepted by the
TANGEDCO, such acceptance is without prejudice to the TANGEDCO's rights to
levy liquidated damages for the delay in supply.

18.3. The TANGEDCO will also be at liberty to cancel the order if the supply is
not made as per the delivery schedule specified in the P.O., notwithstanding its
rights to claim liquidated damages for the belated supplies and quantity
outstanding to be supplied as on the date of cancellation.

18.4. Tenderers not giving clear and specific acceptance to the above clauses are
liable for rejection.

18.5. If there is any downward trend in prices on account of belated supplies, the
tenderers have to accept the same with the levy of liquidated damages, for
belated supplies.

18.6. The defaulting Suppliers/contractors in the event of non-execution of orders, if

any placed on them either in full or part to the satisfaction of the TANGEDCO
will be liable to pay to the Board in addition to the liquidated damages for delay
would pay penalty an amount equivalent to EMD/SD or an amount equal to the
actual loss incurred by the TANGEDCO whichever is less in the event of non-
fulfillment or non observance of any of the conditions stipulated in the contract.
19.0. FORCE MAJEURE :-
19.1. The supplier shall not be liable for delay in performing his obligations resulting
directly or from any force majeure conditions herein defined as:

(a) Any cause which is beyond the reasonable control of the supplier or purchaser as
the case may be.

(b) Natural phenomena, such as floods, drought, earthquakes and epidemics.

(c) Act of any Govt. Authority, domestic or foreign, such as wars declared or
undeclared quarantines, embargoes licensing control on production or distribution
restriction.

(d) Accident and disruptions such as fire, explosion, increase in power cut with
respect to date of tender opening, break down of essential machinery or
equipments etc.
(e) Strikes, slow down, and lockouts

(f) Failure or delay in the supplier's source of supply due to force majeure causes
enumerated at 'b' to 'e' above shall be considered, provided the supplier produces
documentary evidence to show that there were no other alternative source of
supply available to him or if available the lead time required was likely to be
longer than the duration of the force majeure at the normal source of supply. All
the provisions of this clause shall apply whether the disruption cause is total or
 40

partial in its effect upon the ability of the supplier to perform.

NOTE The cause of force majeure condition will be taken into consideration only if the
: supplier within 15 days from the occurrence of such delay notifies. The purchaser
shall verify the facts and grant such extension as the facts justify. For extension
due to force majeure conditions, the supplier shall submit his representation with
documentary evidence for scrutiny by the purchaser and decision of the
purchaser shall be binding on the firm.

19.2. Provided that if the performance in whole or part by the supplier on any
obligation under this contract is prevented or delayed by reasons of any
eventuality for a period exceeding 60 days, the Board may at its option terminate
the contract by a notice in writing.
19.3. The Power cut shall not be considered under force majeure condition. The period
of extension shall be decided only by the authority who placed the order, after
verifying the evidence for the cause of delay.

20.0. GUARANTEE :-

20.1. The entire materials should be guaranteed for the satisfactory usage for a
period of 36 months from the date of receipt of last consignment of goods /
materials at site in good condition.
20.2. Any defects noticed during the above period shall be rectified by the supplier free
of charge to TANGEDCO within two (2) months on receipt of instruction /
intimation from the purchaser. Tenders without the above are liable for
rejection.
20.3. A written guarantee guaranteeing TANGEDCO against any defects in the
materials supplied or in the Workmanship should be furnished along with the first
bills for payment. This should be operative for the period of 24 months from the
date of receipt of materials at site in good condition.
20.4. Any defects or failure occurring within the guarantee period due to faulty design,
poor workmanship and bad quality of raw materials used shall be
rectified/replaced free of cost within two (2) months on receipt of intimation
from the purchaser on such defects of failures. If they are not rectified or
replaced within this period the contractor shall pay the liquidated damages as per
the liquidated damages clause in the contract for the delay from the date of
receipt of intimation for the defects or failures. A guarantee certificate in the
above form shall be submitted along with the bills themselves.

20.5. Any defects/failures noticed during the Guarantee period shall be replaced free of
cost within two months from the date of intimation of defects/failures.
Irrespective of number of failures/defects within the Guarantee period, the
suppliers are responsible for replacement of the defective material. The
Guarantee period for such replaced material shall be of 36 months from the
date of receipt of replaced material at site.
 41

20.6. The packing shall conform to relevant packing standards. The contractor should
however ensure that the packing is such that the materials reach their destination
without damage/loss during transit by Rail or Road and subsequent storage. The
words "Handle with care" should be printed on the cartons..
20.7 The incidental expenses, transport and freight charges for the replacement of
defective materials within the guarantee period may also be borne by the
supplier.

20.8 The tenderers shall guarantee among the other following things :

(i) Quality and Strength of materials used.

(ii) Safe electrical and mechanical stresses on all parts of the material under all
specified conditions.
(iii) Performance figures shall be confirmed by the tenderers in the Schedule of
Guaranteed technical particulars in Schedule B and technical requirements
of the tender.
21.0. LOSS OR DAMAGE

21.1. External damages or shortages that are prima facie, the results of rough handling
in transit or due to defective packing will be intimated within fortnight from the
date of receipt of the materials at site. Internal defects, damages or shortages of
integral parts which cannot ordinarily be detected on a superficial visual
examination by bad handling in transit or defective packing, would be intimated
within 2 months from the date of receipt of materials. In either case, the
defective materials shall be replaced / rectified by the supplier, free of cost as per
clause 22.0.

21.2. If during the period of supply, it is found that goods already supplied are
defective in material or workmanship or do not conform to specification or
unsuitable for the purpose for which they are purchased, then it will be open to
the purchaser either to reject the goods or repudiate the entire contract and claim
such loss that the purchaser may suffer on that account require the supplier to
replace the defective goods, free of cost.

21.3. Similarly, if during the guarantee period any of the goods found to be defective in
materials or workmanship or do not conform to specification or are unsuitable for
the purpose for which they are purchased, it will be open to the purchaser either
to repudiate the entire contract and claim damages or accept such parts of the
goods that are satisfactory and require the supplier to replace the balance or to
claim compensation for the entire loss sustained by the purchaser on that
account.

21.4. In the event of supplies being received damaged or any shortages at the
destination stations, the cost of such materials, GST (if payable) and other
charges payable thereof will be paid only proportionate to the value of materials
received in good condition, unless the damaged goods or short supplies are made
good free of cost by the suppliers.
21.5. For all legal purposes, the materials shall be deemed to pass into the Board’s
ownership at the destination Stores, where they are delivered and accepted.
 42

22.0. REPLACEMENT OF DEFECTIVE / DAMAGED MATERIALS :

22.1. Notwithstanding anything contained in Liquidated Damages clause of the PO.,

when the whole or part of the materials supplied by the supplier are found to be
defective/damaged or are not in conformity with the specification, such defects or
damages in the materials supplied shall be rectified either at the point of
destination or at the supplier's works at the cost of the supplier, against proper
security and acknowledgment. In the alternative, the defective or damaged
materials shall be replaced free of cost within two months on receipt of the
intimation from the purchaser. If the defects or damages are not rectified or
replaced within this period, the contractor shall pay a sum towards liquidated
damages as per liquidated damages clause given above, for the delay in
rectification/replacement of the defects or damages.
22.2. If even after such rectification or replacement of the damaged or defective part,
if the equipment/materials ordered is not giving the satisfactory performance as
per the contract, then it will be open to the purchaser either to reject the goods
or repudiate the entire contract and claim such loss sustained by TANGEDCO.

22.3. Notwithstanding any other remedies available, the Purchaser shall be entitled to
dispose of the defective/damaged materials in ‘as is where is’ condition without
further notice, if the contractor/supplier fails to rectify the defect and/or replace
the damaged materials and/or fails to remove the defective/damaged materials
within such period as may be notified by the Purchaser through notice and the
sale proceeds of such disposal shall be appropriated towards the dues to
TANGEDCO such as Liquidated Damages, ground rent etc., as may be
determined by the Purchaser.

22.4. If any delay is caused by the supplier in replacement of defective/damaged

material, their poor performance will be taken note of while ordering in future.

23.0. RESPONSIBILITY:

The Tenderer is responsible for delivery of the materials at the destination station
in good condition. The tenderer shall include and provide for securely protecting
and packing the materials as per relevant packing standards to avoid damages or
loss in transit. All risks connected with the supply of these materials should be
borne by the supplier.

24.0. FAILURE TO EXECUTE THE PURCHASE ORDER /CONTRACT:

24.1. Suppliers failing to execute the order placed on them to the satisfaction of the
TANGEDCO under the terms and conditions set-forth therein, will be liable to pay
to the Board in addition to the liquidated damages for delay non supply of
materials an amount equivalent to EMD/SD cum Performance Guarantee or an
amount equal to the actual loss incurred by the TANGEDCO whichever is less in
the event of non-fulfillment or non observance of any of the conditions stipulated
in the contract. This is without prejudice to other rights under the terms of
contract.
 43

25.0. NON-ASSIGNMENT:

The supplier shall not assign or transfer the contract or any part thereof without
the prior approval of the Purchaser.

26.0. RECOVERY OF DUES:

26.1. The Board is empowered:

(a) To recover any dues against this contract in any bills/ Security Deposit Cum
Performance Guarantee/ Earnest Money Deposit / Permanent E.M.D. due to the
suppliers either in this contract or any other contract with Board.

(b) To recover any dues against any other contracts of the suppliers with Board, with
the available amount due to the supplier / Contractor (i.e from supply bills / SD
Cum Performance Bank Guarantee / Permanent EMD) against this contract.

27.0. EFFECTING OF RECOVERIES :-

Any loss, arising due to non-fulfillment of this contract or any other contract, will
be recovered from the Security Deposit held and / or any other amount due to
the supplier from the Board from this Contract as well as from other contracts.

28.0. RAW MATERIALS :-

It is the responsibility of the tenderer to make his own arrangement to procure
the necessary raw materials required for the manufacture.

29.0. GST REGISTRATION CERTIFICATE :-

The tenderer should upload the copy of the GST registration certificate in their
offer.
30.0. ARBITRATION ACT NOT TO APPLY:
The Board will not accept any arbitration in case of disputes arising in any respect
under this contract. Any dispute arising out of this contract shall not be subject
to arbitration under the provisions of Arbitration and Conciliation Act 1996 in the
event of any dispute between the parties.

31.0 PAST PERFORMANCE :-

31.1. The intending tenderers shall furnish the details of various supply orders / work
contracts executed by them for the past ten years as on the date of Tendering
in the proforma enclosed in the Tender Specification as per Schedule-C along
with end user Certificate for satisfactory execution of the contract and
performance of the materials supplied.

31.2. The details furnished by the tenderers shall be in complete shape and if it is
found that any information is found omitted, suppressed, incomplete or incorrect,
the same will be taken note for, while dealing with the Tenders in future.
Tenders furnished by the tenderers without these accompanying details of their
past performance are liable for rejection.
 44

32.0. JURISDICTION FOR LEGAL PROCEEDINGS (AFTER AWARD OF

PURCHASE ORDER/CONTRACT) :

32.1. No suit or any proceedings in regard to any matter arising in respect of this
contract shall be instituted in any court, save in the High Court, Chennai, City Civil
Court at Chennai or at the Court of small causes at Chennai. It is agreed that no
other court shall have jurisdiction to entertain any suit or proceedings even
though, part of the cause of action might arise within their jurisdiction. In case
any part of the cause of action might arise within the jurisdiction of any other
Courts in Tamil Nadu and rest within the jurisdiction of courts outside the Tamil
Nadu, then it is agreed to between the parties that such suits or proceedings shall
be instituted in a Court within the State of Tamil Nadu and no other court outside
the State of Tamil Nadu shall have jurisdiction even though any part of the cause
of action might arise within the jurisdiction of such courts. The successful
Tenderer shall furnish an UNDERTAKING as per Schedule-E in a non-judicial
stamp paper of Rs.80/- agreeing to the above condition.

33.0. QUANTITIES

The quantities mentioned in this specification are only tentative. The purchaser
reserves the right to revise the quantities at the time of placing the orders, to the
extent of 25% either way of the requirement indicated in the tender document as
per the Tamil Nadu Transparency in Tenders Act 1998 and the Tamil Nadu
Transparency in tender rules 2000 and subsequent amendments thereof as
applicable to this Tender.

sd/xxx
CHIEF ENGINEER
MATERIAL MANAGEMENT
 45

SECTION-VI
TECHNICAL SPECIFICATION

1.0 SCOPE:
This Specification governs the manufacture and supply of the following materials for
use in Distribution network.

Sl.No Description of Weight in Kg Weight

materials per each no. Tolerance in
%
1. STAY CLAMP FOR 1.24 Kg (+) 5 or
RSJ POLE B SIDE
(200x100mm) (-) 3

2.0 DRAWINGS & GENERAL REQUIREMENTS

2.1 The line materials to be supplied should conform to the dimension and weight
specified in the drawings furnished in Schedule B and relevant IS.

2.2 The percentage tolerance in weight of the tendered material allowed is (+) 5 % or
a. (-) 3%.

b. The bidder shall maintain the total weight of each material as per drawing and
Specification. In case of supplies received lesser than prescribed weight, within
negative tolerance and accepted as suitable for the works, the payment for the
supplied materials will be passed proportionate to the weight of the materials supplied
on par with the above TANGEDCO’s weight requirement .

c. If the weight of the material supplied is above the standard weight as per the
TANGEDCO’s weight requirement (within/Over and above the positive tolerance) the
payment will be made only as per the P.O rate per each.

2.3 The welding should be of required strength and to be done evenly wherever
necessary.

2.4 One coat of Red Oxide Paint should be given to the line materials with a stencil mark
of PO.No and date with Yellow colour before despatch.

2.5 The supplier should have adequate manufacturing and testing facilities for the line
materials proposed to be ordered.
2.6 The Bidders should take care to ensure the hardness of the steel used is as per the
IS.

2.7 The tolerances for dimensions of the each material shall comply with the relevant IS
and also suitability for use in works.
 46

3.0 STANDARDS :-

3.1 The raw materials for the manufacturing of the above line materials are to be
conformed to IS : 2062/ 2011 Grade A. The fabrication of steel structures shall
conform to IS : 7215 /1974, and as amended upto date. The Tolerances for weight
of tendered material shall confirm to IS : 1852 /1985.

4.0 PACKING :

The line materials should be suitably and securely packed to avoid damage during
transport

5.0 INSPECTION:

5.1 TANGEDCO reserves the right to depute a representative for inspecting the
manufacturing process at Company’s works. Necessary facilities for such inspection
shall be provided.

5.2 The materials will also be inspected at site during the time of erection and if any
defects are noticed, then the defective materials has to be replaced. The supply will
also be rejected if the line materials ordered, do not conform to the relevant drawing
and in the opinion of the Inspecting Officer / Check measuring officer are found not
suitable for the purpose for which they are intended

5.3 Necessary purchase invoices for having purchased the raw materials within three
months before the date of PO or during the contract period shall be furnished along
with each consignment of inspection.

6.0 TEST CERTIFICATES:

The material Test Certificates issued by accredited Lab / Government Lab as per
relevant IS, as amended up to date for the first consignment should be furnished to
the Superintending Engineer / MM-I along with the offer for carrying out inspection
and to issue despatch instruction.

7.0 SAMPLES :-

7.1. The bidder should furnish one complete set of samples of tendered item as per
specification along with their bid for evaluation.
7.2. The sample shall comply with the technical specification and drawing in all respect. In
case sample is found not conforming to the requirements the offer will be
summarily rejected.
7.3 The sample may be arranged to be delivered on free of cost, and without any
obligation on the part of the TANGEDCO for safe custody under intimation to
The Superintending Engineer / Chennai EDC/ Central before closing time of
submission of tender i.e before [email protected] Hrs. in the following address :-
“ Central Stores / Chennai EDC/Central / Mylapore /Chennai.4”
Contact No.: 9445850680
 47

A label with following details shall be tagged on the sample sent.

1. TANGEDCO Specification Number.
2. Name or trade mark of the manufacturer.
3. Name of the tenderer with full address.

7.4 The Sample will not be accepted after the due date and time of submission. The
tenders received without samples will be summarily rejected.

7.5 Necessary purchase invoices for having purchased the raw materials within three
months before the date of PO or during the contract period shall be furnished along
with each consignment of material.

8.0 Marking : The P.O No. with date shall be painted with white colour on the Stay Clamp
as detailed below.
P.O.No.__________ Dt.___.____.____(Date/Month/Year)

sd/xxx
Chief Engineer/
Material Management.

****
 48

SCHEDULE – A
PRICE SCHEDULE
( Model of Item wise BOQ Template in Excel format)

Tender Inviting Authority: Chief Engineer/Materials Management, TANGEDCO, Chennai - 2

Name of Work: STAY CLAMP FOR RSJ POLE (200X100 B SIDE

Contract No: M26 /2023-24
Name of the Bidder/ Bidding Firm /
Company :
PRICE SCHEDULE
(DOMESTIC TENDERS - RATES ARE TO GIVEN IN RUPEES (INR) ONLY)
(This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevant columns, else the bidder is liable to be rejected for this tender. Bidders are allowed to enter
the Bidder Name and Values only )
NUM TEXT # TEX NUMBER TEX NUMB NUMB NUMB NUMB NUMBER NUM NUMBER NUMBER NUMBER NUMBER NUMBER NUMB ER TEXT #
BER T# # T# ER # ER ER ER BER #
#
Sl. Item Description Item Quantity Units Ex- Packin Freigh CGST SGST in IGST Total Total Quantity All inclusive All All inclusive TOTAL AMOU NT
No. Code tendered works g and t& in % % in % GST in GST in offered in unit price inclusive unit price per In
/ price Forwa Insura % amount Pair (offered unit price pair without Words
Make per rding nce Rs. P quantity) (offered Taxes
Pair charge Charg per pair quantity) Rs. P
Rs. s per es per Taxes per pair
P Pair. Pair Rs. P without
Rs. Rs. Taxes
P P Rs. P

1 2 3 4 5 13 14 15 16 17 20 21 22 23 26 51 53 55
STAY CLAMP Item1 5000 Pair INR
1. FOR RSJ POLE 0.00 0.00 0.00 0.00 0.00 Zero Only
B SIDE
(200X100)
Total in Figures INR
0.00 0.00 0.00 Zero Only

Quoted Rate in Words INR Zero Only

 49

SCHEDULE – B
Guaranteed Technical Particulars

The tenderers shall furnish and confirm the following guaranteed particulars
along with the offer without which their offers are liable to be rejected.
Sl Description TANGEDCO’s Bidder`s
No Requirement Data
1 Name of the Manufacturer To be
furnished by
the bidder

2 Confirm whether the raw material YES

conform with IS: 2062 Grade A and the
fabrication conform to IS: 7215,
Tolerances for fabrication of steel
structures amended upto date.
3 Confirm whether the supply of materials YES
are as per the dimensions and weight
specified in the drawings and tolerance
specified in the technical specification.

4 Confirm whether the samples furnished is YES

as per the tender requirements.

5 Confirm whether the samples furnished in YES

the address mentioned in the Cl.4 under
section VI of the tender specification.

6 Remarks ----

COMPANY SEAL :
SIGNATURE :
NAME :
DESIGNATION :
COMPANY :
DATE :
 50

DRAWING
1. RSJ POLE STAY CLAMP B SIDE (200 x 100 mm)(Weight read as 1.24kg per No.)
 51

SCHEDULE - B1

SCHEDULE OF MATERIAL AND DELIVERY PERIOD

(To be filled in by the Tenderer.)

TENDERED QUANTITY

STAY CLAMP FOR RSJ POLE B SIDE (200x100mm) Pair.

1.

Total quantity
Quantity
Sl. Offered per month in Pair offered
Description
No.
of material

1 2 3 4 5 6

STAY CLAMP FOR

1. RSJ POLE B SIDE
(200x100mm)LE

COMPANY SEAL : SIGNATURE :

NAME :
DESIGNATION :
COMPANY :
DATE :
 52

SCHEDULE – C

STATEMENT OF SUPPLY ORDERS EXECUTED / UNDER EXECUTION DURING

THE PAST TEN YEARS AS ON THE DATE OF TENDER OPENING

Sl. Name & Name of P.O. Quantity Value Scheduled Actual Whether Whether
no Address the No. & of order date of PO Copy End User
date of
. of the material Date in Rs. completion is Certificate
completion
Organization
Lakhs of order furnished Copy is
incl. of order
(Yes/ Enclosed
other FOR(D) No) (Yes/ No)
SEBs Price

1 2 3 4 5 6 7 8 9 10

NOTE :

Copies of orders and end user certificate shall be furnished in the bids.

COMPANY SEAL : SIGNATURE :

NAME :

DESIGNATION :

COMPANY :

DATE :
 53

SCHEDULE – D

DECLARATION FORM

To

The Chief Engineer / Material Management,

Tamil Nadu Generation and Distribution Corporation Ltd.,,
4th Floor / Western Wing,
NPKRR Maaligai, Electricity Avenue,
144, Anna Salai,
Chennai 600002.

Dear Sir,

Having examined the above Specification No. M. /2023-24 together with the
accompanying schedules etc., we hereby offer to manufacture and supply the materials
covered in this specification at the rates entered in the attached schedule of prices.

1 We hereby guarantee the particulars entered in the schedules attached to the

specification.

2 In accordance with security deposit cum performance Guarantee clause, Section–V

of the specification we agree to furnish D.D. / Bankers cheque / irrevocable B.G. of 5%
of the total accepted value of the contract.

3 Our company is not a potentially Sick Industrial Company or a Sick Industrial Company
in terms of Section-23 or Section-15 of the Sick Industrial Companies (Special Provisions)
Act, 1985.

Yours faithfully,

COMPANY SEAL : SIGNATURE :

NAME :
DESIGNATION :
COMPANY :
DATE :
 54

SCHEDULE - E
UNDERTAKING TOWARDS JURISDICTION OF LEGAL PROCEEDINGS
This undertaking executed at …………………………………… on this
……………………………………… (Date)………………………(Month) two thousand and
twenty two by M/s. ………………………………………………………………………………
Registered under Companies Act, 1956 having its registered office at
………………………………hereinafter called the contractor (which expression shall
where the context so admits mean and include its successors in office and
assigns) with the Tamil Nadu Generation and Distribution Corporation Limited a
statutory authority , a body corporate constituted as per provision of
G.O.MS.No.100, dt.9.10.2010, having its registered Office at No.144 Anna Salai,
NPKRR Maaligai, Chennai – 600002 herein after called the purchaser (Which
expression shall where the context so admits means and includes its successors in
Office and assigns.)
WHEREAS the contract is for the supply of …………………… of terms of the
Purchase Order No………………… dated ………………………………
AND WHEREAS in accordance with Clause ……………………… of the above said
P.O. certain terms were stipulated for the above supply.
AND WHEREAS in accordance with Clause……………………………ofthe above
mentioned Purchase Order the contractor has to furnish an undertaking that no
suit or any proceedings in regard to any matter arising in any respect under this
contract shall be instituted in any court other than in the High Court, Chennai City
Civil Court of Chennai or other Court of small causes at Chennai, as the case may
be.
IN CONSIDERATION of the Board having agreed to accept the undertaking the
Contractor hereby undertakes that no suit or any proceedings in regard to any
matter arising in respect of this contract shall be instituted in any Court, save in
the High Court, Chennai City Civil Court at Chennai or at the Court of small causes
at Chennai. It is agreed that no other court shall have jurisdiction to entertain any
suit or proceedings, even though, part of the cause of action might arise within
the jurisdiction of any of the Courts in Tamil Nadu and rest within the jurisdiction
of Courts outside the Tamil Nadu, then it is agreed to between the parties that
such suits on proceedings shall be instituted in a Court within the State of Tamil
Nadu and no other Court outside the State of Tamil Nadu shall have jurisdiction
even though any part of the cause of action might arise within the jurisdiction of
such Courts.
IN WITNESS WHEREOF of Thiru………………………………of
M/s…………………………………………………………………… hereby put his hand and seal
for due observance of the Undertaking in the presence of the following witnesses.
COMPANY SEAL : SIGNATURE :
NAME :
DESIGNATION :
COMPANY :
DATE :
WITNESS :
1.
2.
 55

SCHEDULE – F
QUESTIONNAIRE – A
BID QUALIFICATION REQUIREMENT & COMMERCIAL CONDITIONS
INSTRUCTIONS :
(a) Strike off, whichever is not applicable.
(b) Separate sheets should be used, wherever necessary.
Sl. PARTICULARS BIDDER’S
no. RESPONSE
1 Name & Address of the Firm / Company

a Registered Office.

b Factory / Work’s Address

c FAX No. & Telephone No. & Mobile No.
d E-Mail ID.
e Permanent Account Number(PAN)
f GST registration No.
g GSTIN No.
h HSN code of the tendered material
2 Name, Designation & Address of the person signing the
tender.
3.a Whether the Company is Micro /Small Scale / Medium
Scale / Large Scale Unit with Udyam registration.
(Specify correctly)
b If so, write Registration No.
If SSI Unit registered with Udyam Portal, the registration
Mention the
c number shall be furnished..
category
d Legal Status of the company. ( Partnership / sole
property / Registered under companies Act )
4 Confirm whether tenderer is a manufacturer of High YES / NO
Tension / Low Tension Line materials .
4.1. Whether proof for Manufactured and supplied YES / NO
satisfactorily a minimum of 500 Pairs of any
combination (or) an aggregate quantity 500 Pairs of
any combination during the preceding ten years as on
the date of tender opening to State Electricity Boards /
Power Utilities/ Central / State public Sector
undertaking.

4.2 Whether the copies of purchase orders of the material YES / NO

covered under Sl.No.4.1 executed during the last Ten
years and end user’s certificates are enclosed in the
tender, as required in Clause-2 under Section-II of this
Specification furnished.
SIGNATURE OF THE TENDERER
 56

5.0 Fill the Annual Turn Over for the years specified 2019-20 – Rs.
2020-21 – Rs.
2021-22 – Rs.
5.1 Whether documentary evidence for the Annual Turn YES / NO
Over enclosed.
6.0 Whether the details required as per Schedule – C are YES / NO
also uploaded.
7.0 EARNEST MONY DEPOSIT (Rs. ): YES / NO
7.1 a. Whether EMD paid through Online mode to the YES/NO
Common pool account created by the Finance
Department , Government of Tamil Nadu.

If Yes, .
YES/NO
Whether scanned copy of the E-receipt uploaded.

b. Whether EMD furnished in the form of Bank YES / NO

Guarantee

If Yes, BG Details BG No., Date, Name of

Bank & Validity

Whether scanned copy of the BG uploaded YES / NO

c. If exempted from payment of EMD,
i. Whether the bidder is Micro/SSI unit located in Tamil YES / NO
Nadu.
YES / NO
ii Whether registered under Udyam Portal for the
tendered item.
Iii Whether Udyam Registration Certificate Uploaded. YES / NO

Iv Whether Undertaking in lieu of EMD uploaded. YES / NO

V Whether the documents in support of investment YES / NO

held in Plant & Machinery and Annual Turnover
uploaded

If BG is furnished in lieu of EMD amount, whether YES / NO

uploaded the BG obtained from Nationalised or
Scheduled Bank as per Annexure –I.
c. If PEMD holder of Rs.20 Lakhs and above with
TANGEDCO Head Quarters, held on or after
03.12.2021.
i. Whether Scanned copy of proof of PEMD YES/NO
uploaded
ii. ii. Whether undertaking in lieu of EMD uploaded YES/NO
 57

NOTE: If item 7(a) or 7(b) or 7(c) or 7 (d) is

not uploaded for payment of EMD/ exemption
during submission of the Techno commercial
bid, the Commercial & Technical Bids will not
be opened.
8 TYPE TEST CERTIFICATES :
a Confirm - Raw Materials used for manufacturing the YES/NO
tendered materials shall be tested in a NABL accredited
Lab / Government Lab as per relevant IS and
submitted for approval before offering inspection for
the first lot.
9. VALIDITY :
Whether your offer is valid for a period of 90 days YES / NO
from the date of opening of Commercial / Technical
Bids . [Offers with validity period of less than 90 days
are liable to be rejected].
10 PRICE :
a Whether the price quoted is FIRM for a period of 12 YES / NO
months from the date of receipt of award of contract.
b Whether the following breakups for the quoted Unit YES / NO
Price (All inclusive Price excluding GST) have been
mentioned in Schedule-A (BOQ) of this specification.
c Unit Ex-works Price YES / NO
d Freight & Insurance charges. YES / NO
e Whether GST Applicable (Percentage & Amount) has YES / NO
been mentioned separately.
f Confirm that any additional amount of GST due to YES / NO
upward revision on account of increase in Turnover
during the contractual period shall be borne by you.
g Confirm that necessary undertaking as per SCHEDULE YES / NO
– I furnished.
h Whether you are agreeable, in case of delayed YES / NO
delivery, the GST prevailing on the date of actual
delivery or GST applicable on the date of contractual
date of delivery whichever is less shall only be payable.
i Confirm that packing & Forwarding, Freight & YES / NO
Insurance charges quoted are applicable for delivery to
any of the TANGEDCO stores in Tamil Nadu.
If the breakup details are not furnished, offer
will be liable for rejection.
11 IT-PAN & GSTIN
 58

a. Whether PAN No. issued by IT dept. furnished and YES / NO

copy of IT return filed is enclosed
b. Whether GSTIN registration certificate is enclosed YES / NO
with the offer.
12 Whether you are agreeable for the following clauses
specified under Section – V of the Specification.
A Payment Terms (Clause – 10 ). YES / NO
B SD Cum Performance Guarantee (Clause – 11). YES / NO
C Delivery (Clause – 12). YES / NO
D Liquidated Damages (Clause – 18). YES / NO
E Guarantee (Clause –20). YES / NO
F Jurisdiction for Legal Proceedings (Clause – 32). YES / NO
13 Tendered Quantity Quantity offered by the
1. STAY CLAMP FOR RSJ POLE B SIDE (200x100mm): - bidder :
5,000 Pairs. .…………………Pair.

14 Whether copy containing all pages of Section – V YES / NO

Commercial & Section – VI Technical with dated
signature of the Tenderer in all pages has been
uploaded enclosed with the offer.

COMPANY SEAL : SIGNATURE :

NAME :
DESIGNATION :
COMPANY :
DATE :

UNDERTAKING
I, , sole proprietor / Partner of M/s. ……………
……………………………………………………………. Give undertaking that ………………. Details
given in the above QUESTIONNAIRE – A are correct to the best of my knowledge
……………………….. and I agree to abide by all your Tender / Order terms &
conditions.
COMPANY SEAL : SIGNATURE :
NAME :
DESIGNATION :
COMPANY :
DATE :
 59

SCHEDULE – F

QUESTIONNAIRE – B

TECHNICAL TERMS

INSTRUCTIONS :

a) Strike off, whichever is not applicable.

b) Separate sheets should be used, wherever necessary.

Sl. PARTICULARS BIDDER’S RESPONSE

no.
1 Whether materials offered is exactly as per YES / NO
Technical Specification in Section – VI.
(Tender offers with Deviations in Technical
Terms are liable to be rejected ).

2 If not, give details of Technical Deviation in

the Schedule –G

3 Whether all testing facilities for conducting YES / NO

tests as per the relevant IS are available in
your factory or not.

COMPANY SEAL : SIGNATURE :

NAME :
DESIGNATION :
COMPANY :
DATE :

UNDERTAKING
I, , Sole proprietor / Partner of M/s. ……………
……………………………………………………………. Give undertaking that ……………….
Details given in the above QUESTIONNAIRE – B are correct to the best of my
knowledge ……………………….. and I agree to abide by all you Tender / Order
terms & conditions.

COMPANY SEAL SIGNATURE :

NAME :
DESIGNATION :
COMPANY :
DATE :
 60

SCHEDULE – G

SCHEDULE FOR COMMERCIAL AND TECHNICAL DEVIATION

1. Technical Deviation

SL.NO Clause No. Description of Description of Deviation

clause

2. Commercial Deviation :

SL.NO Clause No. Description of Description of Deviation

clause

Note : It may be noted that Technical and commercial deviation against the tender
specification are liable for rejection.

COMPANY SEAL SIGNATURE :

NAME :
DESIGNATION :
COMPANY :
DATE :
 61

SCHEDULE – H

Declaration pursuant to Section 206AB

(To be obtained from applicable Suppliers)

This is to declare that ………………………………………….(Name of the supplier) have

filed the Return of Income (ROI) under the relevant provisions of the Income Tax Act,
1961 for the Assessment Year 2019-20 and 2020-21 (FY 2018-19 and FY 2019-20) and
we shall file the ROI for Assessment Year 2021-22 (Financial Year 2020-21) within the
due date as per the provisions of the said Act.

Permanent Account No. (PAN) of our Company/Firm/Individual is

……………………………….. The details of Return of Income filed are as below:
S. No Assessment Year Acknowledgement Date of Filing
No

1 2019-20 ________________ ________________

_ __
2 2020-21 ________________ ________________
_ __
3 2021- 22 ________________ ________________
_ __

Place :
Date :
(Authorized Signatory)
Signature & Seal
 62

SCHEDULE – I

UNDERTAKING TOWARDS INPUT TAX CREDIT BENEFIT

(Declaration to be submitted by the L1 bidders in Non Judicial Stamp paper of
value not less than Rs.80/-)

To
The Chief Engineer ,
Materials Management ,
TANGEDCO.
Chennai – 2.

We hereby declare and confirm that we are registered vendor under GST Act
having GSTIN--------------in State of ----------------------. Our applicable GST%
for the above reference job is under code ---------.
We hereby declare and confirm that we are registered vendor under
composite scheme having GSTIN.
We are aware that as per sec 171 of CGST Act, any reduction in rate of
tax on any supply of goods or services or the benefit of input tax credit should
be passed on to TANGEDCO by way of commensurate reduction in prices and
as such we hereby declare that we are extending Rs. ----/- of -----% as
rebate in my awarded price against input tax credit benefit.
We hereby declare that we do not have any input tax credit benefit on
account of GST applicable against this job. If it is established that we have
availed input tax credit benefit against this job, the differential tax benefit will
be returned to TANGEDCO failing which TANGEDCO may take appropriate
action.
SIGNATURE :
COMPANY SEAL :
NAME :
DESIGNATION :
COMPANY :
DATE :

WITNESS :

1.
2.
Note: Bidder may strike out the para which not applicable
 63

SCHEDULE –J

DECLARATION FORM
To be signed with company seal on letter head and uploaded
in the technical Bid

TENDER ACCEPTANCE LETTER

(To be given on Company Letter Head) Date:

To,
----------------------------------
Sub: Acceptance of Terms & Conditions of
Tender.

Tender Reference No:------------------------ Name of Tender/Work

Dear Sir,

1. I/We have downloaded / obtained the tender document(s) for the above
mentioned ‘Tender/Work’ from the web site (s) namely:
---------------------------------------------------------------------------------------------------
as per your advertisement, given in the above mentioned website (s).

2. I/We hereby certify that I/We have read the entire terms and conditions of the
tender documents from page No.------ to --------(including all documents like
annexure (s), schedule(s), etc.,) which form part of the contract agreement and I
/We shall abide hereby the terms / conditions / clauses contained therein.
3. The corrigendum (s) issued from time to time by your department/ organization
too has also been taken into consideration, while submitting this acceptance letter.
4. I/We hereby unconditionally accept the tender conditions of above mentioned
tender document(s) corrigendum(s) in its totality / entirety.
5. In case any provisions of this tender are found violated, then your
department/organization shall without prejudice to any other right or remedy be at
liberty to reject this tender/bid including the forfeiture of the full said earnest
money deposit absolutely.
Yours Faithfully,

(Signature of the bidder,

with official Seal)
 64

ANNEXURE-1

Guidelines for releasing GST portion to suppliers / Contractors:

As per GST guidelines TANGEDCO / TANTRANSCO has to ensure the remittance of GST to
Govt. made without omissions by the supplier / contractors, since GSTR 2A is getting
updated regularly.

Hence the following guidelines were issued to the Supplier / Contractor:

1. The Tax invoices shall have the details of rates, quantity and admissible rate of
GST.
2. The suppliers shall pay the GST and file the returns under GST promptly to avoid
delay in processing / payment of invoices could be avoided/ minimized. If the
supplier paid the GST, their invoices would be exhibited in the GSTR-2A and the
same will be taken as GST compliance of Supplier/contractor.
3. The running bills will be passed after verification of the GST paid in the previous
month. In case of high value bills (say 10 lakh or above) the GSTR-2A will be
verified before passing the bills.
4. In case of one and only bill against the PO/W.C, the bill will be passed after
verification of GSTR-2A only.
5. The updated GSTR-2A available in the portal will be utilized in lieu of documentary
proof for any GRT claim.
6. Instead of insisting for the hard copy of any document proof such as returns filed,
Challons remitted, CA certificate, GSTR-3B the GSTR-2A will be verified for
admitting invoices.
The Tax supplier who has availed the scheme of quarterly filing of returns (i.e when
turnover is upto 150 Lakhs) the following mechanism will be adopted for passing the bills.
i. If it is only one bill, the GST payment of the supplier’s bill will be verified during PO
closure.
ii. If there are multiple bills, then
(a) Bills related to first 3 months i.e Initial quarter will be admitted inclusive of
GST without verifying with GSTR-2A reports.
(b) Bills for the subsequent quarter will be passed if GST payment of bills raised
on TANGEDCO in the earlier processed quarter has been updated and
exhibited in GSTR-2A.
If discrepancies arises between the value shown in the GSTR-2A and the invoices
available, the liability towards GST may be restricted to the lower of the above two.
 65

ANNEXURE-2

FORMAT FOR BANK GUARANTEE IN LIEU OF E.M.D.

(TO BE FURNISHED IN NON-JUDICIAL STAMP PAPER OF VALUE NOT LESS THAN Rs.80/-)

Beneficiary: The Chief Engineer, Materials Management,

Tamil Nadu Generation and Distribution Corporation Limited,
4th Floor, WESTERN WING, N.P.K.R.R. Maaligai,
New. No:144, Anna Salai, Chennai - 480 002

Date: …………………

Bid Guarantee No: …………………………….

We have been informed that M/s…………………………………………………….. (here after called

“the bidder”) has submitted to you its bid dated …………….. (herein after called, “the
bid”) for TANGEDCO e-Tender Specification No: M-…./ 2023-24.

Furthermore, we understand that, according to the conditions, bids must be supported

by a Bid Guarantee.

At the request of the bidder, we the………………….. BANK, Banking company, a body

corporate, constituted under the Banking companies (Acquisition and Transfer of
Undertakings) act, 1970, with their head office at ……………………………….., and having
among others at branch office at ………………………………………………………………, India
hereby irrevocably undertake to pay you a sum or sums not exceeding in total an
amount of Rs. ………………………./- ( Rupees …………………………… Only/-)
upon receipt by us of your first demand in writing accompanied by a written statement
stating that the bidder is in breach of its obligation(s) under the bid conditions, because
the bidder :

a) has withdrawn its bid during the period of bid validity specified by the Bidder in the
form of bid ;or

b) having been notified of the acceptance of its bid by the TANGEDCO during the period
of validity

i. fails or refuses to execute the contract form, if required ,or

ii. fails or refuses to furnish the Security deposit cum performance Bank Guarantee, in
accordance with the instructions to Bidders.
 66

This Guarantee will expire :

a) if the bidder is the successful Bidder, upon our receipt of copies of the contract signed
by the bidder and the security deposit cum Performance Bank Guarantee issued to upon
the instruction of the bidder and

b) if the bidder is not successful Bidder, upon the earlier of

i. our receipt of copy of the notification to the Bidder of the name of the successful
Bidder or

ii. Six months after the expiration of the Bidder’s Bid.

Consequently, any demand for payment under this Guarantee must be received by us at
the office on or before that date.

This Guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication
No.758.

NOTWITHSTANDING ANYTHING CONTAINED HEREIN:

1. Our liability under this Bank Guarantee shall not exceed Rs. …………………./-
( Rupees …………………………………………………………………….. Only/- )

2. The Bank Guarantee shall be valid up to …………………...

3. We are liable to pay the guarantee amount or any part thereof under this Bank
guarantee only and only if you serve upon us a written claim or demand on or before
………………………. (mention period of the guarantee as found under clause (2) above plus
claim period)”

IN WITNESS WHERE OF THIRU .......................... and THIRU……………………… acting for

and on behalf of the Bank has signed this deed on the day, month and year first above
written.

In the presence of witnesses:

1.

2.

(Signature with seal of the Bank (Name in Block letters) and

(Name in capitals to be subscribed with designation, address of office or residential)

 67

ANNEXURE -3

UNDERTAKING IN LIEU OF PAYMENT OF E.M.D.

( To be furnished in non-judicial stamp paper of value not less than

Rs.80/- duly filled and authenticated )

THIS DEED OF UNDERTAKING EXECUTED AT …………………. ON THIS THE

………………….. DAY OF ……………………… TWO THOUSAND TWENTY THREE BY
M/s. …………………………, Company registered under Companies Act, 1956, having
its Registered office at …………….. herein after called “Tenderer” ( which
expression shall where the context so admits mean and include their Agents,
Representatives, Successors-in-office and Assigns).
TO AND IN FAVOUR OF ……………………………………………… THE TAMIL
NADU GENERATION AND DISTRIBUTION CORPORATION LIMITED, a Board
Corporate constituted under the Electricity (Supply) Act, 1948 (Central Act LIV of
1948) having its office at NPKRR Maaligai, Electricity Avenue, 144 Anna Salai,
Chennai 600002, herein after called the “BOARD” (which expression shall where
the context so admits mean and include its successors in office and Assigns).
WHEREAS the contract is for the supply / erection / construction etc.
………………… in terms of the ……………Tender Specification No. ……….. date…….
AND WHEREAS in accordance with Clause ……………… of the above said
tender specification the tenderer has to furnish E.M.D. of Rs. …………….. (Rupees
………….. …………………………………………………………. only ).

AND WHEREAS the tenderer has requested the Board to accept an

undertaking in lieu of payment in cash of the Earnest Money Deposit.

AND WHEREAS the Board has accepted the request of the tenderer subject
to his executing an undertaking to pay to the Board not exceeding Rs. ………………
(Rupees ………………………………………………………………………. only) representing
the Earnest Money Deposit together with costs in cash, in the event of non
fulfillment of the conditions stipulated in the Tender specification or the conditions
stipulated in the contract by the tenderer.

IN CONSIDERATION of the Board having agreed to accept an undertaking

from the tenderer in lieu of payment of Earnest Money Deposit in cash, the
tenderer undertake to pay the sum of Rs. …………………. (Rupees
…………………………………... only) immediately when a demand is raised by the
Board against the tenderer without any demur in the event of the following :
 68

1) If he withdraws his tender or backs out after acceptance of the tender or fails
to remit the Security Deposit.
2) If he revises any of the terms quoted during the validity period.
3) If he violates any of the conditions of the Tender Specification No………
Dated ……………….

NOW THE CONDITION OF THE ABOVE WRITTEN UNDERTAKING in such

that if the tenderer shall duly and faithfully observe and perform the terms and
conditions specified as above, then the above written undertaking shall be void,
otherwise the same shall remain in full force.

The tenderer undertakes not to revoke this guarantee till the contract is
completed under the terms of contract.

The expression, ‘tenderer’ and the ‘Board’ herein before used shall include
their respective successors and assigns in office.

IN WITNESS WHERE OF THIRU. …………………………………….. for and on

behalf of the tenderer has signed this undertaking on the day, the month and year
first above written.
In the presence of witnesses :

SIGNATURE

1. Signature
Name and Address NAME IN BLOCK LETTERS

2. Signature SEAL OF THE COMPANY.

Name and Address

****** END******