Government of India

Ministry of External Affairs

Residential Complex,
Chanakyapuri, New Delhi 110021

E-NOTICE INVITING TENDER FOR

Supply and installation of Exhaust pipe with

structure for 500 KVA DG set

Tender No. Q/CPC/862/2/16 Dated: 08/00/ 2017

Important Dates
Date of Publication 09.03.2017 (1000 hrs)
Bid document download start date 09.03.2017 (1130 hrs)
Clarification start date 10.03.2017 (1000 hrs)
Clarification end date 24.03.2017 (1600 hrs)
Bid submission start date (online) 27.03.2017 (0900 hrs)
Bid submission end date (online) 07.04.2017 (1600 hrs)
Date of Technical Bid opening (online) 12.04.2017 (1100 hrs)
Date of Financial Bid opening (online) 20.04.2017 (1100 hrs)

The bid shall be submitted online only at Central Public

Procurement Portal website at
http://eprocure.gov.in/eprocure/app

Manual bids will not be accepted.

 Part – I
Instruction to bidders

Instructions for Online Bid Submission

The bidders are required to submit soft copies of their bids electronically on
the CPP Portal, using valid Digital Signature Certificates. The instructions given
below are meant to assist the bidders in registering on the CPP Portal, prepare their
bids in accordance with the requirements and submitting their bids online on the
CPP Portal.

More information useful for submitting online bids on the CPP Portal may be
obtained at: https://eprocure.gov.in/eprocure/app

REGISTRATION

1) Bidders are required to enrol on the e-Procurement module of the Central Public
Procurement Portal (URL: https://eprocure.gov.in/eprocure/app) by clicking on the
link “Online bidder Enrolment” on the CPP Portal which is free of charge.
2) As part of the enrolment process, the bidders will be required to choose a unique
username and assign a password for their accounts.
3) Bidders are advised to register their valid email address and mobile numbers as
part of the registration process. These would be used for any communication from
the CPP Portal.
4) Upon enrolment, the bidders will be required to register their valid Digital
Signature Certificate (Class II or Class III Certificates with signing key usage) issued
by any Certifying Authority recognized by CCA India (e.g. Sify / TCS / nCode /
eMudhra etc.), with their profile.
5) Only one valid DSC should be registered by a bidder. Please note that the bidders
are responsible to ensure that they do not lend their DSC’s to others which may
lead to misuse.
6) Bidder then logs in to the site through the secured log-in by entering their user ID
/ password and the password of the DSC / e-Token.

SEARCHING FOR TENDER DOCUMENTS

1) There are various search options built in the CPP Portal, to facilitate bidders to
search active tenders by several parameters. These parameters could include
Tender ID, Organization Name, Location, Date, Value, etc. There is also an option of
advanced search for tenders, wherein the bidders may combine a number of search
parameters such as Organization Name, Form of Contract, Location, Date, Other
keywords etc. to search for a tender published on the CPP Portal.
2) Once the bidders have selected the tenders they are interested in, they may
download the required documents / tender schedules. These tenders can be moved
to the respective ‘My Tenders’ folder. This would enable the CPP Portal to intimate
the bidders through SMS / e-mail in case there is any corrigendum issued to the
tender document.

3) The bidder should make a note of the unique Tender ID assigned to each tender,
in case they want to obtain any clarification / help from the Helpdesk.

PREPARATION OF BIDS

1) Bidder should take into account any corrigendum published on the tender
document before submitting their bids.
2) Please go through the tender advertisement and the tender document carefully
to understand the documents required to be submitted as part of the bid. Please
note the number of covers in which the bid documents have to be submitted, the
number of documents - including the names and content of each of the document
that need to be submitted. Any deviations from these may lead to rejection of the
bid.
3) Bidder, in advance, should get ready the bid documents to be submitted as
indicated in the tender document / schedule and generally, they can be in PDF / XLS
/ RAR / DWF/JPG formats. Bid documents may be scanned with 100 dpi with black
and white option which helps in reducing size of the scanned document.
4) To avoid the time and effort required in uploading the same set of standard
documents which are required to be submitted as a part of every bid, a provision of
uploading such standard documents (e.g. PAN card copy, annual reports, auditor
certificates etc.) has been provided to the bidders. Bidders can use “My Space” or
‘’Other Important Documents’’ area available to them to upload such documents.
These documents may be directly submitted from the “My Space” area while
submitting a bid, and need not be uploaded again and again. This will lead to a
reduction in the time required for bid submission process.

SUBMISSION OF BIDS

1) Bidder should log into the site well in advance for bid submission so that they can
upload the bid in time i.e. on or before the bid submission time. Bidder will be
responsible for any delay due to other issues.
2) The bidder has to digitally sign and upload the required bid documents one by
one as indicated in the tender document.
3) Bidder has to select the payment option as “offline” to pay the tender fee / EMD
as applicable and enter details of the instrument.
4) Bidder should prepare the EMD as per the instructions specified in the tender
document. The original should be posted/couriered/given in person to the
concerned official, latest by the last date of bid submission or as specified in the
tender documents. The details of the DD/any other accepted instrument, physically
sent, should tally with the details available in the scanned copy and the data
entered during bid submission time. Otherwise the uploaded bid will be rejected.
5) Bidders are requested to note that they should necessarily submit their financial
bids in the format provided and no other format is acceptable. If the price bid has
been given as a standard BoQ format with the tender document, then the same is
to be downloaded and to be filled by all the bidders. Bidders are required to
download the BoQ file, open it and complete the white coloured (unprotected) cells
with their respective financial quotes and other details (such as name of the
bidder). No other cells should be changed. Once the details have been completed,
the bidder should save it and submit it online, without changing the filename. If the
BoQ file is found to be modified by the bidder, the bid will be rejected.

6) The server time (which is displayed on the bidders’ dashboard) will be considered
as the standard time for referencing the deadlines for submission of the bids by the
bidders, opening of bids etc. The bidders should follow this time during bid
submission.
7) All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data. The data entered cannot
be viewed by unauthorized persons until the time of bid opening. The
confidentiality of the bids is maintained using the secured Socket Layer 128 bit
encryption technology. Data storage encryption of sensitive fields is done. Any bid
document that is uploaded to the server is subjected to symmetric encryption using
a system generated symmetric key. Further this key is subjected to asymmetric
encryption using buyers/bid openers’ public keys. Overall, the uploaded tender
documents become readable only after the tender opening by the authorized bid
openers.

8) The uploaded tender documents become readable only after the tender opening
by the authorized bid openers.
9) Upon the successful and timely submission of bids (ie after Clicking “Freeze Bid
Submission” in the portal), the portal will give a successful bid submission message
& a bid summary will be displayed with the bid no. and the date & time of
submission of the bid with all other relevant details.
10) The bid summary has to be printed and kept as an acknowledgement of the
submission of the bid. This acknowledgement may be used as an entry pass for any
bid opening meetings.

ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the terms and conditions
contained therein should be addressed to the Tender Inviting Authority for a tender
or the relevant contact person indicated in the tender.
2) Any queries relating to the process of online bid submission or queries relating to
CPP Portal in general may be directed to the 24x7 CPP Portal Helpdesk. The contact
number for the helpdesk is 1800 3070 2232.
*************
 Part – II
INTRODUCTION

1. Tender Objective & Brief Scope of work

The Ministry of External Affairs invites proposals for the following:-

Supply and installation of Exhaust pipe with

structure for 500 KVA DG set
 Part – III
General Terms and Conditions

1. Bidders are requested to go carefully through the general instructions

contained in the bid document which consists of the following:
i) Instructions to bidder Part-I
ii) Introduction Part-II
iii) General Terms & Conditions Part-III
iv) Opening of Bids Part - IV
v) Submission of Bids Part-V
vi) Financial Information as per form A Annexure-I of Part III
vii) Format for Technical Bid Annexure-I of Part V
viii) Format for Financial Bid Annexure – I of Part -IV

The bidders are expected to examine all instructions, terms & conditions and
formats contained in the bid document. Failure to furnish all information required
as per the bid document or submission of bid not substantially responsive to the
requirements of the bid document, in any respect, may result in rejection of the
bid.

2. Eligibility Criteria for bidders : On behalf of the President of India, Ministry of

External Affairs invites sealed Tenders in Two Packet System (Technical Bid and
Financial Bid) from civil contractors who fulfil the qualifying criteria as listed below
(but not necessarily in order of priority):

(1) The bidder must be registered with CPWD as individual firm/partnership

firm/contractor for providing civil works and must be in existence for a minimum
period of 03 years as on 31.12.2016. The bidder will provide proof of the date of
registration.

(2) The bidder should have average annual financial turnover of Rs 10 lakhs during
the past three years. The bidder should attach attested copies of Audited Annual
Financial Statements to confirm the same.

(3) Experience of the bidder must include civil construction work, for minimum of 3
years as on 31.12.2016. The interested bidder should have satisfactorily completed
work during the last five years ending last day of March 2016 as detailed below:
 (i) Completed three similar works each costing not less than Rs. 4 lakhs annually
or
(ii) Completed two similar works each costing not less than Rs. 5 lakhs annually
or
(iii) Completed one similar work costing not less than Rs. 8 lakhs annually.

(4) The bidder should have adequate manpower and other resources with good
experience and adequate training in the respective service areas. Arrangements in
this regard may be detailed.

(5) The bidder must have modern equipment and latest technical expertise for
civil work.

(6) The bidder should be ready to give performance security of 5% of the

Accepted Tender Value at the time of signing of agreement.

(7) The bidder will have to ensure compliance with all labour laws/regulations.
This will include payment of minimum wages and other benefits prescribed by the
Government of NCT of Delhi and having appropriate licenses. Copies of all relevant
registration documents are to be submitted with the pre-qualification bid.

(8) Tender fee of Rs. 1,000/- in the form of Demand Draft in favour of “Pay &
Accounts Officer, Ministry of External Affairs, New Delhi” is also required to be
submitted in a sealed envelope super scribed “Tender fee for supply and
installation of exhaust pipe for 500 KVA DG set installed at CPC 2017”, on or before
the closing date and time of e-submission of online bids to Under Secretary
(Housing), Room no. 4017, Jawaharlal Nehru Bhawan, 23-D Janpath, New Delhi-
110001 falling which the bids will not be considered.

(9) Machinery, equipment, implements, material and consumables proposed to

be used should be clearly indicated.

(10) Any wrong or misleading information will lead to disqualification.

(11) Estimated cost of the work is Rs. 5 lacs.

3. General instructions
 Issuance of this Tender, your preparation and submission of a response and the
subsequent receipt and evaluation of your response by MEA authority does not
commit MEA to award a contract to any bidder, even if all requirements stated are
met.
 Mere submission of information does not entitle the bidder to meet an eligibility
criterion. MEA reserves the right to vet and verify any or all information submitted
by the bidder
 If any claim made or information provided by the bidder in the bid or any
information provided by the bidder in response to any subsequent query by MEA, is
found to be incorrect or misinterpretation of facts, then the bid will be liable for
rejection.
 After the selection, the successful bidder must be able to commence the service
within 7 days after the award of Letter of Intent.
 All rates and lump-sum amounts, if any, shall be firm throughout the duration of
the contract and no deviations shall be entertained by MEA in this context.
 The bidders shall deploy adequate manpower, machinery and resources to
ensure completion of work in stipulated time.
 Should any new areas of work not envisaged as being part of this Tender
document are added, the prices for the new areas of works shall be mutually
agreed between the MEA and the bidders based on the actual rate analysis or as
per the prevailing rates as agreed in this Tender document.
 The bidder would be responsible for all mandatory compliances for social, safety
and environmental issues related to the performance of the service provider in the
MEA premises.
 MEA reserves the right to remove any person found unfit.
 Defect Liability Period for the work is one year.
 Payment will be made after satisfactory completion of the work
 Work should be completed in 2 calendar months.
 Estimated cost for the tender is 5,00,000/-.
4. Place of Work and Site visits
Intending bidders shall visit the site as per schedules indicated by MEA and
shall get themselves thoroughly acquainted with the local site condition.
5. Validity of the Proposal

Bids shall be valid for a period of 90 days from the last date of submission of
the document to MEA.

6. Bid Security/Earnest Money Deposit

 All prospective bidders are required to submit an Earnest Money deposit for
an amount equal to Rs.20,000/- valid for three months from last date of submission
of tender.
 This EMD shall be in the form of a Demand Draft with a validity of three
months payable at NEW DELHI and drawn in favour of ‘Pay & Accounts officer,
Ministry of External Affairs, New Delhi’ from any nationalized bank. Tenders that
are not accompanied by the Earnest Money Deposit are liable for rejection.
 The Earnest Money of the unsuccessful bidders will be returned within 30
days after the expiration of the period of bid validity.
 The Earnest money will be forfeited on account of one or more of the
following reasons:
 The bidder withdraws his bid during the period of bid validity.
 In case of a successful bidder fails to sign the agreement in time
and furnish performance guarantee.
 The successful bidder would be required to sign the agreement and furnish
the Performance Security. The EMD of the successful bidder may be adjusted in the
Performance Security by depositing the difference in amount of Performance
Security or alternatively EMD could be refunded by taking a fresh Performance
Security.

7. Performance Security
 This amount has to be submitted before the commencement order is given at
the time of signing the final agreement with the successful bidder and it shall
remain valid during the tenure of defect liability period. The value of the
performance security will be an amount equal to 5% of Accepted Tender Value.
 This performance security deposit money shall be refunded within 60 days after
the expiry of defect liability period provided there is no problem with the work
executed by contractor.
 No interest shall be paid on the performance security.

8. Forfeiture of Performance Security

 The guarantee amount in full or part may be forfeited in the following cases:-
o When the terms & conditions of the contract are breached.
o When the bidder fails to comply with minimum service levels agreed
upon.
o When work executed by the contractor does not complete the defect
liability period satisfactorily.
o Failure of the bidder to comply with statutory requirements shall
constitute sufficient grounds for the annulment of the award and forfeiture of the
Performance Security.
o Notice of reasonable time will be given in case of forfeiture of
Performance Security.

9. Taxes and Duties

The bidder must include in their bids all duties, royalties and sales/service
taxes or any other taxes as applicable. The tender inviting authority will entertain
no extra claim on this account. In case of any variations in the taxes, the same shall
be charged to MEA after producing the government notification.

10. Employees

The contractors must employ qualified/competent and police verified

personnel on site for the execution of the agreed tasks. The contractors shall
comply with the provisions of all applicable labour legislations but not limiting to
the following acts:
 Minimum Wages as per Delhi Government Notification

 Employer Liability Act including ESIC, EPF Acts

 Workmen Compensation Act

 Industrial Disputes Act

 Child Labour Act (Regulation and abolition)

 Contract Labour Act (Regulation & Abolition)

 Apprentices Act
11. Bidder’s description format Summary

Name of the bidder firm/contractor

Name of the Authorized Signatory
E Mail ID
Telephone No.
FAX No.
Year of Registration
Registration No.
Service Tax No.
Registered Office & Address
Branch offices if any
Total turnover in the latest financial year
Total Staff strength
Total Technical staff percentage

12. Bidder Information – More detailed information on the following aspect may
be given in typed form.
i) Business Background
 How many years has your firm been in business? How many years under its
present business name?
 Attach a current organizational chart and include the total number of employees
in your firm in India, by various locations.
ii) Claims and Suits (Explain any “yes” answers)
 Has your firm, its subsidiaries or its parent companies, ever filed for Bankruptcy?
 Has your firm ever failed to complete work awarded to it?
 Are there any judgments, claims, arbitration proceedings or suits pending or
outstanding against your firm or its officers?
 Has your firm filed any lawsuits or requested arbitration with regard to any
contract(s) within the last five years?

iii) Geographic Capability

 Please provide a listing of your offices in India (with contact information, phone
& fax numbers, e-mail etc.) and a listing of the areas in which your firm has
performed Property Management services.

iv) Financial Information

 Please provide copies of your firm’s audited financial statements for the last 3
years.

Proposed Organization Chart at site level for this project

 Annexure - I

FORM ‘A’

FINANCIAL INFORMATION
Financial Analysis – Details to be furnished duly supported by figures in balance
sheet/ profit & loss account for the last three years duly certified by the Chartered
Accountant, as submitted by the applicant to the Income Tax Department (Copies
to be attached).
Years

Gross Annual turnover Profit/Loss.

Signature of Chartered Accountant with Seal Signature of Bidder(s)

13. Other terms & Conditions of Tender

Note: Bidders must read these conditions carefully and comply strictly while
sending / submitting their tenders.

i) General conditions

If any dispute arises out of the contract with regard to the interpretation, meaning
and breach of the terms of the contract, the matter shall be resolved in accordance
with the ICADR Arbitration Rules, 1996. The authority to appoint the arbitrators
shall be the International Centre for Alternative Dispute Resolution. The
International Centre for Alternative Dispute Resolution will provide administrative
services in accordance with the ICADR Arbitration Rules 1996. The place of
arbitration proceedings shall be New Delhi. The language of the arbitration
proceedings shall be English.

Income Tax may be deducted at source as per rules.

ii) Change orders

This Agreement may be amended or modified with consent of both parties in
writing signed by the duly authorized representatives of the respective parties. No
variation in or modification of the terms of the Contract shall be made except by
written amendment signed by both the parties i.e. the successful Bidder and MEA.

iii) Right to accept any bid and to reject any or all bids

The MEA reserves the right to accept any bid, and to annul the tender process and
reject all bids at any time prior to award of contract, without assigning reasons &
without thereby incurring any liability to the affected bidder or bidders or any
obligation to inform the affected bidder or bidders of the grounds for the MEA
action.

iv) Site Visits

The bidders shall visit the work place, understand the scope of work thoroughly
(even if it is not mentioned in this Tender) and quote for. The bidder shall in
coordination with AO (CPC) Sh. Ashok Kumar, visit the site. Telephone
No.24108867.

v) Notification of award
Prior to the expiration of the period of the bid validity, MEA will notify the
successful bidder in writing that its bid has been accepted. The notification of award
will constitute the formation of contract. Upon the successful bidder's furnishing of
performance security, MEA will notify each unsuccessful bidder and will discharge
its EMD.

vi) Termination of Contract

The MEA may, by written notice sent to the contractor, terminate the contract, in
whole or in part at any time for its convenience. The notice of termination shall
specify that termination is for the MEA convenience, the extent to which
performance of work under the Contract is terminated and the date upon which
such termination becomes effective.

 The contractor shall pay the expenses of stamp duty for execution of agreement.
 If the contractor imposes conditions, which is in addition to or in conflict with the
conditions mentioned herein, his tender is liable to summary rejection. In any case,
none of such conditions will be deemed to have been accepted unless specifically
mentioned in the letter of acceptance of tender issued by the MEA Officer.
 The Tendering Authority (MEA) reserves the right to accept any tender not
necessarily the lowest, reject any tender without assigning any reasons and accept
tender for all or anyone or more of the articles for which contractor has bid.

vii) Special Conditions

 The contractor shall be deemed to have visited the site(s) and made themselves
familiar with the working conditions whether they actually inspect the site(s) or not.
 The contractor shall not pay wages lower than minimum wages of labour as fixed
by the Govt. of India for application in NCR area.
 The fair wage referred to in will be deemed to be the same as the minimum
wages payable as referred to above.
 The tender shall remain open for acceptance for a period of 90 days from the last
date of submission.
 The contractor shall employ as his representatives, servants and workmen after
verifying their antecedents and loyalty before employing them for the works. He
shall ensure that no person of doubtful antecedents and nationality is, in any way,
associated with work.

viii) Service tax, Octroi, sales tax and other duties

 The contractor’s rates shall be deemed to include all applicable Taxes/Duties.

Liability of statutory compliances towards staff and employees from principal
employers end shall be deemed to be included in offer.
ix) Code of Conduct and Penalty for Non-Performance

 Smoking, chewing of pan, intoxication, sleeping on duty is forbidden in the

building.
 All workers and staff employed by the firm shall be employee of the firm and will
not have any claim of any nature on MEA. Any dispute arising between employer
and firm will be responsibility of the firm and firm only.

14. Terms and Conditions related to work

SCOPE OF WORK
i) Objective
The purpose of this document is to lay down the scope of work for
Supply and installation Exhaust pipe with structure for 500 KVA DG set
within CPC premises at MEA Residential Complex, 37-38 Dr. S.
Radhakrishnan Marg, Chanakyapuri, New Delhi.

ii) Brief Scope of work

Supply and installation Exhaust pipe with structure for 500 KVA DG set
within CPC premises

iii) Time Limit

Work should be completed in a period of 2 calendar months after

signing of date of agreement.

iv) Working Hours

Working hours of the building will be from 9am to 5.30 pm.

v) Payment Terms

Payment will be made after satisfactory completion of work.

vi) Procurement of tools

Contractor will acquire all tools necessary to perform work under this
Agreement

vii) Defect Liability Period

 Defect Liability Period of the related installations/work would be of 12
months from the date of final completion of work.

viii) Statutory Compliance

The contractor would need to ensure that the all the statutory
requirements are adhered to. These may include (but not limited to):

 Contract labour
 Pollution control board
 Electrical Inspectorate

15. Detailed Scope of Work (Technical Services)

S. ITEM DESCRIPTION UNIT APPROX

No. QTY.
1. Extension of D.G. Exhaust pipe line by using ASTM Running 17
A-106 GR. B SCH. 40 STD. ꬾ219.1 MM SEAMLESS Metre
CS Pipe, make Jindal MSL/ TATA, BS-10 Table-F
CS flanges and heavy class long radius bends of
matching diameter along with necessary nut, bolt,
washers and U-clamps etc thereon as required,
welding to be done as per best engineering practise by
following high standard welding procedure, complete
in all respect finished with one primary followed by
two secondary coats of heat resistant heatex paint by
first allowing previous coat to get fully dry to a
thickness of minimum 25 microns per coat, reducing
the diameter not allowed, the upper most end to be
bend and chamfered at 45 degree and to be closed by
welding a wire mesh of mi. 10 gauge MS wire having
1-inch x 1-inch openings to stop entry of any bird into
the pipeline
2. Providing and fixing MS supporting structure all Running 17
around the chimney, comprising of ISMC 100, ISA Meters
75x8 and ISA 65x8 and other angle iron sections
higher than ISA 50x6 size duly joined to each other to
form a tower of size 1.2M X 1.2M; the structure to
have landing platforms of 8mm thickness chequered
plate at each 3 meter height, access ladder up to top
starting from 3 meter height complete with fall
protection cage a required for safety of the personal
who may be working on it. Main vertical supports of
structure shall have base plates of 20 mm thickness
duly welded at bottom with necessary reebs of 8 mm
thickness thereon with each support; entire structure
 shall be made safe against lightening from sky by
providing a continuous 50x6 GI strip affixed thereon
with brass bolts and nuts or 25x3 copper strip for
better conductivity for earthing from top to bottom of
the structure. Entire structure to be provided two coats
of zinc chromate metal primer followed by two coats
of weatherproof epoxy paint of appropriate shade in
such manner that successive coat shall be applied only
after fully drying of previous coat to a minimum
thickness of 25 microns
3. Civil work with all construction material for making Job 1
foundation suitable for erection of above pipeline with
its supporting structure – including cost of necessary
excavation in soft soil up to a depth of 2 meter from
existing ground level, compacting, ramming, making
soil bed hard, providing stone soling bed, followed by
providing and laying of readymix in PCC and RCC of
appropriate mixing proportion for making platform of
2m x 2m at bottom and 1.5m x 1.5m at top with
embedded bolts anchored at bottom as suitable for
withstanding dead load of tower as well as dynamic
load due to winds. The foundation shall include the
cost of suitable reinforcement by steel bars as
required, curing, plastering and finishing floor level in
good manner as desired by client, including cost of
carting away of surplus excavated material/debris etc.
4. Providing and fixing Lightening Arrester, aviation Set 1
light and wiring from top to bottom
5. Providing and making Electrical Earthing of tower Set 1
and pipe by using Copper plate of 600 mm x 600 m x
6 mm thick and perforated pipe of min. 63mm bore
inserted in wet soil up to a minimum of 3 metre depth
or as required as per site conditions, complete in all
respect tested ok as per standard practice
6. Providing and fixing Thermal insulation of exhaust Running 17
pipeline by LRB (light resin bonded) mattresses of Meter
thickness 100 mm x density 150 kg/m3 make
Rockwool/Minwool/Lloyds with embedded chicken
wire mesh, cladding by 24 SWG aluminium sheets
make – Balco/ Hindalco, Including the bends/ flanges
therein, by fixing appropriate size steel screws and
washers; cladding to be done in such a manner and
workmanship that it shall protect direct entry of rain
water into the insulation done; workmanship of work
should be good to ensure proper finishing having
regular diameter all over
7. As above in item no. 5, insulation of Residential type Number 1
Silencer – if required
  No other property/installation of MEA should get affected during this
construction.

COMMERCIAL TERMS & INSTRUCTIONS

i) Tender Submittal

Commercial bid to be submitted in the above mentioned Price bid template and all
the information should be filled in at the appropriate places.

ii) Prices

Offer should be made with a single quote. In case of increase in statutory

compliance, the rates shall be revised and will be absorbed by MEA.

iii) Terms of payment

Payment will be made after satisfactory completion of work.

iv) General Conditions

 The contractor shall ensure that all compliances governing the employment of
labour under this contract are met in line with the requirement. All employees
working under the contract shall also be covered under Worker's Compensation
policy.

 The contractor shall assign personnel of appropriate qualification and

experience to perform and fulfil its obligations under this Tender. The contractor
shall take commercially reasonable steps to ensure that staff members performing
Services under this Tender are qualified and suitable to perform such Services. The
contractor is obliged to replace, without unreasonable delay and at no cost to MEA,
any personnel whom MEA considers lacking the necessary competence or with
whom MEA finds it difficult to collaborate.

 The contractor will have to ensure compliance with all labour laws / regulations
before a contract can be signed. This will include obtaining appropriate license.
 The contractor must know and follow their duties related to safety for all
personnel. These guidelines are applicable to contractors as well as sub-contractors
deployed by them at the site.
 The contractor should ensure that proper qualified / trained / licensed personnel
carry out the jobs and that proper supervision is done for all jobs.

XXXXXXX
 Part – IV
Opening of bids

1. The Technical Bids will be opened online at 1100 hrs on 12 April 2017.

2. Financial Bid:- The bidder must submit their financial bid in the prescribed
format (BOQ.XXXX File) – specified at Annexure I of this tender document and no
other format is acceptable. Bidders are required to download the BOQ File, open it
and complete the unprotected cells with their respective financial quotes [the rate
per unit] and other details (such as name of the bidder). No other cells should be
changed. Once the details have been completed, the bidder should save it and
submit it online, without changing the file name. If the BOQ file is found to be
modified by the bidder, the bid will be rejected. The bidders are strictly advised to
refrain from quoting unrealistic prices, at which they may not make supplies later.
Annexure I

3. Financial bids of firms which have qualified the technical bidding process will
be opened online at 1100 hrs on 20th April, 2017.

4. The Financial Bids of firms/companies that do not qualify in the Technical Bid
stage will not be opened.

5. The Ministry reserves the right to accept or reject any bid without assigning
any reasons thereof.
6. Validity of Bid:- The bids shall be valid for a period of three months from last
date of submission. A bid for a shorter period of validity shall stand rejected;

7. Non transferability:- This tender is non transferable. The incomplete and

conditional tenders will be summarily rejected;

8. Non-withdrawal of Bids:- No bidders will be allowed to withdraw after e-

submission of bids/ opening of the tender; otherwise the EMD submitted by the
firm will be forfeited.

9. Legal Jurisdiction:- Firms/companies which have submitted their Technical and

Financial Bids but are not duly represented at the time of the opening of the two
bids, shall forfeit their right to make any claim or challenge the tendering process at
any stage. In case of any dispute, Delhi Court alone shall have the territorial
jurisdiction to adjudicate upon the matter arising out of this contract.

10. Liquidated Damages

The services of any firm/company which fails to comply with any of the
conditions stipulated above will be liable to be terminated immediately. Incorrect
claims and misrepresentation of facts shall render the firm/company to be
disqualified. The decision of the Ministry, as to whether terms and conditions were
violated, shall be final.

11. For more information and details please log on to Ministry’s website
www.mea.gov.in (under MEA tenders) or contact Administrative Officer, CPC,
Ministry of External Affairs (Tel. 24108867). The tender information in detail is also
available on “Government Tender Information System”.

Administrative Officer (CPC)

8 March, 2017
Tel No.: 24108867
[email protected]
 Part-V
Submission of bids

1. Submission of online bids:-

1.1 The bid shall be submitted online only at Central Public Procurement Portal
Website: http://eprocure.gov.in/eprocure/app Manual bids will not be accepted
under any circumstances.

1.2 The online bids (complete in all respect) must be uploaded online in Two
Covers
(Technical and Financial bids) as explained below:-
ANNEXURE – I
Cover 1 - (Technical Bid)
(following documents to be uploaded online in .pdf format)
Sl. No. Document File Type
1 Name and Postal Address of the firm/contractor along with .pdf
owner along with Telephone, Mobile, Fax, Email
Proof of date of registration with CPWD which should be in .pdf
2 existence for a minimum period of 3 years as on 31.12.2016

3 Proof of experience for minimum of 3 years as on 31.12.2016, as .pdf

defined under point 3 of Para 2 of Eligibility Criteria mentioned
in Part-III
4 Precise profile of its key clients along with satisfactory .pdf
performance report from at least three of them for services
provided
5 Tender fee of Rs. 1,000/- (One Thousand only) and EMD of Rs. .pdf
20,000/-(Rupees Twenty Thousand only) (scanned copy) and
Bank Details (certified copy)
6 Income Tax return for last three financial year and VAT / Sales .pdf
Tax registration certificates along with TIN No.
7 Information sought under para 11 & 12 to be given in typed form .pdf
8 Machinery, equipment, implements, material and consumables .pdf
proposed to be used
9 Proposed Organization Chart at site level for this project .pdf
 Cover 2 - (Financial Bid)
(to be uploaded online in .xls format)
Sl. No. Document File Type
1. Financial bid as per Annexure I of Part-IV of this tender .xls
document

1.3 Tenderer/Bidders are advised to follow the instructions provided in the

‘Instruction to bidder’ specified in Part-I of this Tender document for e-submission
of the bids online through Central Public Procurement Portal Website:
http://eprocure.gov.in/eprocure/app before proceeding with the tender;
1.4 All documents as per tender requirement shall be uploaded online through
Central Public Procurement Portal Website: http://eprocure.gov.in/eprocure/app
and further no documents will be accepted offline.
1.5 Bidders not submitting any of the required documents online will be
summarily rejected;
1.6 Both technical and financial bid are to be submitted concurrently duly digitally
signed on the Central Public Procurement Portal;
1.7 The bidders shall have a valid digital signature certificate for participation in
the online tender. The cost of digital signatures, if any, will be borne by respective
bidder;
1.8 Prospective bidders are accordingly advised to go through instructions
provided at Central Public Procurement Portal;
1.9 The original hard copy of Earnest Money Deposit (EMD) of Rs. 20,000/- in the
form of Demand Draft in favour of “Pay & Account Officer, Ministry of External
Affairs, New Delhi” is also required to be submitted in a sealed envelope super
scribed “Tender for supply and installation of exhaust pipe for 500 KVA DG set
installed at CPC 2017”, on or before the closing date and time of e-submission of
online bids to Under Secretary (Housing & Maintenance), Room no. 4017,
Jawaharlal Nehru Bhawan, 23-D Janpath, New Delhi-110001 failing which the bids
will not be considered.

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