Student Manual 2018

J.H.
CERILLES STATE COLLEGE
STUDENT MANUAL
BOT Resolution No. 08, Series 2017
TABLE OF CONTENTS
Page
Title Page ----------------------------------------------------------------------------------------- 1

Table of Contents ------------------------------------------------------------------------------- 2
Foreword ------------------------------------------------------------------------------------------ 4
Official Seal -------------------------------------------------------------------------------------- 5
Historical Background ------------------------------------------------------------------------- 6
The College (Philosophy, Vision and Mission) ----------------------------------------- 8
I. Curricular Offerings
A. SAFES ----------------------------------------------------------------------------------------- 9
B. STE --------------------------------------------------------------------------------------------- 9
C. SAS --------------------------------------------------------------------------------------------- 9
D. SET --------------------------------------------------------------------------------------------- 9
II. Academic Policies

A. Admission and Enrollment Requirements -------------------------------------------- 10
B. Academic Load ------------------------------------------------------------------------------ 11
C. Promotion, Retention and Dismissal Policies ---------------------------------------- 11
D. Grading System and Policies ------------------------------------------------------------ 11
E. Examinations --------------------------------------------------------------------------------- 12
F. Student Clearance -------------------------------------------------------------------------- 13
G. Rules on Attendance ----------------------------------------------------------------------- 13
H. Shifting a Course or Program ------------------------------------------------------------ 14
I. Dropping/Adding of Subjects/Tutorial Classes ---------------------------------------- 14
J. Dismissal and Postponement of Classes ---------------------------------------------- 15
K. Withdrawal of Enrollment ----------------------------------------------------------------- 16
L. College Fees --------------------------------------------------------------------------------- 16
M. Policies for Transferees and Returnees ---------------------------------------------- 17
N. Classification of Students ----------------------------------------------------------------- 18
O. Summer Classes in Other Schools ---------------------------------------------------- 19
P. Request for Credentials ------------------------------------------------------------------- 20
Q. Issuance and Validation of ID ----------------------------------------------------------- 20
R. Residency/Tenure -------------------------------------------------------------------------- 20
S. Leave of Absence --------------------------------------------------------------------------- 20
T. Honorable Dismissal ----------------------------------------------------------------------- 21
U. Scholarships --------------------------------------------------------------------------------- 21
V. Graduation Requirements ---------------------------------------------------------------- 29
W. Honors and Awards ----------------------------------------------------------------------- 29
X. Educational Tours and Fieldtrips ------------------------------------------------------- 34
Y. Academic Calendar ------------------------------------------------------------------------ 34
Z. School Uniform ------------------------------------------------------------------------------ 35
III. Student Affairs

A. Policies and Procedures on Student Activities and Organizations ------------ 37
B. Recognition of Student Organizations ------------------------------------------------- 38
C. Requirements for Recognition/ Renewal --------------------------------------------- 38
D. Classification of Organizations ---------------------------------------------------------- 39
E. Qualifications of Officers ------------------------------------------------------------------ 40
F. Dissolution and Revocation of Student Organizations ----------------------------- 40
G. Faculty Adviser ------------------------------------------------------------------------------ 40
H. Organizational Funds ---------------------------------------------------------------------- 41
I. Organizational Meetings and Other Activities ----------------------------------------- 41
J. Fund Raising Activities --------------------------------------------------------------------- 42
K. Monthly Reports and Documentation of Activities ---------------------------------- 42
L. Campus Publication ------------------------------------------------------------------------ 42
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M. Guidelines on Religious Affairs --------------------------------------------------------- 45
N. Guidelines on the Presentation of Cultural Programs/Activities ----------------- 46
O. Use of College Facilities ------------------------------------------------------------------ 46
P. Information Bulletins and Announcements ------------------------------------------- 46
IV. Student Services

A. Guidance and Counseling Services ---------------------------------------------------- 47
B. Library Services ----------------------------------------------------------------------------- 47
C. Health Services ----------------------------------------------------------------------------- 48
D. Athletic Services ---------------------------------------------------------------------------- 48
E. Organizations and Clubs ----------------------------------------------------------------- 48
F. Publication ----------------------------------------------------------------------------------- 48
G. Audio-Visual Room ------------------------------------------------------------------------ 48
H. Canteen -------------------------------------------------------------------------------------- 49
I. Student Center ------------------------------------------------------------------------------- 49
J. Student Mails -------------------------------------------------------------------------------- 49
K. Dormitory ------------------------------------------------------------------------------------- 49
L. Foreign Students ---------------------------------------------------------------------------- 50
V. Rights, Duties and Responsibilities of Students ------------------------------------- 50
VI. Code of Conduct

A. Norms of Conduct --------------------------------------------------------------------------- 52
B. Social Norms --------------------------------------------------------------------------------- 52
C. Norms of Conduct and Discipline ------------------------------------------------------- 54
D. Kinds of Disciplinary Action -------------------------------------------------------------- 54
E. Types of Offenses -------------------------------------------------------------------------- 55
F. Penalties for Major Offenses ------------------------------------------------------------- 58
G. Penalties for Minor Offenses ------------------------------------------------------------- 58
H. Other Sanctions ----------------------------------------------------------------------------- 59
I. Procedure for Settlement of Complaints/Grievances ------------------------------- 59
VII. Concluding Actions, Mode of Amendment, Separability, Dissolution

of Offices, and Repeal of Offices -------------------------------------------------------- 61
Annex 1. Undergraduate Grading System ----------------------------------------------------- 62

Annex 2. JHCSC Hymn ----------------------------------------------------------------------------- 63
Annex 3. Student Handbook (Personal Data Sheet) ---------------------------------------- 64
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FOREWORD
This handbook provides information that will guide the students in their quest for
knowledge and wisdom in this College. The information included herein was taken from
the J.H. Cerilles State College Code, pertinent laws, and various academic and non-
academic policies formulated by the academic and administrative councils of the
College duly approved by the Board of Trustees.
The prime objectives of this handbook are to promote discipline, well-being of

students, peaceful and orderly conduct of functions in the entire academic community.
Thus, students must consider this book as a ready reference for their fruitful and
meaningful stay at JHCSC.
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OFFICIAL SEAL

The seal symbolizes the

philosophy, vision and mission of
the College.
The circle is enclosed by an

undulating figure, which signifies
continuity, the ever-continuous
commitment of the College to
improve quality of life of the
citizenry within the peninsula.
Within the circle is a gray-colored

gear, which signifies the dream
translated to action. Technology
enhances the capacity and
capability to be productive and
self-reliant.
In the middle of the seal are an

open book and a torch, which
symbolize education to liberate
the minds of individuals from the
bondage of ignorance.
The other symbols like the shield

and the twig signify culture,
peace, and productivity.
The College believes that in

order to foster development, we
should acknowledge the role of
the intricate tapestry of culture.
Once culture is enriched, peace
and productivity will be attained.
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HISTORICAL BACKGROUND
Sometime in 1983, the members of San Miguel Municipal Council and the community
folks of Mati, San Miguel, Zamboanga del Sur together with the Department of
Education, Culture and Sports (DECS) officials strongly supported the move of
Assemblyman Vicente Madarang Cerilles for the creation of a barangay high school in
Mati. The school was named Josefina H. Cerilles Memorial Barangay High School in
honor of the assemblyman’s beloved wife who was once a supervisor of DECS. This
was approved through a Sangguniang Bayan Resolution No. 23 in April 1983 and
Sangguniang Panlalawigan Resolution No. 295-A in 1984 pursuant to DECS Order No.
16, series of 1983.
Mr. Crispin Mag-usara took the leadership of the newly-created school and not long
after, Mr. Fortunato Gumintad succeeded him as teacher-in-charge. With the
cooperation of the school’s faculty and staff, and residents of the community, Mr.
Gumintad made a lot of improvements of the school which was originally constructed
out of light materials.
In 1987, when all barangay high schools in the country were fully nationalized, the
school’s name was changed to Josefina H. Cerilles National High School. In the
succeeding year, it was one of the lucky recipients of the Secondary Education
Development Program (SEDP) building package and subsequently thereafter, the U.S.
AID academic building package.
On February 25, 1995, Josefina H. Cerilles National High School was converted into
Josefina H. Cerilles Polytechnic College (JHCPC) by virtue of Republic Act 7895
authored by Congressman Antonio H. Cerilles. With this development, the High School
Development became the laboratory school of the Teacher Education Department of
the College.
In 1996, Josefina H. Cerilles Polytechnic College started its full operation as a
CHED-supervised institution with Mr. Francisco Caylan of the DECS as its officer-in-
charge. The first eight faculty members of the college were Mrs. Filomena G. Montealto,
Mrs. Winifreda L. Rico, Mrs. Daylinda P. Sulong, Mrs. Mila A. Samin, Miss Nelia B.
Aragon, Engr. Jerry B. Superales, Mr. Lumabao S. Sanlao, and Mr. Jesus B. Purisima.
In 1997, Mrs. Filomena G. Montealto was appointed as Vocational School
Superintendent and since then, she took the lead in all the educational ventures of the
College while at the same time upholding its vision, mission, and goals by providing
quality and relevant education to all its students.
After six years of operation as a CHED-supervised institution, JHCPC was converted
into Josefina H. Cerilles State College (JHCSC) in August 11, 2001 by virtue of the
Republic Act 9159 authored by Congresswoman Aurora E. Cerilles. Dr. Filomena G.
Montealto was appointed as the first president of the state college.
On February 21, 2005, Dr. Montealto tendered her voluntary resignation as president
of the College due to health reasons. The JHCSC-Board of Trustees designated Mr.
Dante B. Bayocot, the school registrar, as the officer-in-charge of the College.
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In order to make education accessible to the poorest of the poor in the province of
Zamboanga del Sur, JHCSC campuses were opened in the municipalities of Tigbao,
Lapuyan, Dimataling, Mahayag, Tambulig, and Ramon Magsaysay in June of 2005.
Three former Western Mindanao State University-External Studies Units’ (WMSU-ESU)
were affiliated to JHCSC during this year. It was also the year which marked the
opening of JHCSC-Pagadian Campus.
In June 2006, two new campuses were opened in the municipalities of Josefina and
San Pablo. A former WMSU-ESU in the municipality of Margosatubig was affiliated to
JHCSC in June of the said year. CMSECAT (Canuto MS Enerio College of Arts and
Trade) in the municipality of Lakewood was integrated to the college in October of the
same year.
On December 1, 2006. Dr. Carlicita A. Saniel, was appointed by the JHCSC-BOT as
President of the College to serve remaining term of Dr. Filomena Montealto while Mr.
Dante B. Bayocot assumed his former position as college registrar.
In March 2007, Dr. Carlicita A. Saniel was installed by JHCSC-BOT as the second
President of the College. During her term of office, new opened to cater the educational
needs of the poor but deserving students of Zamboanga del Sur. The following Study
Units were opened and located in the municipalities of Vicenzo Sagun-June 2007,
Tabina-October 2007, Guipos and Sominot- June 2009 and the integration of ZSAC
(Zamboanga del Sur Agricultural College) on July 2009 to JHCSC led to operation of
the JHCSC-Dumingag Campus. On June 15, 2012, JHCSC-Board of Trustees
confirmed her second term as President of JHCSC which expired on the date of her
retirement.
On November 3, 2013, the board chosen Mrs. Adelina A. Ursaiz, the Supervising
Administrative Officer, as OIC in the Office of the President until the new President of
the College was elected.
On March 10, 2014, Dr. Edgardo H. Rosales was confirmed by the JHCSC-BOT as
the third President of JHCSC System by virtue of BOT Resolution No. 64, Series of
2014 and Appointment issued by the Civil Service Commission dated November 2,
2014. Dr. Rosales has put JHCSC into the pedestal of success after doing ineffaceable
and remarkable achievements in the fields of sports, research, academics and
administration. Also, he famed the “Stronger and Bolder JHCSC” concept in everyone’s
heart that inspired people to do their share in helping the institution wholeheartedly.
Such concept had propelled various accomplishments in the vineyard that truly left an
indelible mark in the JHCSC history.
Today, the JHCSC System has 3 Organic Campuses and 18 Offsite Classes located
in the different municipalities of Zamboanga del Sur.
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THE COLLEGE
PHILOSOPHY
JHCSC believes that education perfects life through SAPIENTIA, LUX ET

CULTURA (wisdom, light, and culture) making humankind God’s procreator.
The College provides the learners an opportunity to explore the world guided by
wisdom, true light, and set of socio-cultural and moral values.
VISION
JHCSC as leader institution in the development of competent and skilled

professionals that promote quality life of the people in Zamboanga del Sur and in
the region.
MISSION
Pursuant to its vision, the College commits to:

• provide higher professional, technical, and updated instructions in various
disciplines;
• promote research, extension services, production programs, advanced
studies, and progressive leadership in teacher education, agriculture, fisheries,
forestry, engineering, arts, social sciences, industrial technology, health, and
other fields relevant to the changing needs of the community; and
• inculcate socio-cultural, political, moral, and spiritual values.
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I. Curricular Offerings
A. SCHOOL OF AGRICULTURE, FORESTRY AND ENVIRONMENTAL STUDIES
(SAFES)
• Bachelor of Science in Agriculture (BSA)
o Crop Science
o Animal Science
• Bachelor of Science in Agricultural Education (BSAgEd)
• Bachelor of Science in Forestry (BSF)
• Bachelor of Science in Fisheries (BSFi)
• Bachelor in Agricultural Technology (BAT)
• Diploma in Agricultural Technology (DAT)
B. SCHOOL OF TEACHER EDUCATION (STE)

• Bachelor in Secondary Education (BSEd)
o English
o Mathematics
o General Science
o Filipino
• Bachelor in Elementary Education (BEEd)
o General Education
• Bachelor of Physical Education (BPEd)
• Bachelor of Technology and Livelihood Education (BTLEd)
o Home Economics
o Industrial Arts
• Bachelor of Technical-Vocational Teacher Education (BTVTEd)
o Automotive Technology
o Drafting Technology
o Electrical Technology
o Electronics Technology
o Food and Service Management
C. SCHOOL OF ARTS AND SCIENCES (SAS)
• Bachelor of Arts (AB)

o English
o Political Science
• Bachelor of Science in Criminology (BSCrim)
• Bachelor of Science in Nursing (BSN)
• Bachelor of Science in Food Technology (BSFT)
• Bachelor of Science in Hospitality Management (BSHM)
o Hotel and Restaurant Management
• Bachelor of Science in Social Work (BSSW)
• Certificate in Hotel and Restaurant Management (CHRM)
• Diploma in Food Processing
D. SCHOOL OF ENGINEERING AND TECHNOLOGY (SET)
• Bachelor of Science in Civil Engineering (BSCE)

• Bachelor of Science in Information Technology (BSIT)
• Bachelor of Science in Industrial Technology (BSIndTech)
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• Certificate in Automotive Technology (CAT)
• Certificate in Information Technology (CIT)
• Associate in Information Technology (AIT)
II. Academic Policies

A. ADMISSION AND ENROLLMENT REQUIREMENTS
1. Before a student is admitted to the College, he/she must pass the JHCSC-
College Admission Test (JHCSC-CAT) to be administered by the Guidance
Counselor/Admission Officer.
2. In cases of students with disabilities, assistance will be given to them based on
their needs during the admission process. During the testing period, test will be
modified based on their needs.
3. Foreign students who wish to apply for admission will take the college test with
the use of English language.
4. After passing the College Admission Test, the applicant will undergo an interview
and must submit the following credentials upon enrollment:
For New Student:

a. Senior High School Report Card (Form 138-A)
b. Certificate of Good Moral Character
c. NSO Certified Birth Certificate
d. JHCSC-CAT Report of Rating
e. 4 pcs. 1 x 1 ID picture and 4 pcs. 2 x 2 ID picture with name tag
f. 2 pcs. brown envelope
For Transferees and Second Coursers:

a. Honorable Dismissal
b. Certified true copy of Transcript of Records (for evaluation purposes)
c. NSO Certified Birth Certificate
d. JHCSC-CAT Report of Rating (except Second Degree Coursers)
e. Certificate of Good Moral Character (from the last school attended)
f. 4 pcs. 1 x 1 ID picture and 4 pcs. 2 x 2 ID picture with name tag
Students exempted from taking the College Admission Test:

a. High School Graduate who belonged to the top five of the graduating class
(with certification from the principal)
b. Transferees with General Weighted Average of at least 1.75 and with no grade
below 2.00 in all subjects of the previous semester
c. Graduates of 4 or 5-year degree courses
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B. ACADEMIC LOAD
1. Regular load of students shall be in accordance with the curricular program

enrolled by the student.
2. During summer term, the maximum load of students shall be nine (9) units.
3. A student who is scholastically delinquent shall not be allowed to carry overload.
4. The load of a transferee shall be limited only to subject/s without prerequisites
until such time that said subject have been validated/accredited.
C. PROMOTION, RETENTION, AND DISMISSAL POLICIES
For old students who wish to continue their studies in JHCSC shall follow the
following procedures:
1. Students are subject for promotion to the next level in the College provided
he/she obtained a General Weighted Average (GWA) of:
Board Courses/Programs ………………………………………………. 2.00
Non-Board Courses/Programs ………………………………………… 2.25
Vocational and other 2-Year Courses ………………………………… 2.50
2. Students who failed to maintain the required GWA are subject to probationary
status.
3. If the student is under probationary status for two (2) semesters during his/her
second and third year in the College, he/she will be advised to shift to another
course (non-board courses) which requires lower GWA’s.
4. If the student did not pass 75% of his/her total load, he/she will be automatically
out of the program.
5. If the student did not pass 100% of his/her total load, he/she will be automatically
out of the institution.
D. GRADING SYSTEM AND POLICIES
1. The grading system of the college is based on a quartile system.

Periodic Examination (Prelim, Midterm, and Final) …………………. 40%
Quizzes/Recitation/Practicum …………………………………………. 40%
Project/Research/Experiment/Assignment …………………………… 20%
100%
2. Grading System in Undergraduate Studies. The work of undergraduate students
shall be reported at the end of each semester in accordance with the College’s
system of grading (see Annex A).
A grade of Incomplete (INC) indicates that the work is not completed. His/her
class standing throughout the semester is passing but fails to submit other
requirements. The student shall be given one (1) year grace period to comply
his/her requirements. Failure to work within the given period of time shall be
considered Failed or 5.00 by the Registrar.
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3. Removal of Conditional Grades. The removal of incomplete grades shall be taken
upon the payment of duly authorized fee in accordance with the provisions of the
next succeeding paragraph.
Unless for meritorious reasons to be provided in an appropriate affidavit of
explanation to be executed by the concerned student/faculty, the period for the
removal of “Incomplete” grades shall not extend beyond one (1) semester from
the date of the submission of the grading reports to the Registrar, otherwise, the
“Incomplete” grade shall automatically be a grade of “5.0”.
In case of death, permanent incapacity/disability or unavailability of the
concerned faculty, the application for completion shall be filed and acted upon by
the Dean concerned.
E. EXAMINATIONS
1. The College prescribes three examinations in a semester: Prelim, Midterm, and

Final Examinations. Schedules will be posted on the bulletin boards.
2. The student should be cleared from all school obligations before the scheduled
examination. The issuance of permit will be from the Accounting Office.
3. The instructor/proctor should sign the permits during the examination, which will
also serve as proof that the student has taken the exam.
4. Instructors are not obliged to give special examination to any student who failed
to take the examination as scheduled or announced except in the following
instances:
a. conflict in schedule;
b. absence due to sickness (medical certificate or a note from the College Nurse
is required);
c. official representation of the college (approved absence form is required); and
d. other cases as determined by the Program Coordinator/Dean.
5. There will be a unified schedule for special examinations five (5) days after the
major examinations.
6. A student shall take a special final examination upon payment of one hundred
pesos (Php100.00) per subject to the Cashier. Official receipt shall be presented
to the subject instructor/professor before taking the Final Examination.
7. If a student fails to take Prelim and Midterm examinations despite the 5 days
grace period (special exam schedule) given to him/her, a zero equivalent score
shall be assigned on the missed examination so that his/her grade for that
particular period can be computed. An “INC” mark is given to students whose
class standing throughout the semester is passing but fail to take the Final
examination due to illness or other valid reasons.
8. No student shall be allowed to take the Final examination unless he/she settles
all his/her obligations to the College.
9. A special examination will be given to students with disabilities that will fit their
needs.
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F. STUDENT CLEARANCE
1. Each student shall be required to present a duly accomplished clearance form

before taking the Final Examination.
2. Graduating students must present/submit a duly accomplished clearance form
before graduation.
3. Any student who intends to transfer to any other institution must first present a
duly accomplished campus clearance before requesting for release of his/her
school records.
4. Exit clearance is required to a student requesting for his/her TOR, Diploma and
Certifications.
G. RULES ON ATTENDANCE
1. Every student is required to be in actual attendance from the first day of the
semester. A student is not excused from the classes he/she missed due to
his/her late enrollment.
2. A medical certificate issued by the attending physician or school nurse is required
for absences due to illness.
3. The DSA may require other proofs of validity of the reason given for the absence.
4. A student shall be marked “late” if he/she enters his/her class five (5) minutes
after the start of the class. Three (3) instances of tardiness are recorded as one
(1) absence.
5. A student may be marked “absent” if he/she is not in the classroom fifteen
minutes (15) after the start of the class.
6. Excuse for absences do not absolve the student from doing work covered by the
class during his/her absences.
7. Any student who leaves the classroom without the instructor’s permission shall
be marked “absent”. Thus, a student who incurs absences whether excused or
unexcused for more than 20% of the required total number of session hours per
subject or course shall be dropped automatically from the class roll. This policy is
based on the 20% rule.
8. Attendance during flag raising ceremony will be checked specifically those
students with morning classes. Classes from 12:30 pm and beyond are not
required. Each absence will be penalized with one (1) hour community service.
9. The DSA/sponsoring office will check attendance during approved school
activities. Penalty will be community service equivalent to the number of hours
he/she is absent.
10. Foreseen absences can be made after permission is obtained from Director of
Student Affairs. A letter from parents or guardians must support the request for
absences. It is the responsibility of the student to inform his/her instructor.
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11. A student who incurs three consecutive unauthorized absences shall not be
admitted to the class unless he/she undergoes counseling session with the
Guidance Counselor.
12. A student who misses classes because he/she represents the school in
conferences, seminars, contests, meetings, and the like shall NOT be marked
absent, and shall be given special quizzes and major tests to make up for
his/her absence.
13. Students’ Absences are categorized as either authorized or unauthorized.
a. Authorized Absences. These are absences incurred by students for reasons of
representing the college in any official activities as recommended by the
Director of Students Affairs and approved by the College President.
b. Unauthorized Absences. These are absences incurred by students for reasons
other than those stated. Such absences shall be counted against the student.
H. SHIFTING A COURSE OR PROGRAM
1. A student who has been disqualified from one program due to scholastic
deficiency and who wishes to shift to another program or course shall be
admitted upon the recommendation of the Class Adviser, Guidance Counselor,
Program Coordinator/Dean, and Registrar and approved by the Vice President
for Academic Affairs.
2. A student who wishes to shift to another program or course that requires a board
examination should have a GWA of at least 2.00 with no grade below 2.25 for
minor subjects and no grade below 2.00 for major subjects. He/She must also
pass the qualifying examination given by the program coordinator. Students who
shifted to another program shall not be admitted again to his/her previous
program (Board courses only).
3. Any student who transferred to another school and wishes to return/enroll in the
college should have a GWA of 2.00 for all Board Courses; 2.25 for Non-Board
Courses and TESDA Qualification; and 2.50 for Vocational and other 2-Year
Courses in the school last attended.
I. DROPPING/ADDING OF SUBJECTS/TUTORIAL CLASSES
Dropping and adding of subjects have to be done within the first week of the
official start of classes or as scheduled by the Registrar.
1. Dropping of Subjects
a. A student who intends to drop any subject enrolled for a particular semester
may do so provided that the official dropping of the subject is made within one
week from the start of classes.
b. Dropping forms, which are available at the Office of the Registrar, must be
fully accomplished and submitted to the office before a student is officially
considered as “Dropped” from the roll.
c. A grade of 5.0 is given to a student who drops a subject without the approval
of the College Registrar.
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d. A parental consent is needed before a student is allowed to drop three or more
or all of his/her subjects.
e. A student who wishes to drop subject/s must accomplish the following:
• Secure a dropping form from the Registrar’s Office;
• Seek approval from the Program Coordinator;
• Withdraw the class card from the instructor (if submitted already);
• Pay additional charges at the Accounting Office; and
• Submit duly accomplished dropping form to the Registrar’s Office.
2. Adding of Subjects. A student who wishes to add subjects must accomplish the
following:
a. Secure adding form from the Registrar’s Office;
b. Seek approval from the Program Coordinator;
c. Pay additional charges at the Accounting Office; and
d. Submit the duly accomplished form to the Registrar’s Office for the issuance of
validated class cards.
3. Tutorial Classes. In special cases, for meritorious and justifiable reasons, and
upon the recommendation of the Dean to the Vice President for Academic
Affairs, the President may authorize a tutorial class of even one (1) student.
However, a tutorial class may be opened only if the following conditions are met:
a. It is a major or a specialization subject where the number of students is usually
less than a normal class size;
b. It is the last subject prior to graduation;
c. The student(s) enrolled is/are affected by a change of curriculum;
d. The student shall pay the corresponding amount as approved by the Board of
Trustees;
e. A maximum of two tutorial subjects are allowed to be enrolled by a graduating
student;
f. The student shall pay the corresponding amount, which is One Thousand
Pesos (Php1000.00) per unit; and
g. Work plan of the teacher.
J. DISMISSAL AND POSTPONEMENT OF CLASSES
1. Prohibition on Dismissal and Postponement of Classes. Classes in schools shall

not be dismissed by the Dean without the permission of the Vice President for
Academic Affairs and the approval of the President.
2. Request for Make-up Classes. No faculty member shall meet classes at hours
other than those in the official schedule. No faculty member shall meet students
for make-up class or consultation purposes in any unscheduled room or place
except when permitted to do so by the Dean, upon request of the faculty
concerned.
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K. WITHDRAWAL OF ENROLLMENT
1. A student who wishes to withdraw his/her enrollment before the start of classes
or during the dropping period has to secure a withdrawal form at the Registrar’s
Office and have it duly signed by the Instructors and Program
Coordinators/Deans concerned before it shall be submitted to the Registrar’s
Office for approval.
2. A student who wishes to officially withdraw his/her enrollment from the College
and transfer to another school, college or university may do so provided that
he/she has already cleared himself/herself of all liabilities and responsibilities
(administrative, academic and financial) in the College.
3. The necessary documents for withdrawal such as clearance and request for
honorable dismissal could be availed from the Office of the Registrar.
4. Before approval of the student’s withdrawal from the College, he/she is required
to report to the Guidance Office and submit himself/herself for the exit interview.
5. A student who fails to officially withdraw his/her subjects shall be given a failing
grade or 5.0 in all his/her subjects taken during the term.
6. A student who wishes to withdraw from the College due to health reasons must
present a Medical Certificate from the Attending Physician and submit it to the
DSA Office for filing purposes. The following must be accomplished:
a. Secure withdrawal form from the Registrar’s Office;
b. Seek signatures of the instructors concerned and the Program Coordinator;
and
c. Submit the duly accomplished form to the Registrar’s Office for Approval.
L. COLLEGE FEES
1. Guiding Principle. School fees are fixed and approved by the Board of Trustees.
Information as to the current schedule of fees shall be disseminated at least one
month before the start of the enrollment period. No changes in school fees shall
be effected without approval of the Board of Trustees.
2. Type of Fees. The following fees may be charged on students:
a. Special Fees. Students are required to pay special fees in schools that shall
be fixed by the Board of Trustees, subject to the exemptions or reductions it
may prescribe. Special fees include student publication, student government;
ID, athletic, MASTS, SCUAA, testing fees, handbook and other authorized
fees.
b. Student Fees. This refers to the fees for students’ publication; supreme
student government, student handbook, research journal, diploma and other
authorized fees.
c. Service Fees. This refer to the fees for late enrollment, changing, adding or
dropping of subjects and special service fees for application, validation,
completion of grades, official transcript of record, lost ID cards, spoilage,
guidance, testing, certifications and other authorized fees.
d. Out-of state Fees. These fees are levied on foreign students.
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3. Adding and Dropping Fees. Fees shall be charged for any of the following
reasons:
a. The student enrolled a course he/she already finished;
b. The student enrolled in a subject of which he did not pass the prerequisite(s);
c. The student made a mistake in the code number or schedule; and
d. For other reasons acceptable to and approved by the Dean concerned.
M. POLICIES FOR TRANSFEREES AND RETURNEES
1. Readmission of Returning Students. Students who desire to take a leave from

studies in the College for a period of at least one semester must file a leave of
absence with the Admission Officer who shall specify the time for the student to
return. Failure to return on the specified time disqualifies them from leave.
Leaves should not be more than one (1) year except under meritorious cases as
may be determined by the Admission Officer in consultation with the Dean of the
school concerned. The student must present clearance and grades of the
subjects taken during the last semester of his/her attendance as certified by the
Registrar. Students who are returning after five years of absence and whose
curriculum has been revised shall be admitted under the revised curriculum.
2. Voluntary Shifting Within the College. A student may be allowed to shift from one
school in the College to another upon the approval of the Dean of the school in
which the student is currently enrolled. A permit to transfer shall be issued by the
Dean of the school attended at least one (1) week before the enrollment period
together with a complete report of the student’s grades. The application for
shifting must then be approved by the receiving Dean concerned and the
Admission Officer. Student shall secure shifting form from the Guidance Office.
3. Transferees. To apply registration and admission, a transferring student must
present his/her transcript of records or an official copy of grades to the Admission
Officer for evaluation purposes at least one week before enrollment time. A
transferring student may be registered and admitted to the College on the
following conditions:
a. The applicant passes the College Entrance Test;
b. The applicant passes the screening of the school committee;
c. A weighted grade point average of at least 85% shall be required of
transferees from private higher education institutions. Applicants from state
universities and colleges shall be given consideration.
4. The transfer courses shall be credited if these have the same description or
content as that offered in the College; provided that the grade of 85% or better
shall be credited except National Students Training Program (NSTP) or its
equivalent. Subjects that have been previously credited for graduation from a
course shall no longer be retaken and given credit.
5. The allowable number of subjects for the transferee or returnee depends on the
program load, his/her ability and previous academic record.
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6. Cross-Registration. Graduating students who need to take certain courses that
are not scheduled during the term may, upon official permission from the
President and upon recommendation by the Dean of the school, through the Vice
President for Academic Affairs, cross-register for the same at schools duly
recognized by the College.
The College shall not credit any course taken by any of its students in any other
school unless the same was authorized by the School Dean on the
recommendation of the Program Coordinator concerned and approved by the
Vice President for Academic Affairs. The authorization shall be in writing to be
recorded by the College Secretary or by an authorized school representative and
shall specifically describe the subjects authorized.
The total number of units for which a student may register in two or more
curricula in the school where he/she is cross registering, shall not exceed the
maximum load in accordance with the provisions on academic load.
7. Second Courser. Second-courser students may be admitted provided there are
available slots, and they abide by the policy that only 50% of the total units
earned shall be credited. The courses to be credited after the verification of the
School Dean.
8. Students with Special Needs. Special students may be admitted even if they do
not fully satisfy the entrance requirements provided that in the assessment of the
Admission Officer, in consultation with the Dean of the concerned school, there
are available slots and the student has the necessary skills and ability to pursue
his/her studies profitably. A certificate of completion or official transcript of
records shall be given to the student for satisfactory performance at the end of
the semester.
9. Foreign Students. Foreign applicants may be admitted provided that they meet
the requirements of the Department of Foreign Affairs in addition to the
admission requirements of the College.
10. Admission Status. The admission status of students who fail to submit the
prescribed entrance requirements upon enrollment shall be on probation until
such time that the requirements are complied with but not later than one month
from the start of classes.
N. CLASSIFICATION OF STUDENTS
1. According to admission status:

a. As Beginning Freshmen. Students admitted through the JHCSC-College
Admission Test (JHCSC-CAT) have not enrolled in any academic college
subject prior to their enrollment in the College and have submitted to the
Admission and Registration Office all the documents required for formal
acceptance in JHCSC.
b. As Returning Students. Returnees/students considered for readmission
depending on their previous scholastic performance must have complied with
all the requirements for readmission.
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c. As Transferring Students. Transferees/students who finished some academic
credit units in other schools and intends to pursue a degree in the College.
d. Foreign student. Any student who is not a Filipino citizen.
2. Those students, who are from institutions other than JHCSC Campuses, are
admitted as transferees after complying with the entire academic and admission
requirements set by the College.
3. According to academic load, students enrolled in the College are classified as
follows:
a. Regular student. A student who is registered for formal academic credits and
who carries the full load required in a given semester by his/her curriculum.
b. Irregular student. A student who is registered for formal academic credits and
who carries less than the full load required in a given semester by his/her
curriculum.
c. Students with Special Needs. A student who is not earning formal academic
credits.
4. According to year level, students enrolled in the College are classified as follows:
a. Freshman. A student who is in the first year of his/her curriculum, or who has
not finished the prescribed subjects of the first year of his/her curriculum, or 25
percent of the total number of units required in his/her entire course.
b. Sophomore. A student who is in the second year of his/her curriculum, or who
has satisfactorily completed the prescribed subjects of the first year of his/her
curriculum, or has finished more than 25 percent but not less than 50 percent
of the total number of units required in his/her entire course.
c. Junior. A student who is in the third year of his/her curriculum, or who has
completed the prescribed subjects of the first and second years of his/her
curriculum, or has finished more than 50 percent but less than 75 percent of
the total number of units required in his/her entire course.
d. Senior. A student who is in the fourth year of his/her curriculum, or who has
completed the prescribed subjects of the first, second, and third years of
his/her curriculum or has finished 75 percent or more of the total number of
units required in his/her entire course.
O. SUMMER CLASSES IN OTHER SCHOOLS
1. A student may be allowed to take summer classes in other schools on the

following conditions:
a. Re-taking a failed subject in the basic courses. Only minor subjects are
allowed to be taken in advance. Major and professional subjects are not
allowed.
b. An approval by the Registrar of the Permit to Study, duly recommended by the
School Dean and the Vice-president for Academic Affairs.
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P. REQUEST FOR CREDENTIALS
1. Credentials are issued to the students provided he/she presents the required
clearance to the Registrar’s Office for the following reasons:
a. For scholastic purposes;
b. For employment purposes;
c. For taking government examinations; and
d. For personal reference.
2. Credentials shall be released a week after the approval of the request or as
scheduled by the Registrar.
Q. ISSUANCE AND VALIDATION OF I.D.
1. Issuance of a College I.D.

a. Present the current registration form to the Production In-charge.
b. Fill up the application form (Personal Data Sheet) and pay the I.D. Fee.
c. Proceed to the I.D. Room for picture taking.
d. Come back on the date specified to claim the processed I.D.
2. Validation of I.D.
a. All students who are officially enrolled for the semester are required to have
their I.D. cards validated for the current semester. They must report to the
office of the Production In-charge for the issuance of validation stickers.
b. Any student who uses a non-validated I.D. shall be subject to disciplinary
action.
R. RESIDENCY/TENURE
Residency refers to the period for which a student should finish and earn a
degree inclusive of the approved leave of absence. If there are no more required
subjects to be taken. Residency status applies to students who are expected to
finish certain course work, e.g. theses, which will require him/her to avail of
College facilities and services. Except for the working students and varsity
players, the maximum residency rule applies under the following conditions:
1. Full-Time Students
a. A student is required to finish his/her course within the specified years as
provided for in the curriculum of his/her chosen course.
b. Cases that merit consideration must be supported by pertinent documents.
S. LEAVE OF ABSENCE
Leave of Absence refers to temporary discontinuance of studies by the student

due to illness, employment, pregnancy and other similar cases.
1. Leave of absence shall be granted through written permission to the College or

Campus Registrar endorsed by the Program Coordinator stating the reason and
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the period of leave, which must not exceed a period of one year. Approval for
request of extension of the leave of absence is made on a case-to-case basis.
2. Before approval of the leave of absence, the student is required to report to the
Guidance Office to undergo the necessary interview regarding the application for
a leave of absence.
3. It is advised that a student who goes on-leave for a particular semester returns to
the College during the semester that he/she goes on-leave in order for him/her to
maintain his/her regular status as a student.
4. Any student who withdraws from the College without a formal leave of absence
shall apply for readmission as a new student.
T. HONORABLE DISMISSAL
1. An Honorable Dismissal is issued by the College Registrar to a student who

voluntarily withdraws from the College for purposes of transferring to another
school.
2. Any student applying for Honorable Dismissal shall be cleared of all
accountabilities before a certificate is issued to him/her.
3. Any student who leaves the College for reasons of expulsion, dismissal, dropping
due to disciplinary action or suspension shall not be entitled to an Honorable
Dismissal. However, his/her submitted documents to the college must be
released.
U. SCHOLARSHIPS
These are the policies on scholarships, which recognizes or supports academic

achievement and non-academic performances of undergraduate students in J.H.
Cerilles State College.
1. Administration
Scholarship can be funded by the College through its (SDF) Student Development
Fund or by external organizations or individuals. The College plays a flexible role in
the arrangements of funding and administering scholarships, and can establish
suitable conditions and arrangements.
The rules and conditions attached to a scholarship will ensure that:
a. It is offered on the basis of acceptable academic and other criteria;
b. Administrative procedures uphold the principles of equal opportunity and enable
the scholarship to be administered in a fair and proper manner; and
c. Evaluation of grades and renewal of scholarship shall be on a semestral basis.
2. Functions of the Scholarship Office

a. Inform all Offsite Classes of the student scholarship availabilities and to publicize
the same.
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b. Monitor scholars’ performance for the continuance or discontinuance of
scholarship.
c. Monitor compliance of requirements for registration.
d. Communicate with scholarship sponsors and endorse pertinent documents and
follow-ups.
e. Submit reports as they come pertaining to student scholarship.
f. Resolve problems of scholars regarding scholarships.
3. General Guidelines
a. All applicants to all scholarships/grants must pass the JHCSC-CAT.
b. Only one (1) scholarship can be enjoyed by a student at a time.
c. Applicants must not be subjected to any disciplinary action, thus possesses
good standing in the College.
d. Applicants must not have an incomplete (INC) grade at the time of application.
e. INC must be completed before filing an application for scholarship.
f. Applicants must carry a regular load required by the curriculum (not less than 18
units).
g. Scholarship/privileges and grants are strictly in accordance with the existing
rules established by the scholarship committee and that of the sponsoring
agency for externally-funded scholarship grants.
h. Sponsors of private scholarships/externally-funded grants shall execute a
Memorandum of Agreement (MOA) with the College.
i. All grantees in any of both externally and internally-funded scholarships must
sign a Scholarship Contract between or among the grantees, the College, and
the Sponsoring Agency.
j. Students from foreign countries who wish to enroll in this institution can avail of
the scholarships/privileges stipulated below provided they have followed the
admission and retention policies of the school and requirements implemented by
the Department of Foreign Affairs.
k. Students with special needs are free to avail any scholarship offered by the
College provided they met the requirements for the scholarship.
4. Termination of Scholarship/Benefits/Privileges
a. The College reserves its right to terminate any scholarship/grant/privilege with
any recipient on the basis of sanction able acts committed by him/her as may be
determined by an appropriate committee created by the College President. As a
matter of rule, due process must be observed.
b. The College can terminate any scholarship/grants/privilege for non-availability of
funds.
5. Internally-Funded Scholarships
The following are the scholarship programs and financial assistance offered by the
College to deserving students:
a. President’s Lister
• He/she has obtained a Grade Point Average (GPA) of at least 1.25.
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• He/she has no grade below 2.0 in any of his/her subjects during the semester.
• He/she has no marks of “Dropped” (whether official or unofficial), “Incomplete”
or “Failed” in any of his/her subjects including NSTP.
• He/she has enrolled as regular student who carries the prescribed regular
load.
• The applicant must fill up the academic scholar application form.
• The applicant must present a copy of report of grades of the previous
semester to the scholarship coordinator.
b. Dean’s Lister
• He/she has obtained a Grade Point Average (GPA) of at least 1.75.
• He/she has no grade below 2.0 in any of his/her subjects during the semester.
• He/she has no marks of “Dropped” (whether official or unofficial), “ Incomplete”
or “Failed” in any of his/her subjects including NSTP.
• He/she has enrolled as regular student who carries the prescribed regular
load.
• The applicant must fill up the academic scholar application form.
• The applicant must present a copy of reports of grades of the previous
semester.
c. Entrance Scholarship
• This scholarship program is awarded to students who graduated as
Valedictorian and Salutatorian in High School.
• This program is effective for one (1) semester only.
• The student must maintain GPA of 1.25-1.75 grades so that they can avail the
academic scholarships (Dean’s List/ President’s List).
• The students who avail this program are 100% tuition fee privilege for one (1)
semester only.
d. Student-on-Grant (Working Students)

• Any bonafide students of J.H. Cerilles State College can avail the Student on
Grant program.
Requirements:
Ø Letter of Application
Ø Photocopy of Good Moral Character
Ø Photocopy of Form 138A (for new students)
Ø GPA of 2.50 (for old students)
• After passing the interview conducted by the SG coordinator, the president of
the college shall approve the application as Students on Grant (SG).
• The Students on Grant are entitled to twenty-one (21) units load, which shall
be the maximum allowable load plus the miscellaneous fees.
• If an SG stops within the semester, he/she has to pay the tuition in
accordance with Art III, Sec 9 in student manual.
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• An SG should maintain a Grade Point Average (GPA) of 2.50 or above with
no failing grade. Failure to maintain the GPA shall be dropped from the roll for
the succeeding semester.
• An SG should demonstrate positive attitudes in the assigned office and
maintain the cleanliness and orderliness of the areas assigned to them at all
times before classes start.
• All SGs shall perform their duties from Monday to Saturday/Sunday.
• All SGs shall:
Ø Every SG is required for three (3) hours service per day;
Ø Refrain from using any mobile phone for personal reasons during duty
hours;
Ø Uphold the name and honor of the school;
Ø Maintain an irreproachable conduct in and out of the school campus;
Ø Perform his/her duty and assigned tasks honestly, diligently, and efficiently;
Ø Offer his/her services to the school in times of need or emergencies;
Ø Observe resourcefulness with minimal supervision;
Ø Manifest respect to his/her superiors, faculty and staff, fellow students,
guests and visitors and the rest of the members of the JHCSC community;
and
Ø See to it that no property/equipment/supplies shall be used by others
without the knowledge and consent of the concerned head of office or
department.
• No SG can be transferred or reassigned to another work or job assignment
without the consent of the SG coordinator.
• All SGs, irrespective of the nature of work or assignment, may be called by
the school authorities, through the SG coordinator, to render extra duties
depending on the exigency of the service called for.
• All SGs shall pay an amount of fifty pesos (Php 50.00) for the registration of
new students.
• All SGs shall attend to all monthly meetings and urgent meetings.
• All SGs shall attend and participate in all monthly general cleanings and all
emergency clean-ups.
• Any SG who will be absent from duties due to illnesses or other valid reasons
subject to the approval of the SG coordinator, shall:
Ø Submit a Leave of Absence to the SG coordinator before the actual date of
absence from duty, if reasons of the absence are due to perceivable for
planned events;
Ø Submit an excuse letter, duly signed by the parent or guardian with contact
number for verification purposes, to the SG coordinator immediately after
he/she comes back for duty; and
Ø Inform the SG coordinator and his/her Head of Office, if he/she could not
report for duty beforehand to give them time to make necessary
arrangement to cover his/her absence.
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• Any male SGs, based on the nature of the work assignment, may stay in the
SG quarters provided that there is a vacant room to accommodate him, but
shall be subjected to the recommendation of the SG occupants and SG
adviser, and to the approval of the School President or of the Vice-President
for Administration.
• Election of the officers shall be done once a year or on every first semester of
the school year.
• Sanctions due to absences of monthly meetings, urgent meetings, janitorial
and office duties shall be the following:
Ø First absence, without consent of the SG coordinator, the SG shall be orally
reprimand by the SG coordinator. This shall serve as a first warning;
Ø Second absence, without consent of the SG coordinator, the SG shall
present the parent or guardian to the SG coordinator. This shall serve as
the last warning;
Ø Third absence, without consent of the SG coordinator, the SG shall be
automatically expelled from the organization;
Ø An amount of fifty pesos (Php 50.00) shall be collected from the SG in
his/her every absence from monthly, urgent meetings, monthly clean-ups
and urgent clean-ups as penalty and twent- five pesos (Php 25.00) shall be
collected if he/she arrived 15 minutes grace period. If the SG arrived more
than an hour, he/she shall be considered or marked absent for the activity;
and
Ø Sanctions due to laxity of duties and responsibilities:
v Accumulation of one (1) complaints/reports of laxity by the monitoring
SG officers/head of office he/she shall be orally reprimand by the SG
coordinator;
v Accumulation of two (2) complaints/reports of laxity by the monitoring
SG officer/head of office her/his parent/guardian shall be called by the
SG coordinator; and
v Accumulation of three (3) complaints/reports of laxity by the monitoring
SG officer, he/she shall be expelled from the organization.
• All SGs are required to submit a Letter of Intent at the end of every semester
to the school president through the SG coordinator for the renewal of
membership.
• Every SG shall be evaluated by his/her immediate head and SG coordinator
based on his/her performance on his/her duties. An SG who got low
evaluation rating shall be grounds for non-renewal of membership.
• Any SG who violates any of the school rules and regulations shall be
dismissed from the organization.
e. Editorial Staff of Student Publication

• Must be a bonafide student of JH Cerilles State College.
• Only the Editor-in-Chief of the Student Publication is qualified to avail this
program.
• Maintain good moral character.
• He/she is entitled for a free tuition fee only.
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f. Supreme Student Council (Federated President only)
• Must be a bonafide student of JH Cerilles State College.
• He/she must be elected as Federated President of the Student Supreme
Council.
• He/she is entitled for a free tuition fee only.
g. Local Government Unit Scholarship

• He/she must be a Barangay Official and/or their Legitimate Dependents and
SK Officials.
• He/she must present a certification from the DILG and a birth certificate or
SECPA.
• He/she must submit a High School Card (new student) and a certificate of
grades for the old students.
h. Socio Cultural Scholarship
• Entrance to Regular Members
Ø A student of JHCSC may qualify as a regular member, provided that
he/she undergoes a screening process and agrees to abide the rules and
regulations of the Center.
Ø The Office of the Socio-Cultural Affairs designates a committee who shall
conduct a screening to qualify students for membership.
Ø The applicant shall maintain good moral standards and pass a
provisionary period of two (2) semesters.
Ø The committee shall identify the different categories of scholarship for
Socio-Cultural.
• General Rules and Regulations
Ø Observe schedule for practice. Dancers, chorale members, combo
players, singers and other participants should be on the practice area ten
(10) minutes before the agreed time.
Ø Drinking of alcoholic beverages, smoking and using of prohibited drugs
are strictly prohibited.
Ø Use of proper attire/costume during practice and presentations is
required; members are not allowed to bring any costume without
permission from the costume in-charge.
Ø Must be courteous all the time especially to persons in authority, co-
members and the audience.
Ø Intimate affairs/relationship among members of the group is strictly
prohibited.
Ø A General Weighted Average (GWA) of 2.50 or above with no failing
grade is the required maintaining grade for Socio-Cultural scholar.
Ø The student-grantee are responsible and accountable of the JHCSC
properties like costumes, props, instruments, and other items issued to
them.
Ø Suspension or cancellation of scholarship shall be executed in case of
violations of any of the above rules and regulations after due process.
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• Components
Ø JHCSC Dance troupe ----------------------------------------------- 25 members
Ø J-STARS (JHCSC Band) ------------------------------------------- 15 members
Ø Drum Corps Members ----------------------------------------------- 75 members
Ø JHCSC Literary and Visual Arts ----------------------------------- 15 members
Ø JHCSC Chorale -------------------------------------------------------- 20 members
TOTAL: 150 x 100 = Php 15,000 x 5 months = Php 75,000/semester
i. Sports/Varsity Scholarship
• Recruitment System for Varsity Athletes
Ø Tryouts. Usually done during the opening of the school year conducted
by the coach. This shall be given to the incoming first year students.
Ø Inter-campus Meet. The Inter-campus Meet is a good venue for
selection/screening of athletes who came from the different
campuses/ESU’s of the College.
• Guidelines for Entrance to Sports Scholarship
Ø The College shall provide entrance to sports scholarship for JHCSC
entrance/continuing sports scholarships.
Ø The screening committee will be composed of the following:
v Sports Director;
v Socio-Cultural Coordinator;
v Scholarship Coordinator;
v Campus sports coordinator of the applicant; and
v Coach.
• Rules in enjoying Sports Scholarship
Ø An athlete in the College shall carry a full load.
Ø In case of suspension for one semester or expulsion due to disciplinary
action, the athlete concerned shall repay privilege enjoyed, before any
final clearance/certificate of transfer is issued.
Ø To maintain the scholarship, an athlete must pass all subjects/units
enrolled in.
Ø An athlete while participating in higher athletic meets/competitions
officially authorized/hosted by the College, should be given an
opportunity to make up for any academic deficiency incurred in his/her
absence from classes. He/she may be allowed to take special
examinations a week after returning officially from athletic
meets/competitions. A grade of INC may be given for failure to take final
exam during the grace period.
Ø In PE he/she may be given the highest grade according to level of
sports/competitions he/she had completed.
National …………………….. 1.00 or 97%
Regional ……………………. 1.25 or 95%
Provincial …………………… 1.50 or 94%
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Ø The sports scholarship may be withdrawn if it were verified that
statements/certifications/medals/trophies upon which the grant has been
made are fictitious, incorrect or tampered.
Ø The sports scholarship may also be withdrawn if the athlete is
disqualified on account on age limit, turning professionals, having a
gainful employment, taking prohibited drugs or for any reasons and in
case of foregoing, the student shall be made to refund and waive
privileges enjoyed.
Ø In case of physical injury to an athlete during competition as authorized
by the College, the College is not liable except in the payment of
insurance provided and other mutual benefits.
Ø Other guidelines regarding athlete’s eligibility shall be based on the
different guidelines formulated by the different sponsoring agencies as
the case may be.
• Financial Reward. The financial reward depends upon the level of sports
competition the student participated during the preceding school year as
certified by Sports Coordinator as follows:
Ø National/SCUAA/PASUC Level -----> Medalist – Php 1,000.00
Ø MASTS/ Regional Level ---------------> Medalist – Php 500.00
Note: Invitational games sanctioned by PSC can also be considered
however, fiesta invitational games/provincial/town fiesta will not be
considered. This is subject to availability of funds.
• Stipend during Trainings. All varsity athletes are entitled to receive daily
meal allowance during the duration of their training. Only Bracket/Class A
varsity athletes, upon certification by the coach, shall receive additional
monthly cash allowance.
• Student’s Financial Assistance. All students representing the school in

activities like MASTS, SCUAA, PASUC and other competitions are entitled
for a financial assistance, which shall cover meals, transportation,
accommodation and monthly allowances of Php100.00 subject to the
availability of funds.
6. Externally-Funded Scholarships
The policies and the implementing guidelines of the externally funded scholarship
programs below are prescribed by the different sponsoring agencies.
a. Expanded Students’ Grants-in-Aid Program for Poverty Alleviation (ESGP-PA)

b. Agricultural Competitiveness Enhancement Fund (ACEF)
c. Training for Workshop Scholarship Program (TWSP)
d. Iskolar ng Bayan
e. CHED Tulong Dunong-02 (StuFAP)
f. SUC- Tulong Dunong Program (SUC-TDP)
g. CHED- Tulong Dunong Program (CHED-TDP)
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• Scholastic Delinquency. Each school shall formulate suitable provisions
governing undergraduate scholastic delinquency, subject to the following
minimum standards:
Ø Warning. Any student who obtains two (2) failing grades in academic
subjects in a particular semester shall be officially warned by the Dean of
the school in which he/she is enrolled to improve his/her work.
Ø Probation. Any student who obtains a final grade lower than “3.0” in fifty
(50%) percent of the total number of subjects should be placed on
probation for the succeeding semester, and his/her load reduced at the
Dean’s discretion. Should he/she obtain again the same or more number
of failures; he/she shall be dropped from the rolls of the school.
Probationary status may be removed only after passing more than fifty
(50%) percent of the units for which he/she is given final grades for the
succeeding semester.
V. GRADUATION REQUIREMENTS
1. A candidate for graduation shall file his/her application for graduation with the
College Registrar’s Office at the start of the last semester that he/she is expected
to graduate.
2. A student shall be recommended for graduation when he/she has satisfied all
academic and other requirements prescribed by the College.
3. A candidate for graduation shall have his/her deficiencies made up and his
record cleared not later than two weeks before the scheduled date of graduation.
4. Only those students whose application are approved by the President and
confirmed by the Board of Trustees can join the graduation ceremonies.
5. No student shall be issued a diploma and a transcript of records unless he/she
has been cleared of all accountabilities.
W. HONORS AND AWARDS
1. Academic Awards
a. Classification of Honors. Academic awards shall be granted to deserving
students who are graduating with the following General Weighted Average:
Summa Cum Laude …………………………. 1.00-1.25
Magna Cum Laude …………………………... 1.26-1.50
Cum Laude ……………………………………. 1.51-1.75
b. Criteria for Academic Awards
• Summa Cum Laude
v One hundred percent (100%) of the subjects were taken in the College
as residency.
v Finished the prescribed number of years in their respective program.
v Enrolled the subjects and the required number of units as prescribed in
the curriculum every semester.
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v Garnered a General Weighted Average of 95% or 1.25 and above after
completing the program.
v No grade below 90% or 1.75 in all his/her subjects in their respective
curriculum.
v Belongs to the cohort of fifty (50) candidates for graduation in his/her
batch of the same program.
v Must be of good moral standing.
v Must be recommended by the Dean/Executive Director, verified by the
Registrar, reviewed and recommended for approval by the Awards
Committee to be approved by the President.
• Magna Cum Laude
as residency.
v Garnered a General Weighted Average of 92% to 94.99% or 1.50 after
curriculum.
• Cum Laude
as residency.
v Garnered a General Weighted Average of 89% to 91.99% or 1.75 after
curriculum.
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c. JHCSC recognizes the efforts of students who excel in the academics by
coming up with a semestral roster of academic achievers or
Dean’s/President’s List.
d. Qualification Standards of the Dean’s List/President’s List
• He/She has obtained a General Weighted Average (GWA) of at least 1.25
for President’s List.
• He/She has obtained a GWA of at least 1.75 for Dean’s Lists.
• He/She has no grade below 2.0 in any of his/her subjects during the
semester.
• He/She has no marks of “Dropped” (whether official or unofficial),
“Incomplete” or “Failed” in any of his/her subjects including NSTP.
• He/She has enrolled as regular student who carries the prescribed regular
load.
• He/She is not found guilty of any major and minor offense.
e. President’s Listers shall be given a Plaque of Recognition from the Office of
the President.
f. All candidates for academic awards shall undergo written and oral examination
to be conducted by the Awards Committee.
g. For non-degree courses, the adjectival equivalents of the honors are used,
namely: “With Highest Honors”, “With High Honors” and “With Honors”.
GPA With No Grade Below
With Highest Honors 1.00 – 1.25 1.50
With High Honors 1.26 – 1.50 1.75
With Honors 1.51 – 1.75 2.00
h. Every candidate for graduation with honors must:
• Have carried the regular load prescribed in his/her curriculum, except in the
last semester.
• Have completed in the College at least 75% of the total number of the
academic units or hours required for graduation.
• Have no final grade lower than 2.0.
• Have no marks of “Dropped”, “Incomplete”, or “Failed” including NSTP.
• Have not repeated a subject in other educational institution.
i. Excellence in the field of specialization Award
• School of Teacher Education (STE)
v Teaching Strategy Courses/Demo Teaching
v Observation and Participation
v In and Off Campus Practice Teaching
v Instructional
• School of Engineering and Technology (SET)
v Engineering and Technology Student of the Year Award
v Outstanding Student Trainee Award
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• School of Agriculture, Forestry and Environmental Studies (SAFES)
v Propagator of the Year
v Student-Farmer of the Year
v Rodeo of the Year
• School of Arts and Sciences (SAS)
j. Proficiency Award (in specialization)
• A General Weighted Average (GWA) of at least 1.75.
• No grade below 2.0 in any major subjects.
• Certified with good moral character by the DSA.
k. Incentives for board examination topnotchers. They are entitled of the
following incentives:
• Refund for all review expenses.
• Cash incentive of Php 10,000 subject to availability of funds.
• Priority for hiring for a vacant faculty plantilla position.
2. Non-Academic Awards
a. Leadership Award
• Active student leader in any student organizations in the institution as
recommended by the DSA/Dean.
• Certified with good moral character by the DSA/Dean.
• No failing grade in any academic and non-academic subjects
i. Versatility ……………………...…………………………………….……. 10%
i.1. Officer of an organization duly recognized by the College
as President and Vice President ………………………….. 10 pts.
as Minor Officer ………………………………………………. 8 pts.
as an Active Member …………………………………..…….. 6 pts.
ii. Productivity as a Leader …………………..………………………….…. 40%
ii.1. Lead as committee chair in the implementation of recognized
activities/projects that benefits the organization/school he/she belongs,
as evaluated by the DSA/the sponsoring office.
21 and above activities/projects …………………………... 40 pts.
16-20 activities/projects ………………………………….… 30 pts.
11-15 activities/projects ………………………………….… 20 pts.
6-10 activities/projects …………………………………….. 10 pts.
iii. Service ………………………………………………….…………………. 20%
iii.1. Two points for each certificate of voluntary service to the
college/community, barangay/zone duly certified by the person in
authority. Maximum of 20 pts.
iv. Attendance in seminars, workshops, trainings, etc. …………..……… 10%
iv.1. Maximum of ten (10) pts.
National/Regional ……………………………………………. 5 pts.
Provincial ……………………………………………………… 3 pts.
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Local ……………………………………………………..……. 2 pts.
v. Personal Qualities ……………………………………………………….. 10%
v.1. To be evaluated by his/her dean, two faculty members and two
students using the following criteria:
Sense of responsibility, initiative and resourcefulness ….. 2.5 pts.
Ability to relate with the faculty and staff ………………..… 2.5 pts.
Ability to relate with peers ………………………………….. 2.5 pts.
Ability to make sound decisions ………………………....… 2.5 pts.
vi. Interview results from the Screening Committee on Honors and Special
Awards ………………….……………………………………………….... 10%
Total …….………… 100%
The distribution of medal shall be according to the following points:
Gold Medal ------> 91-100 pts.

Silver Medal -----> 81-90 pts.
Bronze Medal ---> 71-80 pts.
b. Athletic/Socio-Cultural Award
This award is given to any candidate for graduation who satisfied the
following criteria:
• Excelled in regional/MASTS, and national/SCUAA/PASUC competition. The
award is based on the following:
Gold Medal – SCUAA/PASUC/National Level Medalist
Silver Medal – Regional/Mindanao level Medalist
Bronze Medal – Provincial Level Medalist
• Must be of good moral character
• Recommended by the Coach, verified by DSA and Sports Coordinator,
reviewed and recommended for approval by the Awards Committee to be
approved by the President.
c. Performing Arts Award
• Must be of good moral character
• Participated in various programs especially concerning the College through
performances, dances, and other areas pertinent to the performing arts
component
• Gained recognition in the area throughout his/her stay at JHCSC
• Garnered at least 80% or 2.50 General Weighted Average and above
• Recommended by the Culture and the Arts Coordinator, verified by DSA
and Dean, reviewed and recommended for approval by the Awards
d. Service Award
• Extraordinary service in the college/school, as certified by the Deans and/or
Unit Heads and three Presidents of recognized student organizations.
e. Artistic Ability Award
• Singing, Dancing, Visual Art and Elocution
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• Must have represented and serve the college upon recommendation of the
Socio-Cultural Coordinator.
f. Journalism Award
• Outstanding performance of his/her function as member/staff of the
Campus/Student Journal upon recommendation of the School Paper
Adviser.
• No failing grade in any academic or non-academic courses.
X. EDUCATIONAL TOURS AND FIELDTRIPS
1. Educational tours and fieldtrips in general are part of the curriculum

enhancement or requirement hence the value of such is directly relevant to
instruction and strengthening of academic-industry linkage. As much as
practicable, destination of educational visits and/or fieldtrips should be near in
order to minimize cost. Briefing and debriefing program shall be undertaken
before and after the educational tours and fieldtrips. Briefing shall include among
others, precautionary measures that will be undertaken with the concerned
students and parents. Also, Risk Assessment Procedures for educational visits
and/or fieldtrips must be complied and discussed with concerned students
including parents. Debriefing program should include among others, reflection of
the learning experiences duly documented in the learning journal.
2. For students who cannot join the educational visits and/or fieldtrips, they shall be
given alternate activity, which provides similar acquisition of knowledge of the
required practical competencies and to achieve other learning objectives.
Learners with special needs such as PWDs shall be given due consideration.
3. A faculty member is allowed to go on a fieldtrip/excursion with his/her students if
it is related to the course he/she is handling and reflected in the course syllabus
and follow the requirements of CMO 63 s. 2017 and approved by the College
President.
4. Before undertaking the trip, the Program Head/Dean should require that a written
consent or notarized waiver of parents be submitted and accomplished by the
students at least three days in advance and countersigned by the DSA.
5. Faculty member authorized by the President to join such activity as
Chaperon/Trip Assistant is excused from his/her classes.
Y. ACADEMIC CALENDAR
1. The Director of Student Affairs, in coordination with the College Registrar, the
School Deans, Coordinators and the Principal of the Integrated Laboratory
Schools, shall prepare the details of the annual academic calendar in accordance
with the rules and regulations as may be prescribed by CHED and to be
confirmed by the Board of Trustees. This shall be submitted to the College
President for approval.
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2. The School Calendar in the tertiary shall consist of two semesters, a summer
term, a two-week semestral vacation, and a two-week Christmas break. It
includes the examination period and excludes legal holidays and enrollment
period. A semester shall be made up of at least eighteen (18) weeks, with at least
fifty-four (54) class hours for a three-unit subject. A summer term shall have a
minimum of six (6) weeks.
Z. SCHOOL UNIFORM
1. Every student must wear the prescribed college uniform unless, for certain valid
reasons, he/she has written exemption from the Director of Student Affairs, which
he/she must show on demand. The following pictures depict the prescribed main
uniform for college male and female students. For purposes of appropriate
identification and special student activities, uniforms shall also be worn for
practicum, field, sports, and other activities.
2. The male uniform consists of prescribed white polo shirt with school seal paired
with any dark pants and any kind of shoes or sandals with socks.
3. The female uniform is a checkered green/yellow pants with pockets on front only
(natural side) to be paired with white long blouse enough to cover the hips. The
blouse is a plain white sports rounded collar using checkered cloth same with
pants and button front must rounded too. Covered buttons for blouse is size 24.
The shoes are black. The official uniform is to be worn from Monday to Friday
except Wednesday. (see Figure 1)
Figure 1. JHCSC Prescribed Uniform for Male and Female Students.
4. Students who have no classes but who come to school for research or other non-
academic purposes must wear the uniform.
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5. Students who are not in uniform or wearing inappropriate campus attire should
not be allowed to enter the campus. If found inside the classroom, they shall be
sent out of class and must be reported immediately to the Director for Student
Affairs for disciplinary action.
6. Male students should maintain a short haircut that does not cover the face or the
nape. They are strictly prohibited from wearing earrings.
7. Female students are prohibited from wearing multiple pairs of earrings.
8. Dress Code. A student is required to observe propriety in dressing at all times.
Observance of decent dressing and simplicity, without unnecessary exposure of
the body parts and minimal accessories is stressed.
a. The following sets of attire are considered undesirable to the standards set
by the academic community:
• Blouses or dresses of such designs as:
- Backless - Halter cut
- Plunging necklines - Sleeveless
- Tube style - Narrow shoulder straps
- Spaghetti straps - Baby shirts
- Tattered pants
• Shorts of any style such as bicycle shorts, culottes, city shorts, tight
leggings, tight knee-length, pedal pushers (except during Intramural
games and PE classes)
• Transparent attires with no proper undergarments
• Mini skirts and dresses
• Slippers and sandals (rubber or leather)
• Tattoos
• Body piercing
9. Student Identification Card. Every student must have a JHCSC Identification
Card (I.D.), and should be worn at all times during school and activity days.
Refusal to wear this within the campus premises gets a corresponding
disciplinary action.
a. The Production Office/Registrar of the College issues I.D. Cards to incoming
freshmen only. In case of loss, a presentation of affidavit of loss and a
payment of same as the amount paid by the freshmen of the current academic
year shall be complied as requirement for re-issuance.
b. The student’s I.D. is non-transferrable. Lending one’s I.D. makes the lender
and the borrower subject to disciplinary action.
c. I.D. cards of higher years shall be validated every semester with
corresponding fee.
d. The I.D. card bears the number of the student in the college. This number is
never changed until he/she graduates.
e. The I.D. bears the authority of the college. It should be respected at all times
and should not be tarnished by any means of misdemeanor.
f. Only the concerned authority in the College can change the design of the I.D.
card after proper consultation with deans of the schools.
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III. Student Affairs
A. POLICIES AND PROCEDURES ON STUDENT ACTIVITIES AND
ORGANIZATIONS
Student Organization shall refer to association, club, or any other organized

groups of cultural and/or civic organization whose members are bona fide
students of the College. Fraternities and sororities are not allowed.
General Guidelines. Student organizations shall be guided by the following

guidelines:
1. The establishment and operation of student organizations in the College are

governed by the rules and regulations concerning student organizations and their
activities within school campuses.
2. Campus organizations, whether student government or not, shall be subject to the
rules and regulations designed to protect individual and collective freedom and to
preserve the right of privacy in support of the educational functions of the College.
3. No campus organization is allowed hazing activities in and out of the campus. The
officers and members taking part in such prohibited activities shall be held
criminally responsible for physical injuries, deaths or damages resulting there from
in accordance with existing laws.
4. Each student organization shall have one or more faculty advisers. The faculty
shall be a full-time faculty member at the time of his appointment as adviser and
shall be under the supervision of the Director of Student Affairs.
5. The members, thereof, shall elect the officers of each student organization in
accordance with their respective Constitution and By-laws. Provided, however,
that every election of officers of the organization shall be under the supervision of
the assigned faculty advisers.
6. Only student organizations duly registered and recognized by the Office of Student
Affairs are authorized to sponsor or conduct activities within the College.
7. Recognized student organizations are eligible to enjoy the use of the College’s
facilities subject to the rules, policies, and guidelines of the College; be included in
the list of organizations in the OSAS and the College Publication; and compete for
the College Outstanding Student Organization Award that has contributed to the
College and students’ welfare during the current academic year.
8. The officers of student organizations shall be responsible and liable for any
damage involving school property or facilities used by the organization.
9. Student organizations can hold meetings and other activities only when their
faculty adviser/s are personally present.
10. Renewal of recognition of student organizations shall be done yearly based upon
the previous year’s performance and upon compliance of the requirements set by
the Director of Student Affairs.
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11. Any violation of existing policies, rules, and regulations on student organization
shall be a ground for disapproval of application and/or dissolution.
12. A student is required to be a member of one academic and one non-academic
organization and shall be allowed to hold only one elective/appointive position.
13. Fraternities and Sororities are totally banned or prohibited in the College.
Students caught joining such organizations shall be subjected to disciplinary
action. Students who are already members of fraternities or sororities prior to
his/her enrollment to the College shall be accepted, provided, they shall sign a
contract with the DSA with a promissory note that they will be inactive from the
organization until they graduate from the institution.
B. RECOGNITION OF STUDENT ORGANIZATIONS
1. Any group of students may apply through the Director of Student Affairs to form a
student organization. The application may be filed within the first five (5) weeks
after the start of classes during the first semester.
2. The Director of Student Affairs shall examine the documents submitted by the
applicant-organization and recommend for approval of the request for recognition
and/or renewal.
3. The Director of Student Affairs shall only consider aspiring organizations that
contribute to the College’s vision, mission, and objectives. Thus, any applicant-
organization whose goals, objectives, and/or activities (proposed or implemented)
seem to promote prejudice or malice toward the College shall be denied
recognition.
4. Aspiring organization whose membership qualifications or activities are rigid and
unreasonable, and demand the use of physical harm or violence shall be denied
recognition.
5. A certificate of recognition and/or renewal is issued to each student organization
upon compliance with the requirements.
6. The applicant-organization shall be informed of the approval and disapproval of its
application within a week from the date of submission of requirements. No student
organization shall be allowed to function without prior approval of its application.
7. Acceptance or rejection of application shall depend on the existing policies for
recognition and/or renewal and shall be made consistent with the student manual.
8. A disqualified aspiring organization, depending on the reason for disqualification
shall not be allowed to re-apply.
9. Appeal of any nature shall be submitted through the Director of Student Affairs for
resolution.
C. REQUIREMENTS FOR RECOGNITION/RENEWAL
1. Documentary Requirements for Recognition (3 copies each):

a. Formal Letter of Application addressed to the President through the DSA;
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b. Constitution and By-Laws;
c. Objectives of the Organization;
d. Copy of the procedure of recruitment;
e. Organizational structure;
f. Budget Proposal for one year;
g. General Program of Activities/Work Plan for one year which include: proposed
date of activity, title of activity, objectives of the activity, type of activity,
strategies, target clientele, resource/budgetary requirements, and expected
output;
h. Organizational Bank Account (Passbook); and
i. Name of faculty adviser/s with letter of acceptance addressed to the Office of
Student Affairs and Services.
2. Documentary Requirements for Renewal (3 copies each):
a. Constitution and By-Laws;
b. Updated List of Officers;
c. Updated List of Members;
d. Updated Names of Adviser/s;
e. Calendar of Activities;
f. Certified Financial Statement (with supporting documents) of the previous year;
g. Annual Report that contains the following:
• Accomplishment Report duly signed by the president and the faculty adviser;
• Financial Report duly signed by the treasurer, president, and the faculty
adviser;
h. Adviser’s Report duly signed by the Adviser/s and the Director for Student
Affairs and Services;
i. Certificate of Attendance in Seminars; and
j. Photocopy of Organization’s Minutes and Resolutions.
D. CLASSIFICATION OF ORGANIZATIONS
1. Supreme Student Federated Council. This is the highest student body organization
of the JHCSC System, which is composed of all SSC Presidents from the different
campuses.
2. Supreme Student Council. It is a student body of the College, which consists of the
Supreme Student Council and Student Councils of schools.
3. Organization According to Interest. Organizations that enhance academic
discipline and activities which membership is optional.
4. Non-academic Organizations. It consist of cultural, civic, religious organizations
that promote leadership, fellowship, social awareness, and initiate activities like
publication and issue advocacy, community service, socio-cultural, sports, and
special projects.
5. School-Based Organization. It shall be composed of any class or section in the
school which membership is automatic upon enrollment.
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E. QUALIFICATIONS OF OFFICERS
1. Elected officers of recognized student organizations including College Supreme

Student Council must not hold any major office/position in any other organization
(President, Vice-President, Secretary, Treasurer).
2. Officers must possess the following:
a. A full-time academic load of eighteen (18) units with the exception of graduating
students who may enroll in less than 18 units in their final term or as specified;
b. He/She must not be under any academic or disciplinary sanctions;
c. He/She should maintain a cumulative grade point average of 2.25 or any other
higher GWA as may be stipulated in the organization’s constitution and by-laws;
d. Should the President be placed on probationary status, the Vice President shall
act as President for the entire tenure unless the on-probation status shall have
been lifted for the next semester of the tenure;
e. All other major officers with an on-probation status shall be relieved of their
positions and functions until such time their probation status shall be lifted; and
f. He/She must have acquired a school residency of two (2) semesters prior to the
candidacy.
F. DISSOLUTION AND REVOCATION OF STUDENT ORGANIZATIONS
1. Dissolution
a. Failure of the organization to renew its recognition to operate within a
prescribed period shall be considered sufficient ground for cancellation of the
name of the organization in the list of student organizations in the College.
b. Voluntary dissolution of the organization may be done through formal
notification of the President and members of the organization.
c. Financial and property clearance must be secured from the OSAS.
2. Revocation
a. The Certificate of Recognition of any student organization may be revoked if it
has been found to violate its own constitution and by-laws or failed to comply
with the policies of the College.
b. The Committee on Student Organization shall conduct an investigation in
consultation with the faculty adviser.
G. FACULTY ADVISER
1. The Director of Student Affairs is the official adviser of the Supreme Student
Council.
2. Each organization shall have no more than two (2) faculty advisers.
3. The Director of Student Affairs and Services appoints the faculty adviser upon the
recommendation of the organization concerned.
4. The term of appointment of faculty adviser is for one year and may be renewed.
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5. If the faculty adviser withdraws his/her advisorship, a new adviser shall be
recommended by the organization to the Director of Student Affairs and Services
to serve the remaining term.
6. The selection of a faculty adviser shall be based on the following qualifications:
a. He/she must be a full time faculty member of the College. Exceptions may be
allowed on a case to case basis;
b. For academic organizations, he/she must be in the discipline related to the
organization;
c. For non-academic organizations, the adviser should be knowledgeable in the
particular field in which the organization is involved; and
d. His/her acceptance of the position shall be done in writing by signing the letter
of acceptance.
H. ORGANIZATIONAL FUNDS
1. Organization may collect membership fee and other fees due from the members to
promote the organization activities and interest.
2. Through a resolution, majority of the officers should approve the fees/dues and
contributions.
3. Collection of fees/dues and contributions should not cause unnecessary financial
difficulties upon the members.
4. Money collection should be deposited in the bank with at least three (3) authorized
signatures namely: President, Treasurer, and the Adviser.
5. Only the Treasurer must keep the bankbook.
6. Any withdrawals should be known by the members and officers in a resolution.
7. A financial report shall be submitted at the end of every academic year to the
Office of Student Affairs and Services and a copy shall be furnished to the
Supreme Student Council for auditing purposes.
I. ORGANIZATIONAL MEETINGS AND OTHER ACTIVITIES
Students of the College are free to participate in co-curricular or extra-curricular

activities and to express their views and sympathies on any public question/issue
provided that their participation shall not excuse them from attending classes and
complying other requirements provided by the College and their participation shall
be their own personal responsibility.
1. All decisions on any activity are valid only when approved in writing by the faculty
adviser and the Director of Student Affairs.
2. Student Organization can hold meetings and other activities only when their faculty
advisers are personally present.
3. A permit shall be necessary before any student assembly is held.
4. The application of permit shall be filed with the Office of Student Affairs and
Services not less than three (3) working days.
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5. Venue for meeting of the different organizations should be requested from the
Dean of the College occupying the building duly approved by the Director of
6. Speakers/lecturers from the outside should have prior approval of the College
President.
7. No organization should schedule activities one (1) week before the major
examinations.
8. No organization should schedule activities that interfere with the normal
functioning of classes, except with special permission from the President through
the Director of Student Affairs and Services.
J. FUND RAISING ACTIVITIES
Fund raising activities and solicitation of prizes from the faculty, staff, or
community officials and establishments must be cleared through the Office of
K. MONTHLY REPORTS AND DOCUMENTATION OF ACTIVITIES
1. Secretary of the organization should submit monthly reports and written

documentation (in duplicate) of activities to the adviser who will certify to the
correctness of the report and submit one copy to the Office of Student Affairs and
Services.
2. The written documents must be submitted not later than one (1) week after the
date of activity.
3. Monthly reports must be submitted not later than one (1) week after the end of the
month.
L. CAMPUS PUBLICATION
A student publication is a training ground for students to develop their literary and
artistic talents with the use of the written medium. Publications of newspapers,
magazines, or journals of the College shall be governed by the College code and
by the rules and regulations approved by the President and confirmed by the
Board of Trustees. A faculty adviser shall provide guidance on the administrative
and editorial work of the student publication.
1. Definition and Coverage. The term publication as used in this Manual refers to its
newspapers, magazines, and other print media that are authorized, financed, or
sponsored by either the College or the student body.
2. General Publication Policies and Guidelines
a. Campus Journalism Act of 1991. All campus publications shall be subject to the
provisions of R.A. 7079, otherwise known as “An Act Providing for the
Development and Promotion of the Campus Journalism and other Purposes”,
and the rules and regulations necessary for their effective implementation as
promulgated by CHED or any competent authority.
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b. The newspaper for students of the College shall be devoted to the publication of
news that are of general interest to the students, and it shall not be used as
medium for promoting personal or sectoral interests.
3. Supervision of Student Publications. All student publications shall be under the
general supervision of the Office of Student Affairs and Services (OSAS), except
for the publications of the Graduate Studies of the different colleges, the general
supervision of which shall be their respective Deans who shall ensure that the
editorial staff adheres to all rules and regulations pertinent thereto.
4. Graduate Publication. For the publication of the Graduate Studies, the Editor shall
be selected from the faculty of the College themselves and recommended by the
Deans to the President for confirmation and designation. The Editor shall have
term of two (2) years. He shall constitute an Editorial Board, which includes both
students and faculty. In case of faculty, he/she shall be designated by the
President. Service in the Editorial Staff shall carry no release time, but minimal
incidental expenses and honoraria may be allowed subject to availability of funds
from the Publication Fee, not to exceed five (5) percent of the collection for each
semester.
5. Selection Guidelines for Editorial Board
a. Annual Screening. The screening shall be done annually at the end of the
academic year in the first (1st) week of March. It shall be conducted in two (2)
phases: Phase 1, the qualifying written examination which shall comprise sixty
(60) percent of the final ranking of applicants, while Phase 2, the interview
process, which will take the remaining forty (40) percent.
b. Competitive Examination and Interview. The competitive examination shall be
given using the following areas:
Editorial Writing 20%
News Writing 15%
Headline Writing/Lay-out 10%
Feature Writing 15%
Interview 40%
c. Qualification of Applicants. To be able to participate in the qualifying
examinations, the applicants must possess the following requirements:
• Must be enrolled in the College carrying not less than twelve (12) units for the
current semester;
• Must have earned at least thirty six (36) units in the College prior to his/her
application and must be willing to maintain a satisfactory performance during
his/her term;
• Must not hold any other position in the College (for Editor-in-Chief only);
• Must not be an officer of more than one (1) other major or minor co-curricular
and extra-curricular organizations (for other members of the Editorial Board);
• Must be of good moral character;
• Must have no record of pending case in the Student Disciplinary Board;
• Must not be involved in issues involving moral turpitude; and
• Must possess journalistic background and ample knowledge in journalism.
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d. Term of Office of the Publication Editorial Board/Staff. The term of office of the
Editorial Board shall be limited to one (1) academic year.
e. Composition of the Editorial Board. The student publication shall have an
editorial board that will be composed of:
• Editor-in-Chief;
• Associate Editor;
• Managing Editor;
• News Editor;
• Feature Editor;
• Photo Journalist;
• Sports Editor; and
• Circulation Manager.
The editorial board, after being instituted, may appoint Lay-out Editor, Encoder,
Photo Editor, Opinion Editor, Cartoonist, and college-based contributors and
writers.
f. Functions, Duties, and Responsibilities of the Editorial Board. The functions,
duties, and responsibilities of the Editorial Board shall be established, defined,
and limited in the Publication Handbook duly approved by the President and
confirmed by the Board of Trustees.
g. Faculty and Office Publication. In case of faculty or office publications, the
members of the Editorial staff with experience in mass communication shall be
elected by their peers and approved by the President. The College
Administrators shall determine the manner which faculty or office may manage
publication.
h. Selection of the Editorial Board of Examiners. The Editorial Board of Examiners
may come from the faculty of the different colleges who shall be recommended
by their respective Deans on the basis of their journalistic talents, training, and
experience. The Board of Examiners shall prepare and administer the
examination for the selection of the different members of the official student
publication Editorial Board.
i. Selection of Publication Adviser. The publication adviser must have mass media
experience shall be selected by the President from a list submitted by the
publication staff for that purpose. The function of the adviser shall be limited to
technical guidance.
6. Source and Disbursement of Funds
a. Student publications shall be financed out of such sums as may be allocated
out of the publication fees to be paid by all students and from whatever income
the publication may generate through subscription, advertisement, and other
services. Such funds shall be collected by the Student Publication Editorial
Board and shall be deposited in the bank.
b. A student publication will be published by the student body through an editorial
board and publication staff composed of students selected by fair and
competitive examinations. Once the publication is established, its editorial board
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shall freely determine its editorial policies and manage the publication’s funds.
(Sec. 4, RA 7079).
c. The Editorial Board for any student publications shall formulate a system of
disbursing and safekeeping of funds, subject to appropriate standard
accounting and auditing procedures as may be formulated.
d. In the case of faculty or office publications, funds shall be appropriated for the
purpose by the authorities concerned and shall be reflected in the budget of the
College. The standard operating procedure of disbursing, accounting, and
auditing of public funds shall be strictly adhered to.
7. Liability for Publication. The writer or author of any published articles shall be held
personally liable for any violation of existing laws, policies, rules, or regulations
governing campus publications. By the principle of command responsibility, the
Editor and the Publisher shall also be held liable. All reprints must be with the
consent of the author and publisher.
8. Propriety of Printing. The Editors shall exercise discretion as to propriety of
materials submitted for publication. When in doubt, they should consult the
appropriate authorized agencies for publications. They shall always uphold the
freedom of the press within the bounds of law. Censorship shall be exercised only
on materials, which violate the laws governing publications and Code of
Journalism.
9. Press Articles by Students. Any student who publishes an article, or writes a letter
to the press and wants to be identified as a student of the College, shall affix
his/her own name, the name of the college or school in which he is registered
together with the word “Student” and shall keep an authenticated copy of the
original script to ensure that the published article or letter had not been edited or
had not been taken liberty at the editor to suit the policy of the publishing media
organization.
M. GUIDELINES ON RELIGIOUS AFFAIRS
1. Any religious activities within the campus, except those, which form part of official
programs sponsored by the College or any of its units, shall be under the
sponsorship of an accredited student organization or a faculty/administrative staff
groups. The College encourages ecumenism on the campus.
2. The interfaith character of the College shall be preserved and respected.
3. Classrooms or any other facility of the College shall not be used by any religious
groups without written permission from the College authorities concerned.
4. Student religious groups shall comply with existing rules and regulations, as well
as those that may be promulgated from time to time by the Office of Student
Affairs.
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N. GUIDELINES ON THE PRESENTATION OF CULTURAL
PROGRAMS/ACTIVITIES
1. Every proposed cultural program/activity shall be in pursuit of the objectives of the

College.
2. Every cultural program/activity to be held in the College shall have prior clearance
from the Office of Student Affairs.
3. Any bona fide faculty, administrative employee, or student organization that
desires to present a cultural program/activity shall submit the following to the
Student Affairs Office: letter of requests; tentative program; production staff;
budget estimates; source of funding; and copy of the program.
4. The letter of request shall state the title and brief description of the activity,
objectives, inclusive date and time, venue of presentation, and other pertinent
information. It must also bear the signature/s of the authorized representative/s
and endorsing/approving head/s of office/s or adviser/s.
5. In the case of fund-raising activity, the project proponents shall remit to the Office
of Student Affairs/SCC Fund/JFORCE at least ten percent of the net proceeds.
6. One week after the activity, complete liquidation report shall be posted in all
bulletin boards in the College, stating the gross collection, total expenses and the
income/cash on hand.
O. USE OF COLLEGE FACILITIES
1. Only students who belonged to recognized organizations are allowed to use the
facilities of the College.
2. The application for the use of the school facilities such as but not limited to;
classrooms, Maceda Stage, College Gym, Maceda Grounds, Library, and AVR,
should include the date, nature, and purpose of the activity with the
recommendation of the organization adviser with the recommending approval of
the in-charge of the facilities and the approval of the Head of Administration and
Finance.
3. The officers of the student organization concern shall be jointly responsible for any
damage of the college property.
P. INFORMATION BULLETINS AND ANNOUNCEMENTS
1. All campus bulletins and announcements must be:

a. Written in Filipino/English with no indecent vulgar word/s;
b. Printed on a writing material not smaller than the standard bond paper;
c. Noted by the DSA before posting, otherwise authorized persons shall remove
them without prior notice to the organization concerned;
d. Posted on campus bulletin board; and
e. Removed right after the activity to allow other groups to post their bills.
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2. Every student is encouraged to read the announcement posted on the bulletin
boards for updates affecting them. Tampering of official announcements or posting
of unauthorized notice on the bulletin board is a serious offense. The offender
must be subjected to disciplinary action.
IV. STUDENT SERVICES

The DSA coordinates the work of the persons-in-charge in the following services
available for the general welfare of the students.
A. GUIDANCE AND COUNSELING SERVICES
The office provides various guidance services with implementing activities

designed to achieve the goals of guidance such as:
1. Individual Inventory;
2. Information;
3. Counseling;
4. Psychological Testing;
5. Placement;
6. Follow-up; and
7. Research and Evaluation.
B. LIBRARY SERVICES
The Library provides assistance to students in the library needs. It plays a vital role
in the accomplishment of the school mission. Books must be arranged in open
shelves for students to freely browse.
General Rules:
1. Observe SILENCE. Idle and loud conversation and laughter and other
unnecessary noise are prohibited.
2. Eating, smoking and sleeping are not allowed inside the Library.
3. Keep things in order. Chairs should be returned to its proper place after using.
4. Keep the Library clean. Wastes or crumpled paper should be thrown in the
garbage can;
5. Newspapers, magazines, other periodicals and individual volumes belonging to
a set such as encyclopedias and other general reference materials should be
returned to their proper places according to their volume number.
6. Use of Library I.D. A properly validated Library I.D. should be presented to the
Librarian. When returning Library references, the Library I.D. should be taken
back.
7. The library is open 54 hours per week. Currently, operating hours are Monday-
Friday, from 7:00 AM to 6:00 PM, no noon-break. The library is closed on
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Saturday, Sunday as well as all holidays observed by the Province of
Zamboanga del Sur.
8. JHCSC Library adopts the Dewey Decimal Classification (DDC) in organizing
the collection.
The arrangement is outlined as follows:

000- Generalities 500- Pure Sciences
100- Philosophy and Psychology 600- Applied Sciences
200- Religion 700- The Arts
300- Social Sciences 800- Literature
400- Languages 900- Geography and History
Who may use the library:
Bona fide JHCSC Students JHCSC Employee
Bona fide JHCSC Faculty Interlibrary Researchers
JHCSC Alumni Visiting Users
JHCSC Administrators
C. HEALTH SERVICES
The clinic looks after medical and dental needs of students.

1. Medical and dental examinations of students shall be once a semester.
2. Provisions of first aid and emergency treatment.
3. Campus first aiders during sports activities.
4. Blood letting and donating.
D. ATHLETIC SERVICES
It provides facilities for physical fitness of students and the development of athletic
talents.
E. ORGANIZATIONS AND CLUBS
It answers to students needs for affiliation and training ground for leadership.
F. PUBLICATION
The publication enhances potentials of students for writing and links student’s
bright ideas, thoughts, and opinions with the faculty, administration and
community.
G. AUDIO-VISUAL ROOM
It supplements classroom learning and a venue for meetings seminars and

conferences.
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H. CANTEEN
The canteen serves snacks and noon meals at reasonable prices to meet the
needs of the students, faculty and staff.
I. STUDENT CENTER
The center may be utilized by students for group study, and other similar student
activities on campus.
J. STUDENT MAILS
1. Letters of the students addressed through the College are claimed at the DSA
Office.
2. Notice will be posted at the Bulletin Board.
3. The school is not responsible for undelivered mailed.
K. DORMITORY
1. The college shall maintain residence facilities as auxiliary agencies for more
adequate student services such as the dormitory, where accommodations shall
be on a “first come, first serve basis”. First and second year students shall be
given priority. The general operation of the dormitories shall be under the direct
supervision of the Director of Student Affairs.
2. The dormitory shall have a Dormitory Manager/Matron who shall be responsible
for the maintenance of peace, order, and discipline of the resident students and
the improvement of their personal behavior and academic work. He/she shall
recommend to the President two or more assistants. The Dormitory
Manager/Matron and his/her staff shall serve under such rules and regulations
as may be prescribed by the College. They shall coordinate with the Director of
Student Affairs to whom all breach of discipline and misconduct shall be
reported.
3. The dormitory manager/matron must be a graduate of a four-year degree
course preferably with guidance and counseling or psychology units or
management training along the qualification specified. In addition she must be
at least 35 to 45 years old, must not have administrative/police record and must
have a pleasing personality.
4. The Dormitory Manager/Matron shall be responsible for the implementation of
the policies, rules, and regulations governing the management and operation of
the dormitory. To be able to attend to all the needs of the residents, he/she
must stay in the dormitory, shall be provided with room/quarter with relevant
facilities, and shall hold office within the dormitory premises.
5. There shall be dormitory staff who shall take charge of the food services and
assist the manager/matron in the discharge of his/her duties. He/She shall have
the following qualifications:
a. Preferably a Home Economics or Nutrition graduate
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b. Must be willing to reside in the dormitory
6. The Dormitory may provide food service for the convenience of the students.
Students’ payment of the board shall be the source of the food expense and the
salary of kitchen personnel or student assistants. The food service operation
shall be under the direct control of the Dormitory Manager/Matron who shall be
under the Director of Student Affairs.
7. The residence shall have other personnel as may be needed for the physical
upkeep, repair, cleanliness, and custody of the building, rooms, furniture, and
other requirement therein. The financial operation and administrative direction
of the residence shall be the responsibility of the dormitory manager/matron. All
budgetary requests for administrative position appointments and other
housekeeping matters shall be submitted to the Finance Department.
8. The Dormitory Manager/Matron, under the supervision of the Director of
Student Affairs, shall be responsible for the assignment of students to the
residence hall and shall see to it that only students with proper character
certification shall be admitted. The Director for Student Affairs shall coordinate
with the College Health Service Center on matters relating to the health and
welfare of the dormitory residents.
9. The residence hall shall be governed and operated in accordance with the
policies, rules, and regulations promulgated by the College as stipulated in the
contract of the Dormitory.
L. FOREIGN STUDENTS
The Director for Student Affairs and Services shall look after the welfare of foreign
students enrolled in the college. Foreign students must comply with all policies,
rules and regulations stipulated by the CHED to be eligible for enrollment. The
College reserves the right to dismiss or reject, on its own grounds any foreign
student who seeks enrollment to whom the provisions of this Code shall apply
without distinction.
V. Rights, Duties and Responsibilities of Students

In addition to the fundamental rights guaranteed under the constitution, and subject
to the limitations prescribed by laws and regulations, students of this College shall
enjoy the following rights.
1. The right to receive, primarily through competent instruction, relevant quality
education in line with national goals and an environmental conducive to their full
development as persons with dignity.
2. The right to guidance and counseling services and be assisted of current and
adequate information on work opportunities.
3. The right to be informed of their scholastic standing/performance at least two
weeks after the Prelim, Midterm and Final Examinations.
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4. The right to access to their respective school records, the confidentiality of
which the school shall maintain and preserve.
5. The right to issuance of official certificates, diplomas, transcript of records,
grades, credentials, and other similar documents upon compliance of the
requirements set by the College.
6. The right to publish a student newspaper and similar publications, as well as the
right to invite resource persons during assemblies, symposia and other activities
of similar nature after the approval of the College President.
7. The right to free expression of opinions and suggestions and to effectively
channel communications with concerned authority/ies or office/s of the College.
8. The rights to form, establish, join and participate in organizations duly
recognized by the College in order to foster intellectual, cultural, spiritual and
physical growth and development.
9. The right to be free from involuntary contributions, except those approved by
their own organizations/school subject to the approval of the College.
10. The right to be represented in the formulation and development of policies
affecting the College.
11. The right to receive reasonable protection and security within the College
premises.
12. The right to know and to be informed of the rules and regulations of the College
affecting them.
13. The right to be dealt with professionally by the authorities of the College.
14. The right to participate in relevant curricular and co-curricular activities duly
authorized and recognized by the College.
15. The right to due process and equal protection of the law.
16. The right to receive medical and dental services as well as first-aid services.
17. The right to exercise ones rights and responsibilities in the knowledge that he is
answerable for any infringement or violation of public welfare and of the rights of
others.
Duties and Responsibilities of Students. The students of JHCSC shall observe

the following duties and responsibilities:
1. Endeavor to achieve academic excellence.
2. Attend classes regularly.
3. Participate actively in academic and non-academic activities of the College.
4. Uphold the integrity of the College.
5. Abide the rules and regulations of the College.
6. Respect the faculty and staff and other personnel of the College.
7. Protect all properties of the College.
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8. Promote and maintain the peace and orderliness of the College.
9. Fulfill their responsibilities and be answerable for any infringement or violation
committed against public welfare and the rights of others.
VI. Code of Conduct

A. NORMS OF CONDUCT
1. The student’s registration in the College is considered as an expression of

willingness to abide by the rules and regulations set forth in this Student Manual.
Every student therefore is committed to familiarize its content. Ignorance of any
provision of the Student Handbook does not excuse any student from being
sanctioned for non-compliance.
2. Every student is regarded as an extension and reflection of the College. Hence,
whether on or off the campus, he/she is expected to be a model of the highest
norms of behavior befitting a true scholar, a future professional, and a respectable
citizen.
3. He/She is expected to know the philosophy, vision, mission, the meaning of its
logo, and the JHCSC Hymn.
4. He/She shall observe and respect the laws of the land, the standard of organized
society, the code of conduct, and the rules and regulations of the College.
5. No student shall be allowed to stay inside the campus one hour after the last
period in the afternoon/night. They may however, be allowed to stay overnight on
campus when there is special activity provided they secure written permission at
least two (2) days before the intended stay from the Head of Administration and
Finance and/or Director for Student Affairs or his/her duly authorized
representative.
6. Every student is encouraged to attend all College-sponsored activities.
7. Every student vehicle must be properly registered at the office of the DSA to
secure the official JHCSC vehicle pass. Only registered vehicles with licensed
drivers are allowed to enter in the campus and park at the designated areas.
B. SOCIAL NORMS
To ensure an atmosphere conducive to the pursuit of academic excellence and the

formation of responsible and productive Filipino citizens, as well as to maintain the
order necessary for the common good, the College prescribes the following norms:
1. Every student is required to wear the JHCSC prescribed uniform everyday except
Wednesday (washday). During Wednesday, the student is given the liberty to
dress up according to his/her individual taste but he/she is directed to adhere to
the convention of proper grooming. A student who is not wearing the prescribed
uniform on the above-schedule is not allowed to enter the campus or attend
classes.
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2. PE uniforms shall be worn only during PE classes. Students who are wearing PE
uniforms in other subjects aside from PE shall not be admitted to the class.
3. Every student shall in word and in deed, observe the usual norms of courtesy and
etiquette in all areas of interpersonal relationships with any member of the College
community.
4. Every student is expected to be polite and courteous towards all persons within
the College premises.
5. Every student is expected to cooperate in ordinary classroom procedures as well
as help in keeping classrooms and corridors clean, bearing in mind that:
a. a decent, clean, and orderly classroom is conducive to learning;
b. chalkboard and pieces of chalk are for instructional purposes only;
c. feet should be kept off from furniture and walls; and
d. pieces of equipment are to be handled with great care and properly stored after
use.
6. Every student shall refrain from boisterous conduct; unbecoming behavior and
actions that tend to disrupt and disturb the teaching-learning process. He/She
should pass through corridors with minimum noise so as not to disturb on-going
classes.
7. Every student shall refrain from trouble, smoking, drinking any intoxicating
liquor/beverages, and gambling.
8. Students are allowed to use school facilities for their meetings, seminars,
conferences, oral presentations, athletic activities, and the like, provided, they
secure permits from the authorities concerned.
9. Any student who wishes to participate in any activity outside the campus as
representative of the College shall first get a written clearance from the Director for
Student Affairs or his/her duly authorized representative. Without written authority,
the students’ participation shall be unofficial.
10. Students who plan to invite individuals not connected with the College (e.g. guest
lecturers, speakers, seminar participants, viewers of exhibits) are required to
obtain approval from the Director for Student Affairs and submit to him a Visitor’s
List, indicating the names of campus visitors, purpose of their visit, and their
expected time of arrival. This will be forwarded to the security-on-detail for proper
information.
11. Students who intend to go on educational trips, excursions, and the like shall,
after complying CMO No. 63 Series 2017, secure permission from the Director
for Student Affairs and the VP for Academic Affairs and shall present waivers
duly signed by their parents or guardians.
12. Lost articles/items must be reported to the DSA office. If a student finds a lost
article, he/she has to turn it over to the DSA office. The owner can claim a found
article if he/she presents an I.D. card and is able to identify the item. Reports on
lost and found items will be posted in the DSA bulletin.
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13. Students must refrain from releasing to the press any confidential information
related to the school without prior approval from the VP for Administration upon
the recommendation of the Director for Student Affairs.
14. Outsiders who urgently need to see a student shall have to log their names at the
guardhouse and proceed to the Director for Student Affairs who shall issue a call
slip to the student concerned.
15. Persons with disability and persons with special needs shall at all times be
respected as stipulated in Republic Act No. 9442.
16. All individuals inside the campus are equal as human beings by virtue of the
inherent dignity of each human person. No one, therefore, should suffer
discrimination on the basis of ethnicity, gender, age, language, sexual
orientation, race, color, religion, political, or other opinion, national, social, or
geographical origin, disability, property, birth, or others status as established by
human rights standards.
C. NORMS OF CONDUCT AND DISCIPLINE
The code of discipline is primarily intended to provide wholesome academic

environment necessary for the formation of the students.
1. No student of the College shall be expelled, suspended, reprimanded or otherwise
disciplined except for causes provided under this Code or such rules and
regulations as may be provided by the Board of Trustees and only after due
process.
2. Every student in the College shall abide by the following Code of Discipline.
3. A student shall at all times observe the laws of the land and the rules and
regulations of the college and the standards of society which include Filipino
moral, social and ethical values.
4. A student shall always act with fairness; tolerance, moderation and respect for the
opinions and feelings of others, bearing in mind that education stand for
broadness of views and for appreciation and understanding of principles.
5. A student shall always be courteous and considerate in all occasions and to
behave in a manner befitting men and women of refinement and good standing.
D. KINDS OF DISCIPLINARY ACTION
The Director for Student Affairs and Services supervises student behavior and
investigates all reported cases of misbehavior, ascertains the facts and imposes
the proper sanction for minor infractions of the rules of conduct. For more serious
cases, due process is provided to ensure justice and does entail legal counsel for
the students concerned. The following sanctions may be imposed for irresponsible
behavior.
1. Reprimand/Warning. The sanction imposed by way of admonishing the offender
with warning that repetitions of the same will be dealt with accordingly. These shall
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be cumulative and shall be carried on student’s personal record of his/her stay in
the College.
2. Suspension. Suspension is a temporary disallowance of the student from entry in
the campus and attendance in classes within a specific period of time. The
maximum suspension imposed for high school student not exceed 20% of the total
number of school days for the entire school year.
3. Dismissal. This is an extreme form of disciplinary administrative sanction whereby
an offender is immediately dismissed from the College during the term.
4. Expulsion. This is an extreme form of disciplinary sanction, which bars the
students from seeking admission in private and public schools. The penalty of
expulsion shall be valid and effective with the approval of the Board of Trustees.
E. TYPES OF OFFENSES
1. Major Offenses. The following are considered major offenses:

a. Cheating in any form during an examination, test, or written reports including
reaction papers, case analysis, experiments or assignments required. The act
of cheating includes, but is not limited to, the following:
• Unauthorized possession of notes or any material relative to the examination
or test whether the student actually uses them or not.
• Copying or allowing another to copy from one’s examination papers. In the
latter case, both parties are liable.
• Looking at another student’s examination paper, or allowing another student
to look at his/her examination paper.
• Communicating with another student or any person in any form during an
examination or test. This includes leaking examination questions and
answers to another or other student/s.
• Having somebody else take an examination or test for one’s self or prepare a
required report or assignment. If both parties are students, both are liable.
• Plagiarism and other forms of academic dishonesty.
b. Vandalism or deliberate distraction of property belonging to any member of the
JHCSC community including visitors on campus.
c. Tampering official announcements on bulletin boards, posting of notices or
posters in non-designated areas or removing thereof without proper
authorization.
d. Carrying or possession of deadly weapon and explosives inside the College
premises or outside the College.
e. Deliberate disruption of the academic function or a school activity that tends to
create disorder, tumult, breach of peace or serious disturbance not necessarily
connected with any academic function or school activity.
f. Brawls within the College premises or outside the College.
g. Direct assault or inflicting physical injuries on any person inside or outside the
College.
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h. Unauthorized bringing in, carrying, possession or use of prohibited or regulated
drugs or chemicals without proper prescription inside College premises or
outside the College and any other violation of the provisions of RA 9165
otherwise known as the Comprehensive Dangerous Drugs Act of 2002.
i. Unauthorized bringing in, possession or drinking of liquor or alcoholic
beverages inside the College premises or outside the College during an
academic function or activity or entering the College premises or attending
academic functions or school activities under the influence of liquor or alcoholic
beverages. A student is considered under the influence of liquor if he/she is
found to have an alcohol intake.
j. Gross acts of disrespect in words or in deed that tend to put the College or any
administrator, faculty member, staff, co-academic personnel, student, and
visitor in ridicule or contempt.
k. Threatening another with any act amounting to a crime, or with infliction of any
injury or harm upon his person, honor, or integrity.
l. Acts of lewdness or commission of any act of immorality; viewing, reading,
display or distribution of pornographic materials inside the College (unless with
OSAS permit and endorsed by the faculty member concerned as part of a
course requirement), including accessing internet sites that do not correlate to
any specific subject or course within the College.
m. Any act that bring the name of the College into disrepute such as public and
malicious imputation of a crime, or of a vice or defect, real or imaginary, or any
act, omission, condition, status or circumstance, tending to cause dishonor,
discredit or contempt to the name of the College.
n. Unjust enrichment or stealing whether attempted, frustrated, or consummated.
o. Unauthorized collection or extraction of money, checks or other instruments as
equivalent of money, which includes but is not limited to, matters pertaining to
the College.
p. Forging, falsifying or tampering with academic or official records or documents
of any kind; or intentionally making a false statement of any material fact, or
practicing fraud or deception in connection with anything that pertains to the
College.
q. Gambling in any form inside the College or outside during an academic function
or school activity.
r. Conviction in any court for a criminal offense involving moral turpitude, against
person or property other than through reckless imprudence.
s. Membership in a fraternity or sorority. This also includes membership in any
unrecognized organizations that subscribes or participates in any violent act.
t. Encouraging students to violate the Non-Fraternity Contracts by inviting them to
join a fraternity, sorority, or any organization not recognized by the College.
u. Any kind of provocation that results in heated verbal or physical confrontation
between students and group of students.
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v. Willful failure to comply with summons or notices issued for purposes of
investigation conducted in connection with discipline-related offenses.
w. Hazing or physical injuries committed as a result of an initiation rite or practice
as a pre-requisite for admission into a membership in a fraternity, sorority, or
organization by placing the recruit neophyte or applicant in some embarrassing
or humiliating situations, such as forcing him/her to do menial, silly, foolish, and
similar tasks or activities or otherwise subjecting him/her to physical or
psychological suffering or injury (RA 8049). For this purpose, the members who
were present shall be liable whether they actually participated or not. The
officers of the organizations, society, or group shall also be liable, whether or
not they are present during the hazing incident.
x. Computer security breach: Accessing a College computer or network without
authority or beyond authorized access and consent. Acts that constitute
computer security breach include but not limited to the following:
• Altering information, (e.g. changing password of someone else’s account and
changing data in files beyond one’s authorized access, etc.), damaging or
destroying information (e.g. deleting someone else’s file, etc.).
• Introducing false information.
• Preventing authorized use of information.
• Preventing normal operation of computers or computer networks of the
College.
y. Perjury, defined as testifying falsely in any administrative proceeding, or
knowingly making untruthful statements on documents under oath when such
oath is required.
z. Possession or causing the explosion of firecrackers inside the College unless
authorized by the College authorities.
aa. Lending one’s ID to another or using someone else’s ID.
bb. Making sexual advances in words or deed to another student or to any member
of the academic community.
cc. Illegal or unauthorized reproduction of College materials.
dd. Habitual disregard or willful violation of established policies, rules, or regulations
consisting in the commission of three (3) minor offenses of the same kind or
nature, or five (5) minor offenses of different kinds or nature.
ee. Oral defamation or slander
ff. Libel
gg. Sexual Harassment
hh. Smoking within the College premises
ii. Such other acts as may be determined by the College authorities
2. Minor Offenses. The following are considered minor offenses:
a. Entering the College campus without a valid identification card (ID).
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b. Wearing earrings/nose ring/lip ring/eye lid ring, sporting long hair, tattoo on
exposed part of the body.
c. Indiscriminate throwing of waste paper, candy wrappers, cigarette butt, plastic
cups, etc. in the campus or spitting on floor or walls.
d. Sitting on the ledge or sleeping on a bench or table.
e. Loitering or making excessive noise or disturbance in corridors, stairways or
immediate vicinities during classes.
f. Failure to wear prescribed school attire and uniform.
g. Using cell phones, beepers or other community gadgets inside the classroom
while classes are going on.
h. Simple acts of disrespect in words or in deed committed against any
administrator, faculty member, co-academic personnel, security guard,
maintenance personnel, student and visitor.
i. Disobeying classroom policies and procedures.
j. Selling items, engaging in business while classes are going on or soliciting
contributions of authority.
k. Public Display of Physical Intimacy (PDPI).
l. Use of classrooms and other school facilities for any purpose without any
reservation or proper authorization.
m. Eating and drinking other than water, in areas designated as a non-eating place
as auditoriums, laboratories, libraries, chapels and study areas inside the
buildings.
n. Violation of policies on the use of lockers.
o. Entering any restricted area within the College without prior permission or
authority. A restricted area is one that is designated as such by the proper
authorities and marked with proper signage.
F. PENALTIES FOR MAJOR OFFENSES
1. Suspension for such time and under such conditions as the SDB may determine
2. Dismissal
3. Expulsion
G. PENALTIES FOR MINOR OFFENSES
1. For the first offense, warning from the DSA with written apology addressed to the
offended party if the act is personal in nature and to refer to the Guidance
Counselor, order the restitution or reparation of the damage or injury sustained, if
necessary, or both.
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2. In a case of second offense, a written reprimand from the DSA in the presence of
parents or guardian who shall be informed and invited to discuss the discipline
record of the student.
3. In case 3rd and succeeding offenses, the student is charged with major offense.
H. OTHER SANCTIONS
1. Payment of Actual Damage

2. Exclusion from extra-curricular activities
3. Disqualification from holding and seeking any position either by election or
appointment
4. Non-issuance of Certificate of Good Moral Character
5. Cancellation of Scholarship
6. Stripping of honors and awards
For imposition of penalties, sanction shall consider the following circumstances:

1. Previous record of the students
2. Inherent gravity of the offenses
3. Position of the aggrieved person
Minor sanctions will be imposed by the DSA but major sanctions will be done by the
Student Disciplinary Board such as:
1. Suspension
2. Dismissal
3. Expulsion
I. PROCEDURE FOR SETTLEMENT OF COMPLAINTS/GRIEVANCES
1. The procedure for the redress and settlement of complaints and grievances in the
College shall conform to due process of law in order to ensure the highest degree
of fairness and justice to all concerned. To the greatest extent, however, all
concerned should seek all remedies through counseling, arbitration, and amicable
settlement of conflicts. In every case, the ultimate aim shall be the restoration of
impaired human dignity and, where necessary, restoration of material damages.
Sanctions and punishment shall be meted out sparingly, taking into considerations
the capacity of individual to learn to profit from their mistakes.
2. Any concerned or aggrieved party, whether a student or College personnel,
should, as an initial step, seek advice or consult with an appropriate responsible
person, such as a teacher or an official whose area of responsibility the problem
arouse. Problems, which are psychological in nature, should be referred directly or
through a responsible third party to the Guidance and Counseling Office.
59
3. As much as possible, problems should be solved in the initial stage of consultation
and advice.
4. Complaints shall be in writing and filed with the Student Affairs Office in the case
of complaints of:
a. Students against students;
b. Non-teaching personnel against students; and
c. Faculty members against students.
5. Conflicts between two students or student group involving student-promulgated
rules shall be referred by the Director for Student Affairs to the appropriate unit of
arbitration system of Supreme Student Council (SSC).
6. Complaints by a student or a student against a faculty member or a College
employee shall be referred to the Director for Student Affairs for referral to the
proper academic or administrative unit concerned.
7. Complaints by a teacher or College personnel against a student or student group
shall likewise be referred to the Director for Student Affairs.
8. The Student Disciplinary Board (SDB) shall submit to the President through the
Director of Student Affairs, their findings and recommendations on any offenses.
9. In all disciplinary proceedings, both complainant/s and respondent/s shall have the
right to counsel of their own choice to present affidavit and counter affidavit to
support their respective claims or defenses. In all proceedings of the SDB, the
same shall be summary in nature.
10. However, students shall be entitled to the right of due process in all disciplinary
proceedings.
11. Prescriptive period, all cases referred to the Student Disciplinary Board shall be
resolved within two weeks.
12. The academic or administrative unit to which a complaint is referred shall aim at
settling the case through arbitration and amicable settlement. Where this is not
possible, the unit concerned shall refer the case for proper investigation to the
Legal Office, which shall in turn, submits its corresponding recommendations to
the College President.
13. The decision of the College President shall be final and executory, unless appeal
to higher authorities, including the Board of Trustees. The decision of the Board
of Trustees shall be deemed final and executory without prejudice to the provision
of Civil Service Law.
60
VII. Concluding Actions, Mode of Amendment, Separability,
Dissolution of Offices, and Repeal of the Policies
A. Amendments. With the exception of matters specifically provided for by law, any
provision in this manual may be amended at any regular meeting of the Academic
and Administrative Councils and/or the Board of Trustees.
B. Separability Clause. If, for any reason, any part or provision of this manual is
declared invalid or unconstitutional or contrary to laws, rules, and regulations, the
remaining parts or provision not affected thereby shall remain in force and effect.
C. Dissolution of Bodies and Offices. All existing bodies, offices, committees, etc.
which are not herein expressly provided for and recognized are rendered obsolete
and inoperable by this manual, are hereby dissolved. Provided, that past or
previous terms served or positions held by such Deans, Directors, Department
Heads, Coordinators, etc. shall be considered in determining their eligibility for
appointment or re-designation to the same or similar position in accordance with
the provisions of this Manual.
D. Repealing Clause. All provisions or existing rules or regulations promulgated
thereunder, contrary to the provisions of this Manual are hereby repealed and/or
modified accordingly. This Manual shall take effect upon the approval of the
College Board of Trustees.
61
ANNEX 1
1.00 %age Quartile Final %age Quartil Final %age Quartile Final
1.25 Excellent Equivalent Grade Grade Equivalent e Grade Equival Grade Grade
1.50 Entry Grade Entry ent Entry
1.75 Very Good 100 1.0000 1.00 90 1.7500 1.75 80 2.5828 2.50
2.00 99 1.0625 1.00 89 1.8331 1.75 79 2.6661 2.50
2.25 Good 98 1.1250 1.00 88 1.9164 1.75 78 2.7500 2.75
2.50 97 1.1875 1.00 87 2.0000 2.00 77 2.8327 2.75
2.75 96 1.2500 1.25 86 2.0830 2.00 76 2.9160 2.75
3.00 Passed 95 1.3333 1.25 85 2.1663 2.00 75 3.0000 3.00
4.00 Incomplete 94 1.4166 1.25 84 2.2500 2.25 74 3.0826 3.00
5.00 e 93 1.5000 1.50 83 2.3329 2.25 73 3.1659 3.00
Failed

DR 92 1.5832 1.50 82 2.4162 2.25 Incomplete INC
91 1.6665 1.50 81 2.5000 2.50 Failed 5.00
Table 1. Undergraduate Grading System
62
ANNEX 2
JHCSC HYMN
I.
ON THE CHOSEN TOWNS OF ZAMBO SUR
OUR BELOVED JHCSC STANDS STILL
LIKE BEACON SHINING BRIGHT
OF WISDOM, CULTURE, AND LIGHT.
II.
OUR MENTORS KINDLED US THE FLAME
AS DAY-BY-DAY TO YOU WE CAME
PLOWING THE PATH OF CULTURE AND THE ARTS
SOWING THE SEEDS OF PROSPERITY AS WE MARCH.
CHORUS:
JHCSC ALMA MATER DEAR
THROUGH THE YEARS WE’VE SPENT OUR JOYS AND TEARS
THE LEARNING YEARS OF FISHNETS AND PLOW SHEARS
WE TREAD WITH YOU WITHOUT FEAR.
III.
AS WE SAIL TO STRANGER LANDS
NEVER FAIL TO LOOK BEHIND
WE’LL RISE AGAINST RAGING TIDES
OF LIFE’S UNRELENTING DEMANDS.
IV.
THESE PRAISES WE SING TO YOU
MHESEBA HA TINTULO MO
PAKASLAAN AMI SUNGARAN KA
TULUNGHAAN KO MABUHI KA.
(CHORUS)
(CHORUS)
63
ANNEX 3
STUDENT HANDBOOK
Revised 2018
PERSONAL DATA
Name: _________________________________ Course & Year: _________________
Birth Date: ___________________________ Civil Status: _________ Sex: ________
Home Address: ________________________________________________________
Campus Address (Name of Boarding House):_________________________________
Contact Number: _______________________________________________________
Name of Father: ________________________________________________________
Name of Mother: _______________________________________________________
In case of emergency please notify:
Name: ______________________________________________________________
Address: ____________________________________________________________
Relationship: _________________________________________________________
_________________________________
Student’s Signature over Printed Name
64

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J.H.

CERILLES STATE COLLEGE

Title Page ----------------------------------------------------------------------------------------- 1

II. Academic Policies

III. Student Affairs

IV. Student Services

V. Rights, Duties and Responsibilities of Students ------------------------------------- 50

VI. Code of Conduct

VII. Concluding Actions, Mode of Amendment, Separability, Dissolution

Annex 1. Undergraduate Grading System ----------------------------------------------------- 62

The prime objectives of this handbook are to promote discipline, well-being of

The seal symbolizes the

The circle is enclosed by an

Within the circle is a gray-colored

In the middle of the seal are an

The other symbols like the shield

The College believes that in

JHCSC believes that education perfects life through SAPIENTIA, LUX ET

JHCSC as leader institution in the development of competent and skilled

Pursuant to its vision, the College commits to:

B. SCHOOL OF TEACHER EDUCATION (STE)

C. SCHOOL OF ARTS AND SCIENCES (SAS)

• Bachelor of Arts (AB)

D. SCHOOL OF ENGINEERING AND TECHNOLOGY (SET)

• Bachelor of Science in Civil Engineering (BSCE)

II. Academic Policies

For New Student:

For Transferees and Second Coursers:

Students exempted from taking the College Admission Test:

1. Regular load of students shall be in accordance with the curricular program

C. PROMOTION, RETENTION, AND DISMISSAL POLICIES

D. GRADING SYSTEM AND POLICIES

1. The grading system of the college is based on a quartile system.

1. The College prescribes three examinations in a semester: Prelim, Midterm, and

1. Each student shall be required to present a duly accomplished clearance form

H. SHIFTING A COURSE OR PROGRAM

I. DROPPING/ADDING OF SUBJECTS/TUTORIAL CLASSES

J. DISMISSAL AND POSTPONEMENT OF CLASSES

1. Prohibition on Dismissal and Postponement of Classes. Classes in schools shall

M. POLICIES FOR TRANSFEREES AND RETURNEES

1. Readmission of Returning Students. Students who desire to take a leave from

1. According to admission status:

O. SUMMER CLASSES IN OTHER SCHOOLS

1. A student may be allowed to take summer classes in other schools on the

Q. ISSUANCE AND VALIDATION OF I.D.

1. Issuance of a College I.D.

Leave of Absence refers to temporary discontinuance of studies by the student

1. Leave of absence shall be granted through written permission to the College or

1. An Honorable Dismissal is issued by the College Registrar to a student who

These are the policies on scholarships, which recognizes or supports academic

2. Functions of the Scholarship Office

d. Student-on-Grant (Working Students)

e. Editorial Staff of Student Publication

g. Local Government Unit Scholarship

• Student’s Financial Assistance. All students representing the school in

a. Expanded Students’ Grants-in-Aid Program for Poverty Alleviation (ESGP-PA)

W. HONORS AND AWARDS

Gold Medal ------> 91-100 pts.

X. EDUCATIONAL TOURS AND FIELDTRIPS

Name: _________________ Course & Year: _

Birth Date: _______________________ Civil Status: _ Sex: ____