REQUEST FOR QUOTATIONS

PACKAGE # B
PROCUREMENT OF OFFICE FURNITURE & FIXTURE ITEMS

Country: Pakistan
Project Name: Punjab Rural Sustainable
Water Supply and Sanitation
Project
Implementing Punjab Rural Municipal
Agency: Services Company
Loan No: IBRD-92670
Project ID No: P169071
Activity No: PK-LG& CD-325075-GO-RFQ

PUNJAB RURAL MUNICIPAL SERVICES COMPANY

[A company incorporated under Companies Act 2017]
 INSTRUCTIONS TO OFFERORS
1. General

1.1 Quotations’ prices submitted by the local Manufacturer/Authorized Dealer (hereinafter

referred to as “Offeror”) must be firm & final, mentioning separately all applicable
government taxes, duties and other levies as of the date of submission. If there is no
mention of taxes, the offered / quoted price(s) shall be considered as inclusive of all
prevailing taxes / duties. In case of any change in rates due to imposition of new taxes by
the federal or provincial government, change in existing tax rates on the Contract Goods,
the rate differential shall be payable by the Company to the Offeror refunded to the
Company by the Offeror.

1.2 To receive payments under the contract, Offeror must be an active tax payer of Income
& Sales Taxes. National Tax Number (NTN) and General Sales Tax (GST) Number with
documentary proof shall have to be provided by the Offeror to receive payments under
the contract.

1.3 Quotations may be submitted for complete package of Goods or on itemized basis.
However, the contract shall be awarded on itemized basis. Further, the quantities of
Goods should be quoted in the same unit.

1.4 The name, brand, make and country of origin of Goods must be precisely stated in the
quotation.

1.5 Discount/incentive, if any, offered by Offeror, shall not be considered. Moreover, the
Offeror should quote only one rate for each item as per specifications. No alternate
model/quote or separate accessories shall be accepted.

1.6 The Company shall not reimburse any expenses incurred in preparation and submission
of Quotation.

1.7 A Quotation and all subsequent correspondence shall be in English language. It should
be accompanied by adequate technical documentation and catalogue(s) and other printed
material or pertinent information in “English” language for each item quoted, including
names and addresses of firms providing after-sales service facilities in Pakistan.

1.8 Payments on account of a Contract Agreement to successful Offerors shall only be made
in Pakistani Rupees. Therefore, the rates quoted by the Offerors should be offered in
Pakistani Rupees and shall be written in figures as well as words in the Quotation
Submission Form & Price Schedule, provided at Appendix-A & Appendix-B,
respectively.

1.9 Quotations shall be rejected and Offeror may be penalized if documents and/or
literature submitted by the Offeror with the quotation, is found to be tampered at any
stage. Also, Offeror(s) engaged in corrupt or fraudulent practices (including collusion /
polling) shall be declared ineligible either indefinitely or for a stated period of time.
1.10 The Offeror (s) is advised to obtain for himself at his own cost and responsibility all
information that may be necessary for preparing the quotations and entering into a Contract
for execution of the procurement process.

1.11 Conditional quotations will not be acceptable.

2. Quotation Submission Requirements

2.1 Quotations shall be submitted in separate, sealed, opaque envelope, clearly mentioning
the Package Title and Offeror’s name and address.

2.2 The Offeror is required to offer/quote rate(s) in the format prescribed at Appendix-B.
“Quotation Submission Form” (Appendix-A) is to be filled-in very carefully, preferably all
documentation shall be either printed or written in permanent ink. Any alteration /
correction must be initialed and stamped by an authorized representative of the Offeror,
otherwise, the quoted rate(s) shall stand non-responsive. Every page is to be signed and
stamped at the bottom. Serial number of the quoted item may be marked with red marker.

2.3 Entries with lead pencil are not acceptable.

2.4 The Quotation shall include without limitation, specifications and technical details of the
Goods to be supplied, and supporting documents, brochures, leaflets, if any. Offerors
shall be required to provide pictures and details of all the products they intend to supply.
Whereas, the successful Offeror shall provide a sample of all the items, to be procured,
for approval before the supply to meet their requirement.

2.5 A Quotation must be submitted strictly in accordance with the format, currency, the
Technical Specifications & Schedule of Requirements (Appendix-C), specified by the
Company in this Request for Quotation (RFQ) Document. Failure to submit Quotation on
the Company specified documentation or format may result in rejection of the Quotation/
and the Company’s decision in this regard shall be final.

2.6 The Offerors are requested to give their best and final prices as no negotiations are
allowed.

2.7 Quotations shall be submitted on or before the due date and time mentioned by the
Company in the “Procurement Notice” (but not later than 1100 hours), on a working day
to following representative:

CHIEF EXECUTIVE OFFICER/PD

Punjab Rural Municipal Services Company,
3-A, Canal View Cooperative Society, Thokar Niaz Baig Canal Road, Lahore.

Telephone: +92 42 35962929

2.8 Quotations submitted after prescribed time shall not be entertained.

2.9 Each Offeror shall satisfy himself before bidding as to the correctness and sufficiency of
this RFQ Document, the rates and prices entered in the Price Schedule, which rates and
prices shall except otherwise expressly provided in the contract, cover all his obligations
under the contract and all matters and things necessary for the proper completion of the
resulting contract agreement.

3. Validity of Rates/Quotation

3.1 Quotations shall remain valid for a period of sixty (60) days from the date of submission.
If the last date falls on a holiday, the validity shall be stand extended to the first working
day of the Company thereafter. An Offeror, at its sole discretion, may allow any exception
beyond validity period.

4. Eligibility Criteria

4.1 The Offeror must have at least Nine years of experience in manufacturing of furniture
items. Supplier/Vendor should have his own production unit big enough to handle the
order. The offeror must be registered as manufacturer/seller of Furniture.

4.2 List of Employees in the Factory at least 50 or greater.

4.3 The offeror must be registered/incorporated under the laws of “Islamic Republic of
Pakistan. Documentary proofs to this effect shall have to be provided.

4.4 The offeror must have proper Business Location (Shop/Outlet) and landline telephone
facility.

4.5 The offeror Average Annual Turnover for the last three financial years Rs. 60 Million or
above.

5. Criteria for Quotation Evaluation

5.1 Offers determined to be substantially responsive to the eligibility Criteria and technical
specifications, will be evaluated by comparison of their prices. The Company may ignore
any trivial variations if it does not have any impact on the objective of Procurement. The
award will be made to the firm offering the lowest evaluated price, on complete package
(100% of items) & Delivered Duty Paid (DDP) basis, which best meets the required
standards/ specifications of technical capabilities along with complying/ providing all the
requisite information and documentation. Provision of sample of Solid Rubber-wood,
MDF & MS Frame/Legs.

5.2 In evaluating the quotations, the Company will adjust for any arithmetical errors as
follows:

(a) where there is a discrepancy between amounts in figures and in words, the
 amount in words shall govern;
(b) where there is a discrepancy between the unit rate and the line item total resulting
from multiplying the unit rate by the quantity(ies), the unit rate as quoted shall
govern.
(c) If an Offeror refuses to accept the correction, their quotation will be rejected.

In addition to the quoted price, the evaluated price shall include General Sales Tax (GST)
applicable in the country.

6. Award of Contract

6.1 The award will be made to an Offeror, offering the lowest evaluated prices for the items
and that meet the required standards of technical capabilities. A successful Offeror will
sign a Contract as per attached Contract Agreement at Appendix-D and terms and
conditions defined therein.

6.2 The Offeror whose quotation has been accepted will be notified of the award of contract
through the Letter of Acceptance issued by the Company within thirty (30) days from the
date of submission of quotation.

7. Rights of the Company

7.1 The estimated quantities of items in the package, have been mentioned at Appendix-
C. The Company reserves the right to increase, decrease, delete or modify quantities of
any item or Goods to be delivered under the Contract Agreement.

7.2 The Company reserves the right to reject any or all Quotations/Bids without assigning
any reason. However, The Company shall upon request communicate, to any supplier
or contractor who submitted a Quotation, the grounds for its rejection of all Quotations,
but is not required to justify those grounds.

7.3 If an Offeror withdraws his quotation during the validity period and/or refuse to accept
the award of a contract when and if awarded, then the Offeror will be excluded from the
list of suppliers for the Company for duration which the Company may determine,
appropriate.
 APPENDIX A
Quotation Submission Form
(This Form must be submitted only using the Offeror’s Official Letterhead/Stationery)

Date:
No: PK-LG& CD-325075-GO-RFQ

To: [name and address of Purchaser]

Having examined the RFQ document including Procurement Notice for Activity No. PK-LG&
CD-289354-GO-RFQ, the receipt of which is hereby duly acknowledged, we, the undersigned,
offer to supply and deliver [description of goods and services] in conformity with the terms &
conditions defined in the said RFQ document for the sum of [total bid amount in words and figures]
or such other sums as may be ascertained in accordance with the Schedule of Prices attached
herewith and made part of this Quotation.

We undertake, if our Quotation is accepted, to deliver the goods in accordance with the
delivery schedule specified in the Appendix viz. Technical Specifications & Delivery Schedule.

We agree to abide by this Quotation for a period of [number] days from the date fixed for
Quotation Submission under Clause 3 of the Instructions to Offerors, and it shall remain binding
upon us and may be accepted at any time before the expiration of that period.

Until a formal Contract is prepared and executed, this Quotation, together with your written
acceptance thereof and your notification of award, shall constitute a binding Contract between us.

We understand that you are not bound to accept the lowest or any bid you may receive.

Authorized Signature: _____________________________________

Name and Title of Signatory ________________________________

Name of Supplier: _______________________________________

Address : _______________________________________
_______________________________________
Phone Number : ___________________
Fax Number, if any ___________________
 APPENDIX B
SCHEDULE OF PRICES

(This Form must be submitted only using the Offeror’s Official Letterhead/Stationery)

1 2 3 4 5 6 7 8
Line Description of Goods Delivery Quantity Unit price Total DDP Sales Tax Total Price
Item Date as and DDP price per payable per per line
N defined by physical line item line item item
Incoterms unit (Col. 45) (Col. 6+7)

1. Executive table and Within 45 6

side rack set (TO) days
2 Executive table and Within 45 6
side rack set (HO) days
3 Executive Chair Within 45 6
days
4 Manager Table Within 45 17
days
5 Chair for Manager Within 45 17
Table days
6 Conference Room Within 45 1
Table (HO) days
7 Conference Room Within 45 20
Chair (HO) days
8 Reception Sofa Within 45 5
days
9 Executive Sofa (2 Within 45 6
Seater) days
10 Executive Sofa (1 Within 45 6
Seater) days
11 Workstation (HO) Within 45 49
days
12 Workstation Chair (HO) Within 45 49
days
13 Visitor Chair (HO) Within 45
days
14 Conference Room Within 45 13
Meeting Table (TO) days
15 Staff Chair Within 45 195
days
16 Visitors Chair Within 45 260
days
17 Work Station Within 45 195
days
18 Work Station Within 45 32
(Manager) days
19 Workstation Chair Within 45 38
(Manager) days
20 Steel Almirah Within 45 192
days
Total Price =

(Brand Names/Makes of offered items including models must be clearly mentioned)

Authorized Signature: _____________________________________

Name and Title of Signatory ________________________________

Name of Supplier: _______________________________________

Address : _______________________________________
_______________________________________
Phone Number: ___________________
Fax Number, if any ___________________
 APPENDIX C

TECHNICAL SPECIFICATIONS & DELIVERY SCHEDULE

Sr. No. Pictorial Item Descriptions Specifications Quantity

1 Workstation size 4.0x2x30” size (as per Design) 195/-

MS imported sleek legs Frame 18 SWG

Partition size 12” height

Table Top is made in MDF lamination sheet

as per approved sample with 2mm pvc
edging on borders

The table has fixed drawers 18’’ wide on the

right side with imported hardware fitting like
Drawer Chanel, Handle, Lock etc. as per
drawing/picture complete with all respect

2 Manager workstation 32
Table size: 4.5’x2.5’x30”. Table Top is
made in MDF lamination sheet with 2mm
pvc edging as per approved sample colour
and structure made in 3/4" thick approved
color Alnoor Brand high-density lamination
board with imported 1mm thick PVC edging
as per approved sample. Table has three
drawer 18’’ wide on the right side with
imported hardware fitting like Drawer
Chanel, Handle, Lock etc. as per
drawing/picture complete with all respect

3 Executive table Table size: 5’’x2.5’x30” .with side rack Table 6

Top is made in MDF lamination sheet with
2mm pvc edging as per approved sample
colour and structure made in 3/4" thick
approved color Alnoor Brand high-density
lamination board with imported 1mm thick
PVC edging as per approved sample. Table
has three drawer 18’’ wide on the right side
rack with imported hardware fitting like
Drawer Chanel, Handle, Lock etc. as per
drawing/picture complete with all respect
4 Conference Room Meeting 13
Table (TO) Conference Room Table

Size: 8x4x2.5 (as per Design), Table Top is

made in MDF lamination sheet with 2mm
pvc edging as per approved sample colour

Structure made in ms frame 18 gage 2”pipe

with black powder coating with wire box on
top

5 Staff chair Imported Medium Back Revolving Office 195

Chair, Seat/Back Structure Made Imported
with Different Thicknesses, Five Finger
Base With Twin Disc PU Wheel, With
Imported Single Liver Mechanism, With
Standard Height Hydraulic, Made in Taiwan
/ Korea. As Per Sample/Picture picture
complete with all respect

6 Manager chair Imported headrest Revolving Office Chair, 38

Seat/Back Structure Made Imported with
Different Thicknesses, Five Finger Base
With Twin Disc PU Wheel, With Imported
Single Liver Mechanism, With Standard
Height Hydraulic, Made in Taiwan / Korea.
As Per Sample/Picture picture complete
with all respect
7 visitor chair Visitor Chair Made With Solid 260
Sheesham/Beech Wood Frame Structure In
Natural / Stain / Volnet or Approved Color
Best Quality Mate Lacquer Polish Finish,
Seat / Back Structure Made With Solid
Keekar Wood Frame With No-1 Quality
Foam (Molty Foam) in Approved Colour
Leatherette

8 Executive table Table size:6’x30”x2.5.Table Top is made in 6

Imported Solid Engineered Rubber
wood,polish finished as per approved
sample colour and structure made in 3/4"
thick approved color Alnoor Brand high-
density lamination board with imported 1mm
thick PVC edging as per approved sample.
Table has three in one fix drawer 18’’ wide
on the right side with imported hardware
fitting like Drawer Chanel, Handle, Lock etc.
as per drawing/picture complete with all
respect
 OFFICER SIDE RACK

Size: 2.5’ x 18” x 30” (H) (as per

Design)Table Top is made in Imported Solid
Engineered Rubber wood, polish finished
and structure made in 3/4" thick approved
color Alnoor Brand high-density MDF
lamination board with imported 1mm thick
PVC edging as per approved
sample.Include One shelf and open table
door

9 Manager Table Table size:5’x30”x2.5.Table Top is made in 17

Imported Solid Engineered Rubber
wood,polish finished as per approved
sample colour and structure made in 3/4"
thick approved color Alnoor Brand high-
density lamination board with imported 1mm
thick PVC edging as per approved sample.
Table has three in one fix drawer 18’’ wide
on the right side with imported hardware
fitting like Drawer Chanel, Handle, Lock etc.
as per drawing/picture complete with all
respect

OFFICER SIDE RACK

Size: 2.5’ x 18” x 30” (H) (as per

Design)Table Top is made in Imported Solid
Engineered Rubber wood, polish finished
and structure made in 3/4" thick approved
color Alnoor Brand high-density MDF
lamination board with imported 1mm thick
PVC edging as per approved
sample.Include One shelf and open table
door

10 Chair for Manager Table Imported headrest Revolving Office Chair, 17

Seat/Back Structure Made Imported with
Different Thicknesses, Five Finger Base
With Twin Disc PU Wheel, With Imported
Single Liver Mechanism, With Standard
Height Hydraulic, Made in Taiwan / Korea.
As Per Sample/Picture picture complete
with all respect
11 Executive chair Imported high Back Revolving Office Chair, 6
Seat/Back Structure Made With Imported
Plywood With Different Thicknesses Foam
Over Imported Leatherette Poshish Finish,
with imported SS arms with leatherrite pads,
Five Finger SS Finish Base With Twin Disc
PU Wheel, With Imported multi Mechanism
machine, With Standard Height Hydraulic,
Made in Taiwan / Korea. As Per
Sample/Picture picture complete with all
respect

12 Conference Room Table Size: 18 x 4x 30”.Table Top is made in 1

Imported Solid Engineered Rubber
(HO) wood,polish finished as per approved
sample colour and structure made in 3/4"
thick approved color Alnoor Brand high-
density lamination board with imported 1mm
thick PVC edging as per approved sample

13 Workstation (HO) size 4.0x2x30” size (as per Design) 49

MS imported sleek legs Frame 18 SWG

Partition size 12” height

Table Top is made in MDF lamination

sheet as per approved sample with 2mm
pvc edging on borders

The table has fixed 3 drawers 18’’ wide on

the right side with imported hardware fitting
like Drawer Chanel, Handle, Lock etc. as
per drawing/picture complete with all
respect

14 workstation chair (HO) Imported headrest Revolving Office Chair, 49

Seat/Back Structure Made Imported with
Different Thicknesses, Five Finger Base
With Twin Disc PU Wheel, With Imported
Single Liver Tilt Mechanism single lock,
 With Standard Height Hydraulic, Made in
Taiwan / Korea. As Per Sample/Picture
picture complete with all respect

15 visitor chair (HO) Imported Medium Back fixed Office Chair, 50

Seat/Back Structure Made Imported with
Different Thicknesses, structure made in ms
pipe with blk powder coating

16 Conference Room Chair Imported headrest Revolving Office Chair, 20

Seat/Back Structure Made Imported with
(HO) Different Thicknesses, Five Finger Base
With Twin Disc PU Wheel, With Imported
multi lock Mechanism, With Standard
Height Hydraulic, Made in Taiwan / Korea.
As Per Sample/Picture picture complete
with all respect
17 Reception sofa two seater sofa 5
High density quick recovery with
antimicrobial

finish foam , Premium quality faux

leatherette upholstery with solid wood &
plywood durable structure with ss legs
support and plywood 12 premium textured
leatherette in square thick

thread stitching in 1st quality Seat and back

foam, inside high-quality belts wood

structure &

bottom with P.P gliders.

Colour Scheme: As per approved sample

18 Executive sofa (2 Seater) two seater sofa 6

High density quick recovery with

antimicrobial

finish foam , Premium quality faux

leatherette upholstery with solid wood &
plywood durable structure with ss legs
support and plywood 12 premium textured
leatherette in square thick

thread stitching in 1st quality Seat and back

foam, inside high-quality belts wood

structure &

bottom with P.P gliders.

Colour Scheme: As per approved sample

19 Executive sofa (1 Seater) Single seater 6

High density quick recovery with
antimicrobial

finish foam , Premium quality faux

leatherette upholstery with solid wood &
plywood durable structure with ss legs
support and plywood 12 premium textured
leatherette in square thick

thread stitching in 1st quality Seat and back

 foam, inside high-quality belts wood
structure &

bottom with P.P gliders.

Colour Scheme: As per approved sample

20 Steel Almirah Size: 6 feet Height X 2 feet Width (as per

Design)
Material should be in gauge 18
Having built in Safe

DELIVERY SCHEDULE

The goods as per table (Specifications) above must be delivered within forty-five (45)
days from the date of award of contract, at the following Tehsil

Tehsil
Noorpur Thal
Isa Khel
Kot Moman
Kallar Kahar
Darya Khan
Pakpattan
Bhowana
Ahmad Pur Sial
Rojhan
Liaqat Pur
Taunsa
Karor Pacca
Khairpur Tamewali
Ali Pur
Bahawalnagar
Shuja Abad

CHIEF EXECUTIVE OFFICER/PD

Punjab Rural Municipal Services Company,
3-A, Canal View Cooperative Society, Thokar Niaz Baig Canal Road, Lahore.

Telephone: +92 42 35962929

 CONTRACT AGREEMENT
PACKAGE # D
PROCUREMENT OF OFFICE FURNITURE & FIXTURE ITEMS

Country: Pakistan
Project Name: Punjab Rural Sustainable
Water Supply and Sanitation
Project
Implementing Punjab Rural Municipal
Agency: Services Company
Loan No: IBRD-92670
Project ID No: P169071
Activity No: PK-LG& CD-325075-GO-RFQ

Dated: 12th Dec 2022

 Contract Agreement
THIS AGREEMENT is made on the [insert: number] day of [insert: month] of 2022.

BETWEEN

(1) PUNJAB RURAL MUNICIPAL SERVICES COMPANY, a government-owned not-for-profit

company, incorporated with the Securities and Exchange Commission of Pakistan,
under Section 42 of the Companies Act, 2017 and having its principal place of
business at xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx, Lahore, (hereinafter called
“the Purchaser”), of the one part, and

(2) [insert name of Supplier], a corporation/an entity incorporated under the laws of
“Islamic Republic of Pakistan” and having its principal place of business at [ insert:
address of Supplier ] (hereinafter called “the Supplier”), of the other part :

The Purchaser and the Supplier agree as follows:

1. In this Agreement words and expressions shall have the same meanings as are respectively
assigned to them in the Contract documents referred to.

2. The following documents shall be deemed to form and be read and construed as part of this
Agreement. This Agreement shall prevail over all other Contract documents.

(a) Conditions of Contract

(b) the Purchaser’s Requirements (including the Schedule of Requirements & Technical
Specifications at Annex – I & II respectively)
(c) Price Schedule (Annex – III)
(d) Bank’s Anti-Corruption Guidelines (Annex – IV)
3. In consideration of the payments to be made by the Purchaser to the Supplier as specified
in this Agreement, the Supplier hereby covenants with the Purchaser to provide the Goods
and to remedy defects therein in conformity in all respects with the provisions of the
Contract.

4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the
Goods and the remedying of defects therein, the Contract Price or such other sum as may
become payable under the provisions of the Contract at the times and in the manner
prescribed by the Contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with the laws of “Islamic Republic of Pakistan” on the day, month and year indicated
above.

For and on behalf of the Purchaser: For and on behalf of the Supplier:

Signed: [insert signature] Signed: [insert signature]

[insert title or other appropriate designation] [insert title or other appropriate designation]

Witness :1 Witness :1

Signed: [insert signature] Signed: [insert signature]

[insert name] [insert name]

Witness :2 Witness :2

Signed: [insert signature] Signed: [insert signature]

[insert name] [insert name]

 Conditions of Contract
1. Definitions 1.1 The following words and expressions shall have the meanings
hereby assigned to them:
(a) “Bank” means the World Bank and refers to the International Bank
for Reconstruction and Development (IBRD) or the International
Development Association (IDA).

(b) “CC” means the Conditions of Contract.

(c) “Contract” means the Contract Agreement entered into between

the Purchaser and the Supplier, together with the Contract Docu-
ments referred to therein, including all attachments, appendices,
and all documents incorporated by reference therein.

(d) “Contract Documents” means the documents listed in the Con-

tract Agreement, including any amendments thereto.

(e) “Contract Price” means the price payable to the Supplier as spec-
ified in CC8.1, subject to such additions and adjustments thereto
or deductions therefrom, as may be made pursuant to the Con-
tract.

(f) “Day” means calendar day.

(g) “Completion” means the fulfillment of the Related Services, as ap-

plicable, by the Supplier in accordance with the terms and condi-
tions set forth in the Contract.

(h) “CC” means the Conditions of Contract.

(i) “Goods” means all of the commodities, raw material, machinery

and equipment, and/or other materials that the Supplier is re-
quired to supply to the Purchaser under the Contract.

(j) “Party” means the Purchaser or the Contractor, as the context re-
quires, and “Parties” means both of them.

(k) “Purchaser” means the entity purchasing the Goods and Related
Services as applicable, as specified in CC 2.

(l) “Purchaser’s Country” is the country specified in the CC 2.

(m) “Related Services” means the services incidental to the supply of

the goods, such as insurance, installation, training and initial
maintenance and other such obligations of the Supplier under the
Contract, as applicable.

(n) “Subcontractor” means any person, private or government entity,

or a combination of the above, to whom any part of the Goods to
be supplied or execution of any part of the Related Services if
applicable is subcontracted by the Supplier.

(o) “Supplier” means the person, private or government entity, or a com-

bination of the above, whose offer to perform the Contract has been
 accepted by the Purchaser and is named as such in the Contract
Agreement.

(p) “The Project Site,” where applicable, means the place named in
the CC.

2. Purchaser, Pur- 2.1 The Purchaser is: Punjab Rural Municipal Services Company
chaser’s Country,
2.2 The Purchaser’s Country is: Islamic Republic of Pakistan
Project Site/Final
Destination 2.3 The Project Site/Final Destination is:

CHIEF EXECUTIVE OFFICER/PD

Punjab Rural Municipal Services Company,
3-A, Canal View Cooperative Society, Thokar Niaz Baig
Canal Road, Lahore.
Telephone: +92 42 35962929

3. Incoterms 3.1 The edition of Incoterms that shall apply is: Incoterms 2020
4. Notices and Ad- 4.1 Any notice given by one Party to the other pursuant to the Contract
dresses for notices shall be in writing to the address hereafter using the quickest avail-
able method such as electronic mail with proof of receipt.

A notice shall be effective when delivered or on the notice’s effective

date, whichever is later.

Address for notices to the Purchaser:

CHIEF EXECUTIVE OFFICER/PD

Punjab Rural Municipal Services Company,
3-A, Canal View Cooperative Society, Thokar Niaz Baig
Canal Road, Lahore.
Telephone: +92 42 35962929

Address for notices to the Supplier:

[insert the name of officer authorized to receive notices]
[title/position]
[department/work unit]
[address]
[Electronic mail address]
5. Governing Law 5.1 The Contract shall be governed by and interpreted in accordance
with the laws of Islamic Republic of Pakistan.
6. Settlement of Dis- 6.1 In the case of a dispute between the Purchaser and a Supplier who
putes is a national of the Purchaser’s country, the dispute shall be referred
to adjudication or arbitration in accordance with Pakistan Arbitration
Act 1940.
7. Shipping and other 7.1 The Delivery of the Goods and Completion of the Related Services
documents to be as applicable shall be in accordance with the Delivery and Comple-
provided tion Schedule specified in the Schedule of Requirements.

Details of Shipping and other Documents to be furnished by the

Supplier are:

a. original and two copies of the Supplier’s invoice showing

goods’ description, quantity, unit price, and total amount;
b. Detailed description of material / equipment, item / acces-
sories, no. of boxes, weight, dimension of supplied goods;
c. manufacturer's or supplier's warranty certificate;

The above documents shall be received by the Purchaser at the time

of delivery of Goods. If the documents are not received at the time of
delivery, the Supplier will be responsible for any consequent
expenses; or otherwise.

8 Contract Price 8.1 The Contract Price is specified in Price Schedule given at Annex –
III.
8.2 The unit Prices charged by the Supplier for the Goods supplied and
the Related Services as applicable performed under the Contract
shall not vary from the prices agreed in the Contract, unless other-
wise agreed by the parties.
9 Terms of payment 9.1 The method and conditions of payment to be made to the Supplier
under this Contract shall be as follows:
Payment for Goods and Services supplied from within the
Purchaser’s Country shall be made in Pak. Rupees, as follows:

(i) On Delivery: payment will be made in accordance with the

supply received. Partial supply and payment is allowed.
(ii) A copy of the General Sales Tax (‘GST’) invoice showing the
amount of sales tax must be submitted along with the invoice
besides receipt of original delivery challan(s), in duplicate duly
completed in all respect. In case GST is not applicable on the
Goods to be procured, the Supplier shall have to provide the
documentary evidence to the said effect.
(iii) Deduction of income tax and other taxes will be made in
accordance with the laws of the country.
10 Taxes and Duties 10.1 For Goods manufactured outside the Purchaser’s Country, the Sup-
plier shall be entirely responsible for all taxes, stamp duties, license
fees, and other such levies imposed outside the Purchaser’s Coun-
try.
10.2 For Goods Manufactured within the Purchaser’s Country, the Sup-
plier shall be entirely responsible for all taxes, duties, license fees,
etc., incurred until delivery of the contracted Goods to the Purchaser.
10.3 If any tax exemptions, reductions, allowances or privileges may be
available to the Supplier in the Purchaser’s Country, the Purchaser
shall use its best efforts to enable the Supplier to benefit from any
such tax savings to the maximum allowable extent.
11 Subcontractors 11.1 The Supplier shall notify the Purchaser in writing of all subcontracts
awarded under the Contract if not already specified in Supplier’s of-
fer. Such notification, in the original offer or later shall not relieve the
Supplier from any of its obligations, duties, responsibilities, or liability
under the Contract.
12 Specifications and 12.1 The Goods and Related Services if applicable supplied under this
Standards Contract shall conform to the technical specifications and standards
mentioned in the Technical Specifications with pictorial explanations,
and, when no applicable standard is mentioned, the standard shall
be equivalent or superior to the official standards whose application
is appropriate to the Goods’ country of origin.
13 Packing, marking 13.1 The Supplier shall provide such packing of the Goods as is required
and documentation to prevent their damage or deterioration during transit to their final
destination, as indicated in the Contract. During transit, the packing
shall be sufficient to withstand, without limitation, rough handling and
exposure to extreme temperatures, salt and precipitation, and open
storage. Packing case size and weights shall take into consideration,
where appropriate, the remoteness of the goods’ final destination
and the absence of heavy handling facilities at all points in transit.
14 Insurance cover 14.1 The insurance coverage shall be as specified in the Incoterms.
15 Transportation 15.1 Responsibility for transportation of the Goods shall be as specified in
the Incoterms at CC 3.
16 Site of inspections 16.1 The inspections and tests shall be conducted at:
and tests
CHIEF EXECUTIVE OFFICER/PD
Punjab Rural Municipal Services Company,
3-A, Canal View Cooperative Society, Thokar Niaz Baig
Canal Road, Lahore.
Telephone: +92 42 35962929

16.2 The Company shall inspect the goods at three stages namely; (i) Raw
Material, (ii) Semi-finish products/goods and (iii) finished prod-
ucts/goods at premises of the Supplier and products/goods shall be
transported on satisfactory report by the Company and a notice to
this effect.

16.3 Final inspection of goods will also be carried out on receipt of goods
at sties of delivery and payments shall be made against the Goods
Receipt & Inspection Report duly signed by the purchaser on ac-
ceptance of goods.

17 Delivery Date and 17.1 The Goods shall be delivered within 45 days from the date of award
Completion Date of contract.
17.2 Deployment, Installation, Configuration and training, in respect of
procured item(s), shall be provided to the staff of the Company, by
the Supplier(s).
17.3 Partial supply is allowed provided that complete supply should not go
beyond 45 days.
18 Warranty 18.1 The Supplier warrants that all the Goods are new, unused, and of the
most recent or current models, and that they incorporate all recent
 improvements in design and materials, unless provided otherwise in
the Contract.
18.2 The Supplier further warrants that the Goods shall be free from de-
fects arising from any act or omission of the Supplier or arising from
design, materials, and workmanship, under normal use in the condi-
tions prevailing in the country of final destination.
18.3 The warranty, shall remain valid for twelve (12) months, whichever
is more, after the Goods, or any portion thereof as the case may be,
have been delivered to and accepted at the final destination.
18.4 The period for repair or replacement after being notified of the defect
by the Purchaser shall be 30 days.
18.5 If having been notified, the Supplier fails to remedy the defect within
the period specified in CC 18.4, the Purchaser may proceed to take
within a reasonable period such remedial action as may be neces-
sary, at the Supplier’s risk and expense and without prejudice to any
other rights which the Purchaser may have against the Supplier un-
der the Contract.
18.6 For purposes of this warranty, the place(s) of final destination shall
be: Punjab Rural Municipal Services Company.
19 Fraud and Corrup- 19.1 The Bank requires compliance with the Bank’s Anti-Corruption
tion Guidelines and its prevailing sanctions policies and procedures as
set forth in the WBG’s Sanctions Framework, as set forth in the at-
tachment (Annex – IV) to the Conditions of Contract.
19.2 The Purchaser requires the Supplier to disclose any commissions or
fees that may have been paid or are to be paid to agents or any other
party with respect to the direct contracting process or execution of
the Contract. The information disclosed must include at least the
name and address of the agent or other party, the amount and cur-
rency, and the purpose of the commission, gratuity or fee.
20 Inspections & Audit 20.1 Pursuant to paragraph 2.2 e. of the attachment to the Conditions of
by the Bank Contract, the Supplier shall permit and shall cause its agents (where
declared or not), subcontractors, sub-consultants, service providers,
suppliers, and personnel, to permit, the Bank and/or persons ap-
pointed by the Bank to inspect the site and/or the accounts, records
and other documents relating to the respect to the direct contracting
process or contract execution. The Supplier’s and its subcontractors
attention is drawn to CC 19.1 (Fraud and Corruption) which provides,
inter alia, that acts intended to materially impede the exercise of the
Bank’s inspection and audit rights constitute a prohibited practice
subject to contract termination (as well as to a determination of ineli-
gibility pursuant to the Bank’s prevailing sanctions procedures).
21 Limitation of 21.1 Except in cases of criminal negligence or willful misconduct,
Liability
(a) the Supplier shall not be liable to the Purchaser, whether in
contract, tort, or otherwise, for any indirect or consequential
loss or damage, loss of use, loss of production, or loss of profits
or interest costs, provided that this exclusion shall not apply to
any obligation of the Supplier to pay liquidated damages to the
Purchaser and

(b) the aggregate liability of the Supplier to the Purchaser, whether

under the Contract, in tort or otherwise, shall not exceed the
 total Contract Price, provided that this limitation shall not apply
to the cost of repairing or replacing defective equipment, or to
any obligation of the supplier to indemnify the Purchaser with
respect to patent infringement.

22 Force Majeure 22.1 The Supplier shall not be liable for forfeiture of its Performance Se-
curity (if required), liquidated damages, or termination for default if
and to the extent that its delay in performance or other failure to per-
form its obligations under the Contract is the result of an event of
Force Majeure.
22.2 For purposes of this Clause, “Force Majeure” means an event or sit-
uation beyond the control of the Supplier that is not foreseeable, is
unavoidable, and its origin is not due to negligence or lack of care on
the part of the Supplier. Such events may include, but not be limited
to, acts of the Purchaser in its sovereign capacity, wars or revolu-
tions, fires, floods, and freight embargoes.
22.3 If a Force Majeure situation arises, the Supplier shall promptly notify
the Purchaser in writing of such condition and the cause thereof. Un-
less otherwise directed by the Purchaser in writing, the Supplier shall
continue to perform its obligations under the Contract as far as is
reasonably practical and shall seek all reasonable alternative means
for performance not prevented by the Force Majeure event.
22.4 If the performance of the Contract is substantially prevented, hin-
dered or delayed for a single period of more than sixty (60) days or
an aggregate period of more than one hundred and twenty (120) days
on account of one or more events of Force Majeure during the cur-
rency of the Contract, the Parties will attempt to develop a mutually
satisfactory solution, failing which either Party may terminate the
Contract by giving a notice to the other Party.
23 Termination 23.1 Termination for Default
The Purchaser, without prejudice to any other remedy for breach of
Contract, by written notice of default sent to the Supplier, may termi-
nate the Contract in whole or in part:

(i) if the Supplier fails to deliver any or all of the Goods within the
period specified in the Contract, or within any extension thereof
granted by the Purchaser;
(ii) if the Supplier fails to perform any other obligation under the
Contract; or
(iii) if the Supplier, in the judgment of the Purchaser has engaged
in Fraud and Corruption, in competing for or in executing the
Contract.

In the event the Purchaser terminates the Contract in whole or in

part, the Purchaser may procure, upon such terms and in such
manner as it deems appropriate, Goods or Related Services if
applicable similar to those undelivered or not performed, and the
Supplier shall be liable to the Purchaser for any additional costs for
such similar Goods or Related Services if applicable. However, the
Supplier shall continue performance of the Contract to the extent
not terminated.
 23.2 Termination for Convenience
(a) The Purchaser, by notice sent to the Supplier, may terminate
the Contract, in whole or in part, at any time for its conven-
ience. The notice of termination shall specify that termination
is for the Purchaser’s convenience, the extent to which perfor-
mance of the Supplier under the Contract is terminated, and
the date upon which such termination becomes effective.

(b) The Goods that are complete and ready for shipment within
twenty-eight (28) days after the Supplier’s receipt of notice of
termination shall be accepted by the Purchaser at the Contract
terms and prices. For the remaining Goods, the Purchaser may
elect:

(i) to have any portion completed and delivered at the Con-

tract terms and prices; and/or

(ii) to cancel the remainder and pay to the Supplier an

agreed amount for partially completed Goods and Re-
lated Services if applicable and for materials and parts
previously procured by the Supplier.

27. Amendment / 27.1 All additions, amendments and variations to this agreement shall be
Variation binding only if in writing and signed by the parties or their duly au-
thorized representatives and could be made by means of exchange
of correspondence
28. Liquidated damages
28.1 The liquidated damage shall be 0.1% of the price of the delayed
and bonuses
Goods or unperformed Services for each day or part thereof of
delay until actual delivery or performance.
28.2 The maximum amount of liquidated damages shall be 10 % of the
Contract Price. Once the maximum is reached, the Purchaser
may terminate the Contract.
29. Performance The Supplier shall furnish the Performance Guarantee equal to 10% of
Guarantee the total contract price duly issued by any schedule Bank in Pakistan
valid for the contract period.
 ANNEX – I
LIST OF GOODS AND DELIVERY PERIOD

Line Description of Quantity Physical Place of Final Applicable Delivery

Item Goods required unit Destination Incoterms Period from
N (Project Site) (DDP) date of
contract
signature
1. No. Company’s DDP 45 Days
Tehsil Office as
per CC 2
 ANNEX - II
TECHNICAL SPECIFICATIONS

[Insert technical characteristics and applicable standards, details of Related Service, if any, etc. of the
Goods being offered by the Supplier]
 ANNEX – III
PRICE SCHEDULE

1 2 3 4 5 6 7 8
Line Description of Goods Delivery Quantity Unit price Total DDP Sales Tax Total Price
Item Date as and DDP price per payable per per line
N defined by physical line item line item item
Incoterms unit (Col. 45) (Col. 6+7)

1.

Total Price =
 ANNEX – IV

FRAUD AND CORRUPTION

(Text in this Appendix shall not be modified)
1. Purpose

1.1 The Bank’s Anti-Corruption Guidelines and this annex apply with respect to procurement under Bank
Investment Project Financing operations.
2. Requirements

2.1 The Bank requires that Borrowers (including beneficiaries of Bank financing); bidders (applicants/pro-
posers), consultants, contractors and suppliers; any sub-contractors, sub-consultants, service provid-
ers or suppliers; any agents (whether declared or not); and any of their personnel, observe the highest
standard of ethics during the procurement process, selection and contract execution of Bank-financed
contracts, and refrain from Fraud and Corruption.
2.2 To this end, the Bank:
a. Defines, for the purposes of this provision, the terms set forth below as follows:
i. “corrupt practice” is the offering, giving, receiving, or soliciting, directly or indirectly,
of anything of value to influence improperly the actions of another party;
ii. “fraudulent practice” is any act or omission, including misrepresentation, that know-
ingly or recklessly misleads, or attempts to mislead, a party to obtain financial or
other benefit or to avoid an obligation;
iii. “collusive practice” is an arrangement between two or more parties designed to
achieve an improper purpose, including to influence improperly the actions of an-
other party;
iv. “coercive practice” is impairing or harming, or threatening to impair or harm, directly
or indirectly, any party or the property of the party to influence improperly the actions
of a party;
v. “obstructive practice” is:
(a) deliberately destroying, falsifying, altering, or concealing of evidence ma-
terial to the investigation or making false statements to investigators in
order to materially impede a Bank investigation into allegations of a cor-
rupt, fraudulent, coercive, or collusive practice; and/or threatening, harass-
ing, or intimidating any party to prevent it from disclosing its knowledge of
matters relevant to the investigation or from pursuing the investigation; or
(b) acts intended to materially impede the exercise of the Bank’s inspection
and audit rights provided for under paragraph 2.2 e. below.
b. Rejects a proposal for award if the Bank determines that the firm or individual recom-
mended for award, any of its personnel, or its agents, or its sub-consultants, sub-contrac-
tors, service providers, suppliers and/ or their employees, has, directly or indirectly, en-
gaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for
the contract in question;
c. In addition to the legal remedies set out in the relevant Legal Agreement, may take other
appropriate actions, including declaring misprocurement, if the Bank determines at any
time that representatives of the Borrower or of a recipient of any part of the proceeds of
the loan engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices during
the procurement process, selection and/or execution of the contract in question, without
the Borrower having taken timely and appropriate action satisfactory to the Bank to address

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 such practices when they occur, including by failing to inform the Bank in a timely manner
at the time they knew of the practices;
d. Pursuant to the Bank’s Anti- Corruption Guidelines and in accordance with the Bank’s pre-
vailing sanctions policies and procedures, may sanction a firm or individual, either indefi-
nitely or for a stated period of time, including by publicly declaring such firm or individual
ineligible (i) to be awarded or otherwise benefit from a Bank-financed contract, financially
or in any other manner;1 (ii) to be a nominated2 sub-contractor, consultant, manufacturer
or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed
contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to
participate further in the preparation or implementation of any Bank-financed project;
e. Requires that a clause be included in bidding/request for proposals documents and in
contracts financed by a Bank loan, requiring (i) bidders (applicants/proposers),
consultants, contractors, and suppliers, and their sub-contractors, sub-consultants, service
providers, suppliers, agents personnel, permit the Bank to inspect3 all accounts, records
and other documents relating to the procurement process, selection and/or contract
execution, and to have them audited by auditors appointed by the Bank.

1
For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i)
applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contrac-
tor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and
(ii) entering into an addendum or amendment introducing a material modification to any existing contract.
2
A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (dif-
ferent names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its
pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to
meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower.
3
Inspections in this context usually are investigative (i.e., forensic) in nature. They involve fact-finding activities undertaken
by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating
the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes
but is not limited to: accessing and examining a firm's or individual's financial records and information, and making copies
thereof as relevant; accessing and examining any other documents, data and information (whether in hard copy or electronic
format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other rele-
vant individuals; performing physical inspections and site visits; and obtaining third party verification of information.
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