Republic of the Philippines

GOVERNMENT PROCUREMENT POLICY BOARD

TECHNICAL SUPPORT OFFICE

REQUEST FOR QUOTATION

Date: 9 February 2022

RFQ No.: 04-2022

Company/Business Name:1 ______________________________________________________

Address: _____________________________________________________________________
Business/Mayor’s Permit No.: ____________________________________________________
TIN: ________________________________________________________________________
PhilGEPS Registration Number (required): _________________________________________

The Government Procurement Policy Board – Technical Support Office (GPPB-

TSO), through its Bids and Awards Committee (BAC), intends to procure the Maintenance of
Airconditioning for Units 2504, 2505, 2506 & 2508 through Section 53.9 (Negotiated
Procurement – Small Value Procurement) of the 2016 Revised Implementing Rules and
Regulations of Republic Act No. 9184.

Please quote your best offer for the item/s described herein addressed to:

Atty. Katherine Rose T. Merza

Chairperson, Bids and Awards Committee
Unit 2506, Raffles Corporate Center, 1605 Emerald Ave, Ortigas Center, Pasig
Telephone No.: (02) 7900-6741 to 44
Email: [email protected]

Subject to the Terms and Conditions provided on this Request for Quotation (RFQ).
Submit your quotation duly signed by you or your duly authorized representative not later than
14 February 2022 at 8:00 AM.

The following documents are also required to be submitted along with your quotation on
the specified deadline above or before a notice of award is issued:

Document Remarks

In case not yet available, you may submit your expired 2020
Copy of 2021 Mayor’s or Mayor’s or Business Permit with the Official Receipt of renewal
Business Permit application. However, a copy of your 2021 Mayor’s or Business
Permit shall be required to be submitted after award of contract
but before payment.

Notarized Omnibus If unable to have the document notarized, you may submit a
Sworn Statement signed unnotarized Omnibus Sworn Statement (in the
(GPPB-Prescribed Form) prescribed template), subject to compliance therewith after award
of contract but before payment.

1
In case of discrepancy on the business name as reflected on this RFQ and as reflected in the Business Permit, the
latter shall prevail.
__________________________________________________________________________________________________
Unit 2504 Raffles Corporate Center, F. Ortigas Jr. Road, Ortigas Center, Pasig City, Philippines 1605
(02) 7900-6741 to 44 www.gppb.gov.ph [email protected]
 For any clarification, you may contact us at telephone no. or email address provided

(Digitally Sgd.)
DIANA LOU P. DONOSO
Head, Bids and Awards Committee Secretariat

INSTRUCTIONS:

Note: Failure to follow these instructions will disqualify your entire quotation.

(1) Do not alter the contents of this form in any way.

(2) The use of this RFQ is highly encouraged to minimize errors or omissions of the required
mandatory provisions. In case of any changes, bidders must use or refer to the latest version
of the RFQ, except when the latest version of the RFQ only pertains to deadline extension.

If another form is used other than the latest RFQ, the quotation shall contain all the
mandatory requirements/provisions including manifestation on the agreement with the
Terms and Conditions below.

In case a prospective supplier/service provider submits a filled-out RFQ with a supporting

document (i.e., a price quotation in a different format), both documents shall be considered
unless there will be discrepancies. In this case, provisions in the RFQ shall prevail.
(3) All mandatory technical specifications (with asterisk) must be complied with. Failure to
comply with the mandatory requirements shall render the quotation ineligible/disqualified.
(4) Quotations may be submitted through electronic mail at [email protected].
(5) Quotations, including documentary requirements, received after the deadline shall not be
accepted. For quotations submitted via electronic mail, the date and time of receipt indicated
in the email shall be considered.

TERMS AND CONDITIONS:

1. Bidders shall provide correct and accurate information required in this form.
2. Any interlineations, erasures, or overwriting shall be valid only if they are signed or
initialed by you or any of your duly authorized representative/s.
3. Price quotation/s must be valid for a period of forty-five (45) calendar days from the
deadline of submission.
4. Price quotation/s, to be denominated in Philippine peso, shall include all taxes,
duties, and/or levies payable.
5. Quotations exceeding the Approved Budget for the Contract shall be rejected.
6. In case of two or more bidders are determined to have submitted the Lowest
Calculated Quotation/Lowest Calculated and Responsive Quotation, the GPPB-TSO
shall adopt and employ “draw lots” as the tie-breaking method to finally determine the
single winning provider in accordance with GPPB Circular 06-2005.
7. Award of contract shall be made to the lowest quotation which complies with the
technical specifications, requirements and other terms and conditions stated herein.
8. The item/s shall be delivered according to the accepted offer of the bidder.
9. Item/s delivered shall be inspected on the scheduled date and time of the GPPB-
TSO. The delivery of the item/s shall be acknowledged upon the delivery to confirm
the compliance with the technical specifications.

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 10. Payment shall be made after delivery and upon the submission of the required
supporting documents, i.e., Order Slip and/or Billing statement, by the supplier,
contractor, or consultant. Our Government Servicing Bank, i.e., the Land Bank of the
Philippines, shall credit the amount due to the identified bank account of the supplier,
contractor, or consultant not earlier than twenty-four (24) hours, but not later than
forty-eight (48) hours, upon receipt of our advice. Please note that the
corresponding bank transfer fee, if any, shall be chargeable to the account of
the supplier, contractor, or consultant.
11. Liquidated damages equivalent to one-tenth of one percent (0.1%) of the value of the
unperformed portion of the works within the prescribed delivery period shall be
imposed per day of delay. The GPPB-TSO may terminate the contract once the
cumulative amount of liquidated damages reaches ten percent (10%) of the amount
of the contract, without prejudice to other courses of action and remedies open to it.

After having carefully read and accepted the Instructions and Terms and Conditions, I/we submit
our quotation/s for the item/s as follows:

Maintenance of Airconditioning for Units 2504, 2505, 2506 & 2508

TECHNICAL SPECIFICATIONS / SCOPE OF WORK YES NO REMARKS

I. PREVENTIVE MAINTENANCE SERVICE FOR AC Units

A. Scope of Work:

-the service provider shall perform a general

maintenance check up, including test for leaks
and cleaning of aircondition units

-repair services shall be provided when need rises

-repair services shall include provision of all

materials, platforms, breakers, labor, tools and
equipment
B. Frequency:

-four (4) services per AC units

-Schedule shall be determined and coordinate by
GPPB-TSO Admin. Personnel
C. Unit Types:

-One (1) Wall Mounted Aircon

-Two (2) Floor Mounted Aircon

-Three (3) Ceiling concealed Aircon

III. DELIVERY REQUIREMENT

A. For PMS of AC Units:

-schedule shall be determined and coordinated by
GPPB-TSO Admin. Personnel upon receipt of Job
B. Contract Duration:
-From the date of conforme of the Job Order to
December 31, 2022

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 D. Payment Terms:
- payment shall be made after the completion of
each service and submission of billing statement
- payment shall be through Landbank’s LDDAP-
ADA facility. In case of accounts maintained in
other banks, bank transfer shall be chargeable
against the creditor’s

FINANCIAL OFFER:

Terms of Payment:

Payment shall be made through Land Bank’s LDDAP-ADA/Bank Transfer facility, within thirty
(30) days after Submission of Billing and User Acceptance of the product. Bank Transfer fee
shall be charged against the creditor’s account.

Payment Details:

Banking Institution: _________________________________________________

Account Number: __________________________________________________
Account Name : _________________________________________________
Branch:_________________________________________________

Please quote your best offer for the item/s below. Please do not leave any blank items.
Indicate “0” if item being offered is for free.

Maintenance of Airconditioning for Units 2504, 2505, 2506 & 2508

Approved Budget for the

Total Offered Quotation
Contract
In Words:
_________________________________________________
_________________________________________________
_________________________________________________
________
Sixty-Six Thousand Pesos
In Figures:
(PhP 66,000.00)
_________________________________________________
_________________________________________________
_________________________________________________
________

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 ___________________________
Signature over Printed Name

___________________________
Position/Designation

___________________________
Office Telephone/Fax/Mobile Nos.

___________________________
Email address/es

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