1

EASTERN COALFIELDS LIMITED

(A SUBSIDIARY OF COAL INDIA LIMITED)

OFFICE OF THE GENERAL MANAGER

SONEPUR BAZARI AREA
PO: BAHULA, DIST.BURDWAN
WEST BENGAL, INDIA, PIN NO.713322
PHONE NO.0341-2667-804 & FAX NO.0341-2667-274 E-mail: [email protected]

OPEN TENDER
Tender No. GM/ MM/ SBA/ OTN/ P&H/ 14-15/ 17
Date: 10-04-2015

SubISSUE OF OPEN TENDER ENQUIRY (DOUBLE BID) WITH WEBSITE DISPLAY AND PAPER PUBLICATION
FOR PROCUREMENT OF ITEMS REQUIRED FOR P&H 1900AL SHOVEL

OF SONEPUR BAZARI PROJECT, ECL

Sealed Tender in duplicate are invited in Double-Bid System for supply of the following item(s) from manufacturers or their
authorised dealers/distributors/sole selling agents (in case manufacturers are not quoting directly) or reputed suppliers who are
eligible as per "Provenness Criteria" of NIT as per details given in the enclosed Annexure - "A"
Sl.
Description
Part No.
Material
Net
No.

Code No.
Quantity
ITEMS REQUIRED FOR P&H 1900AL SHOVEL OF SONEPUR BAZARI PROJECT, ECL

1
GEAR 1ST REDUCTION
1P1224
40340992
02 Nos.
2
PINION 1ST REDUCTION
1P1219C1F1
40341002
02 Nos.
3
GEAR
1P1222
40340982

02 Nos.
4
SHAFT PIN
1N876C1F1
40341012
02 Nos.
5
GEAR SWING
1N1387
40341022
02 Nos.
NB Quantity may vary upward / downward
Tender
Last Date of Receipt
Last Date of Sale
Last Date of
Date of
Fee
of Bank Draft for
of Tender Document against
Submission
Opening
Sale of Tender Document
Cash Receipt
of Tender
of Tender
(By Post)
(By Hand)
up to
at
up to 5.00PM
up to 1.00 PM
1.00 PM
3.00 PM
Rs. 2290/11/05/2015
01/06/2015
02/06/2015
02/06/2015
(Including VAT @14.50%)
Tender Documents along with Important Terms & Conditions of supply can be obtained from the Office of Materials Manager,
Sonepur Bazari Area, ECL on production of CASH RECEIPT of prescribed fees deposited in Cash with Area Finance Manager,
Sonepur Bazari Area, ECL at the same address or by sending an Account Payee Bank Draft on any Nationalised / Scheduled
Bank in favour of Eastern Coalfields Limited, A/C Sonepur Bazari Area payable at Asansol and to be sent to Area Finance
Manager, Sonepur Bazari Area, ECL at the same address. Bank Draft shall be accepted only when an additional sum of Rs.35/(Rupees Thirty-five) only is remitted towards postal charges by sending an Account Payee Bank Draft on any Nationalised /
Scheduled Bank in favour of Eastern Coalfields Limited, A/C Sonepur Bazari Area for mailing tender documents. The tenderers
must give Tender No. and Due Date of Opening and Full Postal Address of the tenderer clearly legibly typed in BLOCK
LETTERS enabling this office to mail the tender documents. Remittance of tender Fee by Postal Order/ Money Order/ Cheque
will not be accepted.
Tender documents along with Important Terms & Conditions of supply can also be downloaded from our web-site
www.easterncoal.gov.in and http://www.tenders.gov.in till one day prior to date of opening of the tender for participation in the
tender process. The amount of tender fee as mentioned in the tender document must however be paid by Demand Draft at the
time of submission of the bid documents in case the tender documents is downloaded from the web-site instead of procuring it
manually as mentioned above. The Demand Draft should be an Account Payee Bank Draft on any Nationalised / Scheduled
Bank in favour of Eastern Coalfields Limited, A/C Sonepur Bazari Area payable at Asansol and should be submitted in the
Techno-Commercial Bid (Cover-I). In case the Demand Draft is not submitted or the Demand Draft is not correctly submitted,
then the offer shall be summarily rejected.
All Government / Government Undertaking / Ancillary Unit in ECL for the tendered item & Firm registered with NSIC for the

tendered item against proof are exempted from submission of Tender Fee.
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TENDER DOCUMENT
Dear Sir,
Sealed Tender in duplicate are invited in Double-Bid System for supply of the tendered item(s) from manufacturers or their
authorised dealers/distributors/sole selling agents (in case manufacturers are not quoting directly) or reputed suppliers who
are eligible as per " Provenness Criteria" of NIT as per details given in the enclosed Annexure - "A".
1. a) The tender will be received up to 1.00PM on 02-06-2015 and will be opened at 3.00PM on the same day before the
attending tenderers.
In case the date of opening falls on Holiday or Bandh (paralising the local communication) the due date and time of receipt of
tender and date of opening of tender shall be deferred to next full working day.
a) If the tenders are submitted locally, the envelopes must be superscribed with Tender No. & Date and Due Date of Opening
and put in to the Tender Box kept for this purpose in this office.
If the tenders are sent by post the tender must be sent in double covers. The inside cover should
bear the Tender No. & Date and Due Date of Opening. The outer cover should bear only the address of purchaser without
mentioning the Tender No. & Date and Due Date of Opening.
Double Cover Bid Tender The tender should be submitted in two separate envelopes containing
(a) Technical & Commercial Bid and (b) Price Bid, both of which should be superscribed with the Tender No. & Date and Due
Date of Opening. These two envelopes should again be sealed in a third envelope superscribing the Tender No. & Date and
Due Date of Opening.
Technical & Commercial Bid It should be submitted in two sections A & B.
Section A It should contain the details technical specifications as per NIT item-wise i.e. model, design, working &
operational characteristics etc. with technical literature and other supporting documents / certificates etc.
Section B It should contain commercial terms & conditions like taxes & duties, delivery schedule, guarantee/warranty,
fitment, price certificate, payment terms and other clauses etc. as mentioned in the NIT. Blank format of Price Bid as quoted by
the tenderers (WITHOUT PRICE) should also be included in Section B.
Price Bid It should contain the item-wise unit price (in figures & words) as per the NIT Sl.No. Brake-up of price should be
furnished as Basic Price, Excise Duty, Sales Tax, Packing & Forwarding Charges, Freight & Insurance and any other charges
for arriving at total landed cost. Discount wherever offered should be unconditional.
Note The prices offered must be on FOR: Destination Basis inclusive of all elements.
Delivery As specified in the Annexure - "A" enclosed with this NIT.
Performance Bank Guarantee As specified in the Annexure - "A" enclosed with this NIT.
Guarantee / Warranty As specified in the Annexure - "A" enclosed with this NIT.
Manufacturers Test & Guarantee Certificate As specified in the Annexure - "A" enclosed with this NIT.
Provenness Criteria As specified in the Annexure - "A" enclosed with this NIT.
Authorisation In case the principals authorise any sole selling agent/ marketing agent/ distributor/ dealer/ trader etc. for the
tendered items, they must send copy of their authorisation letter directly at FAX No.91-341-2667-804 / 91-341-2667-274 or by
Post in advance. The authorisation letter in original must be sent along with the offer.
Declaration The bidder has to give a declaration that they have not been banned or de-listed by any Govt. or quasi Govt.
Agencies or Public Sector Undertakings. This fact must be clearly stated. If declaration is not given the bid will be rejected as
a non-responsive.
Tax Clearance Tenderer has to submit the Professional Tax Clearance Certificate along with their offer. They must also
mention their VAT / CST No. & Income Tax PAN No. in the offer.
Basis of Price The rates should be quoted on FOR: Destination Basis and should remain FIRM till completion of the
contract. The price offered should be given preferably both in words and in figures.
Payment Terms 100% payment will be made within 21 Days after receipt acceptance of materials or bills complete in all
respect whichever is later. Payment will be made by account payee cheque only. Please mention your bankers name,

address and account number for payment purpose.

Make Make, if any, should be specifically mentioned in the offer supported by catalogue, if any.
Identification Mark The materials to be supplied must have manufacturers identification mark engraved / embossed on nonwearable portion failing which the material will not be accepted by the Consignee. Where embossing / engraving is not
possible manufacturers identification should be either by painting or by manufacturers sticker. The tenderers should accept
this clause and mention in their offer.
Consignee Materials Manager, Sonepur Bazari Area Stores, ECL, PO:Bahula, Dist. Burdwan (WB). Paying Authority Area
Finance Manager, Sonepur Bazari Area, ECL, PO:Bahula, Dist. Burdwan (WB).

Inspection Materials are subject to inspection by an authority to be deputed for the purpose before despatch if required.
The stores as received by the Consignee will also be subject to inspection at the Consignee's end and the same shall be final
and binding upon the supplier.
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3
Fitment Guarantee & Fitment Certificate Firms should confirm that it must be guaranteed that the materials offered should fit
properly on the above equipment without any modification for which same are being purchased. A certificate in this respect is
to be given at the time of delivery of materials certifying that the materials supplied by you against this order constitute suitable
replacement of the original parts of the equipment and certificate regarding full interchangeability of the parts with the parts
supplied by manufacturers of the equipment and also guarantee equal durability performance and safety.
a) Earnest Money The offer (Technical & Commercial Bid) should accompany an Earnest Money Deposit of
Rs.20434/-in the shape of Bank Draft drawn in favour of Eastern Coalfields Limited, A/C Sonepur Bazari Area payable at
SBI, Asansol. For out Station Bank Drafts an addition at Rs.200/- to be remitted. The Earnest Money will be returned to the
unsuccessful bidders immediately after finalisation of tender. Non-submission of Earnest Money along with the offer will lead
to the disqualification of the offer without any reference to the tenderers. Earnest Money shall be forfeited if any tenderer
withdraw their offer before finalisation of the tender or fails to submit order acceptance within 15 days from the date of receipt
of order. Ancillary Units to ECL, DGS&D, NSIC Registered Firms (subject to submission of documentary evidence alongwith
Techno-Commercial Bid i.e. Part A for the tendered items) and State / Central Govt. Organisation / PSUs are exempted from
Earnest Money Deposit. Earnest Money Deposit bears no interest.
Security Deposit The successful bidder have to deposit 10% of the order value in the form of Bank Draft / Bank Guarantee of
any Scheduled Bank within two weeks (15 days) from the date of placement of order which will be returned within 30 Days
after successful execution of the order / supply of materials. In case the firm fails to deposit the security money, the order shall
be cancelled and the performance of the supplier will be recorded accordingly. Ancillary Units to ECL, DGS&D, NSIC
Registered Firms (subject to submission of documentary evidence alongwith Techno-Commercial Bid i.e. Part A for the
tendered items) and State / Central Govt. Organisation / PSUs are exempted from Security Deposit. Security Deposit bears no
interest.
Price Certificate The bidder should submit a Price Certificate alongwith the offer and bill as given below
We hereby certify that with regards to your above referred tender and our offer, the price chargeable to Sonepur Bazari Area,
ECL is the lowest and is the same as applicable to all customer in India including other Govt. Organizations / Govt.
Undertakings and Coal India Limited and its subsidiaries.
Price Fall Clause
Prices charged for the stores to be supplied under this Purchase Order by you shall in no event exceed the lowest price at
which you sell or offer to sell the stores of identical description to any customer during the tenure of the Purchase Order.
If anytime during the said period, you reduce the sale price, sell or offer to sell such stores to any other customers at a price
lower than the ordered price you shall forthwith notify such reduction of sale or offer to sell to us to enable us to amend the
rates of the Purchase Order. You shall also be responsible for intimating your acceptance of such contract orders at lower
price to this Office.
You should also certify on the bill(s) that the ordered prices are lowest and is the same as applicable to other Govt.
Department / Undertaking / Other Organization.
Validity The price quoted must be FIRM till the supplies are completed and offer made must remain open for acceptance for
180 Days from the date of opening of the tender. Any variation in the price shall not be considered during the tenure of
contract.
Liquidated Damages In the event of failure to deliver / despatch the stores within the stipulated date / period in accordance
with the samples and / or specifications mentioned in the supply order and the in the event of breach of any of the terms and
conditions mentioned in the supply order, Sonepur Bazari Area, ECL shall have the right:To recover from the successful tenderer Liquidated Damages, a sum not less than 0.5%(half percent) of the price of any
stores which the successful tenderer has not been able to supply as aforesaid for each week or part of a week during which
the delivery of such stores may be in arrears limited to 10%. Where felt necessary the limit of 10% can be increased to 15% at
the discretion of the purchaser.
To purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the defaulting supplier,
the stores not supplied or others of similar description without cancelling the supply order in respect of the consignment not
yet due for supply, or
To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the risk and cost of the defaulting
supplier and also
To extend the period of delivery with or without penalty as may be considered fit and proper, the penalty, if imposed shall not
be more than the agreed Liquidated Damages referred to in Clause (a) above.

To forfeit the security full or in part.

Whenever under this contract a sum of money is recoverable from and payable by the supplier, Sonepur Bazari Area, ECL
shall be entitled to recover such sum by appropriating, in part or in whole by deducting any sum or which at any time
thereafter may become due to the successful tenderer in this or any other contract should this sum be not sufficient to cover
the full amount recoverable, the successful tenderer shall pay Sonepur Bazari Area, ECL on demand the remaining balance.
The supplier shall not be entitled to any gain on any such purchase.
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Submission of Documents
For Imported Items
Submission of Import Documents The firm has to submit Import Documents along with each supply for imported supplies as
follows
Principals Invoice or Principals Packing List - authenticated photocopy
Bill of Entry - authenticated photocopy
Bill of Lading / Airway Bill - authenticated photocopy/
Copies of the above documents must be in the name of the importer. The importer will also submit the originals of the above
said documents (except Bill of Lading) which will be returned after verification with the authenticated photocopies submitted
along with the supplies and after suitable endorsement on the originals by the consignee and the paying authority.
ii) a) The firm has to confirm regarding submission of Country of Origin Certificate along with each supply / bills
The firm has also to confirm regarding submission of a Certificate from the Auditor of the firm certifying that the firm has paid
Customs Duty as per prevailing Customs rates and refund, if any, shall be passes on to the buyer, along with each supply /
bills.
For DGS&D Rate Contract Holders The DGS&D Rate Contract Holder has to submit the following
documents along with offer failing which offer will be rejected as a non-responsive
Authenticated valid copy of DGS&G Rate Contract.
Authenticated valid copy of Price Conversion Factor issued by DGS&D.
(iii) Valid copy of Price List authenticated by DGS&D.
Supporting Documents The bidder have to enclose clear authenticated copies of evidences as supporting documents for
qualifying in Technical Bid. If any of the evidences submitted by the bidder found to be forged, tampered or not in order, at any
stage of tendering the Sonepur Bazari Area, ECL management shall be free to cancel the tender and take any legal / penal
action against the bidder as deemed fit.
If the execution of the supply order is delayed beyond the period stipulated in the supply order, as a result of out-break of
hostilities, declaration of embargo or blockage or fire, flood, acts of nature, or any other contingency beyond the suppliers
control due to act of God, then Sonepur Bazari Area, ECL may allow such additional time by extending the delivery period as
considered to be justified by the circumstances of the case and its decision will be final.
Quotation erased and overwritten will be summarily rejected unless corrections are authenticated with the tenderers signature.
Hand-written and faxed quotations are liable to be rejected. All the pages of tender document should be signed and have
companys seal. This is a must. Printed terms & conditions of the vendor shall not be considered. Tenderers are requested to
submit their offer complete in all respect maintaining serial number of items and terms & conditions as per tender documents
along with all supporting documents failing which offer may not be considered and no further clarifications on technical and
commercial aspects may be entertained. Tenders sent through Telegram, Telex, Fax or E-mail will not be considered.
The tenderers shall quote to the specifications given. They are, however, at liberty to quote for any other alternatives, which, in
their opinion, will serve the purpose. The materials shall conform to relevant ISS and in its absence to appropriate BSS/ VDE/
DIN.
Firms who are manufacturer must submit their complete and valid NSIC/ DGS&D Registration certificate with the list of items
attached covered with BIS licence / DGMS approval etc.
Firm Delivery Period should be specified. Delay in supplies (in case of placement of order) shall be dealt as per Liquidated
Damages Clause. This also is subject to Force Majure Conditions. Power Shortage, Raw Materials Shortage shall not be
treated as the condition of Force Majure.
Normally no deviation is acceptable to our tender documents. Terms and offers which are in deviations are liable for rejection
without making any back reference to the tenderers. Offers as asked for must be submitted complete in all respects.
Self attested copies of orders received from subsidiaries of CIL for the quoted items should be submitted alongwith the
quotation in the first bid. List of past supplies with the details of order reference and the performance report if any should be
furnished alongwith the offer.
Supply order, if placed, will be subject to the terms and conditions given separately.
Sonepur Bazari Area, ECL reserves the right to cancel the Tender Notice partly or completely without assigning any reason
whatsoever.

The documents attached with the tender must be authenticated by ink signature. The offer must be typed. Handwritten offers
are not acceptable.
This tender enquiry form must be returned, duly signed and sealed alongwith your quotation as a token of acceptance of the
terms & conditions mentioned herein.
The checklist of NIT duly filled-in and signed by the tenderer should be enclosed with the offer.
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5
The bidder should specifically indicate Description of Items, Quoted Make, Acceptance of Delivery Period, Payment Terms,
Guarantee/ Warranty, Fitment Guarantee & Fitment Certificate, Validity of Offer of 180 Days, Price Certificate, Liquidated
Damages Clause, and other terms & conditions as in our NIT.
Bidders / Tenderers should quote the Brand / Make of the Items. Product Catalogue and Technical Details should be enclosed
alongwith offer.
In case of non-compliance of the terms & conditions as specified above the offer may be liable for rejection without any further
correspondence. All envelopes containing the tender shall be properly sealed. Envelopes stapled shall not be accepted.
Handwritten quotations are not acceptable.
The packing of all the materials quoted shall conform to the requirements to the carriers.
Sample of items wherever necessary should be submitted free of cost along with the quotation for inspection by this office.
Samples must be labeled with the tenderer's name, address and this office tender number and due date of opening of the
tender.
All disputes are subject to Asansol Jurisdiction. In case of any dispute, the decision of General Manager, Sonepur Bazari
Area,ECL will be final.
ECL reserves the right to accept or reject any tender fully or partially without assigning any reason whatsoever.
All other terms & conditions will be governed by the General Terms & Conditions of supply to Stores of Eastern Coalfields
Limited
Enclosure:
Schedule of Tender and Important Terms & Conditions Annexure A
Check List of Commercial Terms & Conditions Annexure B

Chief Manager (MM)

Sonepur Bazari Area, ECL

Annexure A
Tender No. GM/ MM/ SBA/ OTN/ P&H/ 14-15/ 17

Date: 10-04-2015

SCHEDULE OF TENDER

Sl. No.

Description
Part No.
Material
Quantity

Code No.

ITEM(S) REQUIRED FOR P&H 1900AL SHOVEL OF SONEPUR BAZARI PROJECT, ECL

1
GEAR 1ST REDUCTION

1P1224
40340992
02 Nos.

2
PINION 1ST REDUCTION

1P1219C1F1
40341002
02 Nos.

3
GEAR

1P1222
40340982
02 Nos.

4
SHAFT PIN

1N876C1F1
40341012

02 Nos.

5
GEAR SWING

1N1387
40341022
02 Nos.

NB Quantity may vary upward / downward

- Important Terms & Conditions

1
Basis of Prices
- The prices should be quoted on FOR: Destination Basis i.e. Sonepur Bazari Area Stores, Eastern

Coalfields Limited, PO:Sonepur, Dist.Burdwan, West Bengal, India, PIN-713378 and should remain

FIRM till completion of the contract.

2
Payment
- 100% payment will be made within 21 Days after receipt and acceptance of materials or submission of

bills complete in all respect whichever is later.

3
Delivery
- Within 03(Three) Months from the date of receipt of purchase order.

Date of receipt of purchase order shall be reckoned from 7th Day from the date of purchase order.
4
Guarantee / Warranty
- The supplied materials should be guaranteed and warranted for a period of

10000 (Ten Thousand) Working Hours or 24(Twenty-four) Months from the date of receipt of materials

whichever is earlier against any manufacturing defects/ bad workmanship/ premature failure.

In case of any manufacturing defects/ bad workmanship/premature failure the material should be

replaced by the supplier at free of cost.

5
Manufacturers Test &
- The firm has to furnish the Manufacturers Test & Guarantee Certificate with the supplies.

Guarantee Certificate

6
Performance Bank
- The firm has to furnish a Bank Guarantee with any Nationalized Bank in India for an amount of equal

Guarantee
to 10% of the order value. Such Performance Bank Guarantee should be valid for guarantee/warranty

period. It may be extended in case the tendered item does not work satisfactorily within the validity

period of PBG.

7
Provenness Criteria
CRITERIA FOR PROVENNESS FOR ECL A firm will be considered a 'proven firm' for

ECL for the tendered item(s) if it satisfies any of the following: -

(i)
Firms whose products (tendered item(s) / similar nature of tendered item(s)) are in use in

ECL and due to their satisfactory performance they have already been declared proven in

ECL firms have to submit self-attested copies of orders received from ECL,Hqrs.

(ii)
Firms whose products (tendered item(s) / similar nature of tendered item(s)) are in regular

use and their performance have been declared proven in CIL / other subsidiaries of CIL

reflected by placement of orders (placed within last 7 years) for substantial quantity /

repeat order(s) / satisfactory performance report issued by the Head of Technical

Department of HQ firms have to submit self-attested copies of relevant orders of

substantial quantity / performance reports received by them.

(iii)
Firms currently holding Rate Contract for supply of the tendered item(s) / similar nature of

tendered item(s) with CIL / any subsidiary of CIL firms have to submit self-attested

copies of relevant Rate Contracts received by them.

(iv)
OEMs / OES / their sole authorised dealer will attain proven status on the basis of the

OEMs / OES fulfilling criteria (i) or (ii) above.

(v)
Firms who are short-listed / approved by CIL for supply of the tendered item / similar

nature of tendered items to subsidiaries of CIL and such list is currently valid firms have

to submit self-attested copies of relevant documents.

(vi)
Firms whose products (tendered item(s) / similar nature of tendered item(s)) are in regular

use and they have been given proven status in other Public Sector / Govt. Organisation

reflected by placement of orders (placed within the 7 years) for substantial quantity /

repeat order(s) / satisfactory performance report firms have to submit self-attested

copies of relevant orders of substantial quantity received by them.

Special Note

1)Notwithstanding the above stipulations, the decision of ECL for considering any

firm as proven will be final and binding upon the tenderers.

2)Tenderers should submit copies of documents in support of above provenness

criteria, after getting the same certified by the Notary Public.

NB
- All other terms and conditions As per the Terms & Conditions of our NIT.

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7
NOTE
Earnest Money The offer (Technical & Commercial Bid) must accompany an Earnest Money Deposit of Rs. 20434/-(Rupees
Twenty Thousand Four Hundred Thirty-four Only) in the shape of Bank Draft drawn in favour of Eastern Coalfields Limited,
A/C Sonepur Bazari Area payable at SBI, Asansol. For out Station Bank Drafts an addition at Rs.200/- to be remitted. The
Earnest Money will be returned to the unsuccessful bidders immediately after finalisation of tender. Non-submission of
Earnest Money along with the offer will lead to the disqualification of the offer without any reference to the tenderers. Earnest
Money shall be forfeited if any tenderer withdraw their offer before finalisation of the tender or fails to submit order acceptance
within 15 days from the date of receipt of order. Ancillary Units to ECL, DGS&D, NSIC Registered Firms (subject to
submission of documentary evidence alongwith Techno-Commercial Bid i.e. Part A for the tendered items) and State /
Central Govt. Organisation / PSUs are exempted from Earnest Money Deposit. Earnest Money Deposit bears no interest.
You have to submit the copy of Professional Tax Clearance Certificate, Income Tax / PAN No. & VAT / CST No. along with the
offer.
You have to submit the status / declaration of your firm as per the 'MICRO, SMALL & MEDIUM ENTERPRISES
DEVELOPMENT ACT, 2006 along with the offer.
In case the principals authorise any sole selling agent/ marketing agent/ distributor/ dealer/ trader etc. for the tendered items,
they may also send scan copy of their authorisation letter through principals registered Email ID directly at
[email protected]
NB:

All Other Terms & Conditions As per NIT.

NB - VAT CREDIT WILL BE CONSIDERED AS PER COMPANYS RULE

Chief Manager (MM)

Sonepur Bazari Area, ECL

Annexure B
Tender No. GM/ MM/ SBA/ OTN/ P&H/ 14-15/ 17
Date: 10-04-2015

CHECK LIST OF COMMERCIAL TERMS & CONDITIONS

Sl.
Items
Vendor to Indicate
No.

(Please Strikeout

Yes / No)
1
(a)
Whether Manufacturer/ Sole Selling Agent/ Manufacturers Authorised Dealer for
Yes / No

ECL

(b)
Copy of Certificate as Manufacturer/ Sole Selling Agent/ Manufacturers Authorised
Yes / No

Dealer for ECL submitted

2
(a)
Copy of valid NSIC/ DGS&D/ ECL Registration Certificate for the tendered items
Yes / No

enclosed

(b)
Security Deposit Clause accepted as per NIT
Yes / No
3
(a)
Copy of valid DGMS and BIS Certificate, CMRS Test Report submitted
Yes / No
(b)
Copies of DGS&D Rate Contract submitted whenever required as per NIT
Yes / No
4
(a)
Payment Terms accepted as per NIT
Yes / No

(b)
Bankers Name, Address & Account No. indicated in the offer
Yes / No
5
(a)
Firm Price accepted as per NIT
Yes / No
(b)
Prices quoted on FOR: Destination basis
Yes / No
6
Delivery Period quoted as per NIT
Yes / No
7
Validity Period accepted as per NIT
Yes / No
8
Taxes & Duties quoted in the offer
Yes / No
9
Guarantee / Warranty Clause accepted as per NIT
Yes / No
10
Fitment Guarantee & Fitment Certificate accepted as per NIT
Yes / No
11
Manufacturers Test & Guarantee Certificate accepted as per NIT
Yes / No
12
Identification Mark accepted as per NIT.
Yes / No
13
Inspection Clause accepted as per NIT
Yes / No
14
Performance Bank Guarantee wherever necessary accepted as per NIT
Yes / No
15
Blank price structure (without indicating prices) submitted in format as per NIT in
Yes / No

Techno-commercial Bid (Part-I)

16
Prices submitted in the desired manner (with break-up) in Price Bid in separate
Yes / No

sealed cover (Part-II)

17
Price Certificate given as per NIT
Yes / No
18

Liquidated Damages Clause accepted as per NIT

Yes / No
19
Price Fall Clause accepted as per NIT
Yes / No
20
Embossing/ Engraving/ Marking of ECL/SBA accepted as per NIT
Yes / No
21
Force Majeure Clause accepted as per NIT
Yes / No
22
Copies of Purchase Order (last 07 years) for tendered items from any Govt.
Yes / No

Organisations / Public Sector Undertakings or CIL / CIL Subsidiaries submitted

23
Jurisdiction of Asansol Court or Arbitration Clause accepted
Yes / No
24
All other Terms & Conditions accepted as per NIT
Yes / No
Note: (i) Check List should be properly filled indicating deviation, if any, signed by authorised person with seal of company and
returned along with offer.
All documents submitted are to be self attested duly stamped. A list of documents being submitted shall be prepared and
enclosed with the offer.
Offer alongwith Tender Document and Check List (duly filled) must be submitted with signature and seal of your company in
each & every pages.
The confirmation as above in this Check List shall supersede the terms & conditions, if indicated otherwise in the offer.
Any cutting / overwriting to be authenticated by signature.

Date: ___________________

Signature & Seal of the Vendor