POF 1262

(FOREIGN SUPPLIES)

Government of Pakistan
PAKISTAN ORDNANCE FACTORIES
TENDER ENQUIRY

To
M/s

Dear Sirs,
Reference : TENDER ENQUIRY NO. 0011/FP/GDL/54 DATED 28-OCT-24
You are requested to submit quotations for the item(s) noted in the schedule to the
tender. Please note the following instructions for filling the tender:-

1. SUBMISSION OF TENDER
1.1 Tenders will be opened at11:00 hours on 09-DEC-24 at Bidding Centre adjacent to Rabita
Hall, POf Wah Cantt.Quotation must be submitted electronically on
www.ebidding.pof.gov.pk as well as in hard form (duly sealed in envelope) before 30
minutes of opening time. The tender received late will not be entertained. You may
witness the opening of the tender if you so desire. If a representative is deputed, he
should bring a letter of authority from you.

Tender Enquiry No: 0011/FP/GDL/54

Tender to be opened on:
09-DEC-24
Address as follows:-
(www.ebidding.pof.gov.pk) BID CENTER
ADJACENT TO RABITA HALL
POFs, WAH CANTT.
2. GENERAL INSTRUCTIONS REGARDING PREPARATION OF QUOTATIONS

2.1 For Materials, the prices should be filled in column 5 and delivery date in column 6
of the schedule to this Tender Enquiry. As per PPRA Rule 36(b)i.e Single Stage two
envelope method will be utilized for "Open competitive bidding." Moreover, technical
& commercial evaluation of Bids will be carried out strictly as per PPRA rules and
contract(s) will be awarded to the most advantageous bidder(s).

2.2 For Plant and Machinery, you are required to quote in two parts:-
Part I "Technical Offer": It should exclusively give technical details and
literatures/brochures of the offered plant, machinery and equipment; validity date;
delivery schedule; and signed undertaking to this Tender Enquiry. It must not indicate
price, costs etc.

Cont....P-2
 -2- POF 1262

Part II "Commercial Offer": It should indicate the commercial terms e.g. price,terms of
payment, mode of payment, mode of supply.
2.3 The quotation must remain valid for, at least 90 days from the date of opening of
commercial tenders, extendable if so desired.
2.4 The quotation should hold good for any reduced or enhanced quantities without
notice.
2.5 In the event of non-acceptance of offer, intimation may be given to the Tenderers on
their request.
2.6 Conditional offers or alternative offers are likely to be ignored.
2.7 Quotations should be based on FOB. The consignment will be shipped through Pakistan
National Shipping Corporation (PNSC). In case there is no PNSC service in the country
of shipping, please quote on C & F basis. The freight should be indicated separately.
Insurance premium should not be included in the quoted price. However, where
insurance is considered necessary, advice to that effect should be given in the
quotation.

2.8 Submission of the offer through an agent in Pakistan should be avoided. In case it is
considered inevitable, the agent's quotation must invariably be accompanied by the
original proforma invoice from the principals / manufacturers.
2.9 Country of origin and port of shipment to be stated.
2.10 Suppliers will render/attach necessary information regarding hazardous effects on
environment, of the materials/products supplied by them, with their quotations and
shipping/despatch documents.
2.11 If the requisite information is not furnished along with the quotation or offer
received is not in conformity with the requirement of the T.E, such offer shall be
ignored.

3. INSPECTION
3.1 Supplies shall be subject to the inspection and acceptance by the competent
inspection authority nominated by the Purchaser, who will arrange it at his own
cost. Inspection facilities such as tools, test equipment, instruments etc will,
however, be provided by the Suppliers in accordance with the relevant specifications

3.2 Where considered necessary by the Purchaser, stores may be obtained on

Warranty/Guarantee, subject to inspection on receipt. Rejected stores will be
removed and replaced with the acceptable stores by the Supplier at his own
expense, with in a specified time.

3.3 TENDER SAMPLE

Purchase officer may require a tender sample, and the same must be provided within
two weeks of receipt of intimation to this effect. Tender sample must be according to
the description given in Tender Enquiry. Firm that fail to provide tender sample
withing stipulated time will not be entertained excepting the established and
reputable firms who have either previously satisfactorily supplied the same or
similar stores or have submitted an acceptable sample thereof against previous T.E.

4. ACCEPTANCE OF OFFERS
4.1.1 The procuring agency may reject all bids or proposals at any time prior to the
acceptance of a bid or proposals. The procuring agency shall upon request
communicate to any supplier or contractor who submitted a bid or proposal, the
grounds for its rejection of all bids or proposals, but is not required to
justify those grounds.

Contd......P-3
 Contd.... P-4
-3- POF 1262

4.1.2 Procuring agency shall incur no liability, solely by virtue of its invoking sub-
rule (1.1) towards suppliers or contractors who have submitted bids or
proposals.
4.1.3 Notice of the rejection of bids or proposals shall be given promptly to the
concerned suppliers or contractors that submitted bids or proposals.

4.2 PERFORMANCE BOND

(a) The successful bidder will provide Performance Bond at the rate up to 10% of
F.O.B value of the contract in favour of Controller Military Accounts (CMA)POF Wah
Cantt. The Performance Bond will be furnished in the form of Deposit At Call
Receipt(CDR) from any scheduled bank in Pakistan or an unconditional bank
guarantee on prescribed proforma covered by any scheduled bank in Pakistan. The
performance Bond shall be furnished within 45 days from the date of opening of
Letter of Credit. It shall be valid for a period of 12 months after the date of
expiry of letter of credit. If the Performance Bond is not furnished within the
prescribed time of 45 days, the Purchaser reserves the right to:

i. Impose penality @ 1% per month of the value of CDR/BG.

(Clause-42 (a i) is not applicable in case of procurement of
Plant/Equipment/Machinery items).
OR
ii. Cancel the contract and make other arrangements for purchase of
the stores at the risk and expense of the Supplier.

No Performance Bond will be required if the total FOB value of the contract is
(b)
less than US $50,000 and contract is placed directly on the foreign Supplier.
4.3 FAILURE TO SUPPLY THE STORES
All deliveries must be completed by the specified date. If the failure to deliver
the stores within the scheduled time should have arisen from "Force Majeure",
which the purchaser may admit as reasonable ground for further time, he will allow
such additional time as he may consider to have been required by the circumantances
of the case. Otherwise, he will be entitled, at his discretion, to cancel the
contract; and/or, claim liquidated damages upto 2% but not less than 1% of the
contract price of the items and their quantities for each and every month or part
of a month, beyond the specified delivery date, during which these may not be
delivered, subject to a maximum of 10% of the total contract value of the
particular stores which remained unsupplied either in part or in full: or, to
purchase from elsewhere, the unsupplied stores at the risk and cost of the
supplier:

4.4 PAYMENT
Payment will normally be made by means of irrevocable letter of credit.Unless
otherwise stated 90% payment will be released on submission of despatch documents
to Bank while balance 10% payment will be released on receipt and acceptance of
store by the consignee.
All Bank charges incurred in Pakistan in connection with the establishment of
L.C. will be borne by the Purchaser, whereas all Bank charges incurred in
connection with drawing of payment including charges for confirmation of L.C. by
the advising Bank/Foreign Bank will be borne by the Supplier.
 -4- POF 1262
5. BID Security
5.1 A copy of Bid Security should accompany the tender in shape of deposit at call
receipt/Pay Order/Banker Cheque from scheduled bank drawn in favour of :-
GM-PP&C-POF GDL
5.2 Bid security instrument in original must be provided on the day/date of tender
opeining in the Bid Center as under:
a. Registered/indexed firms including foreign firms - 2% of quoted value
subject to the maximum ceiling of Rs. 0.5 Mn.
b. Registered/un-indexed firms including foreign firms - 3% of quoted value
subject to the maximum ceiling of Rs. 0.75 Mn.
c. Un-Registered firms including foreign firms - 5% of quoted value subject to
the maximum ceiling of Rs. 1.00 Mn.
d. Gov. organization/Production Units/State owned enterprises/welfare projects
of Svcs HQ - Rs 0.5 Mn can be waived off on request by DG(C).
e. Bid money will be returned to unsuccessful (less first three lowest quotee
firms) bidders on opening of commercial offers
f. Bid money will be returned to successful bidders on submission of
performance bond/unconditional B.G.
g. Bids will be conditionally accepted if Bid Money deposited by firms is less
than the given amount. However, the firms will be required to deposit
additional amount within 10 x days of opening of Bids.
h. Offers received without Bid Security will not be entertained.
i. Bid Money will be forfeited in case the quotation is withdrawn before the
expiry of its validity date.

6. SECURITY OF INFORMATION
The tenderer and his employees must not communicate any information relating to the
sale/purchase of stores under this enquiry to any person other than the
manufacturer or to any press or agent not authorised in writing by POFs to receive
it.

WARNING
In case the firm abstain from making offers or fail to acknowledge the tender form
by the specified date on three consecutive occasions, no further tender enquiry may
be issued to them and their names would liable to be removed from the approved
list.

Yours Faithfully

(IFTIKHAR AHMAD BAJWA)

G.M PP&C POF GDL.
for PAKISTAN ORDNANCE FACTORIES

Tele 0092-051-905526609 Fax 0092-051-9314099

Telex [email protected]
 POF 1262
PAKISTAN ORDNANCE FACTORIES
SCHEDULE TO TENDER NO. 0011/FP/GDL/54 DATED 28-OCT-24

(1) FOR MATERIALS

(1) (2) (3) (4) (5) (6)

Item Description with Specs. etc. Unit Qty Price Per Unit FOB Delivery
No. or free delivery Date

In Figures In Words

1 STEEL BASE OF SEMI- COMBUSTIBLE CARTRIDGE CASE OF NO 15300

TUNGSTON ALLOY FOR 125MM APFSDS/T DRG.# WMN 302A 90 XDAYS
(0-4) (05 SHEETS) SPEC FOR MANUFACTURING & FROM THE
ACCEPTANCE WMN302A (0-4 ) JT (10 PAGES) DATE OF
OPENING OF
LC

2 COMBUSTIBLE IGNITION TUBE DRG NO. WMD 603 A(0- NO 15300

05)- 0 90 XDAYS
FROM THE
DATE OF
OPENING OF
LC

(2) For Plant & Machinery:

Specification:-

(3) Special Conditions 01 The case shall be processed / contract awarded to the most advantageous Bidder
as per PPRA Rules, POF Purchase Procedure and keeping in view the T.E
requirment/Terms & conditions
02 Tender will be opened as per PPRA Rule 36 (b) i.e., Single Stage - Two Envelopes
procedure
03 Inspection Authority C.I.A Rawalpindi or his authorized rep.
04 Registered suppliers (with sales tax and income tax department) who are on
Active Tax payer list (ATL) of FBR are also eligible to supply goods / services
to Govt. Departments as per FOR terms and conditions .
05 Payment to registered person shall be linked with Active Tax payer status of the
suppliers as per FBR data base. If any registered supplier is not in ATL, his
payment should be stopped till he files his mandatory returns and appear on ATL
of FBR
06 Prices per unit FOB / C&F / FOR or Free Delivery
07 Fax /Email offer and offer without Bid security and tender fee will be rejected.
08 Obtaining of Export permit is responsibility of the foreign firm / supplier
09 Sample to be provided by the firms within 15 x days of technical opening except
last supplier
10 Offers must remain valid for 90 x days (extendable) from the date of opening of
commercial offers
11 Protocol of inspection will be followed as per inspection authority.
 POF 1262
PAKISTAN ORDNANCE FACTORIES
SCHEDULE TO TENDER NO. 0011/FP/GDL/54 DATED 28-OCT-24

(4) Undertaking

Should our offer be accepted, we hereby undertake to supply the stores/render the
services contracted on the basis of Conditions of Contract embodied in Form POF
1280, and to deposit the performance bond within the prescribed time, failing which
it will constitute a breach of contract, and POF will have the right to purchase the
stores/services elsewhere at our risk and cost.

Place ____________ Signature of the Tenderer ______________________________

Date ____________ Name ______________________________
Postion ______________________________
Address ______________________________
Income Tax G.I.R. No ______________________________