TOPIC 3

FORM IV 202 ICS

 DESKTOP
PUBLISHING
(DTP)
 PUBLISHING

• Process of producing publications like

newspaper, cards, pamphlets,
pictures, calendars etc.

• Publishing can be done traditionally or

using modern means
 TRADITIONAL METHOD OF PUBLISHING

• It involved drawing and writing manually on a

wooden or metallic board, the art work was
finally painted with ink and pressed on the
paper to produce print out
 MODERN METHOD OF PUBLISHING

This involves the use of modern gadgets like

computers with special software
DESKTOP PUBLISHING
Refers to the process of
producing publications like
cards, brochures, leaflets,
magazines, newspaper etc.
using a special DTP
Software e.g. Ms publisher
 EXAMPLES OF DESKTOP PUBLISHING
SOFTWARES
A.Adobe InDesign.
B. Adobe PageMaker.
C. Ms Publisher
D.Corel Draw
E. Serif page plus
F. Quicksilver
 PURPOSE OF DESKTOP PUBLISHING
SOFTWARE
Desktop publishing programs are very popular in
publishing because they give the person designing
publications a lot of control on:

1.) Graphic design

2). Page layout design
3). Printing
 GRAPHIC DESIGN
Using DTP enables the typesetter to create and
edit very complex text and graphical objects like
pictures to their finest details.

This is possible since the software has rulers and

ruler guides that can be used to place an object
in exactly the correct position
 2. PAGE LAYOUT DESIGN
• With Desktop publishing, the user can be able
to design a page layout by setting consistent
picture and object location, thus dividing a
page in a number of columns and creating
layers.
• Note : The graphical object layer can be
transparent to allow the text layer to be
visible
• A layer is arrangement of objects on top of
each other with the one on top being on the
first layer, e.g. A text can be on one layer
while the graphical object on another layer
 This can makes the text layer to be manipulated
separately from a graphical object layer.
 PRINTING
• Because the main purpose of publisher is to
produce quality publication, this cannot be
achieved without printing. Once the
publication artwork is completed, printing can
be done using off set or digital printers.
• OFF SET printing refers to an image of work to
be printed is produced on a sheet called
plates
NOTE:
Desktop publishing software helps the
user to prepare what is referred to as
ARTWORK in commercial circles for
printing.
OFF SET PRINTER
OFF SET PRINTER
• Offset printing is a printing technique that
involves the transferring of an image from a
metal plate to a rubber blanket or rollers
before being printed on the receiving media,
usually paper. In this method, the paper does
not come in direct contact with the metal
plates.
 Offset printing is better for
huge runs of the same design"
DIGITAL PRINTER
 DIGITAL PRINTING
• The most favoured publication printing process,
digital printing also has its share of time-
efficiency. It is a very quick computer to printer
procedure without the need of plates. It also
boasts of the high quality images it produces
which make it ideal and very suitable to use for
glossy magazines.
• So, you get your publication out of the printer
quick and easy but at a slightly higher fee. This
is because of the ink and paper used in this
printing process are key to making the content
clear and not allowing them to smear or
smudge.
DIGITAL PRINTER
 ADVANTAGES OF USING DTP OVER WORD
PROCESSING.
1. Every item on a page is contained in a
frame and can be edited and formatted
independently.

2. Stories can be contained in a single frame

or threaded between several frames
3. Frames need not flow in logical sequence
for example a story on page one may
continue on page 8. as in newspaper
4. Master pages are used to set common
layout which may not be repeated on
several pages, e.g. logo, page numbers etc.
MASTER PAGES WITH THE SAME
LOGO
5. Publication can be printed in a form
suitable for commercial printing e.g.

e.g. using digital or offset printing

COLORFUL CALENDER
6. Wide range of template is available which
can help the designer to choose the one
which can assist him/her in designing any
article. eg brochures, booklets, posters,
business card etc
Template is a pattern used for forming something exactly.
Or

a file that serves as a starting point for a new document

TEMPLATES
7. Multiple stories from different
authors can easily be handled
 TYPES OF DESK TOP
PUBLISHING
They can generally be broadly categorized
into two:

1. Graphic based

1. Layout based
 1. GRAPHIC BASED
These are specifically developed to edit and
format graphic objects such as pictures and
vector drawings
 VECTOR DRAWINGS

Are free hand drawings such as those drawn by

fine artists. Examples of graphic based DTP
software are:

i. Adobe Photoshop
ii. Adobe Illustrator
iii. Corel Draw
These software have superior image handling
capabilities like setting resolution,
brightness, contrast, cropping, filling
image with all types of colours
BEFORE
 LAYOUT BASED
These types of DTP are specifically
developed to create different page layout
designs for text and pictures.

These are mostly applicable when

designing articles like Magazines,
Newspapers and Newsletters etc.
EXAMPLES OF LAYOUT BASED DTP
• Adobe PageMaker
• Microsoft publisher
• InDesign
 MICROSOFT PUBLISHER
Def. -Microsoft Publisher 2007 is a desktop
publishing program that can be used to create a
variety of publications, Such as business cards,
greeting cards, calendars, newsletters etc.
• Using Publisher, you can easily create business
cards, greeting cards, calendars, newsletters
and much, much more.
• Unlike the other programs in Microsoft Office
2007, Microsoft Publisher 2007 uses the
Microsoft Office Toolbar and a Menu system
in place of the Microsoft Office Ribbon.
Microsoft Office Ribbon
Microsoft Office publisher
toolbar 2007
• Unlike the other programs in Microsoft Office
2007, Microsoft Publisher 2007 uses the
Microsoft Office Toolbar and a Menu system in
place of the Microsoft Office Ribbon except in
ms publisher 2013 and above.
Microsoft Office publisher toolbar
2013
TERMINOLOGIES IN DESKTOP PUBLISHING
SOFTWARE

1. Objective linking-An image on the source file

which is updated automatically when source file
is modified.
2. Publication- A document of professional
quality created by using text and graphical
objective

3. Kerning- fixing the space between the two

specific character
• Snap to guide- To force objectives you move
or resize to align with the nearest non
printable guide.

• 5. Objective embedded- Information in the

destination file does not change when the
source file is modified
6. Column guide- Is used to divide the page in
independent column

7. Master page- Main page used to design a common

layout for large publication.

8. Story- Text contained in a frame

9. Rotate-Turning an object to 360 degrees

10. Cropping – Hiding of unwanted parts

of graphical objects particularly a picture.

11. Stroke – The border or line style

• 12. Tracking- Refers to fixing the visual
denseness between all characters

13. Paste board – A large blank space

surrounding the printable area where objects
are designed
• 14. Control palate – A floating toolbar that
provides shortcuts to commonly used
commands

15. Flip - Reflect an object horizontally or

vertical at an angle of 180.
 FEATURES OF DESKTOP PUBISHER (DTP)
1. TEMPLATES: Dtp packages come
supplied with a wide range of templates to
help you make anything from brochures,
business cards, flyers, calendars and party
invitations. Therefore it can be defined as a
professionally laid out design with the title,
images and text already in place.
You simply have to replace the images with
your own and write your text into the
frames.
 2. WIZARD: Ability of the software
allow the user to change the color
scheme, change the layout of template
and include personal or business
details such as address and contact
details.
3. TEXT FRAMES: This is the features
used to hold the text on the
publication flexible on resizing,
rotating and easily placed on top of
images, borders or other texts.
• 4. BORDERS: As with the text frames it is
possible to make custom boders using an
image of your own choice. You can choose the
size of the border and the spacing of the
image..
5. PAGE SPACING: If you are creating a
document which has multiple pages
e.g a brochure or catalogue which
needs to be folded, the DTP package
allows you to access each individual
page via a numbered tab. The page
appears the right way up you are
working on it.
PUBLISHER 2013
PUBLISHER 2007
PUBLISHER 2007
 DTP SOFTWARE FEATURES / TOOLS
1. Select tools-For selecting items on the page

2. Ruler- used to measure the size of the graphics

to be desired

3. Master page- used to design publication layout

for large publication
PUB 2007 TOOLBOX
4. Tool box- contain variety of tools needed
for designing presentation

5. Text tools- used to draw a text frame /

insert and manipulate text

6. Shape tools – for drawing basic shapes

10. Zoom tools- for magnifying publication
view

11. Rotate tools- for rotating texts or

graphics
13. Printable Area- Area found outside the
page.

14. Paste board- blank space around the

printable area
 USING DTP SOFTWARE THE FOLLOWING
PUBLICATIONS CAN BE DESIGNED
1. Business card
2. Newsletter
3. Brochures
4. Flyers - Small piece of paper with information on it about
a product or event
5. Certificate
6. Books
7. Newspapers
8. Calendars
9. Card (s) Invitation etc
 TYPES OF CARDS LAYOUT
Book Fold Card
 BUSINESS CARD
• Are cards bearing business information about
a company or individual.
• Abusiness card typically includes the
giver's name, company or business affiliation
(usually with a logo) and contact information
such as street addresses, telephone
number(s), fax number, e-mail addresses and
website.
BUSINESS CARD
 FLYER
A small handbill advertising an event or product.
MOST DTP WORKS FALL UNDER OLE SYSTEM.
WHAT IS OLE ?

• This refers to the technology

where an object can be shared by
more than one application..
• This is common to most templates since if you
change them the original copy will remain
unchanged
 Pre-publishing Activities
It is very easy to become lost in the development of a
publication without some basic organization. Think about the
following when creating a publication:
1. What kind of publication do you need?
2. What features so you want to include?
3. Who is your audience?
4. What is your goal? Write with your goal in mind!
5. What extra features will you include (borders, tables,
etc.)?
6. What do you want it to look like? Would it be a good
idea to storyboard your publication?
7. What colors do you plan to use?
8. What graphics will you use to support your content?
 Starting Publisher 2007
Opening Publisher
Go to the START MENU >All Programs > Microsoft
Office > Microsoft Office Publisher to open
Publisher. You will notice that the opening screen is
really a catalog of possible publications.
Publisher Toolbars
When you first open Publisher you will see the
window below. From this window you can select
what type of document you would like to create.
 >Select from the list in the main window, called
Popular Publisher Types, or
search the sub-list on the left side
of the screen for more choices.

>Select the publication you want to create by clicking

on it. For example, a Flyer
this will bring up choices of various flyer templates.
You can then select one of the flyer designs or see
even more designs on Microsoft.com.
Click on the one you want to use.
 Select the publication you want to create by clicking
on it. For example, a Flyer this will bring up choices of
various flyer templates. You can then select one of the
flyer designs or see even more designs on
Microsoft.com.

Click on the one you want to use. After you make your
selection, a new window will come up that shows the
flyer you have selected and you will have various tools
on the top and left side of your screen.
Menus/Tool Bars:
Page Options: Allows you to add
and change items on your
document
Color Schemes: Allows you to
select a color palette to work
from (design feature)
Font Schemes: Allows you to pick
various fonts (design feature)
Flyer Options: Allows you to go
back to your flyer options and
make a new selection
• File: new, save, print, print preview, send in email, etc.
• Edit: copy, paste, cut, select all, etc.
• View: change your page view, such as zooming in, see mult-pages
at once, show rulers, extra tool bars, etc.
• Insert: insert extra pages, pictures, objects, symbols, text boxes
etc.
• Format: make changes to the document such as: background,
colors, fonts, etc.
• Tools: spell check and thesaurus
• Table: insert a table
• Arrange: change some layout features, order of objects, text
wrapping, etc.
• Window: allows you to tile (show) several windows at a time and
view several documents at once
• Help: provides access to the Publisher Help menu (type in
questions and receive suggestions)
The standard tool bar

The formatting tool bar

 Saving Publications
Publisher has a file saver reminder that will
appear periodically to remind you to
save your work. Remember to give your
files a descriptive name and follow the
regular naming procedure (which basically
means no symbols or slashes in your
file names).
 Save as a file:
1. Go to the
FILE MENU > Save as
.
2. Name your publication and navigate
to a saving location.
3. Click on the “
Save
” button.
 Save as a template:
A template is a publication that you can use over and over to
create new publications, i.e., classroom newsletters. The
template contains the basic layout,
formatting, text, and graphics that you want in all future
publications, i.e., a masthead, room number, teacher,
sections, calendar, etc.

Saving a Template:
1. Go to the
FILE MENU > Save As
.
2. Name your publication and select “Publisher Template
” from the “Save As Type field.
”
 Accessing your template:
1. Open Publisher (Start Menu > Programs > Microsoft
Publisher).
2. Click on the “Templates” button.
3. This will open a dialog box. Select your template
and click on the “Open“ button.
4. When the template is open in Publisher, you will
need to go to the FILE MENU > Save As to save. Name
your publication and navigate to your “My
Documents” folder to save.
Use the Layout Features of Publisher
Page Set up
Go to the FILE MENU > Page Setup
to set the following parameters.
 Setting the Layout Guides (Margins)
Use the Layout guides to set the margins of your Publisher
document. Go to the ARRANGE MENU > Layout Guides. This
will open a dialog box that will allow you to set the margin
guides, add column or row guides, and preview your choices.

Layout Guides will place grid lines on your publication that act
as guides for the placement of objects.
You will notice that objects (frames) will “snap” to the grid
when placed close by a grid line.

TIP: To turn off the “Snap to Grid

” feature, go to the TOOLS MENU and deselect “
Snap to Guides
.”
TIP: To turn off grid lines, go to the
VIEW MENU and deselect Hide
Boundaries and Guides.

To see them again go back to the

VIEW MENU and select Show
Boundaries and Guides
.
 View: Background and Foreground
There are two views from which to work in Publisher.
The Background View allows you to place elements
on your publication that you want repeated on every
page, i.e., headers, footers, page numbers, or
graphics. Place these elements on the background
and they will appear on every page. Use the
Foreground View to add objects that will appear only
on that page.
To switch back and forth between the background and
foreground, go to the VIEW MENU and select “
Go to Foreground” or “Go to Background.”
TIP: Use the VIEW MENU >“Go to Page” feature to view a
specific page.
 Creating a Background
We are going to apply a background border that will
appear on each page of our
“All About Me” publication. You can also add other
elements to the background view.

1. Be sure you are in “

Background” view.
2. Select a method to create a border:
a. Use the MS Clip Gallery
b. Use Border Art
c. Use a file from another source
 Using the MS Clip Gallery
You can use borders found in the Borders and Frames
category of the MS Clip
Gallery.
1. Go to the
INSERT MENU > Picture > Clip Gallery
2. Click on the “Borders and Frames” category.
3. Select a border, click on it and then click on the
“Insert” button (These skills were covered in Level I.)
4. Drag the graphic to a corner of the publication
(look for the guidelines) and resize it to fit by dragging
a corner "handle” (the small black rectangle on the
corner of the graphics.
5. Save the publication
Using border Art
 Adding Other Objects
You might want to add a text or graphic
frame to your publication. Objects can be
added to the background or foreground of
a publication. Remember this when setting
up a template for classroom newsletter!
 Adding a Text or WordArt Frame
Let’s add a title to our first page. Before
you can enter text, you must first create
a text frame (to put your text in).
Publisher has two types of text frames.
1. Text Frames: Displays text that you
format.
2. WordArt Frames: Displays text as art
(artsy looking text) with limited
formatting.
 Text Frames:
1. Click on the Text Tool (this turns your
cursor into a text frame drawing tool).
2. Click and drag (on your page) where you
want your text frame.
TIP: You can adjust the size and shape of
your text box by dragging the handles.
3. Click inside the frame and begin typing.
Note: Click inside your text frame to edit
text. Highlight and Format your text as
you would in Word. This includes
alignment, font, style, size, color, etc.
Important TIP: To get rid of the hyphens,
right click in the text frame and select
“Proofing Tools > Hyphenation.” Deselect
the “Hyphenate this Story” box.
 WordArt Frames:
1. Click on the WordArt tool (this turns
your cursor into a text frame drawing tool)
2. Click and drag (on your page) where you
want your text frame. 3. The “Enter Your
text Here” dialog box will appear and you
can type your text.
4. Format your WordArt! (See diagram)
Click outside your WordArt text frame
when finished formatting (the WordArt
formatting tools will disappear).
 Producing printed publications
If you're planning on printing your
publication yourself, your planning doesn't
stop when you finish your layout. Before
you print your publication, you'll have to
make certain decisions about how you
want to produce and distribute it.
 Paper Size
Your paper must be the same size as your
publication layout. Keep in mind that not
all printers can handle all sizes of paper. If
you don't know whether your printer can
use the desired paper size, review the
manual that came with your printer or
create and print a test page with a few
lines of text.
 Type
Depending on the type of publication you're
creating, you might want to consider using
something other than standard white paper. For
instance, people usually print greeting cards on
a heavier type of paper called card stock. Paper
choices aren't just about paper weight, though.
For example, if you're printing business cards,
you might consider buying perforated paper to
make separating the cards easier. If you're not
sure which type of paper is best for your
publication, the employees at your local office
supply store may be able to help.
 Color
For most publications, white or cream-
colored paper is probably the best
choice. However, if you're printing in
grayscale or black and white, colored
paper can make your publication more
attention-grabbing and visually
appealing.
 Print quality
Color
You have three color options for your printed publication:
Color
Grayscale, which prints images and details in shades of gray
Black and white, which prints all images and text in black ink
without any shading; many photocopiers only produce black
and-white images
Out of these three options, color often looks the most
polished and professional. However, it does have its
drawbacks. Before you use color, consider these things first:
Expense. Color ink cartridges are expensive, and if you're
printing many copies of a color publication the ink can run out
quickly. You can avoid some cost by using color sparingly.
 Printing settings
Publisher offers a variety of print settings you
can modify to suit your needs. Among these are
two tools for advanced printing tasks: double-
sided printing and collating.
Double-sided printing
Double-sided printing allows you to print on
both the front and back of each sheet of paper.
Publisher gives you two choices for double-sided
printing: You can flip, or turn, the page on the
long side of the page or the short side.
 Collating
The collated printing option lets you
assemble copies of your publication
with all pages in the correct order. By
automatically grouping individual
copies of your publication, collating
can save you a lot of time and effort.
 THE END

Computer Master