Reviewer – Computer

A Brief History of Publishing

Cuneiform – frist writing system

- Started by Sumerian
- Is done by drawing the symbols on a wet clay tablet
- Comes from Latin word “cuneus”- wedge
- Pictures or pictographs symbolizing various things were drawn from top to bottom
- Symbols became clearer and were written from eft to right
- Used by Sumerian to record temple activities and business dealings, and to write stories and
personal letters

Hieroglyphics – Egypt’s contribution

- Came from Greek words “hieros”- sacred and “glypho” – engrave
- Represent objects and sounds
Egyptians also created their alphabet system which consists of 24 symbols representing certain
letters
Papyrus – a type of paper made from the pith of a papyrus plant.

The Phoenician Alphabet – represents sounds instead of symbols. Each symbol has a phonetic value.
- Basis of the present alphabete system
Ts’ai Lun – invented the paper
- Devised a way of using fibers from tree bark
Block printing – which uses ink that spreads evenly on the block and transfers the charcaters evenly
on paper
Publishing – the activity that involves the selection, preparation, and marketing of printed matter
that is for public use.
Printing – is the art and technologyof reproducing words and pictures on paper, cloth, or other
surfaces.
Movable Type Printing – invented by Johannes Gutenberg
- First method of printing
Handsetting – is a method done by aligning or setting individual pieces of lead with raised letters in a
straight line to form words.
Cylinder printing press – developed by Friedrich Koenig
- First to use a heavy rotating cylinder to apply pressure to type on a flat bed
Rotary Printing Press – invented by Richard March Hoe
- Made up of rotating cylinders of running paper
- Much faster and can print millions of copies in a day
Offset Printing – a technique where the images are put or offset on plates using ink and water and
then transferred to a rubber blanket to make an imprint on paper
Desktop Publishing – the use of computers and software to produce publications such as brochures,
newsletters, cards, posters, and banners.

Steps of Publishing Process

1. Designing – first step in making your publication

- Decide what you want to create
- Identify the purpose
2. Lay outing – consider the positioning of the text and pictures, determine where to put the
pictures on the paper and where the text will appear.
 3. Adding Text – Your text can be a label or description for a certain picture or any information
abut your publication. In writing the text, remember that the message you want to convey
should be clear and concise.
4. Adding Objects or Pictures – identify the pictures to be inserted in your publication
- Pictrues must correspond with the message
5. Finalizing the Layout – In this stage, your publication is almost complete
- Editing is the key. Spend some time to check your work
6. Printing the Final Publication – If you are satisfied with the layout and contents, sample
copies can now be printed.

Publishing a Book
1. A writer or author writes the manuscript or the content of the book.
2. The author submits it to a publishing house.
3. Upon submission of the manuscript, the editor of the publishing house will check and decide
whether to publish or not.
4. And if the manuscript passed the editor’s criteria, a content editor will run through it to
check for grammatical and typographical errors.
5. A layout artist will design the book by putting pictures on it.
6. The printing department will reproduce copies of the book.

Editor – approves or rejects the manuscript

Content Editor – checks the grammatical errors
Artist – designs the book by adding pictures
Layout- refers to the arrangement of pictures and text
Author – writes the content of the book

Microsoft Office Publisher 2007 software – is a program that helps you create, design, and publish
professional-looking documents such as newsletters, brochures, flyers, banners, and websites.
 The working environment for 2003 and 2007 Publisher versions are almost the same.
When you launch MS Publisher 2007, it displays the window for Getting Started with Microsoft
Office Publisher 2007. It shows how you begin by choosing Publication Type template, blank page, or
from recent publication.
There are more than 20 categories in Publication Types area
Content Library – allows you to save frequently used text and pictures which you can use in your
next publication such as school logo
Publisher Task – provides a task-based articles that give some tips in creating a publication

Publisher 2007 Environment

Parts Description
1. Title Bar Where you can see the application and publication name; Minimize,
Maximize, restore and the close button
2. Menu bar Found below the title bar which contains commands used in crating
and designing your publication
3. Standard toolbar Buttons found here can be used to perform common tasks sucha s
saving, opening, and printing the publication
4. Formatting Buttons here are used to change the text font, size, color, and
toolbar alignments
5. Publisher tasks Will assist you by giving tips and tricks through articles on how to do a
task by giving instructions one step at a time
 6. Objects tool box Contains basic tools needed in creating your publication
7. Task pane Located on the left side where common tasks in working with the
publication are provided
8. Ruler Contains the vertical and horizontal rulers used in setting margins and
object alignments
9. Workspace Where you create and design your publication. Text and objects are
placed and arranged here accordingly.
10. Scroll bars To view the other part of your workspace, you can use scroll bars
11. Page navigator Indicates the page you are currently working on and the number of
pages in your publication. This also allows navigating from one ag to
another
12. Status bar Gives you information about the object’s position and location in the
workspace
13. Scratch area Where you can temporarily put aside some text and pictures not
included in the publication. This is not-printable.

Chapter 3 – Creating Basic Publication

Ways to Create a Publication

I. Create a Publication using Template

Templates – are ready made publications with designs and layouts.
1. Launch MS Publisher 2007. The Getting Started with Microsoft Publisher 2007 window will
appear with a list of publication categories.
2. From the Popular Publication Types section, click the icon of the publication type you want
to create.
3. Choose a design. Check how the design looks loke in the preview area.
4. Click the create button. MS Publisher will open the ready-made publication.
 To create new publication, click on File, then New or simply press Ctrl+N.
II. Begin with a Blank Page
From the Publication Types task pane, you will see Blank Page Sizes which offers you variety of paper
sizes.
1. Launch MS Publisher 2007. The Getting Started with Microsoft Publisher 2007 window will
appear.
2. From the Popular Publication Types section, click Blank Page sizes.
3. A list of different publications sizes will appear.
4. Choose the desired publication size.
5. Click on the Create button.
6. MS Publisher will opne blank publication where you can put or insert your own text and
pictures.

Set the Page Size and Orientation

Page Size – letter size (short bond paper), legal size (long bond paper) or other paper sizes
Paper orientation – landscape or portrait
Portrait – represents the standard page layout style in which the text display is tall or vertical
Landscape – prints text is wide or horizontal
Changing Size and Orientation:
a. Click on the file Menu, choose Page Setup. The Page Setup dialog box appears.
b. Choose from the list the desired paper size and paper orientation
 c. Click OK.

Menu bars ad Tool bars – where you can find the commands
Menu bar – is easy to use because the names shown tell you exactly what their functions are. For
example, the File Menu contains the basic commands related in working with your publication such
as Open, Save, Print, and Close.
Publisher Tool bars – offers you access to the commonly used commands
- Standard and Formatting Toolbars

Guides – are non-printing lines that are used to position objects precisely.
Margin guides – blue lines around the page
Margins – are spaces around the edges of the paper
Steps in Setting the Margin Guides:
1. Click on the Arrange menu, and then choose Layout guides. The Layout Guides dialog will
appear.
2. Select the Margin Guides tab. Set the Left, Right, Top, Bottom margins to your desired size.
3. Click Ok.
 To set up your publication into a two-page layout like a book, click on the Two-page master
check box.

Grid guides – has column and row guides used to divide a publication page by columns or rows.
Column guides – are represented by blue ines but can be seen within the margin guides.
- These are the vertical lines used to divide a publication page into 2 or more columns
Row guides – are the horizontal lines used to divide a page into two or more rows.

Steps in Setting the Column and Row Guides:

1. Click on the Arrange Menu, choose Layout guides
2. From the Layout dialog box, click on the Grid Guides tab
3. Under Column Guides, type or set your preferred number of columns and spacing value by
clicking the up or down arrow beside the box (gutter – the blank area between two or more
columns of text or between two facing pages in a publication)
4. Under Row Guides, type or set your preferred number of rows and spacing value
5. Click Ok
 To create a center line guide for the gutters, click Add center guide between the columns
and rows checkbox.

Baseline Guides – are used to align the text in one columnto the next in another column. These are
represented by gold dotted lines.
Steps to Aplly Baseline guides:
a. Click on the Arrange Menu, and then choose Layout Guides
b. From the Layout Guides, dialog box, Click on the Baseline Guides tab
c. Change the spacing and offset between the lines by typing or clicking the up or down arrow
to set the preferred value.
d. Click OK

Ruler Guides – are movable lines that are represented by green dotted lines used to align ojects on
your publication page.
Steps to Add Ruler Guides:
1. Click on the Arrange Nenu, choose Ruler Guides
2. Click on Add Horizontal Ruler Guide or Add Vertical Ruler guide
MS Publisher – uses inches as the unit of measurement

Saving a Publication – means putting the file into your computer

Publisher saves the publication files with an extension .pub
Steps on how to save a publication:
1. On the File Menu, click on the Save command. The Save As dialog box appears.
2. In the Folders list, select the drive and folder where the publication is to be saved.
3. In the Filename textbox, type a name that best describes the publication
4. Click on Save

To save a publication, you can also press Ctrl+ S.

Save a Publication under Different Location

1. On the Save As dialog box, click on New Folder button. This button will allow you to create a
new folder.
2. Type a name for the folder. Press enter. Click Save.
 You can also type a new filename or save it to another file type.

Save As – is a command used to save a publication in different location, filename, or file type.

Close a Publication
- Exit on File and then Close.
- Ctrl+W or Ctrl+F4 to close only the opened publication, while pressing Alt+ F 4 will exit the
whole publication.

Open A Publication
You might need to open your saved publication to make some changes on it. These are the steps to
do it:
a. Click on File and then click Open. The Open dialog box appears
b. Click on Folders list to look for the folder
c. Locate for your file, click on it.
d. Click on the Open button