Training Design RE ORIENTATION Edited

Republic of the Philippines
Department of Education
Region XII
DIVISION OF SULTAN KUDARAT
Kenram, Isulan, Sultan Kudarat
Tel/Fax No. 064-471-1007 ◾ Email: [email protected]
Re-orientation on the Utilization of the Financial Management Operations Manual (FMOM)
Proponent SDO Sultan Kudarat – OSDS (Accounting)

Organization/Section
Contact Information Leonardo M. Balala, CESE
Schools Division Superintendent
Email: [email protected]
Noli M. Asuncion, CPA
09062882351
[email protected]
Facebook Page DepEd Tayo Sultan Kudarat
Program School Heads, School BAC Chairman, Bookkeepers,
Beneficiaries Disbursing Officer/Supply Officer and other Finance Staff.
Proposal Summary The proposal is to conduct re-orientation to School Heads,
School BAC Chairman, Bookkeepers, Disbursing Officer/Supply
Officer and other Finance Staff on the utilization of the Financial
Management Operations Manual FMOM and to facilitate the
proper Implementation of the provision prescribed by DepEd
Order No. 029 s. 2019 re: Procedural Guidelines on the
Management of Cash Advances for School MOOE and Program
Funds of Non-Implementing Units pursuant to DBM-COA-DepEd
Joint Circular 2019-001 as recommended in COA Audit
Observation Memorandum No: 2021-003 (2020) dated January
8, 2021.
This activity aims to train the School Heads, School BAC

Chairman, Bookkeepers, Disbursing Officer/Supply Officer and
other Finance Staff on the utilization of the Financial
Management Operations Manual FMOM and the new
procedural guidelines on the management of Cash Advances
for School MOOE and Program Funds of Non-Implementing
Units as provided under COA, DBM and DepEd Joint Circular
No. 2019-001.
Date of the March 22-June 2, 2021

Training/Activity
Venue TBA
Type of Training (if Seminar
training or seminar)
I. Rationale
Training is an integral part of personnel development programs that involves
necessary current costs the benefits from which accrue in the future. The focus of training is
Serbisyong may Integridad, Kalidad, Angat at Tapat

SDOSK-CID-AP-v1e7.31.19 cidlrmds
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enhancing employees’ competency and professional growth that will redound to the
organization’s successful overall performance.
As per COA Audit Observation Memorandum No. 2021-003 (2020) findings re: Several
Deped Non-Implementing Units (Non-IU’s) both Elementary and High School failed to
comply with the requirements in the liquidation of their Cash Advances made for
Maintenance and Other Operating Expenses (MOOE) and failed to observe the prescribed
timeline as indicated under item 5-8 of COA-DBM Joint Circular No. 2019-001 dated
February 4, 2019 and recommends to “Require the concerned Division Official to conduct
training for the School Heads, Accountable Officer and others concerned on the guidelines
and procedures and the required recording/reporting framework”.
For implementation of COA recommendation and uniform interpretation and proper

utilization of Financial Management Operations Manual (FMOM) and implementation of the
procedural guidelines provided under DepEd Order No. 029 s. 2019, it is only due and
proper to conduct re-orientation before the actual utilization and liquidation of School MOOE.
II. Program Objectives

This activity aims to train the School Heads, School BAC Chairman, Bookkeepers,
Disbursing Officer/Supply Officer and other Finance Staff on the new procedural guidelines
on the management of Cash Advances for School MOOE and Program Funds of Non-
Implementing Units as provided under COA, DBM and DepEd Joint Circular No. 2019-001.
Specifically, this will endeavour to shed light on the following:
A. School Planning and Budgeting (School Improvement Plan)
B. Cashiering and Disbursement
C. Accounting and Recording
D. Procurement
E. Asset Management, and
F. Physical and Financial Reporting (Liquidation Report)
G. Withholding and Remittance of Taxes
H. Minimum Documentary Requirement of every financial transactions
I. Petty Cash Fund
J. DBM, COA, DEPED Joint Circular 2019-001
K. Bank Reconciliation
L. Cash Advances Monitoring System
III. Participants
Bookkeepers, Disbursing Officer and other finance staff
IV. Methodology:
All topics will be discussed through Lecture/Workshop/discussion and will end with
open forum for clarification.


Region XII
V. Budgetary Requirements
Particulars Amount Source of Fund

A. Meals and Snacks School MOOE
1 meal and 2 snacks/ daily P49,000.00

(P350.00 X 70 pax x 2 day)
B. Supplies and Materials School MOOE
USB - P500X50 P 25,000.00
pilot ball pen – P25.00 X 50 P 1,250.00
notebook – P20.00 X 50 P 1,000.00
Total P 27,250.00
C. Honoraria
P5,000.00 X 3 P 15, 000.00 School MOOE
Grand Total P 91,250.00
VI. Expected Output:

All the participants are expected to accomplish all the requirements needed in
Paragraph II.A-L(Program Objectives) of this training design.
Prepared by:
NOLI M. ASUNCION, CPA

Accountant III
Certified Allotment Available: Certified Funds Available:
ARTURO L. PORRAS NOLI M. ASUNCION, CPA

Administrative Officer V (Budget Officer) Accountant III
Approved:


LEONARDO M. BALALA, CESE
Schools Division Superintendent
D
a Activities Resource Speaker
y
7:00- Arrival and Registration of Participants Secretariat
8:00pm Opening Program Moderator
Pambansang Awit Multi-media
8:00-9:30 Doxology
Regional Hymn
Sultan Kudarat March
Welcome/ Opening Remark Louenel A. Elises
1
Acknowledgement of Participant Secretariat
House Rules
ASDS Message Atty. Nelyn Frinal
SDS Message Leonardo M.
Balala, CESE
Statement of Purpose Noli M. Asuncion,
CPA
9:30-10:30 FMOM Overview Arturo L. Porras
Objectives Moderator
Leveling of Expectations
10:30 – School-based Financial Management Overview Sadat T.
12:00 viz. SIP/AIP Sinolinding/Rodrigo
(Q&A) Viduya
1:00 – 5:00 School-based Financial Management Processes Noli M. Asuncion,
1
 School Planning/Budgeting CPA
 Cashiering and Disbursement
 Accounting and Recording
 Asset Management
 Physical and Financial Reporting
(Liquidation Report)
(Q&A)
School-based Financial Management Processes
2
8:30-10:30 Procurement, Acceptance, Issuance, Disposal and Melvin Fortuna
Inventory Taking


Region XII
10:30-11:00 Withholding and Remittance of Taxes BIR Representative
11:00-12:00 Minimum Documentary Requirement of every COA

Representative
financial transactions
Ella P. Fortuna
Petty Cash Fund
1:00-1:30
1;30-2:30 Noli M. Asuncion

DBM, COA, DEPED Joint Circular 2019-001
2:30-3:30 Jennifer
Bank Reconciliation
Casamorin, CPA
3:30-4:30 Cash Advances Monitoring System Emile John Garcia
(Q&A)
8:30 – 12:00 WORKSHOP:

Preparation of Liquidation Report and Other CLUSTER
Reports BOOKKEEPER
Presentation of Workshop Outputs
1:30 – 5:00 Wrap-Up Noli M. Asuncion,
CPA
3
Closing
IMPRESSION PARTICIPANTS
RESPONSE Noli M. Asuncion
Message and Closing Remarks SDS

Representative
1.


TRAINING MATRIX
TIME ACTIVITY/TOPIC PERSON RESPONSIBLE
7:00-8:30 REGISTRATION SECRETARIAT (ACCOUNTING

PERSONNEL
8:30-9:30 OPENING PROGRAM
9:30-11:00 COA-DBM-DepEd-Btr Joint Circular NOLI M. ASUNCION

2019-1
11:00-12:00 REQUIREMENT FOR DBP/LANDBANK

OPENING OF ACCOUNT
1:00-2:00 BONDING OF ACCOUNTABLE LISA ROMALLOSA

OFFICER
2:00-3:00 ESTABLISHMENT OF PETTY ELA MAE FORTUNA

CASH FUND
3:00-4:00 BANK RECONCILIATION NOLI M. ASUNCION
4:00-4:30 Q&A
4:30-5:00 CLOSING PROGRAM


Region XII
December 4, 2019
Dr. ALLAN C. FARNAZO

Regional Director
DepEd Regional Office XII
Koronadal City
Sir:
In relation to our preparation for the forthcoming Audit for Stage 2 Certification on ISO 9001-
2015, scheduled on December 18-19, 2019. We would like to request Regional Finance
Team (Accounting, Budget and Cash) to provide us a technical assistance relative to ISO
9001-2015 Stage 2 Certification on Friday December 6, 2019.
Thank you for allowing your finance team to provide us technical assistance.
Very truly yours
NOLI M. ASUNCION, CPA

Accountant III


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Republic of the Philippines

Re-orientation on the Utilization of the Financial Management Operations Manual (FMOM)

Proponent SDO Sultan Kudarat – OSDS (Accounting)

This activity aims to train the School Heads, School BAC

Date of the March 22-June 2, 2021

Serbisyong may Integridad, Kalidad, Angat at Tapat

Page PAGE 3 of NUMPAGES 7

For implementation of COA recommendation and uniform interpretation and proper

II. Program Objectives

Serbisyong may Integridad, Kalidad, Angat at Tapat

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Particulars Amount Source of Fund

1 meal and 2 snacks/ daily P49,000.00

VI. Expected Output:

NOLI M. ASUNCION, CPA

Certified Allotment Available: Certified Funds Available:

ARTURO L. PORRAS NOLI M. ASUNCION, CPA

Serbisyong may Integridad, Kalidad, Angat at Tapat

Page PAGE 3 of NUMPAGES 7

Serbisyong may Integridad, Kalidad, Angat at Tapat

Page PAGE 2 of NUMPAGES 7

10:30-11:00 Withholding and Remittance of Taxes BIR Representative

11:00-12:00 Minimum Documentary Requirement of every COA

1;30-2:30 Noli M. Asuncion

3:30-4:30 Cash Advances Monitoring System Emile John Garcia

8:30 – 12:00 WORKSHOP:

Message and Closing Remarks SDS

Serbisyong may Integridad, Kalidad, Angat at Tapat

Page PAGE 3 of NUMPAGES 7

TIME ACTIVITY/TOPIC PERSON RESPONSIBLE

7:00-8:30 REGISTRATION SECRETARIAT (ACCOUNTING

8:30-9:30 OPENING PROGRAM

9:30-11:00 COA-DBM-DepEd-Btr Joint Circular NOLI M. ASUNCION

11:00-12:00 REQUIREMENT FOR DBP/LANDBANK

1:00-2:00 BONDING OF ACCOUNTABLE LISA ROMALLOSA

2:00-3:00 ESTABLISHMENT OF PETTY ELA MAE FORTUNA

3:00-4:00 BANK RECONCILIATION NOLI M. ASUNCION

4:30-5:00 CLOSING PROGRAM

Serbisyong may Integridad, Kalidad, Angat at Tapat

Page PAGE 2 of NUMPAGES 7

Dr. ALLAN C. FARNAZO

Very truly yours

NOLI M. ASUNCION, CPA

Serbisyong may Integridad, Kalidad, Angat at Tapat

Page PAGE 3 of NUMPAGES 7

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