Interview

- is either a formal or informal way of gathering information or data about a

particular subject or discipline. This is being done by the interviewer/s and interviewees. In
most aspects of business, interviews are inseparable.
 Interview (verb)- refers to the term used to describe the process of gathering
information.
 Interviewer (noun)- a person responsible for conducting interview sessions in a
specific date, time, and venue.
 Interviewee (noun)- a person that subject for the interview. He/ she is the provider
of the important information or data necessary to complete an interview.
Listening is like cooking pancit canton. Listening will not always require you to understand
every word being uttered by someone. Typically, we draw straight to the meaning of what is
being said instead of listening and understanding the word one by one. In short, what we do
is filter the knowledge that we could get from the interview so that you can only get
relevant ideas to not lead you to confuse and even overloading your mind with lots of
information.

Some ways to listen and ace an interview:

1. Listen to what the interviewer is actually saying: Less than 10 percent of any
conversation is communicated through words, therefore, you have to listen with your ears,
eyes, and brains to understand what is really being said.
2. Ask for more information: When you are actively listening during an employment
interview, you will know when you need additional information or need the question
rephrased so that you can effectively answer the question that is being asked.
3. Listen to get the interviewer’s attention: Interviewers remember job candidates who are
memorable. Ask the interview questions from your prepared list of questions.

Types of Interviews:
1. Standardized interview- this type of interview is not allowed to change the specific
wordings of the questions in the interview schedule. The interview must be conducted in
precise manner and cannot adapt questions for specific situations.
2. Non-standardized interview- the interviewer has the complete freedom to develop each
interview in the most appropriate manner for each situation. He is not held to any specific
questions. He may revise, add to, or subtract from, the interview schedule that which he
thinks is best for the situation.
3. Semi-standardized interview- the interviewer is required to ask a number of specific
major questions, and beyond these he is free to probe as he chooses.
4. Focused interview- this is also called depth interview. This is similar to the non-
standardized interview in which no required questions should be asked by the interviewer.
The interviewer may ask a series of questions based on his previous insights or
understanding of the situation.
5. Nondirective interview- the interviewee is allowed to express his feelings without fear of
disapproval.
Presentation
- in the context of public speaking can be described as an activity where a presenter
presents his/her ideas, explains a process, provides information, or raises questions
regarding a subject for public debate. There can be many definitions of a presentation,
however, it can be basically narrowed down to the aforementioned.
Presentation Dictionary Definitions:
- An activity in which someone shows, describes, or explains something to a group of people.
Source: Presentation Definition by Merriam-Webster’s Learner’s Dictionary
- A speech or talk in which a new product, idea, or piece of work is shown and explained to
an audience. Source: Presentation Definition by Oxford Dictionary
- A talk giving information about something. Source: Presentation Definition by Cambridge
Dictionary

5 Different Types of Presentation:

1. Informative
- You might need to create an informative presentation to explain important details
tied to a topic before an audience. This type of presentation might be brief, with essential
information. Such a presentation is usually based on facts and avoids too many complicated
details and assumptions.
Examples: Class lectures, research findings, technical information, results from experiments.
2. Persuasive
- is geared towards convincing the audience to believe a specific point of view. Such
a presentation might conclude with a call to action.
Examples: Product demos, sales pitch, investor pitch, presentations on social issues,
debates.
3. Instructional
- Such a presentation might be to provide an audience with instructions, such as
regarding a process, or the use of a product. Such presentations are usually longer, as they
require demonstrations and detailed explanation of each aspect of the topic.
Examples: Tutorials for using a software, device or machine, employee orientation
presentations, explanation of a course syllabus, etc.
4. Arousing
- This type of presentation is meant to make the audience think about a certain
topic. This can be to appeal to the intellect and emotions of the audience to point them
towards a certain point of view or to start a social debate.
Examples: Religious speech, presentation about a taboo, motivational presentation, etc.
5. Decision Making
- Some presentations are conducted with the sole aim of providing facts and figures
to help the audience reach a decision.
Examples: Business meetings, presentation about legislation and laws, a SWOT analysis
presentation, etc.

3 Different Means of Presenting Presentations

1. Oral Only
 - This might simply include a presenter speaking directly to the audience, without
any visual aid. This type of presentation can be difficult, since it can be hard to grab
audience attention without any visual aid.
2. Visual Only
- This might include a set of images or a video playing out before an audience. Such
a presentation might include slides or a video clip with text that the audience requires to
read to understand the visuals, a silent animation with a symbolic message, a set of images
played like a slideshow, and the like.
3. Visual & Oral
- This is the most common method of presenting a presentation. Whether it is a
presenter directly or remotely presenting a presentation, or a video presentation playing out
before an audience, the use of both visual and an oral explanation is usually the most
effective method for presenting a presentation. Such a presentation may also include
background music, and audio effects to make the presentation more compelling.

Commonly Used Presentation Software, Platforms & Methods

1. Slide Decks
- Nowadays, most people simply relate the word ‘presentation’ with a slide deck,
typically created in PowerPoint. This includes various slides, each with bits of information.
These slides are presented one by one, usually starting with a title slide, introduction of the
topic, main content, followed by a conclusion.
2. Video Presentations
- Presentations can also have other forms, such as video presentations. These can
include slides converted from PowerPoint to video format, video clips created using web
apps like PowToon, YouTube videos, as well as elaborate videos produced using
sophisticated video editing and production software.
3. Interactive Presentations
- This type of presentation might include the ability of the audience to interact with
the presenter or presentation in some way.
4. Webinars & Online Presentations
- Online presentations and webinars usually include Live presentations presented
using various internet based platforms. While many people also share their presentations
online for universal viewing, using services like SlideShare, SlideOnline and AuthorStream,
usually, the word online presentations is used for Live presentations presented remotely
using the Internet. These may or may not include visual aid.
5. Handouts
- Other than apps, some presenters might choose to go old school and use paper
handouts, with an oral speech or discussion to present a presentation. This method is most
likely to be used by teachers, such as when handing out an assignment where students
might have to make use of the handouts to draw conclusions.
6. Whiteboards and Interactive Whiteboards
- This too is a method most likely to be used by educators to teach students using
either a real whiteboard or a digital one. The presenter might use a marker to draw
diagrams, or write down points and explanations on the whiteboard to explain the topic.
7. Live Demonstration
- This method is most likely to be used for a sales presentation to show the utility of
a product. Such presentations are common during promotional events organized by different
companies, and governments (to promote businesses); such as Expo events. Live demos
have also been one of the most commonly used methods for selling products by door-to-
door salesmen.

Ways to listen to a presentation

1. Stop multi-tasking.
- In an attempt to get as much done as possible, we multi-task. Instead of talking on
the phone while reading an e-mail and drafting a response, give your full attention to one
communication. Focus only on your conversation. When it comes time to listen, you need to
tune out all of the “noise” and make an effort to focus on the speaker. Get yourself mentally
prepared for listening by removing distractions.
2. Listen to comprehend.
- Most people listen with the intent to reply. Try changing your intent from “listening
to respond” to “listening to comprehend.” This is especially important when you’re listening
to a client with a problem or concern. Force yourself to focus on what the speaker is telling
you without formulating a response or excuses. This will ensure you truly understand what
has occurred and what the client is requesting. When t they’ve finished talking, repeat back
what was said to validate comprehension.
3. Observe non-verbal cues.
- Truly listening requires you to pay attention to the words the speaker is saying as
well as their non-verbal cues. That means you have to maintain good eye contact.
What is SWOT analysis?
- SWOT analysis is a framework that helps you analyze your situation and plan your
actions. It stands for strengths, weaknesses, opportunities, and threats. Strengths and
weaknesses are internal factors that you can control, such as your skills, knowledge,
resources, or reputation. Opportunities and threats are external factors that you cannot
control, such as market trends, competitors, customer needs, or risks. By identifying these
four elements, you can assess your current position, identify your goals, and devise
strategies to achieve them.
How do you use SWOT analysis to improve your presentation skills?
- Presentations are an essential skill for many professionals, whether you need to
pitch an idea, persuade an audience, or inform a group. But how do you know if your
presentation is effective, engaging, and aligned with your goals? One way to evaluate and
improve your presentation skills is to use SWOT analysis, a strategic tool that helps you
identify your strengths, weaknesses, opportunities, and threats.
Presentation 1. It refers to public speaking in which ideas are being presented through the
aid of instructional materials like slideshow presentations, handouts, etc.
_________________________ 2. It refers to a term used to refer to a presenter discussing
the content of his/her slides with the aim of informing the public.
Oral only 3. It refers to a means of presenting a topic without the aid of any instructional
materials.
Live Demonstration 4. This method is most likely to be used for a sales presentation to show
the utility of a product.
Whiteboards and Interactive Whiteboards 5. This too is a method most likely to be used by
educators to teach students using either a real whiteboard or a digital one.
Visual only 6. This might include a set of images or a video playing out before an audience.
Such a presentation might include slides or a video clip with text that the audience requires
to read to understand the visuals, a silent animation with a symbolic message, a set of
images played like a slideshow, and the like.
Arousing 7. This type of presentation is meant to make the audience think about a certain
topic.
Decision making 8. Some presentations are conducted with the sole aim of providing facts
and figures to help the audience reach a decision.
Video presentations 9. These can include slides converted from PowerPoint to video format,
video clips created using web apps like PowToon, YouTube videos, as well as elaborate videos
produced using sophisticated video editing and production software.
Interactive presentation 10. This type of presentation might include the ability of the
audience to interact with the presenter or presentation in some way.
1. What is the importance of learning how to listen to a design presentation?
- Learning how to listen improves your ability to understand what the presenter is
discussing. Listening can help you get the exact message delivered by the presenter.
Listening keeps you engaged with the presenter and helps you to summarize the
presentation. Without listening, you will not be able to understand the presentation and can
be easily misunderstood.
2. What help could a SWOT analysis bring as listeners of a design presentation?
- SWOT analysis helps you determine the positives and negatives of the presentation.
It helps you analyze the strength, know what is lacking, take advantage of the opportunities,
and know the possible threats and minimize the risk. It helps you asses the situation and
plan actions to have a better communication.