DOCUMENTS REQUIRED - List Eng - 04 - 01 - 2018

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DOCUMENTS REQUIRED
We recommend taking copies of the original documents beforehand.

Attachments to the visa application/documents won’t be returned.
The application filled incorrectly and carelessly can cause denial of visa.
The applicant may need to supply additional details, e.g. a more detailed plan of the trip,
or the applicant can be invited to the interview.
1. One application form filled by computer, online (Internet based application can be found at the Visa
centre’s web site, address http://visa.finland.eu/Russia/Moscow/English/Online_Application_Form.html)
or by hand neatly. It should be signed by the applicant personally (signature must be placed both to the
question 37 and to the end of the last page). A minor's visa application form is signed by his/her
guardian(s). The Embassy of Finland in Moscow accepts only application forms filled in online. The
Embassy of Finland in Moscow and its visa centers accept application forms filled in Latin letters only (you
may write in Russian, but with Latin characters).
2. Valid foreign passport (and other valid foreign passports, if the applicant has several). The passport
must be valid for 3 months after the end of the visa, have two free pages, and it has to be issued during
the last ten years. The applicant must have with him a copy of the page with the applicant’s
biodata.
3. Old/expired foreign passports (if the applicant has any).
4. One recent color photograph taken against a light one-colored background, grey color is
recommended, 36 mm wide x 47 mm height in size, 25 mm – 35 mm height of the head, not more than
6 months old. Retouching a photo is prohibited.
5. Visa fee
Please note, after having submitted a visa application at the Visa Centre, Russian citizens have to provide
their domestic passport for cash transactions.
6. Travel insurance policy - Each applicant (including children) must have an insurance policy. An
exception are spouses of EU citizens and their under 21-year-old children, as well as holders of diplomatic
and official passports on official travel. They do not need an insurance policy.
An applicant for a multiple-entry visa may provide an insurance policy, which is valid during the first trip.
The applicant undertakes to purchase an insurance policy for further trips by signing the visa application.
Basic requirements for an insurance policy:

 Insurance validity area should cover all the Schengen countries, no areal restrictions (for example
“Finland, Schengen”) are allowed.
 Without franchise.
 The insurance coverage limit should be not less than 30 000 euros or equivalent amount in other
currency (for example, 50 000 dollars).
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 Policies should insure the costs in case of sudden illness or accident and assistance on site,
including the costs of medical repatriation to the place of permanent residence of the insured
person or the repatriation in case of death.
Insurance policies filled in by hand are not accepted.
An applicant always needs to present an original insurance policy and a copy if needed.
7. Copy of the internal passport (concerns the citizens of Russia who are over 14 years old)
- a page with an applicant’s biodata and
- registration in Russia.
8. For minors (below 18 years)
Always required a birth certificate (the copy of the birth certificate should be prepared beforehand).
If a child’s application is submitted separately from the application of his/her parent/parents

(guardian/guardians), a notarized consent from the non-applying parent/parents is required. If a child's
application is submitted together with only one of the parents/guardians, a notarized consent from the non-
applying parent/guardian is required. The consent has to be valid at least from the day of submitting the visa
application, should not be older than 12 months on the day of the submission of the application and has to cover
all of the Schengen countries.
The consent can be omitted if the parent/guardian signs the child's visa application form in the presence of the
submission officer and attaches his/her internal passport biodata page copy to the child's application. If only one
of the parents/guardians is available to sign the child's application form in the presence of the submission
officer, then a notarized consent from the other parent/guardian will be required. The consent has to be valid at
least from the day of submitting the visa application, should not be older than 12 months on the day of the
submission of the application and has to cover all of the Schengen countries.
If the child applies together with both his/her parent's/guardian's, no consent is required. If the
parent(s)/guardian(s) have valid Schengen visas, copies of these should also be attached to the child's
application, regardless of consents.
A parent’s notarized consent can be replaced by any of the following:

 parent’s death certificate
 parent’s notarized certificate stating that the whereabouts of the other parent are unknown (issued not
more than 1 year ago)
 a police certificate stating that the whereabouts of the other parent are unknown, and during the search
period the parent was not found (issued not more than 1 year ago)
 certificate № 25 stating that details of father in the child’s birth certificate were put as per mother’s words
 court decision that the parent is a single parent
 the child's birth certificate, where there are no details about the father
 free form written consent, that would contain all the information required from the notarized one (only for
parents that have EU, EEA or Switzerland residence permit or EU, EEA or Switzerland passport)
Attention! In accordance with the EU legislation, a child cannot be included into his/her parents’ visa. It is
necessary to complete a separate application form with photo and complete set of required documents for every
child. A child must obtain his/her own separate visa. If the child is included in his/her parent’s passport, the visa
will be pasted into the passport bearing the child. The passport must have one additional blank page per visa for
each endorsed child.
9. Non-Russian citizens
- a Russian visa or a residence permit (if required, depends on the nationality of the
applicant)
- a registration in Russia
- a Russian work permit card or a student card
- copies of all the above mentioned documents.
10. Personal data processing consent

According to the Federal law of Russian Federation “About personal data” every applicant has to sign
“Personal data processing consent”. Please note that if another person submits for the applicant, the
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applicant has to sign this document in advance or to sign a power of attorney on a person submitting
documents. The power of attorney can be notarized or handwritten. For a minor (all children under 18) a
lawful representative (parents, tutors, etc.) should sign this document. You can find the consent at the
Visa centre’s web site:
http://visa.finland.eu/Russia/Moscow/English/Short_Term_Visa.html (choose "Documents required" and
then Form of personal data processing consent).
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LIST OF REQUIRED DOCUMENTS BY THE PURPOSE OF THE TRAVEL
TOURISM
11. A note from an accredited travel agency or
12. A hotel reservation confirmation or
13. If an applicant does not have a reservation or is planning a round-trip or shopping trip, he/she should
write about his/her plans as accurately as possible on a sheet of paper (can be informal, needs to be
signed).
14. If an applicant is going to travel with a friend or a relative who already has a visa, the friend’s visa
number should be indicated or a copy of the visa attached.
15. If an applicant is going to stay at a friend’s real estate, either

a copy of the visa of the real estate owner or
a copy of the deed of sale of the property and real estate owner’s contact information and date of birth
should be provided.
BUSINESS
11. An invitation and/or
12. An accompanying note from the employer of the applicant or
13. If the applicant has not got either, the complete contact information of the inviter must be
filled in the application, and the applicant should write about the plans and purpose of the
business trip (e.g. negotiations, participating in a seminar) on a sheet of paper (can be
informal).
CULTURAL EVENT
12. An accompanying note from the party that is sending the applicant to Finland.
MEDICAL REASONS
11. An invitation from a Finnish hospital or doctor or
12. A medical certificate from a Finnish doctor.
OFFICIAL VISIT
12. An accompanying note from the employer of the applicant or sending party.
SPORTING EVENT
12. An accompanying note from the employer of the applicant/sending party.
STUDY
12. An accompanying note from the school of the applicant.
TRANSIT/AIRPORT TRANSIT VISA

11. A visa to the final country of destination or
12. If a visa is not required to the final country of destination, then the copies of the tickets.
VISIT TO FAMILY OR FRIENDS

Friend/relative:
11. An invitation and/or contact information and the date of birth of the inviting person.
12. Preferably a copy of the inviting person’s residence permit or Finnish passport.
Close relative, family:

11. Documents proving the family tie (a copy of a marriage certificate or a birth certificate
and, if family names have been changed, a proof of name changes).
12. An invitation and/or contact information and the date of birth of the inviting person.
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13. A copy of the inviting person’s residence permit or Finnish passport.

14. If an applicant is applying for a visa free of charge on the basis that he/she is a close relative of the
inviting person, he/she needs to present documents proving the family tie every time he/she submits a
visa application. (The grounds for getting a visa free of charge can be found in the visa facilitation
agreements:
http://formin.finland.fi/public/default.aspx?contentid=141221&nodeid=40875&contentlan=2&culture=en
-US)
OTHER PURPOSES OF VISIT
Lorry Drivers:
11. Russian citizens:

An accompanying letter (an original document) from ASMAP or RAS or the following documents:
 An accompanying letter from the driver’s employer (an original document).
 A copy of the driver’s labor book.
 A copy of the driver’s driving license.
 A copy of the license for transportation of goods in international traffic.
 A list of drivers (an original document).
11. Non-Russian citizens:

 An accompanying letter from the driver’s employer (an original document).
 A copy of the driver’s labor book.
 A copy of the driver’s driving license.
 A copy of the license for transportation of goods in international traffic.
 A list of drivers (an original document).
Scientific cooperation:
12. An accompanying note from the employer of the applicant.
Seasonal work (berry picking):

11. Separate list on the Embassy's web-sites: www.finland.org.ru
Fetching a car:
11. Bill of lading of the car(s) to be fetched (optional, if an applicant has previously received
Finnish multiple entry visas for the same purpose) or
12. An invitation from an expeditor or a car dealer (optional, if an applicant has previously
received Finnish multiple entry visas for the same purpose).
Escorting a family member (spouse, parents or children):

11. Documents proving the family tie.
12. A copy of the family member’s visa (if they are not applying at the same time).
Real estate owner:
First time:
11. A copy of the deed of sale of the property in Finland and/or
13. A copy of the certificate of the legal confirmation of possession of real estate ("lainhuutotodistus"),
issued by the Local Register Office.
Following times:
11. Latest decision of property tax ("päätös kiinteistöverotuksesta"), not older than 1 year
Apartment owner:
First time:
11. A copy of the deed of sale of the apartment in Finland.
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Following times:
11. A house manager’s certificate (“isännöitsijäntodistus”), not older than 1 year.
We recommend taking copies of the original documents beforehand because attachments to the
visa application/documents won’t be returned.
The application filled incorrectly and carelessly can cause denial of visa. The applicant
may need to supply additional details, e.g. a more detailed plan of the trip, or the
applicant can be invited to the interview.

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1 (6)

We recommend taking copies of the original documents beforehand.

3. Old/expired foreign passports (if the applicant has any).

Basic requirements for an insurance policy:

Insurance policies filled in by hand are not accepted.

8. For minors (below 18 years)

If a child’s application is submitted separately from the application of his/her parent/parents

A parent’s notarized consent can be replaced by any of the following:

10. Personal data processing consent

LIST OF REQUIRED DOCUMENTS BY THE PURPOSE OF THE TRAVEL

15. If an applicant is going to stay at a friend’s real estate, either

TRANSIT/AIRPORT TRANSIT VISA

VISIT TO FAMILY OR FRIENDS

Close relative, family:

13. A copy of the inviting person’s residence permit or Finnish passport.

OTHER PURPOSES OF VISIT

11. Russian citizens:

11. Non-Russian citizens:

Seasonal work (berry picking):

Escorting a family member (spouse, parents or children):

Real estate owner:

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